The next ASC mtg. begins at 4 p.m. on Sunday October 2nd, 2016, at Fairview Baptist Church 900 Charlotte St. Fredericksburg. Rappahannock ASC Minutes for September 4th, 2016 www.rappahannockareaofna.com Helpline Number: (800) 777-1515 24-hours Welcome new and returning ASC members: I.: Serenity Prayer Motion #09/4-01: To record. 4:00pm Maker: Victoria H. 2 nd : Britany M. VOTE: Abstaning-1, For- 7, Against-0 Motion: PASSED II. Readings: A. Service Prayer- Jon F., B. Purpose of Area Service- James D., C. 12 Concepts- Victoria H., D. 12 Traditions- Jaren F., E. Decorum Statement- Richard M. III A. RANA Trusted Servants & Subcommittee Chairs Legend: P = Present A = Absent O = OPEN Position * = Arrived Late POSTION NAME J A S Report Comment Chair OPEN. O O O Vice Chair John L. P P P Secretary I Gen O. P P P Written Secretary II OPEN O O O - Treasurer I Kemper B. P P P Written Treasurer II Matt J. P A A - RCM I Antoinette B. P* A A Written RCM II Richard M. O P P VRCC Dir. OPEN - - - - Activities Ron M. P P P Written H&I Billy M. P A P Written PR Mike S. A P P Literature Corey C. P* P P Outreach OPEN O O O Written Jon F. Protem Miniconvention Mark T. A A P Victoria H. pro-tem Announce as Open 19 home groups that are members of the Rappahannock Area Service Committee of Narcotics Anonymous. 39 meetings in the Rappahannock Area every week. III B. Group Roll Call Legend: P = Present A = Absent * = Rep in 2 nd Quorum GROUP NAME J A S NAME POSTION 1. Primary Purpose A A A? 2. Set It Off P P P Ian L. GSR 3. Who Wants to Live P P P Victoria H. GSR 4. Noon Beginnings P* A P Tim H. GSR 5. Final Surrender A A P Brian T. GSR 6. In It To Win It P P* P Britany M. Rep 7. Hope Fiends P P P Melanie GSR 8. Standing By Recovery P A A Donna GSR 9. New Beginnings Of Colonial Beach A A P Sonny. GSR 10. Clean Works A P* P Emily B. Rep 11. Start Living A A A Dawn L. GSR 12.Man Up to the Flatbook P P P Maranda GSR 14. Freedom from P P P Kevin S. GSR Bondage/SNL 15. Colonial Beach Survivors Group P A P James D. GSR 16. New Beginnings P A P Rudy C. Alt 17. Clean and Serene A P A Chris P. GSR 18. Experience, Strength & Hope P A A? 19. Alive and Free P P P Jon F. GSR 20.The noonah A A A Chip P. Rep Page 1
VI. Approval of Minutes: Motion #09/4-03: To approve August s Minutes Maker: Melanie. 2 nd by: Victoria H. VOTE: Abstaning-6, For-7, Against-0 Motion: PASSED V. Adoption/Approval of Agenda Motion #09/4-02: To adopt January Agenda as proposed Maker: Victoria H. 2 nd by Mark T. VOTE: Abstaning-1, For-12, Against-0 Motion: PASSED 1 st QUORUM CALL -Must 8 per Bylaws Group Represented 13 Procedural Votes 13 VII.-XI. Administrative Reports VII. Secretary Report I: Gen O. I made copies. It was $4.95. That is all. Discussion: No discussion. Secretary Report II: Victoria H.- (Pro-tem) Discussion: None VIII. Chair Report: OPEN *report is due in 2 months No Discussion IX. Vice Chair Report: John L. -Good afternoon, ASC In the 60 days since my last report I've seen much to encourage my spirit. However, we still have some work to do in terms of service efforts and cooperation in RANA. I have done my best to attend the different activities put on by our hard working subcommittees and will continue to try to participate in as many business meetings as possible. Just a couple of points that I think could truly make an impact on the level of participation in RANA... -While a sponsor's emphasis on the importance of participation in a subcommittee can go a long way, a sponsor's actual participation can go even further as an example to be followed. -Joint efforts between the RANA subcommittees would foster the spirit of unity. Currently, activities is planning Ranaween. This event is sure to draw most of our area and is a perfect opportunity to educate our members on the roles and importance of the other subcommittees. We need to convey how each and every individual member's efforts can really make a difference. I would love to see each subcommittee have a table set up at this event and each chairperson be given a few minutes to present to the crowd. In other business... Page 2
1.Today we will be scheduling by-law review meetings to be held in the month of September. 2. I am asking the subcommittee chairs to please be sure to stay until the open sharing portion today. I have set aside time to discuss coordination of the budget meetings in October so that everybody doesn't show up on the same day. 3. Also, during open sharing today, we will be addressing the findings of the 2nd quarter audit. Thank you for the opportunity to serve. -John L. No Discussion X. Treasurer Report: Kemper B. Dear RANA ASC Members, Thank you for allowing me to serve. Our beginning balance as of the start of Last Month s ASC was $2635.90. Our expenses last month totaled $0.00. The following checks were written: Check #: Amount: To: For: Budget: Receipt I did not receive a literature order during the month of August. Our deposit from August s ASC was $1,076.90. The income breakdown is on the following page and will be inserted into the minutes for this ASC. Last month I received Antoinette B. s money order for $40.00, and she is current as of August and only owes this months due amount of $40.00 to stay current. I unfortunately forgot last month to make the donation for World Service, which is $240.00. I will be making that donation this month. My apologies on this. Last month we scheduled the dates for the budget meetings in October. The schedule is below: - #1: Sunday, October 2 nd 2016 2:00pm at Fairview Baptist Church - #2: Monday, October 10 th 2016 6:00pm at Wegmans - #3: Wednesday, October 19 th 2016 6:00pm at Wegmans - #4: Thursday, October 27 th 2016 6:00pm at Wegmans Our calculated balance as of the start of today s ASC is $3,712.80. That leaves us $2,682.90 above prudent reserve. In Loving Service, Kemper B. Page 3
Money Order Deposit Sheet August ASC Grand Total: $1,076.90 Literature Orders Money Order # Amount Type Group 17-431353243 $103.69 Western Union Who Wants to Live 17-430596478 $4.00 Western Union Experience Strength and Hope 17-431195281 $66.52 Western Union Man Up to the Flatbook 17-430596479 $24.00 Western Union New Beginnings Fburg 17-436221608 $27.00 Western Union Freedom From Bondage/SNL 17-431353238 $21.00 Western Union Freedom From Bondage/SNL R206693569005 $6.00 MoneyGram Standing By Recovery 17-374649982 $8.16 Western Union Man Up to the Flatbook 17-431353184 $4.50 Western Union Unknown 17-431353539 $91.86 Western Union Who Wants to Live 357589181 $14.52 Global Express Primary Purpose Total Literature: $371.25 Donations Money Order # Amount Type Group 17-431353540 $64.00 Western Union Who Wants to Live 17-431353544 $20.00 Western Union Clean Works 357589182 $30.00 Global Express Primary Purpose Total Donations: $114.00 Other Money Order # Amount Type Group 17-431195471 $31.65 Western Union Activities 17-431307614 $20.00 Western Union Activities 17-431195470 $500.00 Western Union Activities 17-431353541 $40.00 Western Union Antoinette B. Amendment Total Other: $591.65 Discussion: XI. Regional Committee Member I & II Report: Absent RCM II- The 180th RSC was held on August 20th 2016 in Charlottesville Va, open forum began at 1100am and the RSC began at 1215pm. Open forum consisted of 1.discussion of letter to be sent out by the fellowships intellectual property trust (FIPT), as well as what they're doing to enforce NA's copyrights. 2.Discussion of the current function of Zonal forums and where they might fit into the structure of NA in the future. 3.Discussion about how the WSC currently works and how Zonal forums might be adapted to help it work more efficiently. 4.Discussion of what happens if a home group has theft of host church's funds, possibly by members from nearby treatment facility. 5.Discussion of Page 4
using a private Facebook group for communication within the area. 6.Discussion of what happens when home groups stop attending Area Service-in the case of this persons area it affecting their ability to achieve Quorum. Chairperson Report-October 2 day will be held in Harrisonburg Va on October 15-16 See attached flyer RD report-needs area feedback on how they feel about zonal representation, RD team willing to put on workshops to clear up any confusion. upcoming events include the blue ridge area on Sun Oct 2nd, Fallen addicts memorial picnic at gypsy hill park pavillion, Richmond is hosting the 35th avcna in january 2017 this concludes the rcm report in loving service Richard Marvin Discussion: XII. Subcommittee Reports A. Activities Report: Ron M. Last meeting held 8/22/16 we had 6 in attendance. Change in meeting place to Dumpster meeting place Mondays at 5:30 pm. We will be paying $5 a month for rent. Discussion was about A. Ranaween budget: we are asking area for $600. This includes church rental ($100), DJ ($100), Decorations ($175), Food ($175), Prizes ($50) B. Also we would like to invite each subcommittee to set a tabnle with information about their subcommittee along with a representative C. Announcement for GSR s: activities will be putting together 2 nd annual Ranaween. Friday October 28 th, 6-11pm. Trunk or treat will be from 8:30-9:00pm. DJ, food, costume contest for $5 entry fee, different age groups. 12 and under are free. (Please dress appropriately, family function in a church) Discussion B. Hospitals & Institutions (H&I) Report: Billy M. H and I is going well. We always need trusted servants to go into the Sunshine home and boxwood. Please advise your home groups to see an H and I member if you re interested. H and I is in the last stages of requirements to take meetings into the Stafford men s diversion center. In summary, this trusted servant and our sub-committee our very optimistic in moving forward and carrying our life saving message of hope to the sick and suffering addict. Page 5
Thank you for allowing me to serve, Your trusted servant, Billy M. Discussion: C. Literature Chair Report: Corey C. Dear RANA Service Body, In August we sold $118.98 of literature. There were no back orders and no order was placed in order to save on shipping cost. 100 copies were made of the literature order form at a cost of $11.58 to be reimbursed to Corey C. This month completed my service term as literature chair. Please announce the position is open. I will be nominating Erin B, who has been serving on the literature subcommittee. Thank you for allowing me to serve. In loving service, Corey Creswell No Discussion D. Public Relations (PR) Report: Mike S. The RANA Public Relations Committee Meeting was held on Sunday August 21, 2016 at 2:00 pm. Present were the PR Chair (Mike S.) and RANA Vice Chair Jon L., Victoria, Art S, and Billy M. The regular monthly meeting is held the 3 rd Sunday of each month at 2:00 pm. The committee meets at 1200 Sam Perry Blvd Fredericksburg, VA. Meeting opened with the Serenity Prayer, 12 Traditions were read, and 12 Concepts were read. Old Business 1. Policy Member discussed other areas PR committee policies. Copies of BASC and PASC policies were tailored for RANA and the draft emailed to meeting participants. Discussion and review to be held at the next meeting. 2. Web Servant Web Servant Kemper B. requested printing of meeting lists. New Business Discussed the possibility of a joint learning day with H&I, Activities and PR. Committee discussed policy and procedures for starting a new meeting. Page 6
Meeting closed with the serenity prayer. Next PR Meeting will be held September 25, 2016 at 2:00 pm. In loving service, Mike S. Discussion: E. Outreach Pro Tem: Jon F. Report given orally Discussion: E. Mini convention- Mark T. Page 7
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HOME GROUP 1. Set it Off # GROUP # AVG. WKLY XIII. Group Service Representative (GSR) Reports GSR/ALT DAYS AND TIMES OF MEETINGS MEMBERS/m embers with >1yr clean Richard M.- GSR Sun. 7-8:30pm 8/13 ATTENDANCE/ NEWCOMERS GROUP DONATION LIT. ORDER 22/4 $0 $ Group Anniversaries: none 2. Who Wants to Live Victoria H.- GSR Mon. Fri.12-1:15pm 7/4 75/12 $60 $116.41 Attendance has been lower but newcomer attendance slightly higher Group Anniversaries: 3. In It to Win it Britany M- GSR Mon. 7:00-8:30pm 5/15 45/3 $0.00 $55 Group Anniversaries: 4. Hope Fiends Melanie- GSR Tue. 7-8:15pm 6/10 25/3 $20 $3 Doing well. Group Anniversaries: Melanie 3 yrs- Sept 13th 5. Standing by Recovery Absent Tue. 7:30 8:30pm 5 11/2 $0 $0 Nothing to report. Group Anniversaries: 6. Clean Works Emily B.- Rep Wed. 7-8:15pm 8/4 33/8 $0 $0 Group Anniversaries: 7. Start Living Group Absent Thu. 7-8:30pm 7 25/10 $0 $0 Nothing to report. Group Anniversaries: 8. Freedom from Kevin S.- GSR Bondage/SNL We have an average of 5 people with a year or more Group Anniversaries:Charlie 33 yrs- Sept 10th Thur. 9 10 pm, Sat. 10pm-? 9. Man Up to the Flatbook Maranda- GSR Thur. 7-8:30pm 4/5 15/2 $11.50 $10.70 4/7 15/2 $0 $0 Doing well. Group Anniversaries: Maranda 2 yrs- Sept 15th 10. New Beginnings Rudy C.- Alt Fridays 7 8:30pm 7/10+ 40+/3 $50 $115 Group Anniversaries: Rudy C 9yrs- Sept 16, Cindy B.- Sept 30 Page 10
XIII. Group Service Representative (GSR) Reports (continued): HOME GROUP GSR/ALT DAYS AND TIMES # GROUP # AVG. WKLY ATTENDANCE/ OF MEETINGS MEMBERS NEWCOMERS 11. Primary Purpose Absent Sat. & Sun. 12 1:30pm 6 11/2 $0 $0 Doing well Group Anniversaries: 12. Experience, Strength & Hope We are doing well. Group Anniversaries: 13. Clean and Serene GROUP DONATION Absent Sat. 6:30-8:00pm 8 30/2 $0 $0 Absent Fri. 10-11: 15pm LIT. ORDER 4 15/7 $0 $0 Growing and doing well Group Anniversaries: none 14. Final Surrender Brian T.- GSR Mon Wed; Fri-Sat 7-8pm 8/3 40/4 $0 $0 Group Anniversaries: None 15. Noon Beginnings Tim H.- GSR Mon Wed; Fri-Sat 12-7/2 35/4 $0 $0 1pm Please come. COME!!!!!! Group Anniversaries: - None reported 16. Colonial Beach Survivors Group James D.- GSR Friday 7pm-8pm 5/5 6/2 $40 $34.52 Celebrated our 6 yr anniversary on Aug 26 group leaders continue to implement increased awareness and application of our 5 th tradition in our effort to improve retention rate of our newcomers. Group Anniversaries: James D. 7 yrs- Sept 1st 17. New Beginnings Sonny- GSR Tues 6pm 5/4 13/2 $0 $0 Colonial Beach Group doing well but can use support Group Anniversaries: none 18. Alive & Free Jon F. GSR Wednesday 8:00pm, Friday 7:00pm Culpepper Hospital (Boardroom) 501 Sunset Ln, Culpepper, VA 22701 Nothing to report Group Anniversaries: Rick L- 16 yrs (unknown) 6/6 30/3 $0 $156.8 3 19. The noonah 15/1 Promises Club Tues Thurs 12pm Absent Tuesdays & Thurs 12:00pm- Promises Club 15/1 Page 11
10 Minute Break - back at 5:00pm XIV. 2 nd Quorum Legend: P = Present A = Absent 2 st QUORUM CALL -Must 8 per Bylaws Group Represented 11 Procedural Votes 11 HOME GROUP NAME P/A NAME POSTION 1. Set It Off P Ian L. GSR 2. Who Wants to Live P Victoria H. GSR 3. In It to Win It P Britany Rep 4. Hope Fiends Melanie GSR 5. Stand By Recovery A Donna GSR 6. Clean Works Emily B. Rep 7. Start Living Group A Dawn L. GSR 8. Freedom from Bondage/SNL P Kevin S. GSR 9.Man Up to the Flatbook P Maranda GSR 10. New Beginnings P Rudy C. Alt 11.Primary Purpose A Rob. Alt 12. Experience, Strength & Hope A Julie C. GSR 13. Clean and Serene P Chris P. Rep 14.Final Surrender P Brian T. GSR 15. Noon Beginnings P Tim H. GSR 16. Colonial Beach Survivors Group P James D. GSR 17. New Beginnings (Colonial Beach) P Sonny. GSR 18. Alive and Free P Jon F. GSR 19. The noonah A Chip GSR 20. 60 minutes N/A Warren GSR Page 12
XV. Old Business Motion #08/7-4: Add to Article 6: Subcommittes; Section 5 PR; Subsection R to read as follows: Attend weekly budget review meetings in October of each year. Maker: Victoria H. 2 nd by: Ian L. Intent: To replace budget meeting requirement accidentally removed in a previous motion. Vote: For- 8, Against- 0, Abstaining- 3 Result: PASSED XVI. Open Sharing During audit all monies were accounted for in April and all receipts were accounted for. For May all monies were accounted for, one receipt was missing but was emailed. June beginning balance was $2,707.93 which did not match RANA bank statement which was $3,385.32 we were unable to figure out where the discrepancy was but receipts were all accounted for and we have more money than we thought we had. Bylaws state in September we are to set weekly by-law meetings. We don t have a current copy of amended bylaws with corrections we have made, which is the purpose of these meetings. Rudy C. suggests updating the by-laws on our website, John L. says this is done once a year in January when by-laws get printed. Victoria H. is happy to provide a copy of updated by-laws, so come see her. We discussed bringing hard copies of by-laws to ASC meetings. John says it is trickier now that we have disbanded the policy committee. He appointed Richard M., Britany M., Victoria H., Mike S., and possibly Rudy C. as part of a policy review ad-hoc. Victoria H. is the ad-hoc chair. They will meet Saturday afternoons at 2pm. XVII. Elections for Open Positions XVIII. New Business Motion #09/4-4: To provide a literature & key tag starter kit to 60 minutes homegroup. Cost to be taken from PR budget Maker: Mike S. 2 nd by: Rudy C. Intent: Provide materials to support and promote atmosphere of recovery Result: OUT OF ORDER Page 13
Motion #09/4-5: To donate $150.00 of the Outreach subcommittee budget to the RACC (convention subcommittee) Maker: Jon F. 2 nd by: James D. Intent: To support activities designed to bring isolated groups and members together with each other and the NA community. Result: BUDGETED Motion #09/4-6: To give activities $600 for RANAween Maker: Ron M. 2 nd by: Britany M. Intent: to give Area an activity for Halloween for fellowship Result: BUDGETED Motion #09/4-7: To reimburse Gen O. $4.95 for copies made today 9/4/16 Maker: Gen O. 2 nd by: Victoria H. Intent: To be fully self-supporting Result: BUDGETED XIX. Review of Group Status and Business Review of Groups not present at ASC for 2 consecutive months Primary purpose has had a lot of turnover and members aren t willing to step up. Mike will bring this up at homegroup meeting to find GSR. Experience, Strength, & hope no longer has a GSR. Start living group has not been represented for 3 months. The noonah has not been present for 3 months. XX. Adjournment & Serenity Prayer Motion 09/04-8: Maker: Britany M. 2 nd by: Kevin S. Motion to Close @ 6:26 pm VOTE: Unanimous Motion PASSED Submitted to RANASC for approval: 09/18/2016 by Secretary I Gen O. Page 14