MINUTES TOWN OF SMITHS FALLS MEETING OF COUNCIL COUNCIL CHAMBER, TOWN HALL Tuesday April 3, 2018 5:00 P.M. Present: Absent: Mayor S Pankow, Councillors J Maloney, J Gallipeau, L Allen, C Cummings, D Quinn, Student Councillor B Bisaillon and Student Councillor C Poag Councillor J Brennan and Treasurer J Koziel Staff Present: Chief Administrative Officer M Morris, Director of Community Services A Manhire, Acting Fire Chief R Normandin, Director of Public Works and Utilities T Dunlop and Deputy Clerk N Bennett CALL TO ORDER: Mayor Pankow called the meeting to order at 5:00 p.m. MAYOR S ANNOUNCEMENTS: Mayor Pankow requested that Council add By-law 9939-2018 authorizing execution of a Collective Agreement with the Smiths Falls Firefighters to the agenda. Councillor Maloney read a letter from Lori Lawrence, Owner of Smile Sensations respecting Gift from the Heart Day. Mayor Pankow declared April 7, 2018 as Gift from the Heart Day in the Town of Smiths Falls. His Worship proclaimed the month of April, 2018 as BeADonor Month and Parkinson s Awareness Month in the Town of Smiths Falls. DISCLOSURE OF MONETARY INTEREST: Councillor Gallipeau declared a pecuniary interest respecting resolution 8.2 Former Water Treatment Plant Request For Proposal. Councillor Gallipeau noted that he will not participate in the discussion or vote on the matter. Councillor Cummings declared a pecuniary interest respecting By-laws 7.1 and 7.2. Councillor Cummings did not participate in the discussion or vote on the matter. DELEGATIONS None due to the nature of the meeting. ADOPTION OF MINUTES: None
Corporation of the Town of Smiths Falls Page 2 of 6 REPORTS: Council provided reports on their areas of responsibility. BY-LAWS: By-law Number: 9934-2018 By-law to Authorize Execution of an Encroachment Agreement with Catherine Ryan respecting an Encroachment onto Elmsley Street Councillor Cummings declared a pecuniary interest respecting By-law 9934-2018 Councillor Cummings did not participate in the discussion or vote on the matter. Seconded by: Maloney 2018-04-97 THAT a By-law to Authorize Execution of an Encroachment Agreement with Catherine Ryan respecting an Encroachment onto Elmsley Street, be read a first time and taken as read a second time. Seconded by: Maloney 2018-04-98 THAT By-law to Authorize Execution of a Site Plan Control Agreement with Catherine Ryan respecting 73 Elmsley Street North, Smiths Falls, be read a third time and finally passed, signed, sealed and numbered 9934-2018. By-law Number: 9935-2018 By-law to Authorize Execution of a Site Plan Control Agreement with Catherine Ryan respecting 73 Elmsley Street North, Smiths Falls Councillor Cummings declared a pecuniary interest respecting By-law 9935-2018 Councillor Cummings did not participate in the discussion or vote on the matter. 2018-04-99 THAT a By-law to Authorize Execution of a Site Plan Control Agreement with Catherine Ryan respecting 73 Elmsley Street North, Smiths Falls, be read a first time and taken as read a second time.
Corporation of the Town of Smiths Falls Page 3 of 6 2018-04-100 THAT By-law to Authorize Execution of a Site Plan Control Agreement with Catherine Ryan respecting 73 Elmsley Street North, Smiths Falls, be read a third time and finally passed, signed, sealed and numbered 9935-2018. By-law Number: 9936-2018 By-law to Authorize Execution of a Shared Services Agreement with the Township of Montague respecting the provision of Planning Consulting Services Moved by: L Allen 2018-04-101 THAT a By-law to Authorize Execution of a Shared Services Agreement with the Township of Montague respecting the provision of Planning Consulting Services, be read a first time and taken as read a second time. Moved by: L Allen 2018-04-102 THAT By-law to Authorize Execution of a Shared Services Agreement with the Township of Montague respecting the provision of Planning Consulting Services, be read a third time and finally passed, signed, sealed and numbered 9936-2018. By-law Number: 9937-2018 By-law to Authorize Execution of a Construction Agreement with Chris Saumure respecting Tender 18-CS-03 Moved by: C Cummings 2018-04-103 THAT a By-law to Authorize Execution of a Construction Agreement with Chris Saumure respecting Tender 18-CS-03, Smiths Falls, be read a first time and taken as read a second time.
Corporation of the Town of Smiths Falls Page 4 of 6 Moved by: C Cummings 2018-04-104 THAT By-law to Authorize Execution of a Construction Agreement with Chris Saumure respecting Tender 18-CS-03, be read a third time and finally passed, signed, sealed and numbered 9937-2018. By-law Number: 9938-2018 By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings held on the 5th and 19th days of March, 2018 Seconded by: J Gallipeau 2018-04-105 THAT a By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings held on the 5th and 19th days of March, 2018, be read a first time and taken as read a second time. Moved by: J Brennan Seconded by: J Gallipeau 2018-04-106 THAT By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings held on the 5th and 19th days of March, 2018, be read a third time and finally passed, signed, sealed and numbered 9938-2018. By-law Number: 9939-2018 By-law to Authorize Execution of a Collective Agreement with The Smiths Falls Professional Firefighters Association I.A.F.F. Local 1593 2018-04-107 THAT a By-law to Authorize Execution of a Collective Agreement with The Smiths Falls Professional Firefighters Association I.A.F.F. Local 1593, be read a first time and taken as read a second time.
Corporation of the Town of Smiths Falls Page 5 of 6 2018-04-108 THAT By-law to Authorize Execution of a Collective Agreement with The Smiths Falls Professional Firefighters Association I.A.F.F. Local 1593, be read a third time and finally passed, signed, sealed and numbered 9939-2018. MISCELLANEOUS MOTIONS/BUISNESS: Municipal Class Environmental Assessment Process Moved by: C Cummings 2018-04-109 WHEREAS a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); AND WHEREAS impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; AND WHEREAS the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; AND WHEREAS analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; AND WHEREAS the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process; AND WHEREAS in spite of written commitments made by the Ministry of Environment between 2013-2015, no action has been taken; AND WHEREAS local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding; THREFORE BE IT RESOLVED that Council of the Corporation of the Town of Smiths Falls requests that the Minister of the environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump-Up requests, as part of the s. 61 review to improve MCEA process times and reduce study costs; AND FURTHER THAT the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act; AND FURTHER THAT the Minister of Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.
Corporation of the Town of Smiths Falls Page 6 of 6 Former Water Treatment Plant RFP 17-ED-03 Seconded by: C Cummings 2018-04-110 Councillor Gallipeau declared a pecuniary interest respecting resolution 8.2 Former Water Treatment Plant RFP. Councillor Gallipeau did not participate in the discussion or vote on the matter. THAT Council of the Corporation of the Town of Smiths Falls authorize staff to commence negotiations with Bruce Linton respecting the redevelopment of the Former Water Treatment Plant in response to his submission to the Request for Proposal 17- ED-03. 2017 Smiths Falls Drinking Water System Summary Report 2018-04-111 THAT the Council of the Corporation of the Town of Smiths Falls receive the 2017 Smiths Falls Drinking Water System Summary Report as prepared by the Water and Wastewater Compliance Coordinator. ENQUIRIES/ANNOUNCEMENTS: ADJOURNMENT Moved by: J Gallipeau Seconded by: D Quinn 2018-04-112 THAT this Council adjourn its proceedings at 5:53 p.m. and stand so adjourned until the next duly called meeting of Council. CONFIRMED Mayor Clerk