Christ Church Cathedral Oxford Liturgy Administrative Assistant Application Pack www.chch.ox.ac.uk/cathedral @ChChCathedralOx 1
Christ Church Cathedral Oxford The Dean and Canons of Christ Church are seeking to appoint an administrative assistant to this new post, from July 2018. The Liturgy Administrative Assistant will provide general administrative support for the liturgical work of the Diocesan Canon Precentor and Succentor. This is a part-time position (20 hours per week Monday-Friday). Precise working hours are negotiable. Salary of around 20,000 FTE, plus benefits. Closing date: Monday 11 June 2018 at 12 noon Interviews: Wednesday 20 June 2018 Application packs: www.chch.ox.ac.uk/vacancies 2
Christ Church is a registered charity (no. 1143423). The Objects of the House, as confirmed in the Statues of Christ Church, include the advancement of religion, education and learning, in particular but not exclusively by the provision, support, conduct and maintenance of Christ Church Cathedral as a Cathedral of the Diocese of Oxford, together with its Choir, and alongside the work of the college and, in so far as it is not incompatible with this, the advancement of the arts, culture, heritage and science. Christ Church Cathedral wishes to make an appointment to the newly-created post of Liturgy Administrative Assistant. The person appointed will work with from a desk in the Liturgy Office in the Cathedral Office and provide general administrative support for the liturgical work of the Diocesan Canon Precentor and Succentor. Main Duties: JOB DESCRIPTION Production of weekly service sheets for Thursday and Sunday Choral Eucharists under the oversight of the Succentor Weekly communication of service details, readings etc with Chapter, musicians, servers, readers and sidesmen by email and phone Uploading of sermon texts and recordings to website Design of posters and other advertising under the oversight of the Communications and Public Engagement Adviser Preparation of annual lectionaries and maintenance of the liturgical rotas in collaboration with the Diocesan Canon Precentor Preparation of termly readers rotas Booking of visiting choirs and liaison with tour operators & external partners for choir visits, as well as coordinating with Vergers and Liturgy Team Maintenance of liturgical records (hymns & anthems databases, CCLI returns) Receptionist duties for Liturgy Office and liaison with Cathedral Office Manager and Vergers Participation in weekly Liturgy Team meeting and Cathedral Diary meeting, and at termly Music Sub-Committee PERSON SPECIFICATION Essential Excellent administrative and IT skills Care and accuracy in all tasks, with excellent attention to detail Excellent communication skills, in person, on phone and through email A positive, collaborative attitude and strong sense of team-work Willingness and flexibility to take on a variety of tasks on behalf of a broad range of people Ability to prioritise their own tasks and to meet relevant deadlines 3
Sympathy for the religious aims and priorities of the Cathedral Good general education to A-level standard or equivalent Desirable Previous experience in an administrative role or experience of managing administrative processes Familiarity with Church of England liturgical patterns and resources, both BCP and Common Worship training will be offered Familiarity with Microsoft Office (especially Word, Excel and Outlook) and Adobe software (especially Indesign, Photoshop and Acrobat) training will be offered Skills in designing posters and other graphics training will be offered Musical awareness and familiarity with the Anglican choral repertoire TERMS AND CONDITIONS The Liturgy Administrator will be an employee of the Deans and Canons of Christ Church subject to the provisions of the Cathedral Staff Handbook. HOURS OF WORK AND REMUNERATION Chapter envisages that the successful candidate will work for the Cathedral for 20 hours a week (precise working hours negotiable) with effect from 1 st July 2018 in the first instance, at a competitive annual remuneration to be discussed with the preferred candidate before appointment. PENSIONS The successful candidate will be entitled to enrolment in the Oxford Staff Pension Scheme, see https://www.admin.ox.ac.uk/finance/epp/pensions/schemes/osps/ for further information. ANNUAL LEAVE The successful candidate will be entitled to the pro-rata equivalent of 25 days of holiday per year, plus bank holidays (or time off in lieu if there is a reasonable expectation to work) at times agreed in advance with her or his line manager. After two years of service have been completed, a further paid holiday entitlement of an additional working week applies. NOTICE PERIOD During the initial probationary period of six months, notice will be one week on either side. Subject to satisfactory review and confirmation of the post, the notice period will be three months on either side. OTHER This role is not subject to an occupational religious commitment, but a sympathy with the aims and objectives of the Church of England is anticipated. All offers will be subject to production of satisfactory references, proof of right to work in the UK, medical clearance if appropriate, and a probationary period of six months. 4
ABOUT THE FOUNDATION Christ Church (Aedes Christi or simply the House ) is a Royal Foundation dating from 1546. Yet it traces its history back not only to Wolsey s Cardinal College in the early sixteenth century but to the Augustinian Priory that preceded it, and indeed to the seventh-century figure of St Frideswide, whose restored shrine has become once again a place of pilgrimage in the Latin Chapel today. Cathedral, College, and School together make up a complex and unique institution committed to education, learning and religion, under the Dean, the Very Revd Professor Martyn Percy. The Visitor is Her Majesty the Queen. The Dean is aided by the Sub Dean, four professorial Canons and the Archdeacon of Oxford who not only constitute the Cathedral Chapter but also sit on the Governing Body (along with the Official Students of Christ Church and College officers). Four of their number also actively serve on the Board of Governors of Christ Church Cathedral School (along with the Headmaster, Richard Murray, and other Governors). The Cathedral employs full- and part-time vergers, musicians and administrators, the Cathedral Registrar, the Education Officer, and the Visitor Officer; as well as gratefully enjoying a significant offering of volunteer ministry from Honorary Cathedral Chaplains, Day Chaplains, Guides, Sidesmen, Flower Arrangers, Bell Ringers, and Embroiderers, amongst others. The College has over 600 undergraduate and graduate students from all walks of life, both from the UK and overseas, along with a thriving academic faculty and an extensive staff. The Cathedral School, founded by Henry VIII to provide boy Choristers and a Schoolmaster, is located in 3 Brewer Street, opposite Christ Church. It not only continues to educate the boys of the Cathedral Choir but, through its nursery, pre-prep and prep departments, offers wider provision for over 150 boys from age 3 to 13. Christ Church is also one of the major Oxford tourist attractions, with over 450,000 visitors a year drawn not only by its architecture, history, and international academic reputation but also its connections to Alice in Wonderland and Harry Potter. Music is a key part of the life of the whole foundation and is principally overseen by the Organist, Professor Stephen Darlington (due to retired in the summer), who attends the Chapter meetings and directs the Cathedral Choir of boys, Academical Clerks, and Lay Clerks, as well as the Organ Scholars and the Sub-Organist. The Cathedral Singers, a voluntary choir of women and men, sings at around 110 services a year, under the direction of a paid Director of Music, James Potter, and the Cathedral Singers Organist. The College Choir regularly sings on Mondays in term-time and for the House Communion. During the summer, the Cathedral also welcomes many visiting choirs. Chapter is currently in the process of reviewing its vision and strategy but in recent years has aspired to worship that is simple, stable, yet sublime, based upon an understanding of the Cathedral as serving four primary roles: as Mother Church of the Diocese; as a focus of civic celebration; as College Chapel; and as a focus of congregational worship and mission. For further information on the College, Cathedral and School, see: www.chch.ox.ac.uk and www.cccs.org.uk 5
HOW TO APPLY Please complete the attached application form, providing the names of two referees, and send it, along with a covering letter to the Cathedral Registrar and Canons PA: Izabela Hreska Cathedral Office Christ Church St Aldate s Oxford OX1 1DP or izabela.hreska@chch.ox.ac.uk Applications must be received no later than 12 noon on Monday 11 June 2018. Shortlisted candidates will be notified later that week. References will only be taken with the preferred candidate post offer. Interviews will be held on Wednesday 20 June. Offers of employment are subject to proof of right to work in the UK, satisfactory references, and where appropriate, medical clearance. EQUAL OPPORTUNITIES Christ Church policy is that employment and progression should be determined only by personal merit and the application of criteria that are related to the duties of each particular. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of his or her age, race, religion, or belief, gender reassignment, marriage or civil partnership, maternity or pregnancy, disability, sex, or sexual orientation. The Employment Equality (Religion and Belief) Regulations, Section 7.2 applies to the post of Cathedral Media, Communications and Public Engagement Manager. You are requested to complete the attached equal opportunities form and send it directly to Bridget Guiste, Stewards administrator: bridget.guiste@chch.ox.ac.uk 6