Hampton Ford Ward Emergency Plan Fielding Utah Stake 1
Table of Contents 1.0 Likely Disasters...3 1.1 Localized Emergencies. 3 1.2 Widespread Emergencies..4 2.0 Critical Information..5 3.0 Assignment and Procedures..5 3.1 Prior to a Disaster 6 3.2 Immediately After a Disaster..6 3.3 In the Period Following a Disaster 7 4.0 Emergency Communication.. 7 5.0 Member Preparation..7 5.1 Family Emergency Planning.8 5.2 Emergency Preparedness Sources..8 5.3 In Case of Emergency 8 6.0 Guidelines 6.1 Guidelines for Use of Meetinghouses as Emergency Shelters.9 6.2 Guidelines for Disaster Cleanup and Church Volunteer Safety...10 Appendix 1: Ward Map.. 11 Appendix 2: Special Needs..... (In Bishopric books) Appendix 3: Equipment and Skills....(In Bishopric books) Appendix 4: Emergency Contacts...13 Family Emergency Guide and Plan.14 Community Plan 18 2
1.0 Likely Disasters The types of disasters most likely to occur in our area include earthquakes, floods, fires, weather related emergencies, etc. The Ward Council and Emergency Preparedness Specialist should consider each type of disaster and identify specific response actions that could be needed. 1.1 Localized Emergencies Localized emergencies are those that affect a few homes and families. These may include fires, floods, trauma, or injury. In these cases, it is expected the communication will be normal and that the local resources (neighbors, fire department, hospitals, etc. ) will be available to respond. Preparation and possible responses for localized emergencies include: Preparation Ward Leaders: - Gather maps, addresses, and contact information of members - Identify those with special needs - Locate cleanup resources (heavy equipment, shop vac, blowers, etc. Ward Members: - Obtain first aid and CPR training - Obtain emergency 72 hour kit - Conduct family emergency drills (See Family Plan page 14) Possible Response Actions - Provide temporary lifesaving care - Contact emergency responders (911) - Coordinate relief efforts through priesthood channels - Find temporary shelter for displaced families In the event you are not able to contact your home teachers, follow the Priesthood channel. Stake President Bishop 1 st and 2 nd Counselor Elders Quorum Presidency High Priest Group Leaders Home Teachers Home Teachers Ward Families 3
1.2 Widespread Emergencies Widespread emergencies are those that affect many homes or the entire community. These may include earthquake, extreme weather (hot or cold), hazardous material releases, long-term power outages, etc. In these cases, it is expected that communications are impacted and that local resources may not be available. Preparation and possible responses for widespread emergencies include: Preparation Ward Members: - Obtain emergency food, water, clothing, and supplies - Conduct family emergency drills - Obtain first aid and CPR training - Learn how to turn off home water, electricity, and gas sources Possible Response Actions - Provide for immediate family needs - Contact and provide for immediate needs of neighbors (through block assignments) and home teaching families - Contact priesthood and ward leaders - Coordinate relief efforts through priesthood channels - Find temporary shelter for displace families In the event of a widespread emergency Stake Church Civil Leadership follow the Priesthood channel and city President block assignments. This will allow the Church and emergency personnel to administer relief and account for all Bishop Emergency citizens more effectively. 1 st and 2 nd counselor Personnel Elders Quorum High Priest Group City Emergency Presidency Leaders Specialist Home Teachers Home Teachers Area Coordinator See page 18 for assignments Block Captain Every individual and family 4
2.0 Critical Information The Ward Council and Emergency Preparedness Specialist will maintain the following emergency response information: Appendix 1: A map of the area, including the locations of member and missionary residences Appendix 2: A list of members with special needs, such as the disabled and elderly. Appendix 3: A list of members with equipment or skills (such as medical or emergency response training) that would be critical in a disaster. Appendix 4: Contact information for public safety agencies, community organizations that provide emergency services, and church leaders. Ward Directory: Contact data for all members and missionaries living within ward boundaries. 3.0 Assignments and Procedures The bishop reports to the stake president and is responsible to direct the ward s efforts to prepare for and respond to emergencies. The Ward Council works with the Ward Emergency Preparedness Specialist to prepare and implement the Ward Emergency plan. Stake President Oversee stake emergency preparation and response efforts Bishop Oversee ward emergency preparation and response efforts Assist with Ward Emergency MP Quorum Teach emergency preparedness efforts. Specialist Leaders preparation principles. Interface with city Assess and report emergency response Communication Relief Society emergency response personnel. Specialist President needs. Coordinate emergency response efforts. Primary President The Ward Council plans how the ward will organize and carry out each of the tasks listed below, identifying who will be responsible for each and what procedures they will follow. 5
3.1 Prior to a Disaster Task Designate a primary and an alternate central location where council members will gather after an emergency to direct relief efforts Develop working relationships with civil authorities and other community relief organizations 3.2 Immediately After a Disaster Task Determine and report the condition of members and missionaries Help to locate and reunite family members who have become separated. Obtain medical care for those who have been injured or who have other health challenges Coordinate response efforts with civil authorities and community relief organizations Assess needs and arrange for a supply of basic provisions and services--such as food, temporary shelter, sanitation, and clothing--for members and others Determine and report the condition of Church buildings and property Ward Plan Primary Location: Ward Building/Stake Center Alternative Location: Bishop s house Emergency Preparedness Specialist will coordinate with Fielding city and Box Elder County. Ward members will be encouraged to obtain block captains and CERT training. Ward Plan Adults who are home during the disaster should provide for urgent family needs then contact and provide for immediate needs of neighbors and home teaching families. Reports on member needs generally come from home teachers to quorum leaders, who then report them to the bishop. Use channel on any family band radio to communicate with other ward leaders. The bishop in turn, will report to the Stake president. The bishop and priesthood leaders will coordinate efforts to reunite separated family members. Ward members who are not in the area can contact their bishop or priesthood leaders to look for missing family members. Displaced individuals and families can gather at the ward building or bishop s house. Primary leaders will be responsible for the safety and security of young children. Ward members may need to provide lifesaving emergency care for family members or neighbors. Ward members with specialized first aid or medical training are identified in Appendix 3. The Bishop and Emergency Preparedness Specialist will coordinate with the city plans by block captains and triage cards. The bishop will consult with the Stake President to coordinate needed provisions and services. The Relief Society will aid in providing that relief to the ward. (See section 6.1 for use of meeting houses as emergency shelter guidelines) The bishop should be prepared to report the nature of the disaster, welfare of the members and missionaries, conditions of meetinghouses, and any requests for assistance. 6
3.3 In the period following a disaster Task Provide assistance to members who have suffered damage to homes or belongings, emotional trauma, or loss of livelihood Work with civil authorities and relief organizations to identify and respond to opportunities for the Church to assist with community needs. Ward Plan Under the bishop s direction, the ward Relief Society presidency, the elder s quorum presidency, and the high priest s group leadership will assess immediate needs of the ward members and organize necessary assistance. The Relief Society President will assist the bishop by visiting members who need welfare assistance to evaluate their needs and suggest ways to respond to them. The Ward or Stake may organize volunteers to assist in the community following a disaster. Church volunteers should focus on cleanup rather than reconstruction. All volunteers should adhere to Church safety guidelines for disaster cleanup. (See section 6.2 for disaster cleanup guidelines) 4.0 Emergency Communication Alternative communication methods will be needed incase phone lines, cellular phone service, or vehicle transportation routes are disrupted during a disaster. Such methods may include: - Internet communications (including email and social media) - Text messaging via cellular phone (which may be available even if voice service is not) - Amateur radio - HAM or satellite radio - Personal contact via foot, bicycle, etc. As needed, priesthood leaders may call members of their units to be communication specialists. See page 13 for communication specialist contact. 5.0 Member Preparation Under the bishop s direction, the ward Relief Society presidency, the elder s quorum presidency, and the high priest s group leadership help individuals and families become self-reliant and prepare for emergencies. Opportunities for doing this might include: - Priesthood quorum and Relief Society meetings - Sacrament meeting or stake conference talks 7
- Home and visiting teaching messages 5.1 Family Emergency Planning Church members are encouraged to prepare a simple emergency plan. Items to consider may include: - Three- month supply of food that is part of your normal daily diet - Drinking water - Financial reserves - Longer-term supply of basic food items - Medication and first aid supplies - Clothing and bedding - Important documents - Ways to communicate with family following a disaster (see page 14) 5.2 Emergency Preparedness Resources The following resources are available to help with family emergency preparedness: - www.lds.org/topics/emergency-preparedness - All Is Safely Gathered In: Family Home Storage - All Is Safely Gathered In: Family Finances - www.bereadyutah.gov - www.fema.gov - www.redcross.org 5.3 In Case of Emergency 1. Move to a safe place 2. Locate and contact family members 3. Check with immediate neighbors and home teaching families 4. Contact your priesthood leader 5. Help with cleanup and recovery 8
6.0 Guidelines 6.1 Guidelines for Use of Meetinghouse as Shelters Following a disaster, the use of a Church meetinghouse as a community emergency shelter is occasionally needed. Permission to use a meetinghouse is granted by the stake president, after consulting with a member of the Presidency of the Seventy or the Area Presidency. Following approval, the priesthood leader should contact his Church physical facilities representative (PFR). General Conditions and Guidelines While the use of a meetinghouse as a temporary community shelter may occasionally be needed, a Church building generally should not be the first choice. Other community facilities are better suited to accommodate the lodging of large numbers of people. If wards or stakes are approached by a local organization desiring to enter into a pre-disaster agreement, the stake president should seek area approval. Following approval, the insurance section of the Risk Management Division should be contacted for needed documents. When a meetinghouse is used by a community agency, Word of Wisdom standards should be observed in the building and on surrounding Church property. The chapel and offices are not to be used except for Church purposes. Cooking equipment and heaters that are not part of the meetinghouse furnishings may not be used in the building. Pets, other than service animals, are not allowed in the building. The stake president or bishop should assign a priesthood holder to be present any time the building is being used. References: Handbook 1: Stake Presidents and Bishops, section 5.1.3. 6.2 Guidelines for Disaster Cleanup and Volunteer Safety This fact sheet addresses the general conditions and the health and safety guidelines that volunteers should understand before they participate in voluntary cleanup efforts. Before cleanup begins, leaders should discuss these items with volunteers and, if possible, give a copy of this document to each volunteer. Volunteers should read this document before filling in the Record of Donated Labor Hours on the third page. General Conditions Volunteers serve at their own risk. Youth under age 18 should participate only when accompanied by a parent or when parental permission has been given. The focus for Church volunteers is to assist in cleanup, not reconstruction. Church volunteers should not work on condemned buildings. 9
Volunteer work is to be conducted with the consent and oversight of the homeowner. Chain saws are to be used only by adults with experience operating them. They are not to be used to cut large trees or tree trunks. Training should be given on incident and injury prevention. Injury-related incidents should be reported promptly to ecclesiastical leaders. Primary insurance coverage is the volunteer s own health insurance. Health and Safety Guidelines Wear appropriate clothing. Also, when appropriate, wear hard hats, hard-soled, high-topped shoes; work gloves; and safety glasses. Use hearing protection. Use repellant in mosquitoinfested areas. Use sunscreen with an SPF of at least 30. Dust masks are recommended when working in dust, ashes, or smoky conditions. Avoid becoming overheated or dehydrated. Drink lots of water (but beware of contaminated water), and rest when needed. Seek medical attention immediately if you have symptoms of heat exhaustion. Avoid contact with hazardous chemicals, fallen power lines, and stray or wild animals. In enclosed areas, avoid using equipment that produces carbon monoxide gas. This may include charcoal grills, camp stoves, or equipment powered by internal combustion engines, such as generators. Carbon monoxide gas is colorless and odorless, making it difficult to detect, and in an enclosed space it can be deadly. Beware of unstable structures, uneven surfaces, and broken glass, nails, and other protruding sharp objects. Tetanus and other needed immunizations should be current. Beware of working high off the ground. Tie off to a secure object if possible. Always lift with your legs, with knees bent to minimize back strain. Work with a partner, and know your limits. Volunteers with pre-existing health conditions, in particular, should perform only those tasks that are within their limitations. Use caution when working with mold. Wear a properly fitting N-95 respirator or dust mask (available at building supply stores) and rubber gloves. Do not attempt to clean up areas of mold that exceed 10 square feet. After working with mold, wash using soap or hand sanitizer. Wash hands frequently, and change into clean clothes after working with mold or after participating in any disaster cleanup duties. Work teams should always have with them a list of emergency contact numbers, the address or GPS location of where they are working, clean drinking water, soap or hand sanitizer, and a basic first aid kit. Treat wounds with soap, clean water, and if available, an antibiotic ointment. Puncture wounds and animal and snake bites require rapid, specialized medical attention. Be aware of motorized traffic in the area at all times. When walking or working in areas where motor vehicles are passing or where heavy equipment is being used, walk facing oncoming traffic. Go to http://www.osha.gov/oshdoc/flood-tornado-recovery.html for further information on health and safety precautions 10
Appendix 1: Ward Map A current map of the area, including the locations of member and missionary residences. Also mark primary and alternate meeting locations and homes with special needs (Appendix 2) 11
Appendix 2: Special Needs (This list will be included in the Bishopric books) Appendix 3: Equipment and Skills (This list will be included in the Bishopric books) Appendix 4: Emergency Contacts Contact Information for public safety agencies, community organizations that provide emergency services, such as food, shelter, and medical care. 12
Family Emergency Guide Family Information: Update yearly and include a copy of important cards or prescriptions. Out of Area Contact Name: Home: Cell: Email: Home Disaster Meeting Place: Neighborhood Meeting Place: Insurance Information Medical Insurance: Phone number: Policy number: Homeowners/Rental Insurance: Phone number: Policy number: Medical Contacts Doctor: Phone number: Pediatrician: Phone number: Work Information Workplace: Phone number: Address: School Information School: 13
Phone number: Address: Family Member Information: Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: 14
Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: Name: Birth Date: Age: Sex: Employer or School: Phone: Cell: Height: Weight: Hair Color: Birthmarks: Physician: Phone: Medications: Special Medical Conditions: 15
House Plan It is important for your family to have a primary and alternative route of evacuation in your family plan. Pick a place outside of your home where you can meet in an emergency. In case of fire, earthquake or other emergency, turning off your utilities can prevent unnecessary damage or danger. Draw a floor plan of your home in the space below and identify exit routes, disaster supply kits, first aid kits, meeting place, and utility shut off. Home Disaster Meeting Place: Neighborhood Meeting Place: Plan where you will meet if you are not at home. Draw a map of your meeting location. 16
Block Assignments and Checklist Checklist for Individuals and Families Save your own life and your family first! Provide first aid to your family if necessary. Community Plan Families should gather in a safe, predestinated area to assess the physical and emotional needs of each family member. (Family Plan) As soon as possible, contact your Block Captain either by phone (if working) or by going to the Block Captain s home in person. Report on the property, physical, and medical conditions of yourself and/or family, whether they are okay, hurt mildly, needing immediate first aid, dead, or missing. Hang the appropriate 8 ½ x 11 Status Card on your home, as close to or on the front door as possible or where the front door was: - GREEN: All is Well - YELLOW: We need help, but it is not critical - RED: We need Immediate help or critical care - WHITE: This home is vacant or nobody home - BLACK: There is a deceased person(s) here o The Black Card should be used in conjunction with any of the other four cards, depending on the situation. If you have a critical or life-threatening injury, report to your Block Captain and then go directly to the Hospital. Your Block Captain will be informed if a critical care station for more extensive injuries will be set up if the Hospitals are unavailable. If your area is required to evacuate, make sure all living household members evacuate together with members of your block and possibly area. If your situation becomes dangerous waiting for Block members who do not report, leave without them BUT leave a note where you are going. If you are asked to Shelter-in-Place, stay in your home for the amount of time local authorities deem it is necessary. If the emergency is a nuclear incident, wait in your shelter or home 14 days after the last explosion before starting this checklist. 17
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