Report to Church Conference

Sanctuary Study Committee Report to Church Conference Los Altos United Methodist Church March 6, 2016 (d)

INTRODUCTION Contents Formation of Sanctuary Study Committee 3 Book of Discipline Process...3 Activities of Sanctuary Study Committee..3 RECOMMENDATIONS Introduction..3 Chancel.......4 Nave. 4 Narthex....4 Building Systems and Infrastructure..4 PROCESS Accessibility..5 Chancel Feasibility Study...5 Sanctuary Study Committee.......6 Next Steps 7 EXHIBITS A B C D E F G H I J K L - Recommendation Details with Photo of Existing Chancel Area - Chancel Conceptual Plan - Chancel Plan Drawing - Nave Conceptual Plan with Conventional Pews - Nave Conceptual Plan using Pew Chairs - Sample Configuration of Pew Chairs - Nave and Narthex Plan Drawing - Narthex Side Entry - Nine Conceptual Designs for Chancel Study Committee Review - Architect s Findings - Project ROM Estimate - Preliminary Schedule 2

LOS ALTOS UNITED METHODIST CHURCH SANCTUARY STUDY COMMITTEE REPORT TO CHURCH CONFERENCE March 6, 2016 The Los Altos United Methodist Church (LAUMC) Sanctuary Study Committee (SSC) began as the Chancel Feasibility Study Committee (CFSC), which was formed by the Board of Trustees (BoT) in June 2014. The charter of the CFSC was to study accessibility to the chancel area of the sanctuary and make recommendations to provide safe mobility, enhance the worship experience, provide greater and more flexible space, and upgrade lighting, audio, and video systems. The charter changed in September 2015 when, after a series of Listening Sessions with groups of church members, the Church Council broadened the scope to include upgrades and other needs in the narthex and nave areas. Thus, the CFSC became the SSC with a mission to create a vision for and define construction feasibility of remodeling the chancel space that meets accessibility requirements and provides greater area and flexibility to meet current and future worship needs. The United Methodist Church's Book of Discipline, Section 2544, establishes the process required for church renovation and building projects. Establishing a study committee is the first of many steps in any such project. From June 2014 to the present, the SSC hired an architect to assist in gathering information from both LAUMC as well as other churches, considered and discussed various options, developed conceptual plans, proposed schedules and cost estimates, and ultimately arrived at a recommendation. RECOMMENDATIONS The SSC acknowledges that our current sanctuary has served our congregation very well over the past fifty-seven years. We have enjoyed worshiping and found comfort within its walls. However, we have observed how other congregations have made renovations to their sanctuaries that have improved their worship experiences. Additionally, our sanctuary is aging and requires significant and somewhat disruptive maintenance in the near term. We see this as a timing opportunity. We acknowledge and concur with the request made to maintain the sacredness of our sanctuary. Our recommendations seek to honor our traditions while also upgrading our almost sixty-year-old space and making it more current to the needs and uses of our congregation today and for the next sixty years and generations of worshippers to come. After adhering to a rigorous process of researching and gathering information, hearing input and comments from our congregation, and giving prayerful consideration to wishes and concerns, the SSC offers this list of renovations that, we believe, will enhance the worship experience and better support the ministries and mission of our church. 3

Chancel See Exhibit A, B, & C for details and conceptual plan 1. Remove the built-in pulpit, lectern, and front brick walls 2. Remove existing brick walls on both sides of the chancel area to provide greater overall floor space 3. Fill-in current non-compliant side ramps to the level of the raised chancel area 4. Construct one-level for most of the chancel area 5. Remove the built-in altar 6. Replace current stairs with wider curved stairs with deeper treads to accommodate a better configuration for standing choir performances 7. Reconfigure choir seating 8. Provide ADA compliant curved ramps on both sides of the stairs for access to the raised chancel area 9. Acquire portable pulpit, lecture, communion table, and other portable furnishings as needed 10. Replace clear glass section of chancel window with stained glass 11. Provide storage space behind new compliant ramps 12. Reconfigure chancel lighting Nave - See Exhibits D, E, & F for conceptual design Push out right side glass wall all the way back to the usher s room to provide additional space for overflow seating Change the nave seating to be a combination of the existing pews and pew chairs or pew chairs for the entire nave to allow variable seating arrangements for different worship configurations Provide additional space for wheelchair use Reconfigure the location of the audio and video control booths Narthex - See Exhibit G for Nave and Narthex conceptual drawing and Exhibit H for New Side Entry Construct addition to ushers room to double its size Upgrade the back-left entry doors (next to restrooms) by constructing an expanded entry lobby and entry patio Refurbish baptismal fountain Building Systems and Infrastructure Upgrade audio and video systems Upgrade electric power capacity to the sanctuary Replace the antiquated dry pipe fire sprinkler control system with a state-of-art system Replace the high maintenance in-floor heating system with an efficient heating/air conditioning system Re-roof entire Sanctuary Provide for seismic improvements to existing structure 4

PROCESS The following section outlines the completed steps in the process since December 2013 up to the March 2016 Church Conference. These steps are consistent with the requirements of Book of Discipline Section 2533.6 with regards to Trustees responsibility for accessibility requirements and Section 2544 with regards to the Study Committee for a remodel of an existing church. 1. Accessibility The LAUMC Board of Trustees (BoT) is responsible for reviewing the accessibility of the buildings, grounds, and facilities to identify physical, architectural and communication barriers that impede the full participation of people with disabilities. In December 2013, the BoT formed an Accessibility Sub-Committee (ASC) to do an audit of the church building and grounds and develop a list of tasks to improve accessibility. The audits used UMC Accessibility Audit guidelines in January and February 2014. The ASC membership included: Douglas Roberts, Trustee Raymond Lockley, Trustee Carl Clemm, Trustee Harold Caudle, Director of Facilities The ASC reached out to church members with disabilities for input. The ASC consolidated the input into a list of recommended tasks accompanied by cost estimates. The BoT approved the list and authorized funds for completing the tasks. Over the next year, the ASC completed most of the tasks, including: Shortening four pews to allow wheelchair space in the sanctuary Adding power assist door operators to two major doors Adding two van accessible parking stalls to the main parking lot Establishing wheelchair routes from handicap parking spaces to major building doors using appropriate signage Lowering of high thresholds and eliminating tipping hazards The one task the ASC could not practically solve was better accessibility to the chancel area of the Sanctuary. 2. Chancel Feasibility Study The ASC had conversations with members of the clergy, choir directors, the organist, and former trustees to address accessibility of the chancel area. They found previous plans, some going back 30 years, assessing how to best provide accessibility to the chancel area, eliminate the number of levels, and provide more flexible floor area with better mobility. None of these plans or ideas were practical solutions to the problem. The BoT directed the ASC to consider hiring an architect. They found a Mountain View architect, John Miller, AIA, that had extensive experience working with churches in our area and were encouraged that he could provide good alternatives to all of the issues. In June 2014, the BoT made a proposal to the Church Council to approve a Chancel Feasibility Study. The Council approved the study and approved funding to hire Miller. The Trustees established the Chancel Study Committee (CSC) to conduct and oversee the work. 5

The members of the CSC were: Rick Arnesen, Co-chair Carl Clemm, Co-chair Harold Caudle, LAUMC Staff Tom Smith, President, Board of Trustee Harvey Dixon Raymond Lockley Douglas Roberts Becky Snedigar The CSC hired John Miller in June 2014 to conduct the study. The scope of the study was to create a vision for and define construction feasibility of remodeling the chancel space to meet accessibility requirements and provide greater area and flexibility to meet future worship needs. Phases of the Study 1. Investigate and Startup Phase review existing conditions and study original construction drawings 2. Programing Phase interview stakeholders to gain insight of their program and ministries 3. Conceptual Design Phase develop options to meet needs; discuss with Trustees and gather input; and refine options 4. Presentation Phase present results to BoT including conceptual design, preliminary construction documents for cost estimate purposes only, elevation drawings and create 3D renderings. Architect Activities July - September 2014 - Interviewed 25 different stakeholders including Pastors, choir directors, organist, wedding coordinator, trustees, previous members of master plan and building committees, key staff members, and leadership of the various practice committees. Developed list of issues and needs: By Stakeholders: By Trustees: o Level chancel floor area o Accessibility for disabled o Provide more floor space o Heating system replacement o Re-design choir seating o Re-roofing o Have everything portable - o Upgrade electrical capacity communion table, pulpit, etc. o Sanctuary floor upgrade o Locate piano to chancel o Replace the antiquated dry pipe fire o Upgrade audio/video systems sprinkler control system o Reconfigure lighting o Seismic improvements o Event flexibility o Explore using pew chairs instead of pews in nave Presented several conceptual designs for CSC review See Exhibit I Attended all 3 Sunday services in the Fall of 2014 to observe how the chancel area was used Conducted follow-up session with the 3 choir directors, the organist, and Pastor Dirk. Prepared a summary of findings Exhibit J 3. Sanctuary Study Committee Expanded Scope As a result of the Church Council meeting in April 2015, the CSC invited church members to attend one of four Listening Sessions in May 2015. Fifty-one members attended and provided valuable input. There was a consensus that we should include upgrades and improvements to the nave and narthex in addition to the chancel. The CSC reported the feedback from these sessions at the September 2015 Church Council meeting. The Church Council agreed with the CSC s recommendation to expand the scope and approved additional funding for the expanded study. Thus, the Chancel Study Committee became the Sanctuary Study Committee (SSC). 6

At the November 2015 meeting of the Church Council, the SSC reported the results of the feasibility study to improve to the nave and narthex. The report included the list of recommendations found on Pages 4 and in Exhibit A of this report. Also the SSC presented a ROM (rough order magnitude) cost estimate ranging from $3 million to $4 million (see Exhibit K), and a proposed Conceptual Schedule showing construction starting June 2017 (see Exhibit L). 4. Next Steps In accordance with the Discipline Section 2544, a Charge Conference or Church Conference must be held to approve the continued planning of the Sanctuary Remodel project, and if approved, elect a Building Committee to conduct and oversee the planning of the project. Upon election, the Church Conference will charge the Building Committee to: Develop a financial plan for funding the project Develop a communication plan to keep the entire congregation informed about the project activities Develop preliminary architectural plans Secure an estimate of the cost of the project Consult with the City of Los Altos Planning Department about possible requirements they may impose so they can be included in the project schedule and architectural plans Once completed, the Building Committee will seek the approval of the District Board of Church Locations and Building, and the District Superintendent. Upon approvals, another Church Conference will be called to vote to approve the project. This committee was honored to be part of this process. Do not hesitate to contact us if additional information or clarification is needed. Respectfully submitted, Sanctuary Study Committee Dated: March 4, 2016 (d) 7

Exhibit A - Our Chancel Today 1. Remove the built-in pulpit, lectern, and front brick walls 2. Remove existing brick walls on both sides of the chancel area to provide greater overall floor space 3. Fill-in current non-compliant side ramps to the level of the raised chancel area 4. Construct one-level area for most of the chancel area 5. Remove the built-in altar 6. Replace current stairs with wider curved stairs with deeper treads to accommodate a better configuration for standing choir performances 7. Reconfigure choir seating 8. Provide ADA compliant curved ramps on both sides of the stairs for access to the raised chancel area 9. Acquire portable pulpit, lecture, communion table, and other portable furnishings as needed 10. Replace clear glass section of chancel window with stained glass 11. Provide storage space behind new ADA ramps 12. Reconfigure chancel lighting EXHIBIT A

Exhibit B Chancel Conceptual Design EXHIBIT B

Exhibit C Conceptual Chancel Plan EXHIBIT C

Exhibit D Nave Conceptual Design Existing Pews Angled Toward Center With First Four Rows Pew Chairs EXHIBIT D

Exhibit E Nave Conceptual Design With All Pew Chairs in Tradition Arrangement EXHIBIT E

Exhibit F Nave Conceptual Design With Pew Chairs in Contemporary Setting Option EXHIBIT F

Exhibit G Nave & Narthex Conceptual Design EXHIBIT G

Exhibit H New Side Entry Artist Rendering EXHIBIT H

Exhibit I Nine Architect Options Evaluated Option 1 Option 2 Option 3 Option 4A Option 4B Option 5A Option 5B Option 5C Option 6 EXHIBIT I

John miller architects aia 579 clyde ave. #300 mountain view, ca 94043 EXHIBIT J LOS ALTOS UNITED METHODIST CHURCH CHANCEL REMODEL Interview Summary, Observations, Considerations and Directions November 23, 2014 Los Altos United Methodist Church 0 John Miller Architects

Los Altos United Methodist Church EXHIBIT J November 23, 2014 CHANCEL REMODEL: Interview Summary, Observations, Considerations and Directions Intent Of Report The intent of this report is to establish aspects of the chancel/church remodel that respond to the needs and aspirations of the congregation and community. The conversations serve as the starting point in a process to envision a remodeled chancel and sanctuary. As such, the report includes points of view of the interviewees, points of information about church design, the architect s observations, existing conditions and design directions to be explored. Methodology of Interviews A series of conversations were held between the stakeholders and architect to discuss the stakeholder s needs and desires and to explore alternate visions of a remodeled church. The conversations were held in July 2014 and began with three questions. What do you like about the church? What you do not like about the church? What is needed in the chancel to accommodate the needs 5 years in the future? The conversations focused on the area of expertise of the stakeholder and how it related to the greater vision of the church. As the conversations progressed, common themes emerged, such as the elimination of the low brick wall at the edge of the chancel and the need for more floor space in the chancel. At times, the conversations were wide ranging and explored the stakeholder s opinion of needed design changes to the church at large. Areas of Discussion Character: What does the design of the church interior say and represent? Because it was built in 1958, it has the look and feel of the era. The central issue is how design changes would serve the current and future needs and aspirations of the congregation. Services initially were traditional with choir, organ and sermon delivered from the pulpit. Over time, the format of the services (liturgy) has become more informal and varied. The intent at this point is to evolve the design of the church so that it remains relevant to the traditional participants while appealing to contemporary and future participants. Chancel Architectural Design The chancel is the raised area of the church where the liturgy is conducted. Activities include readings, sermons, music performances, weddings etc. Levels: Currently, there are eight levels in 5-inch steps. The primary level is +15 inches above the main floor, which is low for a chancel. A better height is between 18 inches and 21 inches. Also, the main level is flanked on both sides by three levels dedicated for choir seating in an antiphonal arrangement. Progressing toward the altar, there are 5 more levels. Each level occupies floor area, thus dividing the chancel into smaller parts and taking away flexibility. Los Altos United Methodist Church 1 John Miller Architects

EXHIBIT J Front Brick Wall: The low brick wall originally provided the traditional division between the chancel and the main floor. At this time, there is consensus that it is more of a barrier between the activities on the chancel and the congregation than a benefit. Front Steps: The existing width (tread) of approximately 14 inches is narrow. A width of 18 inches to 22 inches would better accommodate a choir, or children sitting, or a bride and groom taking their vows. Handrails: The code requires handrails with specific dimensions at steps and ramps. A remodeled chancel will require handrails and a design that is harmonious and integrated with the overall. Existing Construction: All floor areas have an underslab hot water radiant heating system. Changing the floor levels in many cases requires the demolition of the concrete slab and reworking the radiant water piping. Re-working the heating piping at this time would as renew an aging system with modern materials. Various areas throughout the building have leaking water pipes that also should be addressed. Decorations: Special seasons and events are often celebrated with decorations. The redesign should create opportunities for banners, wreaths, etc. Architectural Opportunities: Re-designing the chancel with one large main level and only one secondary level would greatly increase its ability to accommodate larger and/or different programs and music formats. Modular, movable platforms for the choir risers would add flexibility. The elimination of the low wall would open the chancel to create a better connection between the activity on the chancel and the congregation. Moving away from the antiphonal choir seating will create opportunities to better integrate the choir into the liturgy and feature the choral groups. The accessible ramp can be a visible design element and an inviting symbolic pathway to the chancel. Re-designing the chancel would enhance the spirituality and meaning of the chancel space and the presence of religious symbols such as cross, altar, communion table and bible. Liturgical Furnishings Communion Table: Currently the table is on wheels and when used it is placed in front of the chancel steps. There is a desire to have the table in the chancel in a front and center location for many of the services. The purpose is not only for communion but also to provide a place to display symbolic items, e.g. offerings, flowers, bible, etc. Pulpit: The existing brick pulpit does not meet the needs of the current liturgy in terms of size, location, character or symbolism. The desire is to have a smaller movable unit that is less prominent and can be relocated to increase the floor area for large performance groups. Cross: The cross is the dominant religious focal point and has a rich history. Originally, its internal illumination was a landmark for passengers on the trains that ran where Foothill Expressway is today. It is no longer prominent from Foothill Expressway. Based on conversations, there should be a dialog within the church community to assess its design, meaning and status. If the original cross is not retained in its present location, there might be an alternate permanent location. Los Altos United Methodist Church 2 John Miller Architects

EXHIBIT J Altar: The current altar is the second of two religious focal points and a dominant visual element positioned at the farthest front area of the chancel. Its liturgical emphasis appears to be diminishing along with the desire to retain it. Based on conversations, there should be a dialog within the church community to assess its design, meaning and status. Stained Glass/Chancel Window: The front window is the symbolic visual endpoint of the sanctuary. It is a major element that establishes the religious identity of the space and is the visual backdrop of the liturgy. Currently, it has stained glass in its side portions, which has a floral motif. The design has a narrative that most of the congregation seems not to be aware of. The center portion is clear glass that is often covered with a white scrim, which serves as a background for the cross. There is discussion of either leaving the center portion clear to maintain the view to the outside, or replacing it with stained glass to create a colored-light enveloped space and to further the narrative. Audio Visual Systems A comprehensive review of the existing system is a large undertaking that is beyond the scope of this assignment except to define its future direction. Key is to be cognizant of its technical requirements and ensure that the architectural design accommodates them. The system serves four purposes: Voice reinforcement Music reinforcement Video distribution Broadcast/podcast over the Internet. Some feel the existing system is adequate for the current purposes. On the other hand, there is an annoying delay in the images on the monitor displays. Also, there is a need for more and better input devices, in particular cameras. Overall, audio/visual technology is rapidly evolving, which increases its quality and capability. In concept, the A/V system has three parts: input devices such as camera and microphones; output devices such as speakers and video monitors; and infrastructure that manipulate and convey signals between the input and output. The quality of output will improve dramatically as components are replaced and upgraded. Audio: The output devices are acceptable in today s context. Displays: The monitors are distributed along the sides approximately 10 above the floor. These will be replaced as the technology advances. Control Booths: The two control booths in the rear of the worship space have some issues. The sound that reaches the control booth is not of high quality. This inhibits proper control of the mixers. The video control booth has an issue with direct sun hitting the monitors. If the two functions switched positions, these issues would be diminished, as the audio controls would then be on the side of the space that is more conducive to sound reaching it and the other side is out of the direct sun. Also, consideration should be given to combining the two functions into one control booth. Broadcast: Currently, the Sunday services are broadcast over the Internet, which has a great value for outreach and shut-ins. Broadcasting quality can benefit from a more sophisticated and extensive system. Los Altos United Methodist Church 3 John Miller Architects

Room Acoustics EXHIBIT J Acoustics is often evaluated by the reverberation time of the space. In essence, how much echo is experienced? Different reverberation times are suited to different sound formats. Spoken word requires medium to short reverberation time and audio speakers where the sound arrives at the listener at about the same time the direct voice is heard. Choir and organ music is best with longer reverberation time that yields a richer sound. Electronic Bands require very short reverberation time because the large amount of sound energy produced overwhelms the space. The sanctuary currently has medium to short reverberation time. This, in large part, is due to the wood roof construction, which absorbs and breaks up sound thus reducing its reflection. Also, the glass window wall along the right side does not reflect lower and bass frequencies. Accessibility: Better physical access to all major areas of the chancel is needed. The California Building Code and the Americans with Disability Act has very detailed specifications. The existing side ramps are deficient in many ways and are woven between major structural elements thus rendering it difficult to upgrade. Alternate paths will be explored along with assessing the feasibility of modifying the obstructing structural elements on the existing ramp. Pews Count: Current ±470 based on 18 inches per occupant. Originally before the introduction of the control booths and wheelchair spaces, the count was 506. Condition: Upholstery and wood finish is good. Layout: The existing pews are much closer together than standard due to the restrictive spacing of the adjacent structural columns. The spacing between a pew and the next pew in front is normally 36 on center, which provides more legroom than the existing arrangement and allows people to easily move in toward the center of the pew thus increasing effective utilization. Increasing the spacing should be explored. One row of pews may be eliminated and the total seating will be approximately 408. Temporary seating may be possible in the expanded width of the sanctuary as shown in several of the option designs. The pews set at 90 to the aisle is formal and traditional. A more informal arrangement is to slightly angle the pews toward the center, which creates a more informal look and creates an embracing feel. Pew Chairs: Another type of chair to consider is the pew chair that hooks together to form pews. The shape of the pew chair provides continuous seating and back surface, which looks very much like a pew. The attractive feature is that they can be easily re-configured or moved. Lighting Natural: Most of the light enters through the right side window-wall and high rear window. The front window provides a small amount of light. Chancel: Since the main action is in the chancel, the amount of light should be much brighter than the pew area. The lighting design should provide a base level of ambient (fill) lighting and spot lighting from several directions on the activity. The activity could be in many different areas and ranges from a single person giving a reading to a group of performers. Thus, the lighting equipment must be extensive, adjustable and flexible to meet all the demands. Los Altos United Methodist Church 4 John Miller Architects

Music EXHIBIT J Camera: High levels of lighting for any camera are required. Also, the light should be of a type and design that is flattering. The camera light design should be specifically considered then blended with the overall lighting design. Pew Area: Currently there are frosted glass chandeliers. These are fairly recent and provide more than adequate lighting for reading. Day versus Night: The ambiance is different between day and night. During the day, the view to the garden and the front stained glass window contributes a large part of the ambiance. At night, this aspect goes away and the space has a more inward feeling. Adding lighting to the stained glass window and landscape lighting in the garden to reestablish this balance should be considered. Music is a major and prominent component of each service. Sunday services have a very wide variety of formats from individual singers to choral groups and organ/piano. In addition, many concerts and speakers are held in the sanctuary throughout the year. This reinforces the need to have a large and flexible space with comfortable seating. Choirs Morning Glory: 8:00 AM Starfire Singers: 9 th 12th Rainbow Choir: K 2nd Chancel Choir: 9:30 / 11: 00 am service Lightshine: 6 th 8th Sunshine Singers: 3 rd 5th grade Music Groups Creekside Worship Band: contemporary/eclectic Organ: pipe/midi Alleluia Ringers: bell Piano Orchestra Joint Orchestra/Choral Groups Concerts and Events Christmas Concert Alzheimer s Benefit Spring Concert Series Morning Forum Fine Arts Series Singing Location: There are many locations based on size of group, relation to accompanying instruments and riser availability. At the front of the chancel by the altar On the steps On the chancel just behind the steps. On the floor just in front of the steps near the piano. Seating: Currently, the main seating is an antiphonal arrangement in the chancel. This is incongruent with the current liturgy that emphasizes an interactive connection with the congregation. A better arrangement is one that creates the sense of community with the celebrants encircled by a joyous choir. Configuration: The chancel should accommodate each format in a way that optimizes each musically and blends with the liturgy. Creekside Band is currently not accommodated in the sanctuary but a new chancel design may make it possible. END Los Altos United Methodist Church 5 John Miller Architects

Exhibit K Sanctuary ROM Estimate Area Estimate Notes Chancel $500-700K ADA ramps, flexible 20 raised area, expanded area, portable furnishings Nave $1.3-1.6MM Air conditioning, pew chairs, reconfiguring A/V console, expanding window wall, seismic upgrades, new lighting fixtures LTMP (Facilities budgeted amount) $600-700K Re-roofing, painting, upgrading electrical system, replacing heating system, lighting upgrade West Entrance and Narthex $300-500K Construction of entry hall East Entrance and Storage $125-200K Construction of storage space adjacent to usher s room Parking Entrance and Restroom $155-250K Ramp from handicap parking spaces, unisex restroom Total Estimate General Notes: $3-4MM 1. Each summary estimate line includes associated costs so as to be a stand-alone total cost exposure. 2. A 20% contingency has been included due to schematic level design as of estimate. EXHIBIT K

Exhibit L Proposed Schedule Graphic Sept Oct 2015 Nov Dec 2016 2017 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug Sept Oct Fesibility Study (Sept'15 thru Nov '15) Write-up 'Program of Ministry & Develop Accessibility Plan' Church Council Feasibility Study Presentation (11/22/15) Nominating Committee to develop candidates for Building Committee Written consent by Senior Pastor Senior Pastor to obtain written consent of Dist. Superintendent Senior Pastor to arrange DS to call a Charge Conference (Church Cncl.) Nominating Committee to submit candidates for Church Cncl vote Charge Conference (Church Council) elects Building Committee Study Committee presents findings to BC and DBCLB (Bd of loc & bldg) BC to develop a financial plan (capital campaign, loans) Senior Pastor w/ consent of DS calls Church Conference Approval of BC's recommendations including financial Potential Capital Campaign Design Development (A&E services) Pricing Updates (building committee) Construction Drawings (A&E services) Approval of Charge Conference & DBLCB Plan Check & Permits Contractor Selection (funds committed) Material Procurement Construction (Sanctuary closed) Completion EXHIBIT L