AMERICAN LEGION AUXILIARY DEPARTMENT OF WISCONSIN 2018-2019 PAST PRESIDENTS PARLEY PROGRAM ACTION PLAN The purpse f the Past Presidents Parley (PPP) cmmittee is t utilize the experience and knwledge f past Auxiliary leaders fr training and encuragement f future Auxiliary leaders. Thrugh the Past Presidents Parley cmmittee, wmen wh have served as unit, cunty, district, department, and natinal presidents have an pprtunity and are encuraged t cntinue in active service t the Auxiliary, helping ensure strng future leadership fr the rganizatin. The Past Presidents Parley als recgnizes and hnrs utstanding unit members thrugh Unit Member r the Year, and female veterans thrugh the Salute t Servicewmen awards. Past Presidents Parley and the 2014-2019 Centennial Strategic Plan: Designed t help Auxiliary wmen wh have served as lcal, department r natinal president and members f this cmmittee, mdel civility, lyalty, and service befre self as they actively wrk t build a strng future fr the rganizatin (reference the ALA Strategic Plan Gal 2, Gal 3 and Gal 4). Cmmittee Cntact Infrmatin: 2018-2019 Past President Parley Chairman: Jyce E. Endres 1147 Fleetwd Avenue Madisn, WI 53716-1417 608-221-1763 (h) 608-772-1763 (c) ljendres@charter.net What can yu d? 1. Establish a Unit Past President s Parley (PPP) and becme a member Past ALA presidents at all levels are encuraged t establish, maintain and becme members f the Past President s Parley. The PPP serves as a frum that brings tgether frmer and current presidents t utilize past president s expertise in active service t the American Legin Auxiliary. The PPP als ffers pprtunities fr past presidents t prvide nging mentrship t empwer and blster the Auxiliary s present leaders t ensure cntinuity and strengthen the rganizatin. See Hw t Establish a Past President s Parley Wrksheet Yur membership supprts the PPP Schlarship Fund. 2. Prmte mentring pprtunities f unit members As frmer leaders, past presidents at all levels are encuraged t cntinue their supprt t the rganizatin by accepting respnsibility t cntribute their experience, knwledge and wisdm. Past presidents are encuraged t share their infrmatin with members t engage and grw leadership t achieve an active and engaged rganizatin, at each level as ne way sustain rganizatinal grwth thrugh psitive actins. Ideas fr Units: If yu dn t have ne, frm a unit Past Presidents Parley Ask all past presidents t jin the PPP Encurage past presidents t cntinue t prvide supprt thrugh the prcess f sharing best practices with members. Use the ALA Hw t wrksheets fund in this plan
3. Prmte and submit nminatins fr the Unit Member f the Year Award. This award recgnizes the cntributins made by a valued unit member. The department unit member f the year is recgnized at department cnventin. All Department Unit Members f the Year are recgnized at Natinal Cnventin. Ideas fr Units: The gal fr 2018-2019 is t have at least ne nminee fr Department Unit Member f the Year frm each f the 12 Districts in Wiscnsin. Multiple submissins frm each district will be accepted, but nly ne member frm each unit is eligible. Each unit shuld select ne member t cmpete fr department recgnitin. Units shuld plan a special way t hnr the member fr significant cntributins made t the unit. Check the Awards sectin f this Prgrams Actin Plan fr specific criteria needed t qualify fr the Unit Member f the Year award. 4. Prmte and submit nminatins fr the Salute t Servicewmen Award. The Past Presidents Parley will cntinue t recgnize the military service f female persnnel, including the Natinal Guard and Reserve cmpnents, representing each branch f service at the natinal cnventin. Ideas fr Units: Seek candidates t nminate fr the Salute t Servicewmen Encurage Units t nminate candidates fr the Servicewman fr this award Plan t hnr their nminee at a unit r American Legin Family functin. 5. Dnate t the Department Past Presidents Parley Schlarship Fund. The Department Past Presidents Parley prvides the fllwing schlarships each year: Harriet Hubbard Registered Nurse Schlarship: Applicant must be in nursing schl r have psitive acceptance t an accredited hspital r university Registered Nurse prgram. Health Career Schlarship: Curse f study need nt be a 4-year prgram. Hspital, university r technical schl prgram is acceptable. Ideas fr Units: Encurage eligible students t apply fr the schlarships. Dnatins may be submitted frm the units general fund n the Past Presidents Parley Schlarship Dnatin frm fund n the Department website. AWARDS Past Presidents Parley Awards Deadlines and Submissin Requirements: Take the time t share a favrite stry abut the psitive impact yu r smene yu knw has had n ur missin. It is wrth ding and helps the ALA tell the wrld wh we are, what we d, and why we matter. A. Member Award: Unit Member f the Year Deadline: May 15, 2019 Requirements: Presented t: A senir member in gd standing wh hasn t btained an elected r appinted leadership rle higher than that f unit president. Material and Guidelines Unit Member f the Year frm included in this plan, including a 1,000 wrd narrative, must be cmpleted and submitted by the deadline. The unit president and secretary must sign the entry frm unless the nminee is ne f them, in which case a past unit president must sign the entry frm.
Selectin is based n accmplishments, activities, etc. fr the current administrative year (April 1, 2018 t March 31, 2019). Prvide details/examples abut the activity. Years f membership are nt a part f the criteria; the nminee may be a new member Unit may nly submit ne member. Only ne unit member f the year will be selected fr each department. Each department may submit nly ne department winner t natinal Send cmpleted Unit Member f the Year Award frm t Jyce Endres, 1147 Fleetwd Avenue, Madisn WI 53716, pst marked r emailed (ljendres@charter.net) by 5 p.m. CST n May 15, 2019 The selectin f the winner is at the discretin f the Department Past Presidents Parley chairman. B. Natinal Award: Salute t Servicewmen Deadline: May 15, 2019 Presented t: One servicewman in each branch f the U.S. Armed Frces Material and guidelines: Nminees shuld be willing t attend Department and Natinal Cnventin, if pssible. All entry frms, including a narrative / YuTube vide, must be cmpleted and submitted by the deadline. A YuTube vide can take the place f a written narrative. See Salute t Servicewman Award Nminatin frm fr mre infrmatin Entry must have the nminee s name and address, unit name and number (if applicable) and, mst imprtantly, cntact infrmatin fr the servicewman One applicant fr each branch f service per unit will be accepted Send cmpleted Salute t Servicewman Award Nminatin frm t Jyce Endres, 1147 Fleetwd Avenue, Madisn WI 53716, pst marked r emailed (ljendres@charter.net) by 5 p.m. CST n May 15, 2019 The selectin f the winner is at the discretin f the Department Past Presidents Parley chairman.. Past Presidents Parley Reprting: Mid-year and annual reprts are nt required; hwever, an annual summary and a mid-year prgress reprt are suggested as tls t gauge the effectiveness f department activities. Mid-Year Reprts: Mid-Year reprts reflect unit PPP accmplishment fr the first half f the ALA year. If yu chse t reprt, submit a mid-year narrative reprt by December 1, 2018. Annual Reprts: Annual reprts reflect the unit and members Past President Parley accmplishments and activities fr the ALA administrative year. Phts f activities are encuraged t accmpany the unit s annual narrative reprt by May 1, 2019. Hw t Wrksheets: Hw t Mentr a New Member Hw t Establish a Past Presidents Parley in yur Department Hw t Hst a Natinal-Level Visitr at yur Department Additinal Resurces: Natinal Past Presidents Parley Cmmittee (see Past President s Parley prgram page n the natinal website r Annual Supplement fr cntact infrmatin)
UNIT MEMBER OF THE YEAR AWARD A Unit Member f the Year frm each department will be recgnized annually at the American Legin Auxiliary Department and Natinal Cnventins. Requirements: 1. Open t senir members in gd standing wh are nt in an elected r appinted leadership rle higher than unit president. 2. Units must submit a narrative f 1,000 wrds r less describing the nminee s accmplishments and activities tgether with the nminee s name and address. Nminating Department: Department f Wiscnsin Dept PPP Chairman Infrmatin Name: Jyce E. Endres Address: 1147 Fleetwd Ave Madisn WI 53716-1417 Email: ljendres@charter.net Telephne Number: 608-221-1763 Nminee Infrmatin Name: Address: Email: Phne: Nminee s Unit Name and Number: Frm must be cmpleted and submitted t PDP Jyce E. Endres by May 15, 2019 Jyce E. Endres 1147 Fleetwd Avenue Madisn, WI 53716-1417 608-221-1763 (h) 608-772-1763 (c) ljendres@charter.net Attach narrative f 1,000 wrds r less describing the nminee s accmplishments and activities
SALUTE TO SERVICEWOMEN AWARD NOMINATION FORM Established in 2003, this award has evlved frm hnring wmen veterans t hnring wmen wh are currently serving ur cuntry in the U.S. Army, Navy, Marine Crps, Air Frce, and Cast Guard including the Natinal Guard and Reserve cmpnents f each branch. One servicewman frm each branch f service will be recgnized at the American Legin Auxiliary Natinal Cnventin. Recipients attend the Natinal Cnventin as guests f the Auxiliary. Nminatin Criteria: A wman currently serving in the U.S. Armed Frces (includes Natinal Guard/Reserve). A written narrative r YuTube vide that demnstrates exemplary service bth in and ut f unifrm, making her the face f wmen in the military. Servicewman must be willing t be a guest f the Auxiliary and speak t the general assembly f the American Legin Auxiliary Department and Natinal Cnventins. All nminatin frms must be submitted by May 15, 2019. Next Steps: The nminating persn r the servicewman writes a narrative (750 wrds r less) r creates a YuTube vide (3 minutes r less) that shws the nminated servicewman demnstrating exemplary service bth in and ut f unifrm, making her the face f wmen in the military. The fllwing frm must be cmpleted and submitted by May 15, 2019, t Department Chairman Jyce E. Endres. Written narratives shuld be attached. YuTube vide links shuld be pasted in the bx prvided n the fllwing frm. YuTube Vide Checklist If yu chse t submit a vide, please be sure t check that yur vide: des nt cntain any cpyrighted music, vide, images r text (nt legally wned) is nt set t "private;" yur vide must be public. is under 2GB in size is in.avi,.mov,.wmv, r.mpg file frmats is 3 minutes r less in length
SALUTE TO SERVICEWOMEN AWARD NOMINATION FORM, cntinued Servicewman s Name: Servicewman s Email: Servicewman s Phne Number: Servicewman s Branch f Service: Servicewman s Rank: Servicewman s Date f Enlistment: Servicewman s Awards and Decratins, if any: Name f Persn Making this Nminatin, if nt the nminee: Email f Persn Making this Nminatin, if nt the nminee: Phne Number f Persn Making this Nminatin, if nt the nminee: Is the servicewman able t attend Natinal Cnventin? Is the servicewman cmfrtable with public speaking? Written Narrative: 1. Please attach separate dcument t this frm OR 2. Type narrative directly int the bx t the right. Yes Yes N N YuTube Vide: Cpy and paste yur vide link in the bx t the right. Return cmpleted nminatin frm t Past Presidents Parley Department Chairman Jyce E. Endres, 1147 Fleetwd Ave., Madisn, WI 53716-1417 r email t Jyce Endres at ljendres@charter.net NO LATER THAN MAY 15, 2019.
Cmmittee: Past Presidents Parley Cntact Infrmatin fr Questins: pastpresidentsparley@alafrveterans.rg HOW TO MENTOR A NEW MEMBER Unit Past President Parley Respnsibilities Offer t escrt a new member t yur meeting. Intrduce her t the president and ther members in attendance. Ask her t share a little abut herself. The infrmatin culd be helpful in determining in which cmmittee she may have the greatest interest. Have each attendee intrduce herself. As each prgram reprt is given, request that the chairman explain the purpse f the prgram and hw the unit supprts it. Explain the duties f the fficers, the chairmen and the cmmittee members. Help maintain a psitive attitude and assist in aviding cntrversy during the meeting. Interject sme ccasinal humr t help make the meeting fun. A prspective member is mre likely t jin if she feels she is jining an rganizatin that is fun and whse activities supprt the cmmunity. All members will be mre willing t attend meetings and assist with activities if the meetings are shrt and interesting. Remind the members t try new ideas withut criticism if they fail. Suggest trying smething else. Help keep the meeting mving tward a psitive cnclusin. Evaluate yur new member s capabilities. If yu feel she is ready t participate, ask her which f the prgrams hlds her greatest interest. Discurage naming a new member as an fficer r a chairman, but instead suggest she be given the pprtunity f wrking n a cmmittee with an experienced chairman. Let her knw yu are willing t mentr her and assist by answering her questins. Remember t praise her effrts. Past presidents shuld advise when asked, but preferably nt serve as a chairman. Chairmanships shuld be held by ther members s they may learn the prgrams and becme gd unit leaders wh may develp an interest in mving int district, cunty r department psitins. As a past president, yu may wish t prmte the nminatin f a Unit Member f the Year. Yu may take the lead in recmmending servicewmen t submit fr an award. Develp a fundraising activity fr dnatins t the nursing schlarship prgram. Cntinue t supprt new and current members thrugh yur nging leadership!
HOW TO ESTABLISH A PAST PRESIDENTS PARLEY IN YOUR DEPARTMENT Cmmittee: Past Presidents Parley Cntact Infrmatin fr Questins: pastpresidentsparley@alafrveterans.rg Establish a Past Presidents Parley in yur department Departments are encuraged t establish a Past Presidents Parley (PPP) cnsisting f their past department presidents. These grups can cntinue their supprt f the rganizatin by using their experience, knwledge and wisdm t be gdwill ambassadrs and t strengthen ur rganizatin and help maintain its grwth. PPPs can play an imprtant part in the mentring f current members t develp knwledgeable leadership within the department. They can supprt and assist in a recruitment effrt fr new members. They are encuraged t select a missin-utreach prject f interest and supprt the prgram with time and/r financial cntributins. They may chse t have a curtesy fund and chairman t remember past presidents when the need arises. They shuld make themselves available t current fficers as well as ptential candidates fr ffice. Their guidance and cnstructive feedback shuld help the department maintain cntinuity and gd cperatin. This grup culd hld a lunchen during department meetings t share current department news. They may chse t dnate r raise funds fr ex-servicewmen and PPP nurses schlarships. They may discuss making specific dnatins r hw they culd assist with issues within their department t help create a psitive result. A discussin culd be held abut ideas fr prpsing a reslutin t help clarify a questinable Cnstitutin & Bylaws article. They may decide t take a leadership rle regarding a prpsal frm the natinal rganizatin. Sme members f the Parley may be serving at the natinal level. They culd invite the current department president and any natinal guest wh may be in attendance at their meeting. Yur knwledge can be invaluable n the department s Finance Cmmittee, as PPP chairman, r as parliamentarian, if appinted. Cntinue t be invlved: Yu are a valuable department member.
HOW TO HOST A NATIONAL-LEVEL VISITOR AT YOUR DEPARTMENT Cmmittee: Past Presidents Parley Cntact Infrmatin fr Questins: pastpresidentsparley@alafrveterans.rg Suggestins fr hsting a natinal-level visitr at yur department Make sure all pre-visit frms are filled ut cmpletely and crrectly. The natinal president s frm requests detailed infrmatin regarding events, expectatins fr speaking bligatins, apprpriate attire, etc. Visitrs shuld be infrmed f any changes made t the infrmatin submitted n the pre-visit frms. Identify a distinguished guest cmmittee that will be respnsible fr all activities during the visit. This cmmittee shuld be familiar with the area and will represent yur rganizatin in a prfessinal manner. Make the cmmittee members aware f the dress cde fr the visit. Have them develp a plan that assigns individual respnsibilities. If yu have a natinal chairman, natinal fficer r Past Natinal President in yur department, it is suggested she be n this cmmittee. If the guest is flying int the area, designate wh will be at the airprt at the scheduled time f arrival. The visit begins at the airprt. Be n time and either at the gate r at the luggage area t make yur guest feel welcme. Assist with luggage at every lcatin. Transprt her in a clean vehicle that has a large luggage strage area. Many times, the guest has been traveling fr several days and has multiple suitcases. Ask if she has eaten r wuld like t stp at a suitable restaurant prir t escrting her t the final destinatin. If pssible, pick up the key t yur guest s rm befre her arrival. Check the rm t make sure everything is prepared fr her visit. Yu may chse t place a small gift, bttled water r small snacks in the rm. When yu arrive at the lcatin where yur guest will be staying, escrt her immediately t her rm. Allw the guest sme time t unpack, check her messages and relax befre the first scheduled event. She shuld be escrted at all times. Ask if she prefers breakfast in her rm r in the dining rm and what time she wuld like t retire t her rm. Facilitating a receptin r scial activity is an effective way f enabling the natinal-level visitr t meet as many members as pssible. The department president will intrduce the guest. When addressing an audience, she shuld speak last. In a prcessinal, the natinal president wuld be the last t be intrduced and the last t be seated r step nt the platfrm. A gift list f items given t the visitr is always appreciated. Send ne list with the gifts mailed t her hme and send a cpy t Natinal Headquarters. Prir t the day f departure, ask the visitr what time she wuld like t arrive at the airprt. Many guests prefer t be checked in and waiting at their departure gate ne hur prir t barding the plane. Please plan departure day events accrdingly.