BISHOP S SERVICES APPEAL (BSA) RESOURCE MANUAL

BISHOP S SERVICES APPEAL (BSA) RESOURCE MANUAL 1408 Carmel Drive Lafayette, Louisiana 70501 Phone No.: (337) 261-5641 diolaf.org

TABLE OF CONTENTS What is the Bishop s Services Appeal (BSA)?...1 Bishop s Services Appeal Timeline...2 The Theme...3 How to Conduct a Successful Appeal in your Parish...4 Deanery Chairpersons...5 Deanery Chairpersons Responsibilities...6 To the Parish Coordinatorr...7 Parish Coordinator Responsibilities and Checklist...8 Bishop s Services Appeal Pulpit Message...9 10 Bishop s Services Appeal Video/Audio Message...11 13 Prayers of the Faithful...14 Bulletin Announcements...15 Gift Reporting Procedures...16 18 Gift Reporting Form...19 Collateral Materials...20 23

WHAT IS THE BISHOP S SERVICES APPEAL (BSA)? The BISHOP S SERVICESS APPEAL (BSA) has been Supporting the Works of Christ by serving others and ministering to those in need since 1973. The BSA is an annual appeal accomplished as a result of the combined efforts of our 121 church parishes and 28 missions. Located across eight civil parishes, the Diocesee of Lafayette is able to make available vital programs, ministries and services through the generosity of BSA donors. Gifts to the BSA enhance Diocesan efforts to provide hope, dignity and compassionate care in the lives of others. It is a reminder that as faithful Catholics, we are called to be part of a Church, a communion of believers, which is greater than ourselves, and not limited to our local church parishes. Programs, ministries and services supported by the Bishop s Services Appeal include: Acadiana Catholic Archives-Research & Informationn Black Catholic Ministries Catholic Schools Christian Formation Hispanic Catholic Ministries Justice & Peace Marriage & Family Life Ministriess Migration & Refugee Services Minister to Priests Msgr. Sigur Center Ongoing Formation of Priests Pastoral Care of Elderly Permanent Diaconate Persons with Disabilities Post Adoption Counseling Prison Ministry Pro-Life Apostolate R.C.I.A. Radio-TV Ministry Seminarians & Vocations Stewardship Formation Tribunal Vietnamese Catholic Ministries Website Coordinator Worship & Liturgy Youth Ministry 1

BISHOP S SERVICES APPEAL TIMELINE September 17 th October 8 th & 9 th October 10 th 14 th October 15 th & 16 th November 12 th & 13 th November 21 st December 3 rd & 4 th December 17 th & 18 th January 7 th & 8 th February 4 th & 5 th March 11 th & 12 th April 22 nd & 23 rd April 24 th 28 th May 20 th & 21 st June 17 th & 18 th July 15 th & 16 th August 12 th & 13 th August 31 st BISHOP'S SERVICES APPEAL (BSA) ANNUAL MEETING: An introduction and review of materials, explanation of how resources are to be utilized to conduct a successful Appeal, and distribution of parish Appeal materials. EDUCATION WEEKEND: In all parishes at a all Masses: Pulpit Message is read. DVD or CD version of the Bishop s Services Appeal message is played. Posters displayed, in-pew pledge envelopes are readily available. INITIAL MAIL SOLICITATION: Letters are e mailed to donors asking them to participate in the Appeal. Pledge cards are included. Pledge cards are to be completed and returned by mail, or placed in offertory collection the following weekend Commitment Weekend. COMMITMENT WEEKEND: Pledge cards a and in-pew pledge envelopes are received in second collection and submitted to the Office of Stewardship and Development. BSA Second Collection Weekend FOLLOW-UP MAIL SOLICITATION: Le etters are mailed to non-renewed donors asking them to participate in the Appeal. Pledge cards are included. FOLLOW-UP WEEKEND: In all parishes at all Masses: Pulpit Message is read as an update from Bishop Deshotel about the BSA. The message also serves as a follow-up to those who have not yet responded. BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend. FINAL MAIL SOLICITATION: Letters ar re mailed to nonthe Appeal. Pledge donors/lapsed donors asking them to participate in cards are included. BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend BSA Second Collection Weekend BISHOP'S SERVICES APPEAL CONCLUDES 2

THE 2016-17 THEME Christ s Love Compels Us is the theme for the 43 rd Annual Bishop s Services Appeal. Saint Paul wrote to the Corinthians: For Christ s love compels us, because we are convinced that one died for all, and therefore all died. And he died for all, that those who live should no longer live for themselves but for him who died for them and was raised again. These words express the meaning and the purpose of the programs, ministries and services supported by the Bishop s Services Appeal Supporting the Works of Christ. It is in Christ s love for us, it is in His dying for all, that we no longer live for ourselves, but for others. It is Christ s love for us, that urges us on, that compels us to fulfill the mission of the Church, the mission Christ himself invites us to embrace. Or as St. Paul goes on to say We are ambassadors for Christ, as if God were appealing through us. The Mission of the involves the total restoration of humanity, the salvation of the whole person. Our response to this mission finds expression in the programs supported by the Bishop s Services Appeal, that promote healing and unity in every aspect of the human person. Like Jesus, we seek to express solidarity with the poor and the oppressed striving all the while to remove from ourselves and our Church structures, anything that promotes inequality, injustice and oppression. To be disciples of Jesus Christ and good stewards of the gifts we have been given, we should acknowledge that by supporting the Bishop s Services Appeal we return to the Lord what has been received. It represents our response to God s unfailing love for each of us. Christ s Love Compels Us to service, discipleship, and good stewardship. Christ s Love Compels Us to faithfully join Him as ministers in His kingdom. 3

HOW TO CONDUCT A SUCCESSFUL APPEAL IN YOUR PARISH The success achieved with the Bishop s Services Appeal is directly related to the leadership, enthusiasm, and motivation provided by the pastor and parish coordinators to parishioners. Appoint volunteers to assist you on Education Weekend. Commitment: Make a sacrificial gift or pledge to the Bishop s Services Appeal. Preparation: Play the video or audio message in your parish prior to Education Weekend. Make sure you have the necessary equipment, and that it is operable and functioning. Utilize all Appeal materials provided. Make certain that in-pew pledge envelopes are available throughout Church for the duration of the Appeal. The BSA is conducted October through August. Be Positive: Exhibit an enthusiastic attitude about the Appeal and have a sincere and supportive approach. Make known the value of the objectives of the Appeal. Make the success of the Bishop s Services Appeal your goal. Participation: Emphasize the importance of 100% parish participation and its role in the overall effort. Encourage pledged gifts to the Appeal (using the suggested gift guide), as contributions made overtime allow for flexibility and the opportunity to make larger gifts. Focus on your parishioner s willingness to share and sacrifice by Supporting the Works of Christ. Give them the occasion to practice good Catholic stewardship principles. By supporting the Bishop s Services Appeal they return to the Lord what has been received. It represents their response to God s unfailing love for each of them. 4

DEANERY CHAIRPERSONS Central Deanery: Deacon Art & Janet Bakeler Lafayette, Louisiana 70506 Phone No.: (337) 989-1285 Email address: bakeler@bellsouth.net Dean (Vicar Forane): Very Reverend Chester Arceneaux, VF Dean s Assistant: Mary Bergeron North Deanery: Craig Soileau Eunice, Louisiana 70535 Phone No.: (337) 550-9802 Email address: craigsoileau@charter.net Dean (Vicar Forane): Very Reverend Thomas Voorhies, VF Dean s Assistant: Nikki Sonnier South Deanery: Deacon Roland James & Darlene Jeanlouis Loreauville, Louisiana 70552 Phone No.: (337) 258-0316 Email address: roland706@aol.com Dean (Vicar Forane): Very Reverend William Blanda, VF Dean s Assistant: Deacon Gerald Bourg West Deanery: Louis Nugent Rayne, Louisiana 70578 Phone No.: (337) 334-4421 Email address: Louis0696@att.net Dean (Vicar Forane): Very Reverend Louis Richard, VF Dean s Assistant: Janeth Harrington 5

DEANERY CHAIRPERSONS RESPONSIBILITIES Attend the Bishop s Services Appeal (BSA) Annual Meeting. Read this resource manual in its entirety. Make a sacrificial gift or pledge to the Bishop s Services Appeal. Familiarize yourself with the Bishop s Services Appeal (BSA): the process, procedures, and materials to be utilized. Make contact with your deanery s parish coordinators and thank them for serving. (The can provide a list.) Communicate frequently with your deanery s parish coordinators to offer encouragement. Provide feedback in an effort to instill confidence and enthusiasm. Deliver Appeal materials to those parishes that are not able to have a representative attend the Bishop s Services Appeal (BSA) Annual Meeting. 6

TO THE PARISH COORDINATOR The is grateful that you have agreed to participate. Thank you for your willingness to volunteer and assist your parish with planning and presentation of the Appeal materials. Your role as a parish coordinator serves as a link between Bishop Deshotel and the people of your parish. You will work directly with your pastor and parish staff to ensure that the necessary steps are followed in a timely manner, to ensure the success of the Appeal. It is important to familiarize yourself with the Bishop s Services Appeal and lead by example. Make your own pledge early in the Appeal. Motivate and guide others to consider making their own sacrificial gift or pledge. Strongly encourage all members of your parish community to make a sacrificial gift or pledge. Your volunteer leadership is vital in helping the e to achieve its mission. Your efforts will help to communicate the importance of the Bishop s Services Appeal and the value of its message. The success of the Appeal is due in large part to the encouragement and support that you provide as parish coordinator. Thank you for your commitment and dedication. PLEASE CONTACT THE OFFICE OF STEWARDSHIP AND DEVELOPMENT WITH ANY QUESTIONS OR CONCERNS. CALL US AT (337) 261-5641 7

PARISH COORDINATOR RESPONSIBILITIES AND CHECKLIST Read this resource manual in its entirety. Make a sacrificial gift or pledge to the Bishop s Services Appeal. Follow the timeline provided. Familiarize yourself with the Bishop s Services Appeal (BSA): the process, procedures, and materials to be utilized. Meet with your pastor and parish staff to review timeline, materials, and discuss proper gift reporting procedures (as outlined on pages 16 18). o Each pastor is notified of assigned goal. o Each parish should put forth a good faith effort to meet or exceed assigned goal. Recruit a sufficient number of volunteers to assist at all Masses on Education Weekend (October 8 th & 9 th ). Make sure that they are trained accordingly. Make proper use of all Appeal materials, messages, and announcements (posters, pulpit messages, video/audio message, in-pew pledge envelopes, Prayers of the Faithful, bulletin announcements, etc.). Provide bulletin announcements to parish office. See to it that announcements are placed in bulletin each week. Provide Prayers of the Faithful to parish office. Inform lector at each mass. In-pew pledge envelopes are to be distributed, preferably placed in pew pockets, and be readily available during Education Weekend (October 8 th & 9 th ) and Commitment Weekend (October 15 th & 16 th ). Materials should remain in Church for the duration of the Appeal. The BSA is conducted October through August. Priest or parish coordinator reads the Bishop s Services Appeal Pulpit Message and plays the video/audio message at all Masses on Education Weekend (October 8 th & 9 th ). Priest or parish coordinator reads the Bishop s Services Appeal Follow-Up Pulpit Message at all Masses on Follow-Up Weekend (December 3 rd & 4 th ). o Pulpit message is read as an update from Bishop Deshotel about the BSA. The letter also serves as a follow-up to those who have not yet responded to the Appeal. 8

BISHOP S SERVICES APPEAL PULPIT MESSAGE INTRODUCTION: Good Morning/Afternoon/Evening, my name is {INSERT NAME HERE} and I have been asked by Msgr./Father {INSERT PRIEST NAME HERE} to speak to you today about the 43 rd Annual Bishop s Services Appeal. The BISHOP S SERVICES APPEAL has been Supporting the Works of Christ by serving others and ministering to those in need since 1973. The BSA is an annual appeal accomplished as a result of the combined efforts of our 121 church parishes and 28 missions. Located across eight civil parishes, the is able to make available vital programs, ministries and services through the generosity of parishioners. The 2016-17 Bishop s Services Appeal begins this month, and it is an opportunity for {INSERT PARISH NAME HERE} parish to share in the mission of the Diocese of Lafayette. Your gift will make a significant impact through the programs, ministries and services supported by the Bishop s Services Appeal. These important works of charity are a reminder that as faithful Catholics, we are compelled to be part of a Church, a communion of believers, which is greater than ourselves; and not limited to our local church parishes. Now, let us listen to Bishop Deshotel s Bishop s Services Appeal Message. PLAY THE VIDEO OR AUDIO VERSION OF THE BISHOP S SERVICES APPEAL MESSAGE (10 minutes in length) CLOSING The works funded by this Appeal are made possible only by the generosity of individuals within the Church, faithful Catholics like you. The Annual Bishop s Services Appeal provides the needed financial support for ongoing Diocesan wide activities the Diocesan sponsored programs, ministries and services that play a vital role in our Church s mission. Many of you will receive a letter from Bishop Deshotel asking you to support the Bishop s Services Appeal by making a financial contribution. Please prayerfully consider making sacrifice the measuree of your gift. Please return your pledge commitment card by mail or at offertory collection next weekend Commitment Weekend. If you have not responded to the Appeal before, please prayerfully consider how you can join in sacrifice of support today. BSA in-pew pledge envelopes are provided in Church. Your gift to the Appeal enhances current Diocesan wide efforts to provide hope, dignity and compassionate care in the lives of others. Your gift will make a significant impact 9

through the programs, ministries and services supported by the Bishop s Services Appeal. To be disciples of Jesus Christ and good stewards of the gifts we have been given, we acknowledge that by supporting the Bishop s Services Appeal we return to the Lord what has been received. Thank you in advance for your faithful response, and continued willingness to share and sacrifice by Supporting the Works of Christ through the Bishop s Services Appeal. 10

BISHOP S SERVICES APPEAL VIDEO/AUDIO MESSAGE Hello, I am Bishop Douglas Deshotel, Bishop of the. A native of Louisiana, I was born and raised in the small town of Basile. I am overjoyed, that in His divine providence, our good Lord has seen fit to bring me back home, to serve you the great people of the. God is good, and I feel blest to be home. Since my installation as your seventh bishop earlier this Spring, I have already had the pleasure of meeting many of you; As I come to know you, I look forward to the opportunities to engage with you in the great work God has given us to do as His Church family, here in South Louisiana. In my short time here, I seee just how strong the Catholic faith is in the Diocese of Lafayette. I see it in the vibrant life of our parish families, and your eagerness to know God and serve him through our faith communities. I see it in your desire to encounter Jesus, when I join with you in the Eucharist, and when I share your joy through the gift of the Holy Spirit made present to your children and grandchildren in Confirmation. And, I see it in the many wonderful works you do to help others in need. I marvel, at not only the beauty of this area, but the beauty of the people; the people who are firm in their faith. The is a diocese that lives its faith, each and every day. Yes, how blest we are as God watches over us, continues to care for us, and strengthens us for the work He has given us to do. Many of you are aware of the Diocesan wide Centennial Campaign: Building Our Future Together; which seeks to gain support for the future needs of our Diocese. Many of you have already been given the opportunity to participate in the Centennial Campaign, by making a gift or pledge through your church parish; and for that I am grateful. Please continue to be faithful to your Centennial Campaign pledge. Others will have the opportunity to learn more about the Centennial Campaign in the coming months. Please be generous, knowing that your pledged gift represents an investment in the future of our Diocese. Today, I am asking that you draw your attention to the Bishop s Services Appeal, and its funding of the current, present needs of the Church in the Diocese of Lafayette. The works funded by this Appeal are made possible only by the generosity of individuals within the Church, faithful Catholics like you. The Annual Bishop s Services Appeal provides the needed financial support for ongoing Diocesan wide activities the Diocesan sponsored programs, ministries and services that play a vital role in our Church s mission. Christ s Love Compels Us is the theme for the 43 rd Annual Bishop s Services Appeal. Saint Paul wrote to the Corinthians: For Christ s love compels us, because we are 11

convinced that one died for all, and therefore all died. And he died for all, that those who live should no longer live for themselves but for him who died for them and was raised again. These words express the meaning and the purpose of the programs, ministries and services supported by the Bishop s Services Appeal Supporting the Works of Christ. It is in Christ s love for us, it is in His dying for all, that we no longer live for ourselves, but for others. It is Christ s love for us, that urges us on, that compels us to fulfill the mission of the Church, the mission Christ himself invites us to embrace. Or as St. Paul goes on to say We are ambassadors for Christ, as if God were appealing through us. Our Holy Father, Pope Francis, has so beautifully elevated the theme of being a Church of, and for, the poor. As modern day disciples of Christ, we are compelled to have a special love and concern for the poor. We must have a spirit of genuine solidarity to promote the good of every person, and the good of the whole person. We see in every person the living image of God himself a brother, or a sister, for whom Christ died. Speaking to a General Audience in Saint Peter s Square in September of 2013, Pope Francis remarked, Whereverr we go, even to the smallest parish in the most remote corner of this earth, there is the one Church. We are at home, we are in the family, we are among are brothers and sisters. The BISHOP S SERVICES APPEAL is an essential source of funding that has been Supporting the Works of Christ by serving others and ministering to those in need since 1973. The success of this effort is only accomplished as a result of the combined efforts of our 121 church parishes and 28 missions. The strength of our unity and working together collectively enables our Diocese to reach across boundaries that define our church parishes as well as the eight civil parishes that make up the. It is together that we are able to make available vital programs, ministries and services through the generosity of parishioners and donors. Christ s Love Compels Us to support the many good works of the Diocese of Lafayette that make possible programs that build the promise of our future through strong Catholic marriages and families as well as faith-filled vocations to the priesthood, diaconate and religious life. Christ s Love Compels Us to support the many good works of the Diocese of Lafayette that make possible programs that make Christ come alive and the Kingdom of God present through the Sacraments and faithful worship, through education and formation of our youth in our Catholic schools and by spreading the Good News of Jesus Christ through the Acadiana Catholic and our television ministry. Christ s Love Compels Us to support the many good works of the Diocese of Lafayette that make possible programs that become the hands and feet of Christ to those from the many cultures in Acadiana and to those with special needs, those who are most in need, and those who are the stranger among us. Your generosity to the Bishop s Services Appeal bears witness to the works of the Church 12

through the Diocesan wide ministries and services that benefit from your generosity. I invite you to join with me today in supporting the 2016-2017 Bishop s Services Appeal. Your gift to the Appeal enhances current Diocesan wide efforts to provide hope, dignity and compassionate care in the lives of others. Your gift will make a significant impact through the programs, ministries and services supported by the Bishop s Services Appeal. These important works of charity are a reminder that as faithful Catholics, we are compelled to be part of a Church, a communion of believers, whichh is greater than ourselves; and not limited to our local church parishes. To be disciples of Jesus Christ and good stewards of the gifts we have been given, we acknowledge that by supporting the Bishop s Services Appeal we return to the Lord what has been received. To quote Henri Nouwen; What we have received is so beautiful and so rich that we cannot hold it for ourselves but feel compelled to bring it to every human being on earth. I hope, I pray, and I ask of you today, to consider a financial contributionn to support the Bishop s Services Appeal and carry out Christ s mission of love. I know that I can count on you; for Christ s Love Compels Us... And May God bless you; In the name of the Father, the Son and the Holy Spirit. Amen. 13

PRAYERS OF THE FAITHFUL EDUCATION WEEKEND, October 8 th & 9 th For the success of the 2016-17 Bishop s Services Appeal and for {INSERT PARISH NAME HERE} parish community, that we joyfully respond, as Christ s Love Compels Us to sacrifice, and practice Catholic stewardship by Supporting the Works of Christ in the. We pray to the Lord. COMMITMENT WEEKEND, October 15 th & 16 th That God will grant {INSERT PARISH NAME HERE} parish community a generous spirit, as Christ s Love Compels Us to respond, and view the 2016-17 Bishop s Services Appeal as an opportunity to practice Catholic stewardship. Let us join in sacrifice to strengthen our families, our parish, and Diocesan community. We pray to the Lord. FOLLOW-UP WEEKEND, December 3 rd & 4 th May {INSERT PARISH NAME HERE} parish community respond generously to the 2016-17 Bishop s Services Appeal; as Christ s Love Compels Us to return to the Lord what has been received. We pray to the Lord. 14

BULLETIN ANNOUNCEMENTS EDUCATION WEEKEND, October 8 th & 9 th Christ s Love Compels Us is the theme for the 43 rd Annual Bishop s Services Appeal. Saint Paul wrote to the Corinthians: For Christ s love compels us, because we are convinced that one died for all, and therefore all died. And he died for all, that those who live should no longer live for themselves but for him who died for them and was raised again. These words express the meaning and the purpose of the programs, ministries and services supported by the Bishop s Services Appeal Supporting the Works of Christ. It is in Christ s love for us, it is in His dying for all, that we no longer live for ourselves, but for others. It is Christ s love for us, that urges us on, that compels us to fulfill the mission of the Church, the mission Christ himself invites us to embrace. Please prayerfully consider making a sacrificial gift or pledge to the Bishop s Services Appeal. This weekend is Bishop s Services Appeal Education Weekend. Your personal sacrifice and generosity to the Appeal will mean so much to so many; and your kindness will be rewarded. May {INSERT PARISH NAME HERE} parish respond generously. COMMITMENT WEEKEND, October 15 th & 16 th To be disciples of Jesuss Christ and good stewards of the gifts we have been given, we should acknowledgee that by supporting the 2016-17 Bishop s Services Appeal we return to the Lord what has been received. It represents our response to God s unfailing love for each of us. Christ s Love Compels Us to service, discipleship, and good stewardship. Christ s Love Compels Us to faithfully join Him as ministerss in His kingdom. Please prayerfully consider making a sacrificial gift or pledgee to the Bishop s Services Appeal. This weekend is Bishop s Services Appeal Commitment Weekend. Your personal sacrifice and generosity to the Appeal will mean so much to so many; and your kindness will be rewarded. May {INSERT PARISH NAME HERE} parish respond generously. FOLLOW-UP WEEKEND, December 3 rd & 4 th The Mission of the involves the total restoration of humanity, the salvation of the whole person. Our response to this mission finds expression in the programs, ministries, and services supported by the Bishop s Services Appeal. The charity of God urges us, encourages us, and compels us to seek the needs of others, rather than self. Please prayerfully consider making a sacrificial gift or pledgee to the Bishop s Services Appeal. This weekend is Bishop s Services Appeal Follow-Up Weekend. Your personal sacrifice and generosity to the Appeal will mean so much to so many; and your kindness will be rewarded. May {INSERT PARISH NAME HERE} parish respond generously. 15

GIFT REPORTING PROCEDURES CHECKS MADE PAYABLE TO DIOCESE OF LAFAYETTE OR BISHOP S SERVICES APPEAL (BSA): Checks received and made payable to or Bishop s Services Appeal are collected, and mailed (or delivered) to the Office of Stewardship and Development. DO NOT deposit checks. Parish bookkeeper is not required to enter gifts into parish accounting/parish Data System (PDS) Church Office database software. CHECKS MADE PAYABLE TO PARISH: Checks received and made payable to parish are to be deposited in Liability Account #251100. A parish check is then remitted to the e along with a completed Gift Reporting Form or Parish Data System (PDS) Church Office (Batch) Report. The form or report is required to be submitted monthly, and is to include the names of donors, complete address, and gift amount. Mail or fax the completed Gift Reporting Form or Church Office (Batch) Report to the. CASH: Cash received is to be deposited in Liability Account #251100. A parish check is then remitted to the e along with a completed Gift Reporting Form or Parish Data System (PDS) Church Office (Batch) Report. The form or report is required to be submitted monthly, and is to include the names of donors, complete address, and gift amount. Mail or fax the completed Gift Reporting Form or Church Office (Batch) Report to the. ONLINE GIVING DESIGNATED FOR BSA: Online gifts received and designated for the Bishop s Services Appeal (BSA) are to be deposited in Liability Account #251100. A parish check is then remitted to the e along with a completed Gift Reporting Form or Parish Data System (PDS) Church 16

Office (Batch) Report. The form or report is required to be submitted monthly, and is to include the names of donors, complete address, and gift amount. Mail or fax the completed Gift Reporting Form or Church Office (Batch) Report to the. PARISH ENVELOPE SYSTEM: Parish envelopes received in parish offertory are collected, opened, and reviewed. Checks received and made payable to parish are to be deposited in Liability Account #251100. A parish check is then remitted to the e along with a completed Gift Reporting Form or Parish Data System (PDS) Church Office (Batch) Report. The form or report is required to be submitted monthly, and is to include the names of donors, complete address, and gift amount. Mail or fax the completed Gift Reporting Form or Church Office (Batch) Report to the. Checks received and made payable to or Bishop s Services Appeal are collected, along with corresponding parish envelope, and mailed (or delivered) to the. BSA PLEDGE ENVELOPES: Bishop s Services Appeal (BSA) pledge envelopes received in parish offertory are collected, and mailed (or delivered) unopened to the Office of Stewardship and Development. Gift Reporting Form is located on page 19. 17

TO BE NOTED Please make every effort to follow the reporting procedures as they have been outlined. Please coordinate reporting procedures with parish bookkeeper and money counters (if applicable) to ensure proper adherence of procedures. Parishes are asked to provide annual census and/or submit monthly census updates to the. The is to be notified promptly each month (by Gift Reporting Form or PDS Church Office (Batch) Report) of all gifts received directly by the parish. This is required to make certain that all gifts to the Bishop s Services Appeal are recorded properly, and donors are acknowledged in a timely manner. The provides monthly pledge payment reminders to donors. The provides monthly Appeal reports to Parish Clergy, Parish Staff, and Parish Coordinators. The provides charitable contribution letters to donors for tax purposes. The Office of Financial Affairs administers accounting for the Bishop s Services Appeal (BSA). PLEASE CONTACT THE OFFICE OF STEWARDSHIP AND DEVELOPMENT WITH ANY QUESTIONS OR CONCERNS. CALL US AT (337) 261-5641 18

GIFT REPORTING FORM 19

COLLATERAL MATERIALS POSTER 20

COLLATERAL MATERIALS BROCHURE 21

COLLATERAL MATERIALS IN-PEW LETTER WITH RETURN PLEDGE ENVELOPE 22

COLLATERAL MATERIALS PDF files of graphics, collateral materials, bulletins ads, and other additional materials utilized for the Bishop s Services Appeal can be found at www.diolaf.org/bsaonline. 23