MASS COORDINATOR TRAINING Janet Cugini June 2014
Opening Prayer Blessed are you, God of all creation! I thank you for calling me to serve your holy people in your new house of worship. May I see you in them and May they see you in me. Grant this through Christ our Lord. Amen St. Tarcisius Patron Saint of Extraordinary Ministers 2
AGENDA Opening Prayer Evacuation Procedures Tour of Our New Church MC and Greeter Training Closing Prayer 3
Fire Evacuation Procedures Side doors and narthex doors have panic bars Emergency Exits Location of fire alarms by all exterior doors and in balcony 4
Floor Plan Altar Ambo Baptismal font Communion Paths = Body EM Station Narthex 5
MINISTRY PROCEDURES 6
For All Ministries Attire is business casual: (no blue jeans, sneakers, tee shirts, sport logos, flip flops) If at all possible please be business casual anytime you attend in case you are called upon to serve Center aisle will be reserved for processions and Communion only All other ministers (lectors, greeters for collection, Extraordinary Ministers) will approach the altar from the side aisles not in center aisle in front of tabernacle MCs enter the sacristy from the ambo side aisle behind the choir chairs: When setting up the credence table from the sacristy make sure you bow at the altar and genuflect when at the tabernacle Mass is not broadcast: the sound can be turned on in the narthex 7
Altar Server Procedures Ideally will have 3 altar servers Altar servers vest in the coat room One carries crucifix, others candles When 3 available one does crucifix, one rings bells, the third holds the book for the Presider check with them before Mass When fewer than 3 will only carry cross, no candles Candles get placed on either side of the ambo Altar server with crucifix leads Offertory procession; comes back at collection time Rings bells 3 times each at elevation/consecration after Mass cross and candles will be in Narthex for next Mass Make sure altar servers light candles before Mass 8
Lectors One lector per Mass Processes in with Gospel book behind altar servers To read will approach from ambo-side aisle Make sure lector arrives in time and seats him/herself by the front ambo-side aisle for easy approach Before Mass MC takes Gospel book from shrine to Narthex before procession 9
Greeters Will have 4 to 6 greeters per Mass One Greeter should do Mass count Greeters hold doors and offer any assistance Collection will be from side aisles (no bowing in center aisle first) Latecomers: Last 2 back pews will be reserved for latecomers with reserved signs Narthex doors will be closed at start of readings In-between the readings any latecomers can be seated in those back pews Doors will remain closed during Mass except for Offertory procession. 10
Greeters cont d CLOW: Lead Greeter will ring doorbell (location TBD) during Creed for children to come back to Mass Same procedure: children do not go back to seats during Offertory procession Communion: sides approach from wall as indicated in diagram Greeters assist with making sure Breaking Bread hymnals are in book racks, pews are neat, and kneelers are up Hand out adult and children bulletins 11
Extraordinary Ministers Will always approach altar from side aisles Will bow at steps before going on altar Will stand in a row in front of tabernacle in the order of assignment: Ambo Side Body, Ambo Side Blood, Center Left Blood, Center-left Body, Presider-side Blood, Font Side Blood, Font Side Body Will stand in front of tabernacle until clergy receives Will then in unison step forward towards altar Font Side Blood EM will give the Precious Blood to the altar servers If side EMs finish distributing first, will step towards center aisles to assist with Communion 12
Extraordinary Ministers cont d After Communion choir-side Precious Blood EMs will go directly to credence table on his/her side, consume Precious Blood, place purificator over chalice, go down steps, turn toward altar and bow before going back to his/her seat All Precious Blood must be consumed before returning to seats Body EMs will bring patens to altar. After the placement of extra hosts into ciborium EMs will return patens to credence table on his/her side. Center Body EM will remain to place ciborium back in tabernacle: will genuflect at tabernacle before closing door One Font-side Precious Blood EM brings cruet to altar; all consume Precious Blood as indicated above then font-side Precious Blood EMs assist with bringing vessels to font-side credence table To return to seats EMs individually go down steps, turn towards altar, bow, and return to seats by side aisles Before cleaning Sacred Vessels EMs will use Sacrarium in Working Sacristy (see procedures after Mass) Make sure EMs know procedures before Mass 13
MC Procedures: Before Mass Arrive **at least ** 20 minutes early (more like 30) As per checklist on website: Unlock Church doors and doors to Parish Center Turn on sound system, lights, fan Ensure Lavaliere microphone is in vesting sacristy Get Gospel book Etc. check website Check MC/greeter notes for any updates for that Mass Make sure everyone who is serving arrives (EMs, altar servers, lector ) arrives and knows where they will be serving Select gift family Place tabernacle key in tabernacle: remember to genuflect when tabernacle door is open! 14
MC Procedures: Before Mass cont d Corporal on altar: Only change between Masses if there is a spill One corporal only Offertory Table (in Narthex): Carafe with only small amount of wine/grape juice) for presider chalice Large paten with hosts (only new hosts should be counted see next slide) Pyx with low gluten hosts (per Mass as needed) For count adjustments extra hosts (regular and low gluten) will be in the narthex credenza: make sure to restock as needed 15
MC Procedures: Before Mass cont d Counting of hosts for large paten: Consecrated hosts should never be touched or handled for counting! Can guesstimate number of hosts: Large gold ciborium holds about 250 hosts when full Small paten holds about 60 hosts when full Check red binder to see how many hosts you need in total (in gold ciborium in tabernacle and large paten for Offertory) for each Mass Make sure there are enough low-gluten hosts in tabernacle; if not have Father consecrate more 16
MC Procedures: Before Mass cont d Font-Side Credence table: Separate (empty) presider chalice and purificator 4 chalices with wine for parishioners 2 small patens (if Father Frazier presides small paten over his chalice with large host) Cruet with water, lavabo 6 purificators in total: one for presider chalice, 4 for parishioners chalices, one extra Hand towel, one hand sanitizer Ambo-Side Credence Table: Cruet with water One purificator Hand sanitizer 17
MC Procedures: Before Mass cont d Credence Tables 18
MC Procedures: During Mass Make sure the Mass count gets recorded in the red binder found in the credenza Assist the parishioners in bringing up the gifts Oversee the return of the CLOW children so that they don t interfere with the Offertory procession Oversee the collection 19
MC Procedures After Mass: Purification All purification gets done in silence at the credence tables: Vessels will be on both credence tables What has passed our lips as food, O Lord, may we possess in purity of heart, that what has been given to us in time may be our healing for eternity. If carafe/additional hosts have not been placed on the altar during consecration, they are not consecrated and don t have to be purified Water gets poured into each paten, swirled, then poured into chalices where it is again swirled and consumed. Wipe lip of chalices. All vessels are wiped dry with purificators. If water is low in cruets they should be refilled in sacristy for next Mass (if any) Patens can remain on font-side credence table until after the last Mass. Chalices will always be brought back to sacristy for cleaning 20
MC Procedures After Mass: the Sacrarium What is a Sacrarium? A Sacrarium is a special sink found in the sacristy that drains directly to the earth It is used as a first rinse after purification and for disposing of outdated church oils, dissolved consecrated hosts, ashes, etc. The Precious Blood never gets poured down the Sacrarium. The Precious Blood must always be consumed. 21
MC Procedures After Mass: the Sacrarium How to use the Sacrarium: After purification put water into the Sacred Vessels, swirl, and pour into the sacrarium for the first rinse before washing with soap and water and drying with paper towels For all used purificators: Put stopper in Sacrarium and pour in water from containers rinse used purificators in Sacrarium to rinse out Precious Blood wring out as most of the water out as best you can If there are any lipstick stains rub in some Shout: do not again rinse Hang up wet purificators on rack to dry: do not put wet purificators in laundry bag 22
MC Procedures After Mass: Next Mass or Storage If last Mass put away all Sacred Vessels in locked cabinet; left cabinet gets Father s vessels If there is another Mass prepare the credence table and count hosts for the next Mass See checklist If at the last Mass put away tabernacle key, lock chalice cabinets, and lock Working Sacristy 23
MC Procedures: Miscellaneous Baptismal font: Should be filled before 4:30 Mass, emptied at 10:30 Mass Holy water fonts at narthex doors should be changed Should be refilled with warm water before all Baptisms. There is a pop-up drain and the bottom of the font to empty the holy water Wipe out/clean baptismal font with paper towels; rinse paper towels in Sacrarium A 4:30 make sure water is blessed before Mass
MC Procedures: Miscellaneous Ciborium cleaning (for consuming consecrated crumbs): Ciborium should be taken to sacristy and placed on corporal This should be done silently Consecrated hosts should be picked up carefully and placed in large paten Water should be added to empty ciborium, swirled and then consumed. Ciborium should be wiped dry with purificator After first rinse in Sacrarium wash and dry ciborium with paper towels. First Rinse the purificator that was used Refill ciborium with consecrated hosts Purify large paten, wipe with purificator, do first rinse in Sacrarium, wash and dry with paper towel Put away large paten if not using for next Mass, put Ciborium in tabernacle Always genuflect when closing tabernacle door 25
Parish Center Access to Scheduling Software If you need access to the weekend schedule, the computer closest to Janette s office is available. Workstation is behind monitor, power button is on the side; monitor button is on front right bottom User account is Password is Open any browser: scheduling software will appear (is the home page); go to Full Schedules Print out schedule by right clicking on service time 26
Scheduling Software Schedule can be downloaded from scheduling system by clicking on icons in My Schedules tab: Make sure you put in your can t serve times and ask for substitutes when needed 27
MC/Lector Schedule Week 4:30 8:30 10:30 1 st Al & Monica/Andy Carol and Jeanne/Gino Mike and Janet/Theresa 2 nd Karen Wight/Scott Sherri and Greg/Dan Janet and Janice 3 rd Al & Monica/Al Carol and Jeanne/Ken Mike and Clare/Bob 4 th Clare & Trish/Michael Judy and Dennis/Ellen Karl and Janice 5 th Al & Monica/Al Carol and Jeanne Mike and Janet 28
Future Months Procedures will be refined/changed as we gain more experience in our new Church Latest checklist can be found at: http://www.stjoesbuckeystown.org/guidelineschecklists/ Will have additional training sessions as needed If you notice any problems/issues please make me aware of them as soon as possible jcugini@comcast.net 29
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Closing Prayer Jesus, bless these hands you have chosen as your tools. Always keep us aware and in awe of our sacred mission. Make us worthy of this great ministry we have humbly accepted, and send us out into the world to distribute your love. Amen Patron Saint of Sacristans 31