Book 0136 Page 435 OPENING FOR 8/24/09 Date 8/24/2009 AGENDA FOR 8/24/09 PAGE 2 AUGUST 24, 2009 The Board of Supervisors met at 9:00 a.m. the 24th day of August, 2009, in the Supervisor's Board Room, in the Chancery Court Facilities Building at the Pearl River County Courthouse in the City of Poplarville, Mississippi, with the following members of said Board and officers of said County were present to-wit: President, Anthony Hales, member from District One; Vice President, Patrick Lee, member from District Four; Hudson Holliday, member from District Three; Sandy Kane Smith, member from District Five; County Administrator, Adrain Lumpkin, Jr.; Board Attorney, Joe Montgomery; Chancery Clerk, David Earl Johnson; Sheriff, David Allison. The following proceedings were had and entered of record to-wit:
Book 0136 Page 437 SHERIFF'S PERSONNEL Date 8/24/2009 PAGE 4 ORDER TO ACCEPT SHERIFF'S DEPARTMENT PERSONNEL Supervisors of Pearl River County, Mississippi, the matter of personnel changes in the Sheriff's Department. Upon the motion made by Sandy Kane Smith and seconded by Patrick Lee, the following order was adopted, to-wit: approve the following and attached personnel changes in the Sheriff's Department: Heidi S. Hudson Alexander T. Ford Randy Wayne Adams Tamera G. Williams Scott Saizan James D. Lenoir Sammy Freeman Cassandra Langston Mike Johnson Brad Anthony Esteve Randy Wayne Adams Mark LaBostrie Larry Stipe Mark Dean Shelton Farmer Justin Farmer Charles Arnold Gary Lumpkin Brian Anthony Daniel Quave Dispatcher Resign Corrections Hire Full Time Corrections Hire Full Time Corrections Hire Full Time Corrections Hire Part Time Corrections Hire Part Time Corrections Hire Part Time Corrections Clerk Hire Part Time Deputy Full Time to Part Time Corrections Hire Full Time Corrections Resign Corrections Terminate From Correction Cpl. to Correction Sgt. From Correction Sgt. to Correction Cpl. From Correction Officer to Correction Sgt. Investigator Hire Full Time Correction Officer Family Medical Leave From K-9 Unit to Patrol From Patrol to K-9 Unit From Patrol to K-9 Unit Anthony Hales, Hudson Holliday, Patrick Lee, and Sandy Kane Smith Charles Culpepper
Book 0136 Page 450 VEHICLES SOLD AT AUCTION & 20% TO DA Date 8/24/2009 SIGN DUI GRANT PAGE 6 ORDER TO ACCEPT CHECK FROM CUEVAS AUCTION ON VEHICLES SOLD AND ISSUE CHECK TO DA'S OFFICE FOR SEIZED VEHICLES SOLD AT AUCTION accept check from Cuevas Auction on vehicles sold and issue check to DA's Office for seized vehicles sold at auction as attached. Upon the motion made by Patrick Lee and seconded by Sandy Kane Smith, the following order was adopted, to-wit: accept check from Cuevas Auction on vehicles sold and issue check to DA's Office for seized vehicles sold at auction as attached. Anthony Hales, Hudson Holliday, Patrick Lee, and Sandy Kane Smith Charles Culpepper ORDER TO AUTHORIZE PRESIDENT TO SIGN DUI GRANT RESOLUTION authorize President to sign DUI Grant Local Governmental Resolution. Upon the motion made by Sandy Kane Smith and seconded by Patrick Lee, the following order was adopted, to-wit: authorize President to sign DUI Grant Local Governmental Resolution. (See attached) Anthony Hales, Hudson Holliday, Patrick Lee and Sandy Kane Smith Charles Culpepper
Book 0136 Page 460 TRAVEL Date 8/24/2009 PAGE 8 ORDER TO APPROVE TRAVEL Supervisors of Pearl River County, Mississippi, the matter of travel for county employees and officials. Upon the motion made by Sandy Kane Smith and seconded by Patrick Lee, the following order was adopted, to-wit: approve travel for the following listed officials and county employees to attend various workshops, seminars and meetings listed below and that reimbursement for any expenses incidental to said workshops, seminars, and meetings. Cindy Smith, Veterans Officer to briefing in Biloxi, MS on August 25, 2009. Van Giadrosich, Deputy to Strategic Self-Defense Grappling Tactics in Hattiesburg, MS on September 21-25, 2009. Gary Beech, Geri Grubbs, Jeffrey Lossett, Latisha Johnson, with Tax Office to training in Jackson, Mississippi on October 5-9, 2009. Joe Garcia, Investigator to Advanced Narcotics Investigations Course in Meridian, MS on August 30, thru September 4, 2009. Anthony Hales, Hudson Holliday, Patrick Lee, and Sandy Kane Smith. Charles Culpepper
Book 0136 Page 473 ABANDONMENT OF UNDEVELOPED ROAD IN OZONA Date 8/24/2009 PAGE 11 ORDER TO APPROVE ABANDONMENT OF UNDEVELOPED ROAD IN OZONA Supervisors of Pearl River County, Mississippi, the matter of the request by Lorraine Davis for approval of closure of an unconstructed portion of Pine Street adjacent to and immediately South of her South boundary line along the South side of block 208 of the Ozona plat as shaded on the attached survey; and Whereas, after having heard and considered said matter, and the representations made by her attorney, Gerald Cruthird, and by Richard Burge that no persons were using said property access and that if it ever becomes necessary that Richard Burge could provide access, and upon motion by Hudson Holliday and seconded by Patrick Lee, the following Order was adopted to-wit: conditionally approve the closure of the unconstructed portion of Pine Street described above, provided Mrs. Davis joins the owner of the property to the West in her Chancery Court action or obtains a Waiver from said property owners so that no person will be deprived of access and further conditioned upon the approval by the Chancery Court of Pearl River County, Mississippi, of the closure of said unopened portion of Pine Street described above after joinder of the property owner to the West by Mrs. Davis. Final approval will be considered after property owner to West is joined in Chancery Court action and Chancery Court approves closure. Anthony Hales, Hudson Holliday, Patrick Lee, and Sandy Kane Smith Charles Culpepper
Book 0136 Page 475 AWARD PHASE II GENERATOR BID TO MIDSOUTH Date 8/24/2009 PRC FIRE DEPT. MUTUAL AID AGREEMENT PAGE 13 ORDER TO AWARD PHASE II GENERATOR BID TO MID SOUTH award HMPG Phase II Generator bid to Mid South for $47,348.00. award HMPH Phase II Generator bid to Mid South for $47,348.00. ORDER TO AUTHORIZE PRESIDENT TO SIGN PRC FIRE DEPARTMENT MUTUAL AID AGREEMENT AND DIRECT DANNY MANLEY TO FURNISH COPY BACK TO BOARD ONCE COMPLETED authorize President to sign Pearl River County Fire Department Mutual Aid Agreement and direct Danny Manley to furnish copy back to Board once completed with signatures. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: authorize President to sign Pearl River County Fire Department Mutual Aid Agreement and direct Danny Manley to furnish copy back to Board once completed with signatures. (See attachment)
Book 0136 Page 483 APPROVE PAYMENT TO HRL FOR EWP SITE Date 8/24/2009 APPROVE PAYMENTS ON RIGHT OF WAYS PAGE 15 ORDER TO APPROVE PAYMENT TO HRL FOR EWP PROJECT approve balance of payment for $6,250.00 to Hensley R. Lee Contracting on North Hills Drive Emergency Watershed Protection Project. approve balance of payment for $6,250.00 to Hensley R. Lee Contracting on North Hills Drive Emergency Watershed Protection Project. ORDER TO AUTHORIZE PAYMENTS ON ROW ON HOLDEN BRIDGE REPLACEMENT authorize payment for Right-of-Ways to land owners for Holden Bridge Replacement Project. authorize payment for Right-of-Ways to land owners for Holden Bridge Replacement Project as follows: Dewight L. Wesley Gary and Tina M. Lemoine Christopher and Marsha Lejeune $3,750.00 $1,800.00 $1,950.00
Book 0136 Page 504 RIGHT-OF-WAY STANDING ORDER Date 8/24/2009 ROAD DEPARTMENT PERSONNEL PAGE 17 ORDER TO APPROVE STANDING ORDER TO OFFER $4,000.00 PER ACRE FOR ROW AND TO ISSUE PAYMENTS ON COMPLETION Supervisors to approve a Standing Order to offer $4,000.00 per acre for purchase of additional road right of way and to issue payment to land owners upon completion of the purchase. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: approve a Standing Order to offer $4,000.00 per acre for purchase of additional road right of way and to issue payment to land owners upon completion of the purchase. ORDER TO APPROVE PERSONNEL CHANGES IN THE ROAD DEPARTMENT approve personnel changes in the Road Department. approve personnel changes in the Road Department as follows: Henry C. Bennett Carley L. Mitchell James M. Ball Terminate Mechanic Mechanic Hire Full Time Hire Full Time Anthony Hales, Hudson Holliday and Sandy Kane Smith
Book 0136 Page 508 BUILDING DIVISION JULY MONTHLY REPORT Date 8/24/2009 BUILDING CODE GRANT CLOSE OUT REPORT PAGE 19 ORDER TO ACCEPT BUILDING DIVISION JULY 2009 MONTHLY REPORT accept Building Division July 2009 Monthly Report. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: accept Building Division July 2009 Monthly Report. Anthony Hales, Hudson Holliday and Sandy Kane Smith ORDER TO AUTHORIZE PRESIDENT TO SIGN CDBG BUILDING CODE GRANT CLOSE OUT REPORT authorize President to sign CDBG Building Code Grant Close Out Report. authorize President to sign CDBG Building Code Grant Close Out Report. Voting AYE : Anthony Hales, Hudson Holliday and Sandy Kane Smith
Book 0136 Page 518 E-911 JULY 2009 MONTHLY REPORT Date 8/24/2009 TAX STRIKES PAGE 21 ORDER TO ACCEPT E-911 ADDRESSING JULY 2009 MONTHLY REPORT accept E-911 Addressing July 2009 Monthly Report. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: accept E-911 Addressing July 2009 Monthly Report. ORDER TO ACCEPT TAX SALE STRIKES accept Tax Sale Strikes on the reccomendation of the Tax Assessor accept Tax Sale Strikes on the reccomendation of the Tax Assessor as follows: NAME PPIN PARCEL YEAR PALMER JACK ETUX 26059 6176140010503000 2006 ARIZONA CHEMICAL co 22709 6172090000000200 2006 ARIZONA CHEMICAL co 22710 6172090000000300 2006 ARIZONA CHEMICAL CO 22896 6172090040100100 2006 HOLLIDAY HUDSON ETAL 41572 3144180000000102 2007
Book 0136 Page 522 REAL REDUCTION OF ASSESSMENT Date 8/24/2009 LETTER REGARDING POLLING PLACE CHANGED PAGE 23 ORDER TO APPROVE PETITION FOR REAL REDUCTION OF ASSESSMENT approve Petition for Real Reduction of Assessments on the recommendation of the Tax Assessor/Collector. approve Petition for Real Reduction of Assessments on the recommendation of the Tax Assessor/Collector as follows: OWNER PARCEL NUMBER/PPIN HOLLIDAY HUDSON ETAL 3144180000000102/41572 PALMER JACK ETUX 6176140010503000/26059 ARIZONA CHEMICAL COMPANY 6172090000000200/22709 ARIZONA CHEMICAL COMPANY 6172090040100100/22896 ARIZONA CHEMICAL COMPANY 6172090000000300/22710 ROLL 2008 2008 2008 2008 2008 Anthony Hales, Hudson Holliday, Sandy Kane Smith ORDER TO ACCEPT RECEIPT OF LETTER FROM DEPARTMENT OF JUSTICE accept receipt of letter from Department of Justice on polling place consolidations in County. Holliday, the order was adopted, to-wit: accept receipt of letter from Department of Justice on polling place consolidations in County.
Book 0136 Page 525 SCOTT FAVRE INVOICE #6 Date 8/24/2009 POPLARVILLE BUS TURNAROUNDS PAGE 25 ORDER TO APPROVE PAYMENT TO SCOTT FAVRE INVOICE #6 approve payment to Scott Favre Invoice #6 for $29,058.96. approve payment to Scott Favre Invoice #6 for $29,058.96. ORDER TO TAKE POPLARVILLE BUS TURNAROUND ADD ONS UNDER ADVISEMENT TO REVIEW SITES take Poplarville School Bus Turnaround add ons under advisement to review sites. take Poplarville School Bus Turnaround add ons under advisement to review sites as follows: 336 Bamacker Drive 28 Saw Road 254 McCraney Lott Road
Book 0136 Page 537 SIGN BEAVER CONTROL APPLICATION Date 8/24/2009 ISSUE CHECK TO MDOT FOR VAN PAGE 28 ORDER TO APPROVE APPLICATION FORM FOR BEAVER CONTROL approve application form for Beaver Control. approve application form for Beaver Control. ORDER TO AUTHORIZE CLERK TO ISSUE CHECK TO MDOT FOR 17 PASSENGER BUS authorize Clerk to issue check to Mississippi Department of Transportation for (1) 17 passenger bus. authorize Clerk to issue check to Mississippi Department of Transportation for (1) 17 passenger bus.
Book 0136 Page 540 RECEIPT OF MEMA REIMBURSEMENT #71 Date 8/24/2009 LABOR DAY HOLIDAY PAGE 30 ORDER TO ACCEPT MEMA REIMBURSEMENT #71 accept MEMA Reimbursement #71 for $670,350.62. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: accept MEMA Reimbursement #71 for $670,350.62. Anthony Hales, Hudson Holliday and Sandy Kane Smith ORDER TO APPROVE LEGAL HOLIDAY Supervisors of Pearl River County, Mississippi, the matter of a legal holiday. approve Monday, September 7, 2009 as the day for the observance of Labor Day, and under provisions of Section 3-3-7, Mississippi Code of 1972, as a legal holiday for the State of Mississippi per attached notice. Anthony Hales, Hudson Holliday and Sandy Kane Smith
Book 0136 Page 545 ISSUE PAYMENT TO ROCKING C Date 8/24/2009 ISSUE CHECKS FOR AOP GRADUATION PAGE 32 ORDER TO AUTHORIZE CLERK TO ISSUE CHECK TO ROCKING C authorize Clerk to issue check to Rocking C Truck & Trailer. Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: authorize Clerk to issue check to Rocking C Truck & Trailer. ORDER TO AUTHORIZE CLERK TO ISSUE CHECKS FOR AOP GRADUATION authorize Clerk to issue checks for AOP Graduation at Ryan's Family Restaurant. authorize Clerk to issue checks for AOP Graduation at Ryan's Family Restaurant on September 17, 2009.
Book 0136 Page 548 RECESS TO LUNCH Date 8/24/2009 CLOSED SESSION PAGE 34 ORDER TO RECESS FOR LUNCH Upon motion made by Sandy Kane Smith and seconded by Hudson Holliday, the following ordered was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors do now recess for lunch until 1:30 p.m. ORDER TO GO INTO CLOSE SESSION close session. close the session to determine the need for executive session.
Book 0136 Page 549 EXECUTIVE SESSION Date 8/24/2009 RETURN TO REGULAR SESSION PAGE 35 ORDER TO GO INTO EXECUTIVE SESSION Upon motion made by Sandy Kane Smith and seconded by Hudson ' retire into executive session at 1:40 p.m. to discuss possible litigation matters. ORDER TO RETURN TO REGULAR SESSION Be It Ordered by the Pearl River County Board of Supervisors that this Board does now return to regular session at 2:55p.m. after taking no action in executive session.
Book 0136 Page 550 RECESS Date 8/24/2009 PAGE 36 ORDER TO RECESS Upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: Be It Ordered that this Board does now take a recess until the next scheduled meeting to be held at 9:00a.m., Wednesday the 26th day of August, 2009, at the Board of Supervisors meeting room in the Chancery Court Facilities Building at the Pearl River County Courthouse in Poplarville. Charles Culpepper PRESIDENT CLERK OF THE BOARD