MINUTES SMITHFIELD CITY COUNCIL MEETING March 23, 2011 The Smifield City Council met in a regular scheduled meeting at 96 Sou Main, Smifield, Utah, on Wednesday, March 23, 2011. The following were present constituting a quorum. Mayor Council Members City Manager City Recorder Excused Darrell G. Simmons Brent Buttars Barbara Kent Michael Oliverson Dee Wood James P. Gass O. Dean Clegg Councilmember Kris Monson Mayor Simmons called e meeting to order at 6:00 p.m. Councilmember Michael Oliverson offered a prayer and led e Pledge of Allegiance. Visitors: Deon Hunsaker, Jeff Barnes, Ryan Rogers, Rigo Chaparro, Mike Stewart, Nick Hidalgo, Curtis Wall, and Jean Douglass Agenda: Welcome and Opening Ceremonies 1. Consideration of Consent Agenda Minutes of March 9, 2011 City Council Meeting 2. Resident s Input 3. Presentation from Child and Family Support Center 4. Mayor Simmons to Read a Proclamation Declaring April as Child Abuse Prevention Mon 5. Consideration of Resolution 11-08, Annexation Petition for Lowell King (Ryan Rogers) Parcels 08-117-015 and 08-117-0016, 10.10 Acres, More or Less 6. Consideration of a Request from Ryan Rogers, Agent for Nor Ridge Development, for e Final Plan for Phase 3 (28 lots) of e Final Plat for Stone Haven Planned Unit Development, Located at Approximately 100-145 East 780 Sou. Zoned RM (PUD) (Combined Multiple Family Residential/Planned Unit Development Overlay Zone) 7. Hearing a Request from Officer Nick Hidalgo for Reimbursement for Upper Level Classes 8. City Manager Items Awarding of Bid for Furniture for Police Station 9. Mayor and Council Reports 10. Adjournment Page 1 of 8
Consideration of Consent Agenda Minutes of March 9, 2011 Mayor Simmons declared e consent agenda approved. Resident s Input: None Presentation from Child and Family Support Center Rigo Chaparro, a board member of e Child and Family Support Center was in attendance. He anked e city for allowing him to be part of e city council meeting. He presented a short video on Child Sexual Abuse entitled There Is Hope. He explained at e Child and Family Support Center offers parental education. They also offer children s erapy. They have a 24-hour hotline. Mr. Chaparro asked at Smifield declare April as Child Abuse Prevention Mon. Mayor Simmons to Read a Proclamation Declaring April as Child Abuse Prevention Mon Mayor Simmons read e proclamation making April, Child Abuse Prevention Mon. He stated at child abuse is a growing problem. Mayor Simmons would like to encourage all citizens to protect our children. City Recorder Dean Clegg will check into putting e video on e Smifield website. Mayor Simmons en signed e letter declaring April as Child Abuse Prevention Mon. CHILD ABUSE PREVENTION MONTH PROCLAMATION SMITHFIELD CITY S GREATEST ASSET IS OUR CHILDREN, NOW AND FOR THE FUTURE. WHEREAS; ALL CHILDREN deserve to grow up in a safe and nurturing environment to ensure ey reach eir full potential. WHEREAS; CHILD ABUSE is a serious and growing problem affecting millions of our nation s children and ousands of children in Utah annually; and, WHEREAS; CHILD ABUSE respects no racial, religious, class or geographic boundaries; and, WHEREAS; IT IS IMPORTANT for all citizens of Smifield to become more aware of child abuse and e critical need for prevention wiin eir respective neighborhoods and community; and, WHEREAS; DECREASING e occurrence of child abuse relies upon e efforts of every individual in order to make a positive, substantial impact upon e children of today, who will become e leaders of tomorrow; Page 2 of 8
THEREFORE; I, Darrell G. Simmons, Mayor of Smifield City, do hereby proclaim April 2011 as Child Abuse Prevention Mon. I support child abuse prevention efforts and education, and I encourage all citizens to actively help protect our children and work to create strong families wiin is community. In witness whereof, I hereunto set my hand on is 23rd day of March, 2011. /s/ Darrell G. Simmons Mayor Consideration of Resolution 11-08, Annexation Petition for Lowell King, (Ryan Rogers) Parcels 08-117-015 and 08-117-0016, 10.10 Acres More or Less City Recorder Dean Clegg explained e county attorney will review e annexation request and make sure at Lowell King is e current owner of e property. At at time ere will be a notice in e newspaper for ree weeks, en we have to wait for protests. Some time between now and June 8 e city has e opportunity to negotiate wi e applicant on any concessions ey feel would be appropriate before annexing e property. City Recorder Clegg explained to e council at by eir action today ey are eier agreeing to consider e annexation or not. Motion: City Councilmember Dee Wood made a motion to accept e annexation petition for Lowell King, (Ryan Rogers) Parcels 08-117-015 and 08-117-0016, 10.10 acres, more or less. The motion was seconded by Councilmember Michael Oliverson. A roll call vote was taken wi e following votes recorded: Yea: Councilmembers Buttars, Kent, Oliverson, and Wood Nay: None Absent: Councilmember Monson Motion Passes RESOLUTION 11-08 (King- Rogers) (Parcel Numbers: 08-117-0015, 08-117-0016) A RESOLUTION ACCEPTING A PETITION FOR ANNEXATION OF CERTAIN REAL PROPERTY UNDER THE PROVISIONS OF SECTIONS 10-2-403 AND 10-2-405, UTAH CODE ANNOTATED, 1995, AS AMENDED. WHEREAS, on March 8, 2011, e owners of certain real property (petitioners) filed a petition wi e City Recorder of Smifield City, Cache County, State of Utah requesting at such property be annexed to e corporate boundaries of Smifield City; and WHEREAS, said petition contains e signatures of e owners of private real property at is: 1) located wiin e area proposed for annexation; 2) covers a majority of e private Page 3 of 8
land area wiin e area proposed for annexation; and 3) is equal to at least one-ird of e value of all e private property wiin e area proposed for annexation; and WHEREAS, e petitioners certify at said property proposed for annexation lies contiguous to e present boundaries of Smifield City and e petitioners have caused an accurate plat or map of e real property proposed for annexation to be prepared by a licensed surveyor and have filed said plat or map wi e City Recorder; and WHEREAS, said petition appears to comply wi all e requirements of Section 10-2- 402 and 403, Utah Code Annotated, 1953, as amended. NOW, THEREFORE, BE IT RESOLVED by e City Council of Smifield City, Cache County, State of Utah, at e Annexation Petition attached hereto as Exhibit A, is hereby accepted for furer consideration under e provisions of Utah State Annexation Law and is hereby referred to e City Recorder for review pursuant to Section 10-2-405(2), Utah State Code Annotated, 1953, as amended. BE IT FURTHER RESOLVED at is resolution shall become effective upon adoption. rd ADOPTED AND PASSED by e City Council on is 23 day of March, 2011. SMITHFIELD CITY CORPORATION ATTEST /s/ Darrell G. Simmosn Darrell G Simmons, Mayor O. Dean Clegg O. Dean Clegg, Recorder Consideration of a Request from Ryan Rogers, Agent for Nor Ridge Development, to e Final Plan for Phase 3 (28 Lots) of e Stone Haven Planned Unit Development, located at approximately 100-145 East 780 Sou. Zoned RM (PUD) Mr. Rogers was in attendance. He told e group ey are moving to 800 Sou wi is phase of development. They are planning on 28 lots and have already started marketing e lots. Councilmember Brent Buttars said e Planning and Zoning Commission had some questions including how e detention pond was going to work. City Manager Jim Gass said ere will be a 3-inch orifice going into a catch basin on 800 Sou where e controlled flow wi siphon and flow to Main Street. The city is considering e best options for a regional storm sewer in e area and is development will eventually be able to connect into it. In anticipation of at future storm sewer, e city will be installing a section of e line at passes rough is phase of e development. The line is separate from e storm sewer being constructed by e developer. Page 4 of 8
Smifield citizen Jeff Barnes asked, Where does e water in e storm drain go? City Manager Jim Gass said it goes on e west side of e highway, continuing sou out of town down past IFA and eventually makes its way rough e airport and down to e sloughs. Mr. Rogers said e townhomes will be one-story on e ends and two-stories in e middle. Motion: Councilmember Michael Oliverson made a motion to approve e request from Ryan Rogers, Agent for Nor Ridge Development, to e Final Plan for Phase 3 (28 lots) of e Final Plat for Stone Haven Planned Unit Development, Located at approximately 100-145 East 780 Sou. Zoned RM (PUD) (Combined Multiple Family Residential/Planned Unit Development Overlay Zone). The motion was seconded by Councilmember Brent Buttars. A roll call vote was taken wi e following results: Yea: Councilmember Buttars, Kent, Oliverson, and Wood Nay: None Excused: Councilmember Monson Motion Passes Hearing A Request from Officer Nick Hidalgo for Reimbursement for Upper Level Classes Officer Nick Hidalgo of e Smifield Police Department is requesting reimbursement for upper level classes he is enrolling in. He is enrolled in classes working towards his bachelor s degree in Criminal Justice. He is planning to take ree classes during e coming year wi e first class being a ree hour class. The total registration fee for e ree classes is $1,650. He is asking for $870 reimbursement from e city. The city has a policy at states it will reimburse employees an amount equal to one-half of e tuition and fees upon successful completion of e class. There is a maximum of 6 hours per semester or quarter. The employee must make a grade of C or higher. His classes are rough e University of Pheonix, and he is taking em online. Motion: Councilmember Dee Wood made a motion to approve a request from Officer Nick Hidalgo for reimbursement for upper level classes one-half of expenses for ree hours credit over e next five weeks. The motion was seconded by Councilmember Barbara Kent. A roll call vote was taken wi e following results: Yea: Councilmembers Buttars, Kent, Oliverson, and Wood Nay: None Absent: Councilmember Monson Motion Passes Page 5 of 8
City Manager Jim Gass said when he applies for reimbursement he needs to bring in documentation verifying e grade he earned and have Chief McCoy sign e request. City Manager Items Awarding of Bid for Furniture for Police Station Last week we held a bid opening for furniture for e new police building. Of e ree bids submitted, one was incomplete and was not accepted. The low bid was submitted by Denny s Stationery. There was only about $30 difference between e two bids. The second place bid was by Desks Incorporated. The recommendation was to accept e bid from Denny s Stationery. It was for $17,700. City Manager Gass told e council at Chief McCoy has taken chairs and cabinets from e old building to use in e new building to keep costs down. There were some questions surrounding e number and purposes for e various lockers included in e bid. Wi Chief McCoy being absent and no one else capable of answering e questions, it was decided to invite e Chief to e budget meeting on March 30 to clear up e questions. Curtis Wall from Denny s was in attendance at e meeting and he talked about e question on e lockers. He met wi Chief McCoy and ey decided on seven sets of ree lockers wide as a means of reducing cost. Some of e lockers are going in a shower rooms while oers will be for individual storage in oer rooms. There is a cost saving by purchasing e lockers in groups of ree. Rec Center The Rec Center Committee met and talked about capital improvements at need to be made. Bruce Parker from e Cache County School District expressed concerns he has on e condition of e roof. During construction it was anticipated at e roof would last a minimum of 20 years. Since at time e school district has experienced failure of similar roofing systems in less an 14 years. Bruce Parker warned e committee at we will probably have to replace e roof in anoer year. We are accumulating money (but not enough). To rep[lace e roof will cost somewhere in e neighborhood of $220,000 of which Smifield will be responsible for 35%. The intent is to use a portion of e capital reserve wi e balance being contributed by e school district and e city. There are also plans to replace e lighting in e multi-purpose gym utilizing a program by Rocky Mountain Power at encourages energy efficiency. By changing out e failing metal halide lights wi higher efficient florescent lights, RMP will contribute approximately 40% of e cost. Total cost for e project is estimated at $39,000.00. The school district will pay 65% of e remaining cost wi e city picking up e oer 35%. Page 6 of 8
Flooding Issue Continuation of Minutes of City Council Meeting Held March 23, 2011 We have good snow pack. In 1983-84 we had flooding at did a considerable amount of damage. We have a real potential for flooding is year. We met yesterday (City Recorder Dean Clegg, City Manager Jim Gass, Chief Downs of e Smifield Fire Department, and Chief McCoy of e Police Department, Gary Roberts of Emergency Preparedness, and Doug Petersen) to discuss e potential and possible steps to reduce our exposure. Gary Roberts will put togeer a plan outlining e steps we feel are needed. Included in e plan are ground rules on e distribution of sand bags to maximize eir use. Monitoring e creek was also discussed and e decision was made if flooding appeared to be likely, e city would have at least two people monitoring e condition of Summit Creek at all times. We are concentrating on where we would go to get equipment if we have a need. We have an Eagle Scout project lined up to fill 500 sand bags. They will be placed on a trailer or pallets so ey can be moved to wherever ey are needed. The city is currently clearing debris along e creek area at could potentially cause a problem. Ned Low property could really cause e city a problem during high water. Mr. Low has put piles of pallets, wire, and limbs along e creek to try to keep it from widening on his property. A letter has been sent to residents informing em at ey must take responsibility for clearing e creek area rough eir own property. In e letter e city has offered to pick-up any debris at has been cleared provided e residents haul it e city right-of-way by e week of e 4 of April Councilmember Brent Buttars asked if we got e radios at we needed. Mr. Gass answered, Yes, e fire department has some, and public works has some. Mayor and Council Reports Councilmember Buttars Report: Councilmember Buttars asked about e pump station in Logan. City Manager Gass reported e cities at use e pump station will be meeting wi Logan City tomorrow to review e status of e project. Councilmember Buttars wondered if we have someone for an appeals officer. City Manager Gass said e council approved e appointment of Brian Cannell in e March 9 meeting. His secretary will work directly wi Char Izatt when a request comes in. Wi e appointment of Mr. Cannell e Board of Adjustments is dissolved. Mr. Gass will talk to City Attorney Bruce Jorgensen to determine e best way to handle is. Councilmember Kent s Report: Councilmember Kent said e you council helped wi e Lion s Fund Raising spaghetti dinner. Page 7 of 8
The library is now in its 90 year. Councilmember Oliverson s Report: Noing to report Councilmember Wood s Report: Councilmember Wood met wi e Smifield Chamber of Commerce. The biggest topic of discussion was e golf tournament. They would like more teams is year. There was some interest from e oer cities to get a mayor s team. The Easter Egg hunt is pretty well underway. They will need some money. The Cemetery We need to get a sign at e entrance. Councilmember Oliverson looked at e possibility of a rock sign. The committee preferred a sign constructed wi a river rock veneer. Councilmembers Wood and Oliverson will look into is next week. We want to look at getting curb and gutter e rest of e way along e west side on e cemetery. Mayor Simmons Report: Next budget meeting will be on March 30 at 6:00 p.m. Coming up on March 29 is a combined meeting at County Administrative Building for Cache County, Logan, Nor Logan, Hyde Park, and Smifield. This meeting will be a briefing on e Environmental Impact Statement on e Logan and Norern canal project. Adjournment: Motion: Councilmember Barbara Kent made a motion to adjourn. All were in agreement. Adjourned at 7:37 p.m. Approved and signed is 27 day of April 2011. SMITHFIELD CITY CORPORATION ATTEST: Darrell G. Simmons, Mayor O. Dean Clegg, Recorder Page 8 of 8