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Saranac Community School Board of Education Agenda Regular Meeting December 14, 2017 6:00 PM Library, Saranac Jr/Sr High School 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes 2 4. Treasurer's Report-November 6 5. Additions & Deletions to the Agenda 6. Comments from Guests - Agenda Items 7. Student Report 8. Action Items a. Bills Paid 13 b. Accept Gifts 36 c. Set Board Organizational Meeting Date 37 d. Bond Approval Resolution 38 9. Reports/Presentations a. Budget Amendment 39 10. Comments from Guests - Non Agenda Items 11. Superintendent's Report 12. Board Requests/Reports 13. Communications 14. Approve Executive Session Minutes 15. Other 16. Adjournment "This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated on the agenda."

Saranac Community Schools Board of Education Meeting #8 The regular meeting of the Saranac Community Schools Board of Education was held on Thursday, November 30, 2017 in the Library, Saranac Jr/Sr High School, 150 Pleasant Street, Saranac, MI. The meeting was called to order by Brent Denny, President at 5:49 p.m. Present: Courtnay, Denny, Doll, Hawkins, Jackson, Price, & VanKuiken. Doll & Hawkins were late getting to the meeting and arrived at 7:45 p.m. David Price led in the Pledge of Allegiance. STUDENT HEARING #1: Motion by VanKuiken, supported by Price that the Saranac Board of Education go into Closed Session for the purpose of a student hearing at 6:06 p.m. returning to open session at 6:30 p.m. Yes Votes: Courtnay, Denny, Jackson, Price & VanKuiken. Motion Carried. Motion by VanKuiken, supported by Price that the Saranac Board of Education not expel the student, and that the student will be put on a strict social behavioral contract as outlined by Mr. Leader, Principal of the JSH High School. Yes Votes: Courtnay, Denny, Jackson, Price & VanKuiken. Motion Carried. STUDENT HEARING #2: Motion by VanKuiken, supported by Jackson that the Saranac Board of Education go into Closed Session for the purpose of a student hearing at 6:31 p.m. returning to open session at 7:00 p.m. Yes Votes: Courtnay, Denny, Jackson, Price & VanKuiken. Motion Carried. Motion by Price, supported by Jackson that the Saranac Board of Education not expel the student, and that the student will be put on a strict social behavioral & academic contract as outlined by Mr. Leader, Principal of the JSH High School. Yes Votes: Courtnay, Denny, Jackson, Price & VanKuiken. Motion Carried. STUDENT HEARING #3: Motion by VanKuiken, supported by Courtnay that the Saranac Board of Education go into Closed Session for the purpose of a student hearing at 7:02 p.m. returning to open session at 7:48 p.m. Yes Votes: Courtnay, Denny, Jackson, Price & VanKuiken. Motion Carried. Motion by Price, supported by Courtnay that the Saranac Board of Education expel the student for up to 180 school days, and that the student not be allowed on school property for any reason without the permission of the superintendent or his or her designee. Yes Votes: Courtnay, Denny, Jackson & Price; No Votes: VanKuiken. Motion Carried. 2

APPROVAL OF MINUTES: Minutes from regular meeting dated November 16, 2017 were approved as presented. ADDITIONS & DELETIONS TO THE AGENDA: Superintendent, Jason Smith would like to delete Presentation Item 10.b, Budget Amendment. COMMENTS FROM GUESTS AGENDA ITEMS: None STUDENT REPORT: None ADMINISTRATOR S UPDATE: Elementary Principal, Mike Catrell reported that on November 11 they held their annual Veterans Day Celebration. The students collected many items for the Blue Star Mothers. They are now collecting for Toys for Tots and having a Penny War as well. JSH Principal, Josh Leader reported the Consumers Project is going well in their building and they have been great working around our schedules. On December 18 there will be a 6-12 th grade band concert. Mock Rock is scheduled for December 19, and Mr. Leader thanked Sara Serne for organizing the recent food drive. APPROVE BOY SCOUT RESOLUTIONS: Motion by Hawkins, supported by Courtnay and unanimously approved that the Saranac Board of Education approve the Eagle Scout Resolutions as presented. WHEREAS: Mason Houtteman has been an active member of Boy Scouts of America, Troop 71 for the past ten years, and WHEREAS: The Boy Scouts of America is an organization that promotes duty to God, Country, Community, helping other people at all times, and w hose members strive to build character through their commitment to be trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent, and WHEREAS: WHEREAS: WHEREAS: WHEREAS: This Eagle Scout is always prepared, and willing to do a good turn daily, and The requirements for the Eagle Scout Award are difficult and met by few who start in the Boy Scout Program, and Mason has worked hard, and successfull y completed all requirements for the award, including a project of building a compass rose at Ionia County Airport, and Mason will be recognized on December 9, 2017 for this accomplishment. NOW THEREFORE BE IT RESOLVED : That this Board of Education go on record as officially recognizing the accomplishments of Eagle Scout, Mason Houtteman and congratulate him on attaining this lofty goal. ****************************************************************************** 3

WHEREAS: Geordie Ruid has been an active member of Boy Scouts of America, Troop 71 for the past ten years, and WHEREAS: The Boy Scouts of America is an organization that promotes duty to God, Country, Community, helping other people at all times, and whose members strive to build character through their commitment to be trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent, and WHEREAS: This Eagle Scout is always prepared, and willing to do a good turn daily, and WHEREAS: The requirements for the Eagle Scout Award are difficult and met by few who start in the Boy Scout Program, and WHEREAS: Geordie has worked hard, and successfully completed all requirements for the award, including a project of building a white cemetery fence, and WHEREAS: Geordie will be recognized on December 9, 2017 for this accomplishment. NOW THEREFORE BE IT RESOLVED: That this Board of Education go on record as officially recognizing the accomplishments of Eagle Scout, Geordie Ruid and congratulate him on attaining this lofty goal. ****************************************************************************** WHEREAS: Reese Vatter has been an active member of Boy Scouts of America, Troop 71 for the past eight years, and WHEREAS: The Boy Scouts of America is an organization that promotes duty to God, Country, Community, helping other people at all times, and whose members strive to build character through their commitment to be trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent, and WHEREAS: This Eagle Scout is always prepared, and willing to do a good turn daily, and WHEREAS: The requirements for the Eagle Scout Award are difficult and met by few who start in the Boy Scout Program, and WHEREAS: Reese has worked hard, and successfully completed all requirements for the award, including a project of building a table for the Saranac Community Church s food pantry, and WHEREAS: Reese will be recognized on December 9, 2017 for this accomplishment. NOW THEREFORE BE IT RESOLVED: That this Board of Education go on record as officially recognizing the accomplishments of Eagle Scout, Reese Vatter and congratulate him on attaining this lofty goal. ****************************************************************************** EMERGENCY DRILLS: JSH Principal, Josh Leader updated the board on the emergency drill procedures. They have 5 fire drills, 2 shelter in place drills, 2 tornado drills & 1 lockdown drill throughout the school year. This schedule goes to the Ionia County Sherriff s Department who help assists in some of the drills. The results of the drills then need to be posted to our website per law. 4

BOARD MEETING DATES 2018: Superintendent Smith presented a calendar of board meeting dates for the calendar year 2018. The first meeting of the year needs to be set at the December 14 board meeting. The board will finalize the calendar at the first meeting in January. SUPERINTENDENT EVALUATION PROCESS & GOALS: Superintendent, Jason Smith reported that he provided his goals to the board. At the December 14 th board meeting Mr. Smith will present progress toward achieving the goals for board review. COMMENTS FROM GUESTS NON AGENDA ITEMS: None SUPERINTENDENT S REPORT: Jason Smith reported they had another walk-thru of Harker Middle School with the same interested party that previously looked at the building. On December 11 th there will be a 4 th grade musical in the auditorium. The district is now part of the IM 3 rd Kids Meal through Ionia County. They are receiving 35 meals a day for students to take home. The district has entered into an grant funded agreement with Four Health Family Resource Center to help with some of our at-risk students. Elementary Principal, Mike Catrell has hired Cathy Cooper and Bridget Harder to share the position of Student Services Coordinator in their building. Athletic Director, Kim Stevens has finished up on hiring of the winter sports coaches. BOARD REQUESTS/REPORTS: A board member would like to have one of our former graduates give an update on how their first year of college is going and how well they were prepared their first year. COMMUNICATIONS: Congratulations to Adam Plett, Technology Support Specialist and his wife on the birth of their first baby, a girl who was born right before Thanksgiving. We will be sending a card to Pewamo Westphalia Schools to congratulate them on their recent state football championship win. OTHER: Superintendent Smith wondered if the December 14 meeting could begin at 6 p.m. There is a home basketball game that night. There being no further business to come before the Board at this time, and no objection, the meeting adjourned at 8:38 p.m. Respectfully submitted, David Price Secretary 5

TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Approval of Bills Bills Paid: $745,748.37 from General Fund for November & December. Suggested Resolution I move that the Saranac Board of Education approve the bills paid from General Fund in the amount of $745,748.37 for November & December as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 13

TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Accept Gifts Here are the latest gifts received from various people and organizations. From Donation for: Amount Saranac Promise Donation $ 1,000.00 Saranac Promise Donation $ 100.00 Saranac Promise Donation $ 586.50 Saranac Promise Donation - In Memory of Dorthy Emelander $ 24.15 Elementary School Donation - Holiday Happenings $ 500.00 Saranac Promise Donation - In Memory of Dorthy Emelander $ 48.60 Saranac Promise Donation $ 100.00 $ - Total This Month $ 2,359.25 Total Gifts for 2017-2018 Including This Month $ 29,493.25 Suggested Resolution I move that the Saranac Board of Education approve the gifts as listed above in the amount of $2,359.25. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 36

TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Set Organizational Meeting Date POLICY: 0150 (Board) Meetings At the last meeting the board reviewed meeting dates for calendar 2018. The Board of Education shall organize annually not earlier than January 1st immediately following an election held on a November regular election date, and not later than the third Thursday in January at a meeting held for that purpose. The board agreed on the date of January 4, 2018 to set this as the organizational meeting date. Suggested Resolution I move that the Saranac Board of Education set January 4, 2018 as the Organizational Meeting Date as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 37

TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Bond Approval I will have a bond resolution at the meeting to approve. Background: Suggested Resolution I move that the Saranac Board of Education approve the bond resolution as presented. Motion by Supported by Discussion: Yes No Approved/Denied: Yes No 38

TO: Board of Education FROM: Jason Smith, Superintendent SUBJECT: Budget Amendment I will have the 1 st budget amendment for you to review at the meeting. 39