MINUTES Subcommittee: Planning & Community Development Committee Meeting Date: Tuesday, February 21, 2017 Meeting Time: 4:00 p.m. Meeting Location: Cloverdale City Hall Conference Room 124 N. Cloverdale Blvd., Cloverdale Subcommittee Members: Chair, Councilmember Mary Ann Brigham Councilmember Melanie Bagby Asst. City Manager/CDD David Kelley City Manager Paul Cayler 1. Call to Order: Councilmember Brigham called the meeting to order at 4:00 p.m. Present: Brigham, Bagby, Kelley; Absent: Cayler 2. Communications: None 3. Public Comments: None 4. Approval of Minutes: The minutes of October 12, 2017, were approved. 5. Current Items for Discussion: a. Update on Thyme Square Master Plan Mr. Kelley delivered an update, including the Council s approval of Professional Services Agreement with Brelje & Race Consulting Engineers for municipal engineering services. Discussion of the scope of work ensued with suggestion of the use of permeable pavement, at least as a line of demarcation between the skate park and the parking lot, by Councilmember Bagby. Mr. Kelley stated that he has informed Deborah Howell, CEO of Alexander Valley Healthcare (AVH), that staff will be requesting approval from Council to seek a shared parking agreement with them. Mr. Kelley shared a draft Memorandum of Understanding (MOU) provided by Ms. Howell (attached) and stated that a draft Exclusive Negotiating Agreement (ENA) will be proposed by the City in lieu of an MOU. Mr. Kelley stated Police Chief Cramer has prepared a Request for Proposal (RFP) for architectural design consultant services for a police station building. b. Update on annexation of the NuForest and Renner properties Mr. Kelley distributed a memo received from Carole Cooper, Assistant Executive Officer of Sonoma LAFCO, confirming the date and time (March 1, 2017, at 2:00 p.m.) of the protest hearing for the Nu Forest annexation proposal (attached). Mr. Kelley stated, with regard to annexation of the Renner property, their application is complete and the CEQA initial study is being prepared. Upon its completion, and the 30-day review period, Mr. Kelley stated staff will be bringing the prezoning draft ordinance to the Planning Commission for their recommendation to Council, for introduction of the ordinance and final reading, and then application for formal annexation will be filed with LAFCO. Mr. Kelley reported that Myers-Nave is conducting an analysis of the issue of sales tax, due to the State Board of Equalization ruling that the point of sale is considered to be the home office and a memorandum will be coming from Myers-Nave regarding this. 6. Information Only Items Councilmember Brigham introduced Hazelden Road as a subject of concern. Mr. Kelley recommended this as a future agenda item and the subcommittee concurred. Councilmember Brigham distributed a copy of a Mendocino County draft ordinance for review and consideration regarding protection of industrial land (attached). P.O. Box 217 124 North Cloverdale Blvd. Cloverdale, CA 95425-0217 Telephone (707) 894-2521 FAX (707) 894-3451
7. Pending Items: None 8. Future Agenda Items (schedule may change): a. Discussion of City Council assumption of Planning Commission items: The subcommittee recommended dropping this item from Future Agenda Items. b. Update on annexation of the All Coast property: Mr. Kelley reported that All Coast has an outside utility service agreement and are subject to annexation at our will, but staff has not reached out to them. Chair Brigham stated that staff should be in weekly contact with them. c. Empty storefront fee: The subcomittee recommended leaving this item as a future agenda item. 9. Good of the Order: None 10. Adjournment: The meeting was adjourned at 4:47 p.m. to Tuesday, April 18, 2017, at 4:00 p.m., or alternate date as requested. Minutes, February 21, 2017, Planning & Community Development Subcommittee Meeting Page 2
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