Proceedings of the KANE COUNTY BOARD KANE COUNTY, ILLINOIS

Transcription

1 Proceedings of the KANE COUNTY BOARD KANE COUNTY, ILLINOIS February 13, 2013

2 TABLE OF CONTENTS COUNTY BOARD MINUTES February 13, 2013 COUNTY BOARD MEETING February 13, 2013 Bond Information Notification Act (BINA) Public Hearing MINUTE APPROVAL January 15, PRESENTATIONS Recognition of John Carr IMRF 2012 Investment Performance Mandatory Open Meetings Act Training Compliance Chairman s Short Program SPEAKERS NON-AGENDA ITEMS Committee of the Whole Time Change Executive Committee Protocol ZONING PETITIONS #4292 Petitioner Douglas DuMoulin Rutland Township #4294 Petitioner Raymond Krog Trust Plato Township RESOLUTIONS AND ORDINANCES Administration #13 18 Authorization to Extend Contracts for Landscape Maintenance Service at County Facilities #13 19 General Janitorial Supplies #13 20 ESRI Enterprise License Agreement County Development #13 21 Approving Application to the Circuit Court for an Order Authorizing Action to be taken Pursuant to 55ILCS 5/ (Property Located at 5N297 Bluff Drive, PIN ) #13 22 A Resolution to Partner with the Chicago Metropolitan Agency for Planning to Provide Technical Assistance Services to the Village of Big Rock #13 23 A Resolution to Partner with the Chicago Metropolitan Agency for Planning to Provide Local Technical Assistance Services to Cities of Geneva, St. Charles, Batavia ad the Village of North Aurora Energy/Environmental #13 24 Adopting a Kane County Operational Sustainability Plan #13 25 Intergovernmental Agreement with Village of West Dundee for Electronics Recycling Services #13 26 FY2013 Contract with WM Curbside, LLC for Household Hazardous Waste Services Executive #13 27 Restatement and Amendment of Ordinance No Establishing the Judicial & Public Safety Technology Commission #13 28 Appointing an Executive Director of the Kane County Health Department Finance/Budget #13 29 Cadence Health Grant Authorization

3 #13 30 Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Community Health Specialist II: Environmental Health Practitioner) #13 31 Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Community Health Specialist II: Public Health Nurse Kane Kares) #13 32 FY2013 Hazardous Materials Emergency Preparedness Planning Grant #13 33 Vehicle Replacement and Budget Adjustment Office of Emergency Management #13 34 Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Animal Control Warden) #13 35 Authorizing Exception to the Financial Policies Regarding Personnel Hiring and Replacement (Human Resources Management) #13 36 Authorization to Hire a Maintenance Worker by the Department of Building Management #13 37 Kane County Coroner Suburban Replacement #13 38 Permanently Abating the Taxes Levied for FY2012, GO (Alternate Revenue Source, Series Human Services #13 39 Accepting Obligation due IMRF (Tyler) Judicial/Public Safety #13 40 Kane County Juvenile Accountability Block Grant FY13 Authorization Judicial/Public Safety Technology Commission #13 41 Authorizing Agreement for Professional Services for Court Case Management Public Health #13 42 Renewing Agreement between Kane County Health Department and Hesed House Public Service #13 43 Bill Preparation & Collection Services Kane County Collector Transportation #13 44 Agreement for County Engineer s Salary #13 45 Approving a Re-Appropriation for a Road Impact Fee Refund, Randall Road at Bowes Road. 631 #13 46 Approving Contracts for Traffic Sign Material for the Kane County Division of Transportation, Kane County Section No GM #13 47 Approving an Intergovernmental Agreement with the State of Illinois for Construction, Stearns Bridge Corridor, State 3A, Illinois Route 25 for Dunham Road to New Stearns Road, Kane County Section No RP #13 48 Authorizing Acquisition of Highway Right of Way, Burlington Road (County Highway No. 2) over Virgil Ditch No. 1, Kane County Section No BR (3 Parcels) EXECUTIVE SESSION Resolution #13 16 (not included) Employing an Executive Director of Finance SPEAKERS ADJOURNMENT

4 The Adjourned Meeting of the Kane County Board was held at the Kane County Government Center, Geneva, IL 9:55 a.m. on Tuesday, February 13, 2013, Chairman, Chris Lauzen, Chief County Clerk, John A. Cunningham, Assistant State s Attorney, Joseph Cullen, Recording Secretary, Ellyn McGrath, members of the press and public. Prior to the ROLL CALL, Chairman Lauzen indicated the necessity to comply with statute by having a brief BINA (Bond Information Notification Act) public hearing. A 30-day petition period is required. The hearing was conducted by David Phillips. No questions were asked. Motion by Hoscheit, seconded by Lewis to close the public hearing. Motion carried unanimously by voice vote. ROLL CALL: PRESENT: Allan, Barreiro, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Hoscheit, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez, Wojnicki: ABSENT: Auger, Starrett PRESENT: 22 ABSENT: 2 The Chairman called the meeting to order and a quorum was present. APPROVAL OF MINUTES January 15, 2013 Motion by Allen; second by Frasz that the minutes of the January 15, 2013 meeting be approved. Motion carried unanimously by voice vote to approve the minutes of the January 15, 2013 meeting. Chairman Lauzen asked John Carr, Superintendent of Kane County Veteran s Assistance, to lead us in the PLEDGE OF ALLEGIANCE. Special Guest, George Brust, Trustee, Village of Hampshire, lead prayer. PRESENTATIONS Recognition of John Carr Chairman Lauzen presented John Carr, who is retiring as Superintendent from Kane County Veteran s Assistance, with a Certificate of Recognition. Presentation IMRF Fund 2012 Investment Performance slide presentation provided. Mandatory Open Meetings Act Training Compliance Chairman Lauzen indicated all were in compliance. Chairman s Short Program - A short movie excerpt was provided. Discussion about what time the Committee of the Whole meetings should start, either 4:00 p.m. or 5:00 p.m. State s Attorney, Joe Cullen, stated we could take this to a vote. Motion by Kojzarek, seconded by Castro to vote on changing the Committee of the Whole meetings to begin at 5:00 p.m. starting in March, Roll call as follows: AYES: Allan, Barreiro, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Hoscheit, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez, Wojnicki: AYES: 22 NAYS: 0 Vote to change the Committee of the Whole meeting to begin at 5:00 p.m. PASSES. Motion by Frasz, seconded by Lewis to have the Non-Executive Committee members be allowed to speak at the Executive Committee Monthly Meeting after the discussion has been 610

5 exhausted by the Executive Committee members first. Roll call as follows: AYES: Allan, Barreiro, Castro, Davoust, Donahue, Ford, Frasz, Gillam, Haimann, Hoscheit, Kenyon, Kojzarek, Laesch, Lewis, Molina, Pollock, Scheflow, Silva, Smith, Taylor, Vazquez, Wojnicki: AYES: 22 NAYS: 0 Vote to have non-executive committee members be allowed to speak at the Executive Committee Meeting PASSES. SPEAKERS - NONE ZONING PETITIONS PETITION #4292 Rutland Township, Douglas DuMoulin Motion by Donahue, seconded by Smith that Petition #4292 be granted. ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 1) That the following described property is hereby rezoned and reclassified from F-District Farming & B-4 District Business to R-3 District One Family Residential: That part of the South half of Section 30, Township 42 North, Range 7 East of the 3 rd Principal Meridian, described as follows: Commencing at a point 3.85 chains East of the Northwest corner of the East half of the Southwest Quarter of said Section 30; thence East along the Quarter section line feet, more or less, to the center of the public road; thence South 17 West along the center of said road chains for a point of beginning; thence West to the intersection with a line drawn North East from a point in the center line of State highway route no. 72 that is feet Westerly thereon of the intersection of said State Highway with the center line of the first above mentioned road; thence South West to the center of said State highway, thence Southeasterly along the center line of said State highway feet to the center line of said first above mentioned road, thence Northeasterly along the center line of said first above mentioned road feet, more or less, to the point of beginning, (excepting therefrom that part of said premises conveyed and used for cemetery purposes and excepting that part of the South half of Section 30, Township 42 North, Range 7 East of the 3 rd Principal Meridian, described as follows. Beginning at the intersection of the center line of Thurnau Road with the center line of Route 72, as said center lines existed on June 19, 1941; thence North West along said center line of Route 72 a distance of feet; thence North East feet, thence North East 123 feet; thence South East feet to the aforesaid center line of Thurnau Road; thence South West along said center line feet to the point of beginning), in the township of Rutland, Kane County, Illinois. 2) That the zoning maps of Kane County, Illinois, be amended accordingly. 3) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. 611

6 Approved unanimously by voice vote. PETITION #4292 IS GRANTED. PETITION NO. #4294 Plato Township, Raymond Krog Trust Motion by Donahue, seconded by Wojnicki, abstention by Scheflow that Petition #4294 be granted. ORDINANCE AMENDING THE ZONING ORDINANCE OF KANE COUNTY, ILLINOIS BE IT ORDAINED by the County Board of Kane County, Illinois, as follows: 4) That the following described property is hereby rezoned and reclassified from F-District Farming to F-1 District Rural Residential: The East feet of the S feet of the North feet of the West half of the Northwest Quarter of Section 25, Township 41 North, Range 7 East of the 3 rd Principal Meridian, Kane County, Illinois. 5) That the zoning maps of Kane County, Illinois, be amended accordingly. 6) This ordinance shall be in full force and effect from and after its passage and approved as provided by Law. Bonnie Stanczak speaks on behalf of petitioner. Motion by Donahue, seconded by Wojnicki, abstention by Scheflow. PETITION #4294 IS GRANTED. CONSENT AGENDA Chairman Lauzen requested which items were to be removed from the Consent Agenda. Items removed from Consent Agenda as follows: #13-24 by Allen, #13-43 by Lewis, #13-34 by Davoust. Motion by Hoscheit, seconded by Castro that the Consent Agenda (#13-18, #13-19, #13-20, #13-21, #13-22, #13-23, #13-25, #13-26, #13-27, #13-28, #13-29, #13-30, #13-31, #13-32, #13-33, #13-35, #13-36, #13-37, #13-38, #13-40, #13-41, #13-42, #13-44, #13-45, #13-46, #13-47, #13-48) be adopted. RESOLUTION #13-18 AUTHORIZATION TO EXTEND CONTRACTS FOR LANDSCAPE MAINTENANCE SERVICES AT COUNTY FACILITIES 612

7 WHEREAS, bids were solicited and received for the Lawn Maintenance Services on April 12, 2011 Resolution for all government facilities in FY2011 for a two year period; and WHEREAS, the lowest responsive bidder as per specifications for the Lawn Maintenance services was John Waldschmidt & Associates Inc. ( Waldschmidt ) at various county complexes, as specified on Bid The annual cost is Forty-Seven Thousand Four Hundred Two Dollars ($47,402.00) per year, for a total contract cost of Ninety-Four Thousand Eight Hundred Four Dollars ($94,804.00) over a two (2) year term; and WHEREAS, the Waldschmidt bid was 40% lower than the next bid received, Waldschmidt has provided excellent service and has agreed to hold their 2011 prices for 2013 and Staff recommends this services contract is extended; and WHEREAS, adequate funds have been budgeted to cover the expenses incurred by utilizing Waldschmidt for the required labor services. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of the Board is authorized to enter into a contract extension with John Waldschmidt & Associates Inc. to provide landscape maintenance services at County facilities at a cost of Ninety-Four Thousand Eight Hundred Four Dollars ($94,804.00) over the next two (2) year period, expenditures to be paid from the Facilities Management budget. Line Item Line Item Description Was approved in original budget revision? RESOLUTION # in the specific line item? If funds are not currently available in the specified line item, where are the funds Contractual Yes FY2013 Budget Yes N/A GENERAL JANITORIAL SUPPLIES WHEREAS, bids were solicited and received for the County s general janitorial supplies for fiscal year 2013; and WHEREAS, Laport/Vega Industrial Supplies $24,659.00, Elgin Paper $6,894.00, HP Products $45,212.00, Warehouse Direct $8, and Staples $5, were the lowest responsible bidders for supplying the general janitorial supplies as per specifications in the main bid; and WHEREAS, the lowest responsive bidder will be utilized to purchase these supplies. If delivery within required time frames is not possible, the next responsive bidder able to meet the required time frame to purchase said janitorial supplies will be utilized; and

8 WHEREAS, adequate funds have been budgeted and are available for the purchase of said janitorial supplies. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the low bid of Laport/Vega Industrial Supplies, Crest Hill, Illinois, Elgin Paper, Elgin, Illinois, HP Products, McHenry, Illinois, Warehouse Direct, Mt. Prospect, Illinois and Staples, Lincolnshire, Illinois is accepted and approved in a total estimated amount of Ninety Thousand Dollars ($90,000.00) expenses to be charged to the General Funds below. Line Item Line Item Description Was approved in original budget or a subsequent budget revision? RESOLUTION #13-20 Commodities/Operating Supplies - Cleaning in the specific line item? If funds are not currently available in the specified line item, where are the funds Yes Yes N/A ESRI ENTERPRISE LICENSE AGREEMENT WHEREAS, the Kane County GIS-Technologies Department supports the Esri (Environmental System Research Institute, Inc.) desktop and server application software; and WHEREAS, the Kane County GIS-Technologies Department has budgeted to enter into an Enterprise License Agreement (ELA) for our ArcGIS Desktop and Server Products with Esri; and WHEREAS, the GIS-Technologies Department recommends entering into an ELA with Esri in order to consolidate the many current county offices annual Esri software maintenance; and has sufficient budget to fund said Enterprise License Agreement. NOW, THEREFORE, BE IT RESOLVED that the Chairman of the County Board is authorized to contract with Esri (Environmental System Research Institute, Inc.) for three years at the cost of $150,000 in FY2013, $155,000 in FY2014, and $160,000 in FY2015. Line Item Line Item Description Was approved in original budget revision? in the specific line item? Maintenance-Computers Yes Yes If funds are not currently available in the specified line item, where are the funds 614

9 RESOLUTION #13-21 COUNTY BOARD MINUTES February 13, 2013 APPROVING APPLICATION TO THE CIRCUIT COURT FOR AN ORDER AUTHORIZING ACTION TO BE TAKEN PURSUANT TO 55 ILCS 5/ (PROPERTY LOCATED AT 5N297 BLUFF DRIVE, TOWNSHIP OF ST. CHARLES, KANE COUNTY, ILLINOIS - PARCEL NO.: ) WHEREAS, 55 ILCS 5/ authorizes the County of Kane, to apply to the circuit court for an order, to demolish, repair, or enclose or cause the demolition, repair, or enclosure of dangerous and unsafe buildings or uncompleted and abandoned buildings within the territory of the county, but outside of the territory of any municipality, and to remove or cause the removal of garbage, debris, and other hazardous, noxious, or unhealthy substances or materials from those buildings; and WHEREAS, 55 ILCS 5/ (a) requires that the County apply to the circuit court for an order authorizing such action after the County has provided at least 15 days written notice by mail to the owner or owners of the building, including the lien holders of record, and such owner or owners have not commenced proceedings to put the building in a safe condition or to demolish it; and WHEREAS, 55 ILCS 5/ authorizes the County to recover the costs related to the demolition, repair, enclosure, or removal incurred by the County, including court costs, attorney s fees, and other costs related to the enforcement of section 55 ILCS 5/5-1121; and WHEREAS, certain funds have been applied for and may be available to pay the costs associated with the demolition, repair or enclosure of dangerous and unsafe buildings within the County; and WHEREAS, the Kane County Building Officer has determined that a building (the Unsafe Building ) is located at 5N297 Bluff Drive, Township of St. Charles, Kane County, Illinois, parcel number ( Property ) is dangerous and/or unsafe; and WHEREAS, the County desires to take action with respect to the Unsafe Building if the owner or owners do not commence proceedings to do so after 15 days written mailed notice. NOW, THEREFORE, BE IT RESOLVED that 1) The Kane County Building Officer is hereby authorized and directed to order a title search on the Property and to determine the owner or owners of the Unsafe Building, including the lien holders of record, and 2) The Kane County State s Attorney s Office is hereby authorized to file on behalf of the County an Application with the circuit court, in accordance with 55 ILCS 5/5-1121, for an order authorizing action to be taken with respect to the Unsafe Building in the event the owners do not commence proceedings to put the building in a safe condition and to seek the recovery of the costs associated with the actions taken. 615

10 RESOLUTION #13-22 COUNTY BOARD MINUTES February 13, 2013 A RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNING TO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO THE VILLAGE OF BIG ROCK WHEREAS, the Chicago Metropolitan Agency for Planning ( CMAP ) has adopted the GO TO 2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region and is providing staff assistance through their Local technical Assistance program as a means of advancing the plan s implementation; and WHEREAS, the Kane County Board has adopted The 2040 Plan as the comprehensive plan for Kane County with the theme of Healthy People, Healthy Living, Healthy Communities and is providing staff assistance to municipalities through the Kane County Planning Cooperative as a means of implementing The 2040 Plan; and WHEREAS, Kane County ( the County ) supported the Village of Big Rock s ( the Village ) application for staff assistance services through CMAP to update the Village s Comprehensive Land Use Plan; and WHEREAS, the Village s request for such assistance has been approved by CMAP as a priority project based in part by the County s ability to also provide staff assistance services; and WHEREAS, the Village, the County and CMAP have agreed on the general contents of a Memorandum of Understanding ( MOU ) and a Scope of Services that will guide staff assistance services to be provided by Kane County and by CMAP. NOW, THEREFORE, BE IT RESOLVED Section 1: the County supports this partnership with CMAP to provide staff assistance services to the Village of Big Rock. Section 2: the County accepts the offer of staff assistance services by CMAP and recognizes that these services are provided for the purpose of advancing the implementation of GO TO Section 3: the County authorizes staff as designated by the County Board Chair to finalize and execute a Memorandum of Understanding with an attached Scope of Services. Section 4: the County recognizes that provisions that govern the administration of staff assistance services, and, if necessary, the discontinuance of such services, are included in the Memorandum of Understanding. Section 5: This resolution shall be effective as of the date of its adoption. RESOLUTION #13-23 A RESOLUTION TO PARTNER WITH THE CHICAGO METROPOLITAN AGENCY FOR PLANNING TO PROVIDE LOCAL TECHNICAL ASSISTANCE SERVICES TO THE CITIES OF GENEVA, ST. CHARLES, AND BATAVIA AND THE VILLAGE OF NORTH AURORA 616

11 WHEREAS, the Chicago Metropolitan Agency for Planning ( CMAP ) has adopted the GO TO 2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region and is providing staff assistance through their Local technical Assistance program as a means of advancing the plan s implementation; and WHEREAS, the Kane County Board has adopted The 2040 Plan as the comprehensive plan for Kane County with the theme of Healthy People, Healthy Living, Healthy Communities and is providing staff assistance to municipalities through the Kane County Planning Cooperative as a means of implementing The 2040 Plan; and WHEREAS, Kane County ( the County ) supported the Cities of Geneva, St. Charles and Batavia and the Village of North Aurora s application for staff assistance services through CMAP to conduct a Homes for Changing Region Study ; and WHEREAS, the request for such assistance has been approved by CMAP as a priority project based on the County s ability to provide staff assistance services; and WHEREAS, the County and CMAP have agreed on the general contents of a Memorandum of Understanding ( MOU ) and a Scope of Services that will guide staff assistance services to be provided by Kane County and by CMAP. NOW, THEREFORE, BE IT RESOLVED Section 1: the County supports this partnership with CMAP to provide staff assistance services to the Cities of Geneva, St. Charles and Batavia and the Village of North Aurora. Section 2: the County accepts the offer of staff assistance services by CMAP and recognizes that these services are provided for the purpose of advancing the implementation of GO TO Section 3: the County authorizes staff as designated by the County Board Chair to finalize and execute a Memorandum of Understanding with an attached Scope of Services. Section 4: the County recognizes that provisions that govern the administration of staff assistance services, and, if necessary, the discontinuance of such services, are included in the Memorandum of Understanding. Section 5: This resolution shall be effective as of the date of its adoption. RESOLUTION #13-25 INTERGOVERNMENTAL AGREEMENT WITH VILLAGE OF WEST DUNDEE FOR ELECTRONICS RECYCLING SERVICES WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Board in 1992, and most recently updated in 2009, recommends that the County develop programs to divert used electronic equipment from disposal in landfills; and WHEREAS, beginning in January 2012, the Illinois Electronic Products Recycling and Reuse Act (Public Act ) bans the landfill disposal of 17 categories of used electronics collected; and 617

12 WHEREAS, starting in FY 2012 Kane County has a new agreement with a certified recycling contractor for electronics recycling which includes conducting used electronics recycling collections at Kane County s monthly collection event as well as any permanent collection locations; and: WHEREAS, Kane County passed resolutions , , & authorizing intergovernmental agreements for such electronics recycling drop-off services in the cities of Batavia, Geneva, & St. Charles; and WHEREAS, due to said Public Act which creates a source of revenue for recycling electronics and Kane County expects to incur a small amount of staff time to administer revenue distribution associated with the Intergovernmental Agreement with the City, the revenue will be shared with 10% going to the County and 90% going to the City; and WHEREAS, the maintenance of a drop-off location in the Village of West Dundee increases convenient opportunities for Kane County residents to recycle electronics, which is of benefit to the overall electronics recycling program. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to execute the attached Intergovernmental Agreement with the Village of West Dundee for electronic recycling services. RESOLUTION #13-26 FY 2013 CONTRACT WITH WM CURBSIDE, LLC FOR HOUSEHOLD HAZARDOUS WASTE SERVICES WHEREAS, the Kane County Solid Waste Management Plan, adopted by the Kane County Board in 1992, and most recently updated in 2009, recommends that the County develop programs to divert household hazardous wastes (HHW) from the landfills; and WHEREAS, under RFP , the Kane County Purchasing Department has solicited and received proposals for Household Hazardous Waste disposal services for residents of Burlington, Dundee, Elgin, Hampshire, Rutland, and Plato Townships and to the Mill Creek SSA; and WHEREAS, WM Curbside, LLC, submitted the only proposal as described in the procurement summary issued by the Kane County Purchasing Department; and WHEREAS, the County has a current contract with WM Curbside, LLC, per Resolution # , to provide a service for proper handling of HHW to residents of Burlington, Dundee, Elgin, Hampshire, Rutland, and Plato Townships; and to residents of the Mill Creek SSA, and has provided excellent service to residents of the City of Elgin since June 1999 and to other County residents in the above listed Townships since 2000 and to Mill Creek since 2012; and WHEREAS, the 2013 budget for the Enterprise Surcharge Fund (650) includes Forty-five Thousand Dollars ($45,000) funding for HHW programs; and 618

13 WHEREAS, municipalities in the service areas contribute a total amount of Twenty-four Thousand, Eight Hundred Dollars ($24,800) annually towards this program; and the program does not exceed Thirty-six Thousand Dollars ($36,000) per year in costs; and WHEREAS, the Department of Facilities, Development, and Environmental Resources, and the Purchasing Department, recommend awarding this contract to WM Curbside, LLC. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is hereby authorized to enter a three (3) year contract with an option for two (2) one-year renewals, with WM Curbside, LLC to continue to provide household hazardous waste services to residents of the said northern six Townships, invoiced on a per use basis, in an amount not to exceed Thirty-six Thousand Dollars ($36,000) annually. A copy of said contract shall be kept on file with the Kane County Auditor. Line Item Line Item Description Was approved in original budget revision? in the specific line item? Contracts and Consulting Yes Yes If funds are not currently available in the specified line item, where are the funds ORDINANCE #13-27 RESTATEMENT AND AMENDMENT OF ORDINANCE NO ESTABLISHING THE JUDICIAL AND PUBLIC SAFETY TECHNOLOGY COMMISSION WHEREAS, Ordinance No Establishing the Judicial and Public Safety Technology Commission was passed on December 13, 2011; and WHEREAS, the Kane County Board now desires to amend Ordinance No which is stated in its entirety herein with the amendments designated. NOW, THEREFORE, BE IT ORDAINED by the Kane County Board that this Restatement and Amendment of Ordinance No Establishing the Judicial and Public Safety Technology Commission be adopted as follows: Section 1. The County of Kane ( County ) hereby establishes the Kane County Judicial and Public Safety Technology Commission ( Commission ). The Commission is to function in all ways as a successor to the Judicial and Public Safety Technology Task Force previously established by the County. Section 2. The Commission shall be composed of the following Members: i. The County Board Chair ii. The County Board Public Safety Chair iii. The County Board Finance Chair iv. A Two County Board Members, appointed by the County Board Chair 619

14 v. A Two Members from the Public at Large, appointed by the County Board Chair vi. The County State s Attorney vii. The County Public Defender viii. The Chief Judge of the Sixteenth Judicial Circuit ix. A Judge presiding in the County, appointed by the Chief Judge x. The County Sheriff xi. The Circuit Clerk xii. A Member from the Kane County Bar Association, appointed jointly by the County Board Chair and the Chief Judge. The Chair of the Commission shall be elected from among the Members by a majority vote. The term of Chairman shall commence on December 1 st of any year a Chair is elected. The term of Chairmanship shall be for two years. Section 3. The Commission shall make decisions for the County regarding capital purchases in technology for the judiciary and public safety departments of the County. These departments shall include but are not limited to the Judiciary, the State s Attorney s Office, the Public Defender s Office, the Sheriff s Office, and the Circuit Clerk s Office. Section 4. The Commission shall, upon receipt of a report developed by the firm of URL Integration outlining proposed standards and budgets for the acquisition of new Case Management Systems ( CMSs ) for the Circuit Clerk, Judiciary, States Attorney and Public Defender for judicial and public safety departments of the County, propose a budget for the development and purchase of new CMSs. Thereafter, the Commission shall forward its proposed CMS budget to the County Board for approval. If the proposed budget is acceptable to the County Board, the County Board shall pass a resolution formally approving the budget for the CMSs, and establishing the method by which the budget shall be funded, the source of such funds, and the allocation of such funds between County departments ( CMS Process Resolution ). The budget so proposed and approved shall include both a proposed CMS budget, and a sub-budget for each department that shall seek to participate in CMS acquisition and integration. Section 5. In addition to proposing budgets for the development and purchase of new CMSs, any time the County wishes to expend funds to be used for capital technology, the Commission shall make recommendations to the County Board regarding that capital technology, and regarding the selection of consultants for capital technology purposes. Section 6. Upon the County Board s adoption of the CMS Process Resolution, any office holder or department head, in consultation with the Chief Judge of the Sixteenth Judicial Circuit ( Chief Judge ), the Circuit Clerk, and the Kane County Information Technology Director ( IT Director ), shall be responsible for writing a Request for Proposals ( RFP ) for that department or office holder s office, which RFP shall be consistent with the URL report and the budget approved by the County Board. Once completed, that CMS RFP shall be submitted to the Commission for review and approval. If a CMS RFP is approved by the Commission, the CMS RFP shall be formally issued by the County Purchasing Department to solicit responses. 620

15 The CMS RFP shall be subject to all applicable County purchasing regulations and ordinances not in contradiction with the Settlement Agreement. Section 7. Any responses to a department s CMS RFP shall be submitted to the department head or office holder, the Circuit Clerk, the Chief Judge, and the IT Director. Any responses to a CMS RFP shall also be submitted to any of the following not already given the responses, for informational purposes: the Kane County State s Attorney, the Kane County Public Defender, the Kane County Court Services Director, the Kane County Sheriff, and to the chairperson of the Commission. The department head, the Circuit Clerk, the Chief Judge and the IT Director shall jointly make a recommendation to the Commission as to the respondent of the department s CMS RFP which they believe should be selected as the approved vendor, within the confines of the approved budget (or any amendment thereto). In formulating a recommendation, these parties will also consult with any of the following parties not already among them, who will serve in an advisory role, with no decision making authority: the Kane County State s Attorney, the Kane County Public Defender, the Kane County Court Services Director, and the Kane County Sheriff. At any time prior to the Commission s approval of the recommended respondent, the department head may meet with any respondent to the department s CMS RFP for purposes of discussing, detailing or negotiating any of the terms of any submitted response to the departments CMS RFP. At all stages from RFP development to selection of the CMS, the department head and Chief Judge will retain approval over the CMS and other systems applicable to the department s office. Section 8. The Commission shall review the recommendation of the department head, the Circuit Clerk, the Chief Judge, and IT Director as to which respondent to the department s CMS RFP should be selected, and shall approve or reject the recommendation. The Commission shall not have the authority to recommend approval of an alternate respondent. If the Commission determines to approve of the RFP/respondent selected by the department head, Circuit Clerk, Chief Judge and IT Director, the Commission shall do so by formal motion, and shall forward that recommendation to the County Board. The County Board shall thereafter consider the recommendation and, if it determines that it is appropriate to do so, shall undertake such action as shall be necessary to approve of the selected RFP/respondent, to fund out of the aforementioned budget and to implement the department s CMS project. If the County Board fails to approve the recommendation of the Commission, no CMS acquisition shall be undertaken as a component of this process. Section 9. The Commission shall evaluate the CMS needs of each department on a case-by-case basis. Should the County Board, by passage of an appropriate resolution, approve a budget for a change to the CMS of any County department, then for each such department, the process outlined above shall generally be followed. This repeals and replaces Ordinance No

16 RESOLUTION #13-28 COUNTY BOARD MINUTES February 13, 2013 APPOINTING AN EXECUTIVE DIRECTOR OF THE KANE COUNTY HEALTH DEPARTMENT WHEREAS, Barbara Jeffers was appointed as the Interim Executive Director of the Kane County Health Department on 6/3/2012; and WHEREAS, Barbara Jeffers possesses the qualifications to serve as the Executive Director of the Kane County Health Department. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to appoint Barbara Jeffers as the Executive Director of the Health Department at a salary of $109,386 effective with the approval of this resolution. Line Item Line Item Description Was approved in original budget revision? in the specific line item? Full time Salaries Yes Yes If funds are not currently available in the specified line item, where are the funds RESOLUTION #13-29 CADENCE HEALTH GRANT AUTHORIZATION WHEREAS, Cadence Health, an Illinois not for profit corporation has awarded the Kane County Health Department a FY13 contribution in the amount of $50,000.00; and WHEREAS, the objective of this contribution is to help support the Kane County TB Outbreak Implementation Plan and continue to focus on the identified tuberculosis outbreak; and NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to enter into said contribution agreement with Cadence Health. Line Item Line Item Description Was approved in original budget revision? in the specific line item? Miscellaneous Yes Yes If funds are not currently available in the specified line item, where are the funds RESOLUTION #13-30 AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING AND REPLACEMENT 622

17 Community Health Specialist II: Environmental Health Practitioner WHEREAS, on September 9, 2008 the Kane County Board had deemed it necessary to adopt by Resolution a moratorium on the hiring of new County personnel and the replacement of existing or future personnel vacancies; and WHEREAS, Resolution approved the Kane County Health Department reorganization structure in order to assure the delivery of the essential services of public health; and WHEREAS, the Kane County Health Department requires hiring of a Community Health Specialist II: Environmental Health Practitioner in order to provide community health services and required public health inspections environmental investigations and services. WHEREAS, the non-exempt Community Health Specialist II: Environmental Health Specialist, Grade 10 position with a salary range of $33,734 through $46,246 has been included in the FY13 budget and therefore passage of this resolution does not require a budget amendment for fiscal year 2013; WHEREAS, the Executive Director of the Kane County Health Department is requesting the Kane County Board to allow an exception to the hiring moratorium, as the continuance of a shortage of staff will have a negative operational impact on the Department s ability to carry out its mission. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof allow the Kane County Health Department to hire a replacement to fill the Community Health Specialist II: Environmental Health Practitioner position within the Department. Line Item Line Item Description Was approved in original budget revision? in the specific line item? If funds are not currently available in the specified line item, where are the funds Salaries & Wages Yes Yes N/A RESOLUTION #13-31 AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING AND REPLACEMENT (Community Health Specialist II: Public Health Nurse Kane Kares) WHEREAS, on September 9, 2008 the Kane County Board had deemed it necessary to adopt by Resolution a moratorium on the hiring of new County personnel and the replacement of existing or future personnel vacancies; and 623

18 WHEREAS, Resolution approved the Kane County Health Department reorganization structure in order to assure the delivery of the essential services of public health; and WHEREAS, the Kane County Health Department requires hiring of a Community Health Specialist II: Environmental Health Practitioner in order to provide community health services and required public health inspections environmental investigations and services. WHEREAS, the non-exempt Community Health Specialist II: Environmental Health Specialist, Grade 10 position with a salary range of $33,734 through $46,246 has been included in the FY13 budget and therefore passage of this resolution does not require a budget amendment for fiscal year 2013; WHEREAS, the Executive Director of the Kane County Health Department is requesting the Kane County Board to allow an exception to the hiring moratorium, as the continuance of a shortage of staff will have a negative operational impact on the Department s ability to carry out its mission. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof allow the Kane County Health Department to hire a replacement to fill the Community Health Specialist II: Environmental Health Practitioner position within the Department. Line Item Line Item Description Was approved in original budget or a subsequent budget revision? in the specific line item? If funds are not currently available in the specified line item, where are the funds Salaries & Wages Yes Yes N/A RESOLUTION #13-32 FY2013 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING GRANT WHEREAS, the State of Illinois has awarded Kane County a FY2013 Hazardous Materials Emergency Preparedness (HEMP) Planning Grant in the amount of $3,500.00; and WHEREAS, the objective of the HEMP grant is to help support the preparedness efforts of the Kane County Local Emergency Planning Committee (LEPC). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to enter into said grant agreement with the State of Illinois as part of the Hazardous Materials Emergency Preparedness Grant Program. 624

19 RESOLUTION #13-33 COUNTY BOARD MINUTES February 13, 2013 VEHICLE REPLACEMENT and BUDGET ADJUSTMENT OFFICE OF EMERGENCY MANAGEMENT WHEREAS, the Office of Emergency Management needs to replace a 2001 Chevrolet Police Impala due to advanced age and mileage; and WHEREAS, a replacement 2013 Ford Police Sedan will cost $23,960; and $3,000. WHEREAS, emergency equipment for said replacement vehicle will cost an additional NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Office of Emergency Management is hereby authorized to purchase a 2013 Ford Police Sedan at a cost of $23,960, selecting the lowest bid by Currie Motors, Frankfort, IL, along with purchasing associated emergency equipment at a cost of $3,000 from a separate vendor, bringing the total cost for the replacement vehicle to $26,960. BE IT FURTHER RESOLVED by the Kane County Board that $26,960 be transferred from the County s contingency line item to the OEM s 2013 budget: Automotive Equipment + $26, Contingency Allowance for Budget Expense ($26,960.00) Line item Line item Description Was Approved in original Budget revision? 625 in the specified line item? If funds are not currently available in the specified line item, where are the funds Automotive Equipment No No RESOLUTION #13-35 AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING AND REPLACEMENT (Human Resource Management Department) WHEREAS, the Kane County Human Resource Management Department provide personnel and payroll support to all Kane County departments and offices; and WHEREAS, current staffing level for support operations, due to employee terminations, resignations and job transfers has fallen below the level needed to provide for and sustain the necessary level of required support for County departments and offices; and WHEREAS, on September 9, 2008, the Kane County Board had deemed it necessary to adopt by Resolution a moratorium on the hiring of new County personnel and the replacement of existing or future personnel vacancies; and WHEREAS, the Executive Director of the Human Resource Management Department has

20 requested the Kane County Board to allow exception to the hiring moratorium as the continuance of a shortage of staff will have a negative operational impact on the Department s ability to efficiently and effectively provide payroll and personnel support for County offices and departments. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the Department of Human Resource Management be allowed to hire two replacements to fill the staff vacancies. Line item Line Item Description Was approved in original budget revision? available for this in the specified line item? If funds are not currently available in the specified line item, where are the funds Salaries & Wages Yes Yes RESOLUTION #13-36 AUTHORIZATION TO HIRE A MAINTENANCE WORKER BY THE DEPARTMENT OF BUILDING MANAGEMENT WHEREAS, the Kane County Board adopted Resolution , Implementation of County Financial Policies regarding Personnel Hiring and Replacement, and wherein said resolution specifically states: A moratorium on the hiring of new County personnel and the replacement of existing or future personnel vacancies is hereby adopted effective upon passage of this Resolution. No new personnel shall be hired unless specifically approved by the County Board ; and WHEREAS, from May 1 to August 4, 2009, the Department of Building Management (the Department) reduced its total headcount from 31 to 27, and on December 1, 2012 headcount was further reduced by 0.5; and WHEREAS, the Department has a maintenance worker employee leaving in January 2013 and the Department desires to fill this vacant position; and. WHEREAS, the filling of this position has been included in the FY13 budget, and the passage of this resolution does not require a budget amendment. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Department of Building Management is hereby authorized to hire a maintenance worker. Line Item Line Item Description Was approved in original budget revision? in the specific line item? If funds are not currently available in the specified line item, where are the funds Full Time Salary Yes Yes N/A 626

21 RESOLUTION #13-37 COUNTY BOARD MINUTES February 13, 2013 KANE COUNTY CORONER SUBURBAN - REPLACEMENT WHEREAS, the Kane County Coroner Office is in need of a new Suburban to replace the current Suburban which is in need of retirement due to mileage and increasing cost of repairs; and WHEREAS, 2013 Chevy Suburban can be purchased through the county bidding process from Bill Stasek Chevrolet, Wheeling, IL, at a cost of $41,158 plus up to $4,000 in emergency equipment. WHEREAS, vehicle cost was budgeted in the Kane County Coroner fund (Automotive Equipment) at $38, and the remaining funds have been budgeted in (Operating Supplies). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Coroner be authorized to purchase a 2013 Chevy Suburban at a cost of Forty One Thousand One Hundred Fifty Eight Dollars ($41,158) plus up to Four Thousand Dollars ($4,000) in emergency equipment from Bill Stasek Chevrolet, Wheeling, IL as the lowest competitive qualified bid. Line item Line Item Description Was approved in original budget revision? in the specific line item? Automotive Equipment Yes Yes Operating Supplies Yes Yes If funds are not currently available in the specified line item, where are the funds ORDINANCE #13-38 PERMANATELY ABATING THE TAXES HERETOFORE LEVIED FOR THE YEAR 2012 TO PAY THE DEBT SERVICE ON $41,895,000 GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE), SERIES 2001 WHEREAS, the County Board of the County of Kane, Illinois (the County ) by Ordinance No adopted in 2001 (the 2001 Ordinance ), did provide for the issuance of $41,895,000 General Obligation Bonds (Alternate Revenue Source), Series 2001 (the 2001 Bonds ), and the levy of direct annual tax sufficient to pay the debt service on the 2001 Bonds; and WHEREAS, the County has refunded the debt service on the 2001 General Obligation Bonds (Alternate Revenue Source) with the 2004 General Obligation Refunding Bonds (MFT Alternate Revenue Source) by Ordinance No adopted by the County Board of the County on March 9, 2004; and WHEREAS, it is necessary and in the best interests of the County that the taxes heretofore levied for the year 2012 to pay the debt service on the 2001 Bonds be permanently abated. NOW, THEREFORE, BE IT ORDAINED by the County Board of the County of Kane, Illinois, as follows: 627

22 Section 1. Abatement of Tax. The taxes heretofore levied for the year 2012 in the 2001 Ordinance permanently abated in their entirety. Section 2. Filing of this Ordinance. Forthwith upon the adoption of this Ordinance, the County Clerk of the County shall file a certified copy hereof in his office and it shall be the duty of said County Clerk to permanently abate said taxes levied for all future years in accordance with provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval without publication or posting or any further act or requirement. RESOLUTION #13-40 JUVENILE ACCOUNTABILITY BLOCK GRANT FY13 AUTHORIZATION WHEREAS, Kane County Court Services, in collaboration with community partners, has submitted a renewal for a Juvenile Accountability Block Grant (JABG) in the amount of $26,673 to the Illinois Criminal Justice Information Authority to support two community-based prevention programs for the grant period of 11/1/12 through 10/31/13; and WHEREAS, Kane County Court Services has been notified by the Illinois Criminal Justice Information Authority that the JABG renewal has been accepted and one hundred percent of these funds pass through Kane County and are disbursed to the Turning Point Station Adjustment Program and the City of Aurora Youth Court ; and WHEREAS, these amounts need to be reflected in revenue and expense General Ledger accounts; and. WHEREAS, receipt of said grant will require an amendment to the Juvenile Court Services Fiscal Year 2013 budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that upon receipt of the Juvenile Accountability Block Grant, the Chairman thereof be, and herby is, authorized to accept the Juvenile Accountability Block Grant and enter into a contract with the Illinois Criminal Justice Information Authority to implement the JABG for the contract period of November 1, 2012 through October 31, The Juvenile Court Services and Probation Services 2013 budgets be amended as follows: Juvenile Accountability Grant $ Transfer from Other Funds $ 2, Miscellaneous Contractual Expense $29, Cash on Hand $ 2, Transfer from Other Funds $ 2,964 Line Item Line Item Description Was approved in original 628 If funds are not currently available in the specified line item, where are the funds