A G E N D A Regular Meeting San Luis City Council San Luis Council Chambers 1090 E. Union Street April 8, :00 p.m.

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1 A G E N D A Regular Meeting San Luis City Council San Luis Council Chambers 1090 E. Union Street April 8, :00 p.m. MEMBERS OF THE CITY COUNCIL WILL ATTEND EITHER IN PERSON, TELEPHONE, OR VIDEO CONFERENCE COMMUNICATION. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION CONSENT AGENDA All matters are considered to be routine by the City Council and will be enacted by one motion. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. -Minutes of Regular Council meeting held March 25, Disbursements from March 18, 2009 through March 26, Total disbursements $556, (Five-Hundred, Fifty-Six Thousand, Two-Hundred Forty-Two Dollars and Fifty-Four Cents) DISCUSSION AND POSSIBLE ACTION ITEMS: 1. Any and all matters regarding the results of Audited Financial Statements for FY08. (Lisa Lumbard/Ketie St. Louis) 2. Presentation followed by possible discussion on any and all matters regarding Yuma Community Action Poverty Simulation (Yuma CAPS) Program. (Greg Stopka, Brian Stephens, Sandra Garrison) 3. Discussion on any and all matters pertaining to the 2009 City of San Luis Girls Expo. (Chris Kasid)

2 Agenda Regular Council Meeting April 8, 2009 Page 2 of 2 4. Discussion and possible action to adopt Resolution No A Resolution of the Mayor and Council of the City of San Luis, Arizona adopting a Fair Housing Policy, making known its commitment to the principal of fair housing, and describing the action it shall undertake to affirmatively further fair housing. (Michael Trend) 5. Summary of current events by Mayor, Council Members, City Administrator, and/or City Staff pursuant to A.R.S (K). CALL TO THE PUBLIC This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. Section (G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. 6. Adjournment.

3 APPROVED by Council Date: April 22, 2009 Clerk s Office: /s/sonia Cuello M I N U T E S Regular Meeting San Luis City Council San Luis Council Chamber 1090 E. Union Street 7:00 p.m. CALL TO ORDER/ROLL CALL. The meeting was called to order at approximately 7:09 p.m. by Mayor J.C. Escamilla. PRESENT: ABSENT: OTHERS PRESENT: Mayor Juan Carlos Escamilla Vice-Mayor Marco A. Tony Reyes Jr. Council Member Jose Leonardo Suarez Council Member Gerardo Sanchez Council Member Archibaldo Gurrola Council Member Mario Buchanan Jr. Council Member Rafael Torres Jeff Philpot, Acting City Manager Tadeo De La Hoya, Administrative Assistant Glenn Gimbut, City Attorney Angela Snyder, Administrative Coordinator Angelica Cifuentes, Budget & Procurement Chris Kasid, Parks and Recreation Director Hank Green, Acting Fire Chief Javier Nuño, Police Captain Jennifer Cisneros, Youth Center Coordinator John Starkey, Public Works Director Karin Meza, Public Relations Officer Ketie St. Louis, Finance Director Michael Trend, Community Development Director Roman Pacheco, Planning and Zoning Department Sharon Williams, Planning and Zoning Director Perla Padilla, Parks and Recreation Department Zarai Campa, Parks and Recreation Department Lizeth Servin, Parks and Recreation Department

4 Minutes of Regular Council Meeting Page 2 of 5 Cesar Neyoy, Bajo El Sol Reporter David Lara, San Luis Resident Pamela Green, Visitor Bruce Jackson, San Luis Resident Guadalupe Gurrola, San Luis Resident Luz Hoyos, Translator PLEDGE OF ALLEGIANCE/INVOCATION: Pledge of Allegiance was led by Vice-Mayor M.A. Tony Reyes Jr. Invocation made by Mr. Jeff Philpot, Acting City Manager CONSENT AGENDA - Minutes of Regular Council meeting held March 25, Disbursements from March 18, 2009 through March 26, 2009 Total disbursements $556, (Five-Hundred, Fifty-Six Thousand, Two-Hundred Forty-Two Dollars and Fifty-Four Cents) MOTION: Council Member J.L. Suarez/Vice-Mayor M.A. Tony Reyes Jr. to approve the consent agenda as presented. Motion passed unanimously. DISCUSSION AND POSSIBLE ACTION ITEMS: 1. Any and all matters regarding the results of Audited Financial Statements for FY08. Ms. Lisa Lumbard, Lumbard and Associates, presented the Audited Financial Statements for Fiscal Year She highlighted the following items within the report submitted to the City of San Luis: Independent Auditor Report, Management Discussion and Analysis, Management s Discussion and Analysis, Statements of Net Assets, Statement of Activities, Fund Financial Statements, Statement of Revenues, Expenditures and Changes in Funds Balances for Governmental Funds, Proprietary Fund Financial Statements, Fiduciary Fund Financial Statements, Notes to the Financial Statements, Cash and Investments Reported in Financial Statements, Single Audit Section, Opinion Letters, Findings, Response to Finding & and Internal Controls. A copy of this Financial Statements and Auditor s Reports Fiscal Year Ended June 30, 2008 is in file in the Office of the City Clerk. Council Member M.A. Tony Reyes Jr. thanked Ms. Ketie St. Louis, Finance Director and Mr. Jeff Philpot, Acting City Manager for doing a great job.

5 Minutes of Regular Council Meeting Page 3 of 5 MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member J.L. Suarez to accept the audit as presented. Motion passed unanimously. 2. Presentation followed by possible discussion on any and all matters regarding Yuma Community Action Poverty Simulation (Yuma CAPS) Program. Ms. Sandra Garrison, District Four Program Manager, Chald Care Administration Department of Economic Security, made a power point presentation to Mayor and Council regarding several programs within Yuma County regarding the Yuma Community Action Poverty Simulation (Yuma CAPS) Program. Ms. Garrison invited Mayor and Council to the simulation on May 7, 2009 at the Yuma Civic and Convention Center from 3:00 p.m. to 6:00 p.m. No action was required by Council, since this was a presentation only. 3. Discussion on any and all matters pertaining to the 2009 City of San Luis Girls Expo. Mr. Chris Kasid, Parks and Recreation Director, informed Mayor and Council of the 2009 City of San Luis Girls Expo. He mentioned that this project came about as they have encountered several issues in the past and that have recently surface at the Youth Center and in/or around the parks. He stated that the Parks and Recreations have come out with a few ideas to offer classes for some of this issues that teenage girls are confronting every day. He mentioned that he contacted Mr. Jeff Philpot, Acting City Manager and he came out with the idea in doing a Girl s Expo to target girls of all ages. Mr. Kasid introduced Ms. Jennifer Cisneros, Ms. Lizeth Servin, Ms. Zarai Campa and Ms. Perla Padilla members of the committee. A power point presentation was made with the details and goals of the committee, this event is scheduled to be held on May 14, 2009 at the Cesar Chavez Cultural Center from 5:00 p.m. to 9:00 p.m. for girls 8-18 years of age. No action was required by Council, since this was a presentation only. 4. Discussion and possible action to adopt Resolution No A Resolution of the Mayor and Council of the City of San Luis, Arizona adopting a Fair Housing Policy, making known its commitment to the principal of fair housing, and describing the action it shall undertake to affirmatively further fair housing. Mr. Michael Trend, Community Development Director, informed that this Resolution is done every year during the month of April. He stated that the adoption of this Resolution is required from CDBG in order to obtain funding. Council Member J.L. Suarez commented that a change should be made to Resolution No. 819, change Bank 1 to Chase Bank. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member A. Gurrola to adopt Resolution No. 819 with the noted changes. Motion passed unanimously.

6 Minutes of Regular Council Meeting Page 4 of 5 5. Summary of current events by Mayor, Council Members, City Administrator, and/or City Staff pursuant to A.R.S (K). Mayor J.C. Escamilla informed that he visited the Senior Center. He mentioned that the seniors expressed the need of a water dispenser to be located at the Moctezuma Apartments. He stated that the City is not in the business of water vending machines, but certainly can contact the vendors and also the owner of the apartments which is Yuma County Housing and see if machines can be placed in that area. Mayor J.C. Escamilla also informed that he sent letters to the United States Delegates and President Barack Obama supporting the nomination of Mr. Victor Mendez, as Director to the United States Highway Safety. He also commented that he will meet with Congressmen Raul Grijalva, Senator John McCain and Senator John Kyle and will talk to them about the long wait time to cross the border, and will also cover issues regarding San Luis Port I, San Luis Port II and specially the widening of Juan Sanchez Boulevard. Council Member J.L. Suarez informed that he attended the Grand Opening of Maurices clothing store and pretty soon Carl s Jr. will begin the construction of their fast food restaurant here in San Luis. CALL TO THE PUBLIC Mr. Jesse Lopez, PPEP Youth Build thanked the City of San Luis for their support given during the last five (5) years and also asked to continue supporting the youths within the community. Mr. Abraham Sandoval, Youth Build Program thanked Mayor and Council for their continue support and asked them to please continue supporting to make youth self dependable. Mr. Jorge Cardozo stated that the group is conformed of 24 youths with the need of Mayor and Council to continue with the program. Mr. Jorge Gallegos, spokesman for Residentes en Defensa del Pueblo, congratulated Council Member A. Gurrola for being present during this meeting after 4 to 5 meetings of absenteeism. He commented that if he can not handle the job as Council Member, to please just resign and let other people handle this job. He made a recap of his comments made during call to the public at the last council meeting. He also reminded Vice-Mayor M.A. Tony Reyes Jr., for his promises made regarding the problem of the City Attorney and he also asked him not to forget about those promises. Mr. Gallegos apologized to Council Member J.L. Suarez for calling him a Tortero ; he stated that the purpose he used this phrase was to see how far he can get. Mr. David Lara, th Drive, San Luis, Arizona, asked when the change will come true, and when the correct things will be done.

7 Minutes of Regular Council Meeting Page 5 of 5 Ms. Lilia Quiñonez, 1088 Sinoff Avenue, San Luis, Arizona, member of Residentes en Defensa del Pueblo, stated that during the last Council meeting she commented about the City of Somerton cutting down salaries, she asked Mayor and Council if the City of San Luis is looking into doing the same thing. 6. Adjournment. MOTION: Vice-Mayor M.A. Tony Reyes Jr. /Council Member M. Buchanan Jr. to adjourn the meeting at approximately 8:33 p.m. Motion passed unanimously.

8 Certification of Council Minutes I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting of the San Luis City Council held on April 8, I further certify the meeting was dully called and held and that the quorum was present and that the City Council approved these minutes at their Regular Council meeting held on April 22, Dated this 23 rd day of April, /s/sonia Cuello City Clerk