Zeta Zeta Chapter XV.

Transcription

1 Zeta Zeta Chapter Adrienne Kellum McDay President Tonia Lewis-Rogers 1st Vice President / Membership Coordinator Jynetta Thornton 2nd Vice President/ Scholarship Coordinator Keena Marks-Cutler 3rd Vice President Undergraduate Advisor Tosha Bunch Treasurer Rosalind Lane-Ragland Financial Secretary Dionne Colbert-Mitchell Secretary Carisa Hurley Parliamentarian Clowana Walker Chaplain Public Relations Trichia Willis Editor Post Office Box 599 Dolton, Illinois info@zetazetaonline.org (708) 880 ZETA (9382) XI. XII. XIII. XIV. XV. Zeta Phi Beta Sorority, Incorporated Zeta Zeta Chapter Meeting Agenda January 13, 2017 I. Call to Order II. Opening Prayer All III. Roll Call IV. Adoption of the Rules for the Meeting V. Adoption of Agenda VI. Correspondence VII. Disposition of the Minutes VIII. IX. Officer s Reports a. Basileus Soror A. Kellum McDay b. Fundraising Soror Z. Bunch c. Phylacter Soror C. Hurley d. First Anti-Basileus Soror T. Lewis e. Second Anti-Basileus Soror J. Thornton f. Third Anti-Basileus Soror K. Marks-Cutler g. Tamias-Grammateus Soror R. Lane-Ragland h. Tamias Soror T. Bunch i. Grammateus Soror D. Colbert-Mitchell j. Chaplain Soror C. Walker k. Editor Soror T Willis National, Regional and State Reports a. Great Lakes Regional Director Soror M. Porter Norman b. Centennial Soror L. Bugg-Carr X. Auxiliaries and Committees a. Amicae Soror J. Veazey b. Calendar of Events Soror S, Walker c. Chapter Report - Soror S. Walker d. Web Team Sorors A. Anderson e. ZHOPE - Sorors R. Scruggs and Brenda Langford f. Stork s Nest Soror - K. Dawson g. Elder Care/Zeta Sigma Relations -Soror J. James h. Community Service Soros M. Pondexter i. Sisterhood-Sorors D. Beavers and D. Carter j. LaCheerios Soror Lane-Ragland k. Military Soror D. Colbert-Mitchell Unfinished Business New Business Announcements Closing Prayer Adjournment

2 Officer s Name: Adrienne K. McDay Office: Basileus Address: 7501 N Sheridan Rd Unit E Phone: City, State, Zip: Chicago, Illinois sistasunday@comcast.net Status: Elected Appointed ACTION ITEMS: CONTINUE PRAYERS FOR SOROR RHONDA WILLIAMS AND LAMBDA EPSILON CHAPTER STILL NEED NEW CHAPTER EPISTOLEUS PUBLIC RELATIONS MAIN OBJECTIVES OF THE COMMITTEE/OFFICE: COMMUNICATION ACCOUNTABILTY COMMITMENT SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: CONTINUE TO USE UNIFORM CHAPTER REPORTING FORM USE OF THE SECURE SIGHT FOR MEETING REPORTS EXECUTIVE BOARD MEETINGS JANUARY :TBD CHAPTER WEB SITE UPDATES ONGOING TELECONFERENCES STATE BASILEI, UNDERGRADUATE ADVISORY COMMITTEE MEETINGS LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: GOING FORWARD ****REPORTS ON OUR WEB SITE SUNDAY PRIOR TO CHAPTER MEETING SORORS RESPONSIBILITY TO REVIEW PRIOR TO CHAPTER MEETING LAMBDA EPSILON CHAPTER TRAINING JANUARY 21, 2017 RECOMMENDATIONS TO THE CHAPTER: COMMITMENT AND COMMUNICATION MORE SERVICE PROJECTS ARE NECESSARY!! FUTURE PLANNING GOALS: WORKING COMMITTEES/CHAIRS & CO-CHAIRS CHAPTER BY-LAWS DEVELOPMENT OF A STANDNG OPERATING PROCEDURES MANUALFOR ZZ CHAPTER Signature: Date: January 10, 2017 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes

3 1 ST ANTI-BASILEUS REPORT

4 Report for December 10, 2016 Officer s Name: Jynetta Thornton Office: 2 ND Anti-Basileus Address: 9701 South Emerald Phone: City, State, Zip: Chicago, Illinois jynjac31@sbcglobal.net Status: Elected Appointed ACTION ITEMS: None at this moment MAIN OBJECTIVES OF THE COMMITTEE/OFFICE To serve as the Chairperson of the Scholarship and Finer Womanhood Committees. SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Attended the Zeta Zeta Chapter Amicae Initiation Ceremony and Reactivation Ceremony on Saturday, December 10, Attended the Christmas Party/Amicae Celebration at Soror Julia s house on Saturday, December 10, Shopped for the Adopted-A-Family Christmas Gifts. Attended The January Sisterhood Event-Hidden Figures Movie on Saturday, January 7, LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Finalize the report for the 3 rd Annual Karen Lynne Harris Memorial Bowling For Scholars Event. FUTURE PLANNING GOALS: Start looking into some Fundraising ideas to fund the Scholarship for the next fiscal year. Plan a Scholarship workshop for the parents at Dirksen Middle School. Continue to work with Soror Zonnie on the 4 th Annual Karen Lynne Harris Memorial Bowling For Scholars Fundraiser at the Dolton Bowling Alley. Work on the tickets for the Bowling For Scholars Fundraiser.

5 Report for December 10, 2016 Karen Lynne Harris Memorial Scholarship Application Timeline: Applications were mailed out: November 21-25, All Applications(mailed in or sent by ) are due by March 4, Applications will be read by the Scholarship Committee on March 18, Scholarship recipients will be notified no later than April 1, Scholarships will be awarded on Friday, April 28, 2017 at Dirksen Middle School. Finer Womanhood Month Activities: Fundraiser: Finer Womanhood Masquerade Ball-Organized by the Fundraising Committee. Saturday, February 25, 2017 from 6:00p.m.-10:00p.m. Service: We will be Volunteering at Feed My Starving Children at 555 Exchange Court, Aurora, IL on Saturday, March 11, 2017 from 11:30a.m.-1:30p.m. packing food. My suggestion is that you CARPOOL to Aurora if you don t want to drive. Church Service: Attending Church as a Chapter on Sunday. March 12, 2017 at Victory Apostolic Church at Matteson Ave., Matteson, IL , church service starts at 11:30a.m. After church we can go and get something to eat if that is what the Chapter wants to do. (This is Soror Merry s Church) Sisterhood Event: The Chopping Block-Saturday, March 25, 2017 from 1:00p.m.-4:00p.m. at The Merchandise Mart Plaza, Suite 107, Chicago, IL *My suggestion is that you CARPOOL to cut down on the cost of parking* Signature: Jynetta Thornton Date: January 13, 2017 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes

6 3 rd ANTI-BASILEUS REPORT

7 Intentionally Left Blank TAMIAS-GRAMMATEUS REPORT

8 Intentionally Left Blank TAMIAS REPORT

9 Dirksen Middle School Pulaski Rd. - Calumet City, IL Saturday, December 10, :30 p.m. Meeting Minutes I. Call to Order 12:37p.m. II. Opening prayer recited III. Roll Call: Present: D. Beavers, A. Brown, L. Bugg Carr, S. Burres, Dr. S. Davis-Jones, K. Dawson, J. Dyer, C. Hurley, J. James, R. Lane-Ragland, K. Luckett, A. McDay, M. Pondexter, M. Porter-Norman, C. Taylor, J. Thornton, J. Veazey, C. Walker, T. Willis Absent: K. Brown, T. Smith, C. Washington Excused: A. Anderson, T. Bunch, Z. Bunch-Smith, D. Carter, D. Colbert-Mitchell, C. Hatcher, B. Langford, T. Lewis-Rogers, K. Marks-Cutler, R. Scruggs, K. Tabbs, V. Vaughn-Martin, K. Walker, Dr. C. Walker, S. Walker, M. Watson, R. Williams, Visitors: n/a Meeting called to order with a quorum IV. Meeting rules moved and adopted as written V. Agenda moved and adopted with flexibility VI. Correspondence: Letter from School District 149 saying thank you for the uniform project. VII. Disposition of Minutes: Minutes were approved with corrections of M. Watson and D. Carter being present for the meeting. VIII. Officer s Report: a. Basileus - Soror McDay: Report placed on file for information: Soror McDay asked if anyone will be attending the Nat. Exec. Board Meeting, some Sorors stated that they were. She also asked if Sorors were aware of The Day of Service. Motion: Soror Porter-Norman moved that Zeta Zeta Chapter supports the Day of Service initiative in conjunction with the National Executive Board with a contribution of a min. of $25 towards the ZHOPE project. Seconded by Soror Lane- Ragland. Discussion: Soror Bugg Carr stated that we need to change the wording to the New Service Initiative to get our ZHOPE points with the min. of $25. Motion Carries. Reminder that this is going to be a long day with the Amicae induction and holiday celebration that will follow immediately. There was a good turnout with Breakfast with Santa. We need to do more Service. Soror Bugg Carr stated that she will talk more about that. b. 1 st Anti-Basileus - Soror Lewis-Rogers: Report placed on file for information. No action items. Data Sheets Requested. Discussion: Soror Lane-Ragland asked if there Is a timeline for potential intakes? Is it our intention to have intakes in the spring? And when? Soror McDay stated that she didn t know. c. 2 nd Anti-Basileus - Soror J. Thornton: Report placed on file for information. No action items: Sisterhood event for Finer Womanhood Month will be on March 25 th from 1p-4p. will be held at Chopping Block. 15 Sorors signed up. Money due at the Feb. chapter meeting $100. Feed my starving children is March 11 th and signup will be at the Feb. Chapter meeting. d. 3 rd Anti- Basileus - Soror Marks-Cutler: Report placed on file for information. Jan 21 st. LE training in Bloomington e. Tamias-Grammateus - Soror Lane-Ragland: Report placed on file for future audit. List of outstanding dues/balances. Make sure you get and retain your receipts. f. Tamias - Soror T. Bunch: Report placed of file for future audit. Question: Scholarship amount. Answer: might be an error

10 IX. Exact account information will not be reflected in the minutes. Refer to the reports placed on file. g. Grammateus/Military Appreciation: No report h. Phylacter Soror C. Hurley: Report placed on file for information. Soror Hurley apologized for the previous months meeting. Bylaws need to be reformatted and re-read. The committee will be meeting before the next meeting and they will be passed out for the Chapter review. Question: Has everyone looked at the bylaws? Answer: No. Discussion: Will the first reading be in January? Answer: Yes; Jan. Feb. and March they will be read. The new format was passed around for review. i. Editor - Soror Willis: No action items. Requesting everyone to continue to take pictures. The newsletter will be out next week and it will feature our Amicae. Soror Willis thanked everyone for their support. j. Chaplin Soror C. Walker: No report National/ Regional Reports - Soror Porter-Norman: Working on the Regional Workbook that is due on the 15 th. Registration forms will be signed. If you re not going, give up the room to Soror Porter-Norman. Soror Porter-Norman has someone running against her for the Chair of the National Board. This will split the region if this is done, so during Regional s there will be a ballot to find out who the region will support. Question: Are we being charged 1 night in Feb? Answer: Yes, Feb. 1, we will be charged for 1 night. a. State Phylacter Soror A. Anderson: Excused b. Centennial- Soror Bugg Carr: Report placed on file for information. Cheerleader for the Centenial fundraising. Looking for the Sisterhood to bank or perform 20 million hours of service. Sounds like a lot but it isn t if we look at it in terms of all the service hours/projects we already do. We need a committee that will make sure we re logging in our service on the 2020 website. We want to be known as the Service Sorority. On Jan. 16 th, we will kick off our service projects in the Global Day of Service and there is a implementation guidebook if you want to participate. During the Centennial, individual Sorors as well as Chapters will be recognized for their service hours. Soror Bugg Carr stated that Zeta Zeta could have the most service hours! Soror Bugg Carr stated that she is on the board for the Fox Valley United Way and they have family service projects that they do every year. She stated that she spent 2 hours wrapping gifts and she can use this time in her service hour bank. Question: Since you said we re starting 2017, do you mean within the last month? Answer: No, we re starting the Log in January. Soror Bugg Carr asked for a group that will work for the Journey to Centennial Service projects. Amicae are welcome to help with these projects. Each year we have things we are marching towards is the Year of Service, 2018 is The Sisterhood Strengthening Our Bond, 2019 The Blue and White Family, and starting midnight January 16, 2020 we will be celebrating the Centennial until December 31, Everyone would like to leave a legacy and the Sorority started with the Smithsonian by giving the 250,000. Soror Bugg Carr wants everyone to be a visionary and become a part of the legacy. Give something, no matter the amount. We need to work with Sponsors. If you believe you work for an organization that can give towards the Centennial, see Soror Bugg Carr so she can get with the Centennial Committee so that we can have those funds donated. Question: Is there a amount designated for Sponsor amounts? Answer: There is an entire packet for Sponsors. Soror Bugg Carr stated that. First weekend in January costs $400. Centennial and Boule have separate costs. $900 for early bird graduate that is active (this is just for centennial). There is a different cost for Sorors that aren t active. Question: What do you mean first weekend? Answer: The weekend of January 16, 2020 at midnight there will be a ball, party at Howard at midnight, and a lot of other activities. Start planning NOW! Go to

11 zetaphibeta2020.org and look at the website. Please participate in the Journey to the Centennial. Question: Have we thought about doing a change fund for the Centennial? Answer: We need to discuss this with everyone. Maybe we can designate someone to collect the funds and keep track. There were a number of Sorors that stated they were interested but April is in the lead with Kim Luckett will be the backup. We will be starting the collection in January. Question: Does everyone have a visionary number? Soror Washington became a visionary! X. Auxiliaries and Committees a. Amicae Committee Soror J. Veazey: Report on file for information. Soror Veazey reminded the chapter that we are having our initiation ceremony for our new Amicae but immediately following, we will have a reactivation re-charter ceremony as well. You will follow along with the program. After the ceremony, we will go to Soror Veazey s home. The main dishes were Catered and the rest will be provided by the chapter. Our Regional Director made folders for the New Amicae. The gift giving will be given at the masquerade ball and this is also where they will be presented to the public. They will receive their pins, and name badges, but their certificates will be given when they have their own president to sign off on them. They will also get bags which are chapter gifts. Can someone take pictures (Roz). Soror Veazey thanked the chapter for giving her the money back ($275.) She also thanked her committee. EVERYONE THANKED Soror Veazey for doing such a good job. b. Fundraiser Committee Soror Z. Bunch-Smith: Excused. Masquerade Ball money is due at the January Meeting. Soror Lane-Ragland said if you need extra tickets to see her. Question: If there is someone that is having problem selling their tickets, Soror Veazey stated that she would help. Question: Are we making the Amicae pay for their tickets? Answer: Their tickets should be complimentary but their guest? When are we giving them their tickets? Answer: The first meeting c. Calendar of upcoming events/ Regional Chapter Report Soror S. Walker: Report placed on file for information. Make sure to look at the calendar to see when your report is due. Amicae, Elder Care, and Community Service reports are due Jan. 13 th. d. Web Team Sorors A. Anderson, D. Mitchell, C. Walker, and T. Willis: Some things still need to be added. e. ZHOPE Sorors R. Scruggs and B. Langford: Collecting for toys and $25 towards the Christmas. Soror James stated that she would get gifts to give to Sickle Cell toy drive. Soror K. Walker sent Soror McDay an regarding self enhancement exercises and she was referred to the ZHOPE and Community Service Committees. Soror Shelley asked about the Christmas list and stated that this is a wish list and we don t have to make sure that the kids get everything on the list. Soror McDay stated that she told Soror Ronna that we weren t buying a lot of things that are on this list. Soror Shelley stated that the Morango family was removed from the School s list because she came to the school stating that she needed help with more (double dipping). Soror C. Walker stated that she was over budget if she got everything that was on her list. She stated that she spent $75. Soror Shelley Stated that you buy what you want to buy. f. Stork s Nest Sorors C. Walker and K. Dawson: Report printed/not on file yet. Soror Dawson stated that she has 2 participants one of which had her baby (Mary Johnson Nov. 22 boy 7lbs 8oz. 19in). She knew she was having a c-section and stated that she had a bad experience because she was going for an appointment and they ended up keeping her because she was in labor. The baby lost weight due to not being able to latch on to his mom and the hospital was giving him formula without her knowing. Since leaving the hospital, the baby is now taking

12 XI. XII. XIII. XIV. XV. breast milk and they are doing well. The second participant is doing well and she is due the 7 th of Jan and is having a girl. There is a nest scheduled for the 20 th, but we will keep in touch with her to see if she needs anything before then. She stated that she appreciated everything. We will be checking the phone number to see if anyone else has signed up. Phone conference is usually 2 nd Wednesday but it hasn t happened as of yet. Soror C. Walker stated that she gave the flyer to a young lady at her church. Soror James said maybe we can put some flyers around the different schools. We need to continue to pass them out so we can make more partnerships. g. Elder Care Soror J. James: Report placed on file for information. Soror James stated that the next thing for Elder Care is that they wanted t-shirts so she had them made with Zeta Zeta Chapter hearts Seniors. She will use the money from her budget. Soror Lane-Ragland asked Soror Willis to make sure she gets the receipt. Soror James asked for more participation h. Sigma/Zeta Committee: Report placed on file for information. Soror James stated that she is promoting this because she is on the committee. Joint Founders day Jan. 14 th 4p-9p at Glen Woody. Tickets are $45, which pays for 2hrs. open bar, and appetizers. The Chapter that is Co- Chair (Alsip Chapter) chose 1 day. The ticket money is due the first week in January. Soror James stated that she sent out an asking who wanted to go. Soror James asked the Sorors again if they were interested. i. Community Service Soror M. Pondexter: No report/no action items j. Los Cheerios Soror Lane-Ragland: No report. Soror Lane-Ragland asked again if we are doing anything for Founders. Soror Porter-Norman stated that she wasn t going to be available anyway. k. Sisterhood Committee - Sorors D. Beavers and D. Carter: No report. Soror Beavers asked if Sorors still wanted to go see Hidden Figures and if we wanted a section or if we just want to go. Soror Beavers stated that she will send out more information. Question: Soror Lane-Ragland asked if we were doing anything for Founders because we normally go to someone s church. Soror Thornton stated that s Tonia s committee. Unfinished Business: Soror Bugg Carr stated that she needed names of individuals that would be working on the Global Day of Service as a committee. New Business: N/A Announcements: Soror Dawson stated that every time we come to chapter, we are giving out money for various items. Soror Hurley stated that we should have been able to do a toy drive without coming out of pocket. She is asking for us to modify or come up with a signature event or order around things. Soror Bugg Carr stated that Soror Bunch-Smith has a plan that will help stop us from nickel and diming ourselves. Soror James stated that she is having a birthday party tonight from 9p-3a at the VIP bar. Question: Where are we with the 501c3? Answer: Not there yet, still waiting on individuals to sit on the committee. Soror Thornton asked if anyone wanted a scholarship application. Soror McDay asked for Sorors to respond to s/text and do not reply to all. Soror Dawson asked for everyone to stop using her glr address. Take it out of your distribution list. Closing Prayer Adjournment

13 Officer s Name: Carisa Hurley Office: Phylacter Address: Ridgeway Ave 1N Phone: City, State, Zip: Richton Park, Il Churley66@hotmail.com Status: Elected Appointed ACTION ITEMS: Complete Draft of By-Laws Present draft of by-laws to chapter for review/approval Read By-laws 3 times with chapter members (Jan, Feb, Mar) and then finalize MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Keep order during the meeting Ensure that by-laws are up-dated as required and followed SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Completed submit first draft of by-laws for read during the January Chapter meeting LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Present By-laws to chapter for review/approval at January, February and March, 2017 Chapter meeting s FUTURE PLANNING GOALS: N/A Signature: Carisa Hurley Date: 1/12/16 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes

14 Epistoleus

15 Officer s Name: Soror Trichia Willis Office: Editor and Scrapbook Chair Address: 9035 S. East End Avenue Phone: (773) City, State, Zip: Chicago, Illinois trichia1@sbcglobal.net Status: Elected Appointed ACTION ITEMS: N/A MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Editor: To serve as a marketing tool for future Aspirants, provide ZZ membership a hard copy of ongoing information; AND serve as a historical chronicle of ZZ s ongoing activities/events. Scrapbook: To serve as a comprehensive historical chronicle of Zeta Zeta Chapter s activities annually prepared for award submission during the Great Lakes Regional Conference. SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Editor: Volume II, Issue II will be ed to the chapter this upcoming week. Scrapbook: Met with Committee on 1/8/17 to complete more pages and discuss the scrapbook cover the theme. General: N/A LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Editor: N/A Scrapbook: Will plan 3rd Scrapbook Committee mtg for February. Location TBD. General: N/A FUTURE PLANNING GOALS: Editor: Anticipate next rollout of Zeta Zeta Quarterly in March. Scrapbook: A final draft of the completed Scrapbook will be available for chapter review in March Signature: Soror Trichia Willis Date: January 13, 2017 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes.

16 Officer s Name: Clowana Walker Office: Chaplain Address: Post Office Box 599 Phone: City, State, Zip: Dolton, Illinois cotoza1@gmail.com Status: Elected Appointed ACTION ITEMS: Re-Establish the Los Cheerios Committee. Establish Sister Circle Let us continue to pray for one another, pray for the entire body of Zeta Phi beta Sorority, Inc., pray for our government, this nation and other countries Special Prayers for Soror Rhonda Williams and Soror's that maybe going through some things. MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Objective 1 The Chaplain shall open and close all business meetings with the appropriate prayer and/or song, be a prayer leader for any public program, when necessary. She shall also serve as the Chairperson of the Los Cheerios Committee. Objective 2 Responsible for coordinating, purchasing and forwarding of the following cards and gifts (to all Soror's as requested by the Chapter): birthday, weddings, sympathy, baby showers, graduation floral arrangements and social protocol amenities. Also, Monetary gifts may also be given at the discretion of the chapter, according to the budget. Objective 3 Plan and implement the chapter Recognition Awards Ceremony held annually - set the criteria for Chapter Awards (Zeta of the Year, Zeta Zest, Service and Sisterhood) SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Assist with delivering food and gifts to the Adopted Families for Christmas - 12/22/16 4 pm Fundraising Committee Conference call 12/22/16 8pm LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Stork s Nest 1/17/17 MLK Day 1/16/17 March of Dimes No-Sew Fleece Blankets Oak Lawn Library Elder Care - Dorchester 1/16/17

17 1 Peter 4:10-11New Living Translation (NLT) 10 God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another. 11 Do you have the gift of speaking? Then speak as though God himself were speaking through you. Do you have the gift of helping others? Do it with all the strength and energy that God supplies. Then everything you do will bring glory to God through Jesus Christ. All glory and power to him forever and ever! Amen. As we embark upon Zeta Phi Beta Sorority, Inc The Year of Service let us assure that we take care of ourselves mentally, physically and spiritually so that we can truly be effective in our Service. Our goal is to have 20 Million hours of service by So, we want to make sure our work permeates our Service Principle in the lives of the communities we partake in. The Year of Service, will help us to continue to blaze new paths while building on the principles of Zeta. This will be a great opportunity for Zeta to develops it s skills and build change from the ground up in many areas. Let us as a Chapter make a difference by finding the perfect opportunities to Serve. FUTURE PLANNING GOALS: Spiritual Guidance for Chapter Prayer/Encouragement Community Service (building relationships) Assistance in emergency situations (in times such as hospitalization, injury, or death) Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes

18 AMICAE COORDINATOR

19 FUNDRAISING REPORT

20 Officer s Name: Sharon Walker, Office: Chapter Reports Chairperson Address: 333 W Hubbard St # 709 Phone: City, State, Zip: Chicago sharonwalkerpmp@yahoo.com Status: Elected Appointed ACTION ITEMS: Committee Chair for Amicae, Community Svc, Elder Care Draft due: 1/13/17 Committee Chair for Membership, Military, Sisterhood, Stork's Nest, Zhope Draft due: 1/31/17 MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Regional Chapter Report Competition Scope Submittal of an aggregate monthly chapter reports. Align COMPETITION report to Regional Conference guidelines handbook. Review chapter report feedback, if applicable. Confirm pictorial submission received from each committee. Complete report ahead of schedule. SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Created scheduled for committee to submit first & second draft of chapter report. Created word template for chapter report. LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Reports Due: Amicae, Community Svc, Elder Care 13-Jan Reports Due: Membership, Military, Sisterhood, Stork's Nest, Zhope 31-Jan Signature: Sharon Walker, PMP Date: 01/11/2017 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes

21 PROCESS SEND DRAFTS TO ON YOUR DUE DATE BY 5PM. COMMITTEES: CHAPTER REPORT ACTIVITY MILESTONE Jan-17 Feb-17 Mar-17 Apr-17 CHAPTER REPORT Reports Due: Amicae, community Svc, Elder Care - 13-Jan CHAPTER REPORT CHAPTER REPORT CHAPTER REPORT CHAPTER REPORT Reports Due: Membership, Military, Sisterhood, Stork's Nest, Zhope Revised reports due: Amicae, community Svc, Elder Care Revised reports Due: Membership, Military, Sisterhood, Stork's Nest, Zhope Chapter Review - 31-Jan - 10-Feb - 24-Feb - 10-Mar CHAPTER REPORT Revision - 24-Mar CHAPTER REPORT Final Chapter Review Completion Milestone 7-Apr CHAPTER REPORT Stakeholders Approval (Executive Board) Milestone 7-Apr

22 Officer s Name: Angelyn M. Anderson Office: Web Administrator Address: 4122 S. Vincennes Ave. #3S Phone: City, State, Zip: Chicago, Illinois angelyn.anderson@gmail.com Status: Elected Appointed ACTION ITEMS: Online dissemination of Executive Board reports via site (requested by Basileus). Website updates (ongoing). Information about upcoming events as well as personal and professional achievements. Update of social media accounts (public Facebook and Twitter) twice a week. MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Facilitate online branding of chapter image. Increase integration and utilization of current technological tools into chapter management. SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Received reports from Executive Board members for compilation and uploading to Members Section of site. Checked chapter accounts & provided access information to respective board members: o Scholarship (scholars@zetazetaonline.org) o General Information (info@zetazetaonline.org) o Membership (membership@zetazetaonline.org) LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: Training of committee members (website maintenance, social media accounts). Uploading of photos into site photo gallery. Securing access to Google Calendar and Account from Soror Pilcher. FUTURE PLANNING GOALS: Delegation of online presence tasks to committee members. Establishment of online ticket selling account (Eventbrite) and Electronic Payment accounts (Square,PayPal) for immediate use for events, invoicing and payment of dues. Creation of Pearls of Wisdom NFP site. Signature: Date: January 8, 2017 Note: Please provide 45 copies of your report at the Chapter meeting. Reports should not exceed (5) minutes.

23 Officer s Name: Ronna Scruggs / Brenda Langford Office: Z-HOPE Committee Chair Address: 2458 River Hills Lane / th Street Phone: / City, State, Zip: Bolingbrook, IL / Sauk Village, IL Status: Elected Appointed ronteaches@msn.com / brelangford89@gmail.com ACTION ITEMS: Reporting Z-HOPE activities to the State Z-HOPE Coordinator National Day of Service: MLK Day March of Dimes Service Project MAIN OBJECTIVES OF THE COMMITTEE/OFFICE Report all Z-HOPE activities to the State Z-HOPE Coordinator Prepare Report for the Regional Chapter Report Competition SUMMARY OF RECENT ACCOMPLISHMENTS AND CURRENT ACTIVITIES: Dec 13: Delivered Toys to SCDAI for the Annual Holiday Toy Drive Dec 17: Volunteered at the SCDAI Holiday Celebration Dec 20: Attended Stork s Nest Session Dec 21: Shopped for Christmas Dinners for the two Adopted Families Dec 22: Delivered Dinners and Christmas toys for the two Adopted Families Jan 8: Scrapbooking Committee Meeting LIST OF ACTIVITIES IN PROGRESS UPCOMING ACTIVITIES: National Day of Service: MLK Day March of Dimes Service Project FUTURE PLANNING GOALS: Meeting with Z-HOPE Committee to discuss upcoming events for 2017 Signature: Ronna M. Scruggs Date: 1/8/2016

24 March of Dimes / Stork s Nest

25 ELDER CARE

26 ZETA-SIGMA RELATIONS

27 COMMUNITY SERVICE

28 SISTERHOOD

29 LOS CHEERIOS

30 MILITARY COMMITTEE