aring and haring Virginia Church Library Association Libraries: Caring and Sharing Conference Schedule Fall Newsletter 2017

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1 Virginia Church Library Association Fall Newsletter 2017 Libraries: Caring and Sharing Fall Conference October 13 & 14, 2017 Cool Spring Baptist Church 9283 Atlee Station Road Mechanicsville, VA Look inside for: -Conference Courses -Registration Form -Scholarship Form -Membership Info -Notes of Interest -Future Events For more information please call or either Lee Smith, Director or Jewel Barger, Education Director or S aring and haring Conference Schedule Friday, October 13 12:00-2:00 pm Executive Committee Meeting This is for all current and past officers, directors and regional advisors. 2:00-3:00 pm Registration Church Parlor 2:00 pm Lifeway Bookstore Fellowship Hall 3:00-3:15 pm Welcome & Class Information Fellowship Hall 3:30-5:00 pm Session 1 Various Locations Library Administration - Administrative Functions in Concourse - Promotion Worthy - 5:00-5:30 pm Lifeway Bookstore and Fellowship Fellowship Hall 5:30-7:00 pm Dinner, CLM & Book Reviews - Fellowship Hall & 7:15 pm Lifeway Bookstore Closes Fellowship Hall 7:15-8:30 pm Session 2 Various Locations Budget & Financial Planning - Creating Reports in Concourse - Library of the Future - Saturday, October 14 8:00-8:45 am Registration Church Parlor 8:00-8:45 am Lifeway Bookstore and Fellowship Fellowship Hall 8:45-9:00 am Welcome and Class information Fellowship Hall 9:15-10:30 am Session 3 Various Locations Classification - Concourse Promotion Worthy (Repeat) - Book Repair - Jewel Barger Using Social Media to Market Your Library - Karen Jones 10:30-10:45 am Break Fellowship Hall 10:45-12:00 pm Session 4 Various Locations Continued - Classification - Patron Notification in Concourse - Library of the Future (Repeat) - Continued - Book Repair - Jewel Barger Using Microsoft Word & Publisher to Create Library Publications - Karen Jones 12:00-1:30 pm Lunch, Author - Jill Baughan & Fellowship Hall VCLA Business Meeting (Approve 2018 budget and any other business) 1:45 pm Lifeway Bookstore Closes Fellowship Hall 1:45-3:00 pm Session 5 Various Locations Procedures Manual - Cataloging with Concourse - Let s Talk About Promotion - 3:00-3:30 pm Author - Roberta Damon Fellowship Hall Continued

2 VIRGINIA CHURCH LIBRARY ASSOCIATION Page 2 3:30-4:45 pm Session 6 Various Locations Promotion - Patron Information & Circulating Items in Concourse - Library on Mission - Equipping You for the Electronic Age - Karen Jones As always classes and schedules are subject to change. Church is handicap accessible. Thank you for coming and being part of our conference. Please remember to turn in your Evaluation & Participation Forms & Name Holders in the Church Parlor and receive your free gift. Thank you to Lifeway Bookstore for being part of our conference weekend. Purchases may be by cash, check, credit card or church account if you have one already. And to from Georgia, from Tennessee, and from Louisiana for being with us and teaching classes. Also to Jill Baughan and Roberta Damon, our guest authors. For directions to the church: Membership Information Join VCLA to avoid paying $10.00 extra for the non-member fee. The membership form and information are on our web page Please send the VCLA membership form and $20 annual fee (checks made payable to VCLA) to Lee Smith, 7605 Sweetbriar Rd., Henrico, VA Please note: September 30 is the deadline to receive the discount at this conference. Contact Karen Jones at or by at a1trainer@verizon.net if you have questions about your membership status. Guest Authors: Jill Baughan is a local author and speaker who, through adventure and play, can help you find joy, no matter what else is happening in your life. Born in Bluffton, IN, she learned to laugh and throw up at the same time while riding the Tilt-A-Whirl at the annual Street Fair proof that joy and sorrow can indeed walk hand in hand, all of her days and yours. She spent many years as an English instructor at VCU before she decided to take all the fun stuff on the road. She serves on the Worship Ministry Team at Cool Spring Baptist. jillbaughan.com Roberta Damon is also a local author who holds a doctorate in marriage and family counseling from Southwestern Baptist Theological Seminary. Her career includes missionary service in South Brazil, thirty years of counseling at First Baptist Church in Richmond, Virginia, and a time of serving on staff at the International Mission Board of the Southern Baptist Convention. During these years she has written several books. Her newest book, Dear Mrs. Noah: Letters to Unnamed Women of the Bible, is being published in August. robertadamon.me

3 Meet our Conference Leaders Page 3 Lifeway Church Library Ministry Specialist - Carolyn brings a wealth of knowledge as a conference leader and church library expert. She leads conferences around the country for Lifeway on various church library topics but especially on classification and promotion. Lifeway Church Library Ministry Specialist - Hope has 30 years of service in church library ministry. She is presently serving as Library Ministry Team Leader at her church as well as at Natchitoches Baptist Association and Lifeway Church Library Ministry Specialist/Conference Facilitator. She also co-authored the Church Library Ministry Information Service. Book Systems, Inc. - Allison brings a wealth of knowledge as a conference leader and expert on the Book Systems products. She will be leading an overview of both Concourse and Atriuum products as well as more detailed classes for some of the Concourse and Atriuum features such as Processing, Circulation, Reports and Inventory. VCLA Scholarships VCLA is pleased to announce that we are going to be offering again for the fall conference scholarships for first-time conference attendees. The scholarships are intended to bring church library workers to our conferences for training and networking. This will also introduce them to everything VCLA has to offer. Financial assistance is available to help offset some of the conference cost. Below is the scholarship application that must be completed and returned no later than September 15, VCLA SCHOLARSHIP APPLICATION Mail to: Lee Smith, 7605 Sweetbriar Road, Henrico, VA or to: Lsmith5471@aol.com Deadline: September 15, 2017 Name: VCLA Member? Yes No Home Address: City: State: Zip Code: Home: Cell: Work: Church Name: City/State: Church Association: Comments:

4 VIRGINIA CHURCH LIBRARY ASSOCIATION Page 4 Course Information Administrative Functions in Concourse Change patron and item information, perform an inventory, configure timeouts, clean up subject headings, and answer questions. Book Repair Learn how to make old books new again, showing you how to make repairs to damaged items. Jewel Barger Budget and Financial Planning Your church library needs to be a part of the church budget. We will work out a professional budget proposal to submit to the finance committee. An amount written on a napkin and handed to the chairman of the committee right before their final meeting just doesn't work! We will also discuss ways to get money from other sources to keep the library running at full capacity. Cataloging with Concourse Configure settings, add/modify items, delete a master record, compare two items, catalog manually and with ezcat, and answer questions. Classification Everyone needs to have a "working" knowledge of the Dewey Decimal System. You may not be the person who classifies all the books, but you need to be able to help patrons when they are searching for something special. This will be a hands on study for beginners and those who need a refresher class. Bring your Dewey, 200 Dewey and/or Classification System for Church Libraries if these are available. Concourse 101 The basic functions of Concourse worker records, check in and out, explanation of flow charts; shortcuts, access Help files, and answer questions. Creating Reports in Concourse Discuss the various kinds of reports (catalog, circulation, patron) and mediagraphies, create/modify reports, and answer questions. Equipping You for the Electronic Age Karen Jones Join Karen as she introduces you to web resources and provides you with a list of publishers, distribution lists, and websites to obtain FREE books and ebooks for your library! Let s Talk About Promotion (Q&A) & Resource List Rah, rah! Ha, ha! Blah, blah What response are you getting with your church library ministry promotion? Maybe it s time we take a closer look at how we do promotion. Let s talk Bring your promotion questions to the table. Library Administration This class covers the nitty-gritty of running a top notch library. Everything from when should the library be open to finding/working with volunteers to making the library one the whole church will be proud of. Although designed for Library Team Leaders, I encourage every church to be represented in this class. You do not have to be the leader to attend. Library of the Future It s easy to be insulated and comfortable in a cozy church library cocoon. We will look at global trends (e.g. social media, technology, storage, availability of data, maker movement, the aging population, etc.) that might impact what we do and how we do it. We will develop strategies to remain relevant in a changing world in our unique situations while still being true to our calling to provide TRUTH and equip patrons for the future. Library on Mission Equipping the next generation of church librarians with evangelism (through social libraries) and missions tools (including storytelling kits) to take on mission. We will explore ideas, hear success stories, and seek ways for the library ministry to reach those in need of the love of Christ by using quality resources. Attendees will take home an awesome resource list including apps, movies, and websites. Patron Information and Circulating Items in Concourse Set up patron parameters, add/modify patrons, add/modify patron classes, look at circulation desk and check in window features, and answer questions. Patron Notification in Concourse Form letters, overdue notices, notices, reserving items, and answer questions.

5 VIRGINIA CHURCH LIBRARY ASSOCIATION Page 5 Notes of Interest Procedures Manual What on earth is this? I'm not talking about the Church Library Ministry Information Service, although it is a big help. Every Procedures Manual will be different, tailor made for your library situation. We will cover the items in our legacy as we think of passing knowledge on to others who come after us, as well as new library team members who have no idea what they are supposed to do. Promotion This fun class will help you design bulletin boards and displays, probably the two best ways to advertise what your library has to offer. We will also talk about mini displays that can be easily moved from location to location, and time permitting (!) we might throw in a poster or two! Promotion Worthy Are you working hard to grab the attention of readers, updating the look of the library, rewarding patrons with great prizes? But, is it WORTHY of the widow s mite that funds the budget, of the limited time your patrons have for reading, of the effort your team is making to pull it all off? Let s re-examine the WORTHINESS of our library ministry and come away with a list of practical and WORTHY ideas of promotion. Using Microsoft Word and Publisher to Create Library Publications Karen Jones The reputation of your library is determined by the quality of materials that you produce. Patrons are used to seeing professional quality print materials come in to their house from the direct marketing advertisers. They will judge the professionalism of your library based on the output and quality of your print materials. Karen will provide publishing tips and tricks and show you how to take advantage of the FREE resources available to create professional-looking print materials. This is a BYOL Bring Your Own Laptop (optional) workshop using MS Word and Publisher version 2013 (also applicable to 2016). Using Social Media to Market Your Library Overwhelmed by the different terms used to refer to social media such as Twitter, Instagram, and Facebook? This session will introduce you to the top social media sites and provide you tips/ tricks to use them to promote your library. If you would like to receive media reviews via- , contact either Toni Everard at 1annettentelos.net or Jackie Harris at jdeeharris5@gmail.com Karen Jones If you would like to have a mentor help with your library or receive helpful information, contact either Toni Everard, Development Director, , or Jackie Harris, Asst. Development Director, , or a regional member of their committee. For Your Information Find us three ways: Like us on our Facebook page to keep up with the most current VCLA news! We can be found at Virginia Church Library Association. Check us out on the web at and find information about us on the Church Librarians Network at churchlibrarians.ning.com. Are you a member of the Church Librarians Network? It s FREE to be a member. There are lots of helpful topics, promotional ideas and more. Also if you use the Amazon and CBD links on the CLN website for your orders, they make a small donation to CLN to help maintain the website. Looking Ahead Virginia Conference April 13-15, 2018, VCLA Spring Conference with Lifeway Representatives and Book Systems, Inc. Eagle Eyrie Conference Center, Lynchburg, VA Tennessee Conferences For more information, or contact Bev League bleague@tnbaptist.org September 9, 2017 Philippi Baptist Church, Cleveland, TN October 7, 2017 Wallace Memorial Baptist Church Knoxville, TN Check out our website at for upcoming conference information and updates.

6 Registration Form Virginia Church Library Association Libraries: Caring and Sharing - Fall Conference - October 13 & 14, 2017 Conference Cost - $40 VCLA Members* / $50 Non-Members* Fees include Registration, Dinner & Lunch *If registered by September 30. Prices will be $10 more after this date Please send a registration form for each attendee with one total check made payable to: VCLA c/o Lee Smith, 7605 Sweetbriar Road, Henrico, VA Name: Home Mailing Address: City: State: Zip Code: Home Phone: Cell Phone: Other Phone: Church Name: Church Mailing Address: City: State: Zip Code: Check all answers to the following questions that apply for planning and food purposes Attending: Fri. Afternoon Fri. Dinner Fri. Evening Sat. Morning Sat. Lunch Sat. Afternoon About the Event This training event for church librarians is planned and hosted by Virginia Church Library Association, a non-profit organization of volunteers dedicated to the support and advancement of Christian ministry through the local church library. The organization started in 1958 and continues to provide training and networking of church library workers twice a year at Spring (April) and Fall (Oct.) conferences. Please share this with anyone interested in church library ministry. Individual & church memberships, conference fees and occasional special projects provide funding for the organization s work. Consequently, it is essential that interested persons become members and attend conferences so these services can continue and keep this ministry alive. Please visit our website for additional information regarding the organization, membership, conferences and helpful links to other related sites and organizations. VCLA Mailing List If your address, mailing address, or phone number has changed, please let us know so we can update our records. We are trying to use as much as possible to save money. If you are no longer the church librarian, serving on the library staff, or contact person, please let us know also. Send all corrections to vachurchlibrary@gmail.com VCLA uses contact information strictly for sending news and information about the organization, conferences and events. We do not share information.