ALL SAINTS EPISCOPAL CHURCH 608 JEFFERSON STREET TUPELO, MISSISSIPPI 38804

Transcription

1 ALL SAINTS EPISCOPAL CHURCH 608 JEFFERSON STREET TUPELO, MISSISSIPPI MINUTES OF NOVEMBER 26, 2018 VESTRY MEETING PRESENT The Rev. Sarah Gaede, Interim Rector Les Alvis Frank Anger, Sr. Warden George Booth Bud Nelson Wayne Averett, Jr. Warden Harry Dieckmann Fred Page Francis Criss, Ass t. Treasurer Stephen King Cathy Sparks Tommie Moore, Clerk Dana Maharrey Martha Ann Staub Michelle Hester, CtK representative Betty Lee Marshall Manuela Wilson ABSENT: Mike Fitzpatrick, Ken Murphree The Rev. Sarah Gaede opened the meeting with a prayer at 6:00 p.m. CHECK-IN: The Vestry welcomed The Rev. Sarah Gaede as our Interim Rector. ADDITIONS TO THE AGENDA: Update on Goodman estate bequest Letter of Agreement Saints Brew kitchen CONSENT AGENDA: October 15, 2018 Vestry minutes November 12, 2018 Executive Committee minutes October 2018 financial reports Christian Service Commission report Jr. Warden report A correction was noted in the Executive Committee minutes and they were amended to read: Francis reported that we have approximately two months of Capital Campaign loan payments left in our account. He also reported that operating pledges are approximately $28,000 below budget as of October 31, We currently have a surplus of $19,143. MOTION: (Page/Averett) Approve Consent Agenda as submitted and amended. LOGISTICS COMMITTEE REPORT Harry Dieckmann reported that the parish is being encouraged to sign up for the next two Problem Solving group mediation sessions in December and January. Each household was mailed a letter explaining why the Problem Solving sessions were important. Sign-up sheets for these sessions 1

2 will be located in the church on Sundays and the office during the week. Harry mentioned that the Logistics Committee will also be calling parishioners to encourage participation. VISIONING AGENDA: The Rev. Sarah Gaede s role as Interim Rector Sarah expressed how pleased she is to serve as our Interim Rector. She stated that at first, she will be in a listening mode to develop a sense of the direction in which All Saints is headed. She plans to read all of the mediation material that has been provided, as well as visiting with parishioners of All Saints and Christ the King. Sarah will be celebrating Eucharist at the Wednesday Healing service and developing classes for confirmands early in BUSINESS: Treasurer s report Assistant Treasurer, Francis Criss advised that pledge collections continue to be under budget, while expenses have been less than budget due to our vacancy. We have a YTD surplus of approximately $19,000 as of October 31, Francis noted that pledge cards have been mailed to households asking for parishioners to return them on Advent I, December 2. MOTION: (Page/Sparks) Approve Treasurer s report as given. Reappoint Officers of the church Treasurer, Assistant Treasurer, Chancellor, Clerk Frank Anger submitted the following names as Officers of the Church for a one-year term for approval: Treasurer Mike Fitzpatrick Assistant Treasurer Francis Criss Chancellor Reed Hillen Clerk Tommie Moore MOTION: (Marshall/Staub) Approve the following as Officers of the Church for 2019 for a one-year term: Treasurer Mike Fitzpatrick Assistant Treasurer Francis Criss Chancellor Reed Hillen Clerk Tommie Moore Consider the assignment of The Rev. Dr. Billy Walton, Deacon to be approved by the Bishop Frank advised that each year, the Vestry must ask the Bishop to reassign The Rev. Dr. Billy Walton to All Saints to serve as our Deacon. Frank asked the Vestry to consider the assignment of Billy as our Deacon, pending the Bishop s approval. MOTION: (Page/Maharrey) Approve request to Bishop Seage to reassign The Rev. Dr. Billy Walton to serve as a Deacon at All Saints. 2

3 Designate offering to be collected at Lessons & Carols Frank advised that the offering that will be collected during Lessons & Carols on December 16, will need to be designated. After a brief discussion, the following motion was made: MOTION: (Marshall/Sparks) Designate the offering collected during Lessons & Carols on Sunday, December 16, 2018 for the Music Fund. Approve November 4, 2018 collection of the loose offering, i.e. non-pledged, non-designated money to be given to the Bishop s Discretionary Fund Frank advised that it is customary to give the Bishop s Discretionary Fund, the loose offering, nonpledged, non-designated money collected during the Bishop s visit. He asked the Vestry to affirm this designation. MOTION: (Nelson/Dieckmann) Affirm sending the loose offering, non-pledged, non-designated money collected on All Saints Sunday, November 4, 2018 to The Rt. Rev. Brian R. Seage s Discretionary Fund. Consider closing the Saints Brew Go Fund Me account Tommie Moore advised that when the Saints Brew Go Fund Me account was originally opened, we did not have the capability to accept specific donations for Saints Brew through our website. However, we have now added that feature to our online giving options on our website. Tommie stated that after a conversation with Hannah Maharrey, Interim Saints Brew Coordinator, they determined there was no need to have both online giving options. Tommie asked the Vestry to consider closing the Go Fund Me account, with all online Saints Brew monetary donations channeled through our website. MOTION: (King/Wilson) Approve closing the Saints Brew Go Fund Me account. Revisit discussion regarding pledging from our operating budget to the Gray Center Capital Campaign Fred Page stated that Gray Center is asking all parishes in the Diocese to consider a pledge from the operating budget to the Gray Center Capital Campaign over a five-year period. Fred suggested that All Saints consider pledging $50,000 over five years to the campaign. After a discussion, the following motion was made: MOTION: (Page/Nelson) Approve a five-year pledge to the Gray Center Capital Campaign from the All Saints operating budget for an amount up to $50,000, payable at 2% of the previous years total operating revenue, with payments beginning in Update on Goodman estate bequest Frank reported that the Estate of Shirley Goodman listed the home bequeathed to All Saints in Shirley Goodman s will, for sale at $150,000. The realtor has advised that two offers have been 3

4 received: $125,000 and $154,000. Frank reported that the offer received of $154,000 includes the buyer s closing costs of approximately $4,000 and that All Saints would receive $150,000 minus closing costs which All Saints would pay. Frank stated that the closing costs that All Saints would be responsible for have been estimated at $10,990, leaving a net balance of approximately $139,010 payable to All Saints for the sale of the home. A discussion followed. After the discussion, the following motions were made: MOTION: (King/Marshall) Consent/Authorization for the Estate to accept and execute the real estate contract as submitted with the Estate to sell the Goodman home and real property subject to the specific terms and conditions of the contract for the sum of $154,000 less the itemized expenses of the Closing (said itemized closing expenses to include the title, deed and termite costs ; $4, towards the Purchaser s closing costs ; the cost of the Eagle Premier home warranty coverage (not to exceed the amount of $795.00); and the six percent real estate commission and the $ sales administration fee, all of which are to be deducted from the sale proceeds therefrom. MOTION: (Marshall/Nelson) Consent/Authorization for the Estate to complete said sale and closing and upon completion thereof, provide to All Saints Episcopal Church the net proceeds from said sale proceeds in full satisfaction and completion of the bequest to the church under Item V (bequest of Real Estate) under Shirley Lumpkin Goodman s Last Will and Testament. In completing this bequest and proceeds distribution process, Senior Warden Frank Anger is authorized to execute any Closing Estate Waiver and Joinder documentation required by the Lee County Chancery Court to complete the probate process. MOTION: (Page/Marshall) Consent/Authorization by the Vestry to accept the bequest from Shirley Lumpkin Goodman under her Last Will and Testament for and on behalf of All Saints Episcopal Church in the form of Net Closing Proceeds following the sale of the Goodman home as authorized above. Letter of Agreement Frank reviewed the Letter of Agreement between The Rev. Sarah Gaede and All Saints, which has been signed by Bishop Brian Seage, Canon Paul Stephens and Sr. Warden, Frank Anger. A copy of the Letter of Agreement is attached to these minutes. MOTION: (Marshall/Dieckmann) Approve Letter of Agreement between The Rev. Sarah Gaede and All Saints Episcopal Church. Saints Brew kitchen Frank asked the Vestry to consider for discussion at the December Vestry meeting an appropriate memorial for the Saints Brew kitchen. A discussion followed, with the understanding the subject would be explored more fully at the December meeting. 4

5 CHECK-OUT With no further business, Rev. Sarah Gaede closed the meeting with a prayer at 7:33 p.m. Submitted by Tommie Moore, Clerk of the Vestry ATTACHMENTS TO MINUTES OF THE NOVEMBER MEETING Financial report 10/31/18 General Fund and Capital Campaign Financial Reports 10/31/18 October 15, 2018 Vestry minutes November 12, 2018 Executive Committee minutes Christian Service Commission report Jr. Warden report Letter of Agreement 5