BECAUSE OF YOU, YOUR GIFT:

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2 CSA Prayer

3 BECAUSE OF YOU, YOUR GIFT: Offers hope and healing to the poor Sustains Catholic schools and religious education Provides for active and retired priests Supports parish ministries Forms seminarians Strengthens youth and young adults

4 AGENDA CSA Review Good Shepherd Society Review CSA CSA 3-Year Historical Review CSA Allocation (Fund Recap) What s New CSA Campaign Overview Return Procedures

5 CSA REVIEW Recap Goal $5.5M 108% Challenge goal $6M 99% ($10K away from goal) Pledged amount - $5.99M Received amount - $5.6M (estimate through Dec.) 82 parishes surpassed their goal 63 parishes surpassed their challenge goal Employee participation rate = 55% Priest participation rate = 53% YOY Comparisons 3% increase - pledged 8% increase paid 8% increase average gift amount 5% decrease- participation rate (trend today less people are giving more)

6 GOOD SHEPHERD SOCIETY REVIEW Recognizes donors who give $2,500 or more a year to CSA Launched in Members Average gift is $4,500 24% of the total appeal comes from this group

7 CSA Goal - $5.8M (5% increase) Challenge Goal - $6.1M (5% increase) Parish Goals Not mandatory No parish rebates Same as last year. Goals are based on 3-year historical data provided to you in your folder Some parishes received an increase and others a decrease based on previous years actuals and averages

8 CSA 3-YEAR HISTORICAL REVIEW Goal - $4.9M Average Gift - $254 Pledged - $5.3M # Pledging Families 20,806 Received - $5.1M % of Goal 109% Goal - $5.0M Average Gift - $261 Pledged - $5.8M # of Pledging Families 22,183 Received - $5.5M % of Goal 116% Goal - $5.5M Average Gift - $278 Pledged - $5.9M # of Pledging Families 21,228 Received to date $5.4M % of Goal 108%

9 CSA ALLOCATION/TOTAL = $5.8M

10 WHAT S NEW In-Pew Pledge Card similar as last year with new design Prayer Card Text to Give text dollar amount to (512) Video new look Bishop Letter Pastors to read letter at Masses on Awareness & Education Weekend (October 21-22) Pastor Follow-up Letter (December)

11 IN-PEW PLEDGE CARD English on one side, Spanish on the other Matte finish easier to write on Split into 3 sections (keep sections 1 & 2 and detach 3) Section 1 Be One in Christ theme Section 2 Be One in Christ Prayer and call to action to grow in holiness, prayer and faith Section 3 In-Pew pledge card that is detached and put in the envelope

12 BE ONE IN CHRIST PRAYER CARD Will be included in the first mailing with the letter from Bishop bilingual Last year we gave out the holy water bottles as it related to the theme, Living Water. The CSA Committee decided on a prayer card so we would pray to all Be One in Christ

13 TEXT TO GIVE Text to Give text dollar amount to (512) Our culture has changed people want an easier way to give Traditional ways of giving can be a hassle. Allows donors to give immediately without filling out a form The text# is on the Case Support Brochure & In-Pew Pledge card Donors can make a one-time or recurring gift They receive an immediate thank you for the gift

14 VIDEO Videos are trending toward an epic style of imagery that is quick moving, tells a story and evokes emotion Captured footage throughout the diocese to include our diverse cultures Cast Media produced the video their core competency is Catholicbased productions 20% of parishes showed video last year We have DVD copies available some churches do not have Wi-Fi access It is available through Vimeo link for Social Media

15 LETTERS Bishop Letter Pastors to read letter at Masses on Awareness & Education Weekend (October 21-22) Bilingual Included in your packet Posted on the website Pastor Follow-up Ask Letter (December) New this year but have utilized this process in previous appeals Increase in pledges Not mandatory NEED Parish stationary Pastor s signature Letter will be sent to your Pastor in October outlining the process

16 PARISH INCENTIVE PROGRAM Launch date Began with CSA Ends with parish & donor reception with the Bishops on September 30 Measurements for Achieve CSA goal Achieve CSA challenge goal Deanery achieves goal YOY increase in the number of gifts A priest from the parish attends a CSA training or the Priest Luncheon on October 24 Show the CSA video at the parish All priests in Deanery make a pledge How the program works: A parish receives one ticket for achieving any of the above measurements All tickets will be gathered at the reception The Bishop picks 5 winning tickets Five parishes will be granted $5,000 for their parish operations Parish must be present to win Parishes will receive recognition for achieving their goals

17 CSA PARISH INCENTIVE PROGRAM REVIEW Tickets Earned Maximum = 6 5 parishes earned 6 tickets Dolores St. Thomas More St. Margaret Mary Our Lady Of Guadalupe Taylor St. Mary of the Assumption String Prairie 14 parishes earned 5 tickets 32 parishes earned 4 tickets 28 parishes earned 3 tickets 23 parishes earned 2 tickets 22 parishes earned 1 ticket 1 parish did not receive any tickets

18 CSA CAMPAIGN OVERVIEW Good leadership comes from stewardship (or parish) committee Strong lay leadership is key to success Consider dividing duties Review checklist in resources

19 CSA CAMPAIGN OVERVIEW Materials all on website Last Year s Annual Report Video (English & Spanish) Brochure Bookmark Bulletin Insert Bulletin company wrapper/pdf version In-Pew Envelope with #9 envelope Poster Tyvek Envelope and Transmittal Form to send batches

20 CSA CAMPAIGN OVERVIEW Important Dates Receptions Sept. 19 Chancery (Good Shepherd Society Luncheon with both Bishops) Sept. 30 St. Helen, Georgetown (Parish & Donor Reception with both Bishops) Oct. 24 Pastoral Center (Priest Luncheon) Oct Letter and pledge card mailed Oct Awareness and Education Weekend Read Bishop letter at all Masses Oct Announcement Weekend Nov. 4-5 Commitment weekend Nov. 6 (Monday) Batch CSA envelopes, fill out transmittal form and send in Return Mailer Nov Follow-up weekend Dec. Follow-up letter from Pastor to all families who have not made a gift Jan Follow-up letter from Bishop to all donors who have not made a gift Feb Apr Follow-up phone calls

21 CSA CAMPAIGN OVERVIEW Tips for Success Be prepared read the materials Start early advance notice Be positive and enthusiastic Strive for 100% participation See support as a sign of stewardship Encourage pledging

22 CSA CAMPAIGN OVERVIEW Tips for Success Use all campaign materials Passionate Homily or pulpit talk Display parish progress Offer follow-up opportunities Stress stewardship Promote 3 weekends

23 CSA CAMPAIGN OVERVIEW Commitment Weekend Distribute cards to every family Demonstrate how to complete the cards Review each of the 3 sections of the pledge card Give families time to complete the cards silence is your friend Collect cards separately from regular collection A gift of prayers or a zero is still a pledge

24 RETURN PROCEDURES Return Procedures Letter Concepts is our third-party partner located in Connecticut that processes our in-pew pledges Letter Concepts handles the mailing of our direct pledge cards Work with over 3,200 parishes nationwide PCI and SAS-70 Type II compliant Use a safe lock box method to receive payments Parishes find the process quick and easy to complete Have teams that are experienced in our processing methods They will receive over 10,000 pieces of mail over the first two weeks after commitment weekend

25 CATHOLIC SERVICES APPEAL 7-Step Easy Process Complete the Transmittal Form 1) Count all sealed pledge envelopes and place them in the Return Mailer. DO NOT OPEN THEM! 2) Count all loose checks and place them in the Return Mailer. 3) Collect all loose cash and change and put it into one pledge envelope. Write Anonymous, your parish name, and parish ID number on the pledge envelope and place it in the Return Mailer. This counts as one (1) pledge envelope in your envelope total. 4) Total the number of pledge envelopes, the number of loose checks, and the anonymous cash envelope, and write this number on the line Total # of Envelopes. 5) Mail first two batches to the processing center. Send remaining batches to the Stewardship and Development Office. OBTAIN A TRACKING # 6) Include this completed form in the Return Mailer and mail to: Letter Concepts, Inc. ATTN: Diocese of Austin CSA Processing 33 Massirio Drive Berlin, CT ) Keep one copy of this form for your records and return one copy to the Diocese: By Fax: (512) , By lisa-rosenberger@austindiocese.org or By Mail: 6225 Highway 290 East, Austin, TX 78723

26 CATHOLIC SERVICES APPEAL Completed Transmittal Form Example Catholic Services Appeal Transmittal Form Parish Name Contact Name Parish City Contact Phone # Parish ID # Contact Tracking # # Pledge Envelopes = # of Loose Checks = # of Anonymous Cash = Total # of Envelopes Sent By Date Sent

27 CATHOLIC SERVICES APPEAL Return Procedures Tips Review the Return Procedures in your folder. Follow the step-by-step instructions. Do NOT open pledge envelopes as Letter Concepts uses lockbox technology. They need to be positive that the pledge envelope contains exactly what the donor put in it. When the envelope reaches them already opened, they can no longer make that guarantee. Send completed batches to the Processing Center immediately. If you want to write a check for the anonymous cash, do not delay your envelope. You can send the check in the envelope the following week. Send your first two batches to Letter Concepts in the Tyvek envelope. Send remaining pledges to the Stewardship & Development office. OBTAIN A TRACKING # OBTAIN A TRACKING # OBTAIN A TRACKING #

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29 SPECIAL THANKS TO THE CSA COMMITTEE Samantha Delfin St. John Neumann Youth Ministry Margaret Kappel Diocese of Austin, Stewardship & Development Jennifer Kodysz Diocese of Austin, Youth, Young Adult and Campus Ministry Phi Le Diocese of Austin, Multicultural Catechesis, Religious Education Sheryl McMillan St. Vincent de Paul Donor Charlene O Connell Diocese of Austin, Pastoral Plan Gustavo Rodriguez Diocese of Austin, Hispanic Catechesis, Religious Education and Formation Ione Voor Diocese of Austin, Finance

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