Ministry Audit Form 2015

Transcription

1 Your report has been submitted to the Audit Review Team. Use the link you receive with this to view and edit your original application. Date submitted: 8/31/2015 Ministry Audit Form 2015 Today's Date: August 31, 2015 First Name Last Name Peter Messiah Full name of ministry: Prevent/Recover Position: Director Type the name of the group relating to [Ministry Team (DMT, MSMT, LDMT, etc.)]: MSMT Please provide the following information for use by the ministry audit team in case further clarification is needed. Ministry Director's Cell Number: Ministry Board Chair's Cell Number: Barry Bennett SPECIAL INSTRUCTIONS for the following ministries Prevent/ Recover Ministry, Camps & Retreats Ministries, Criminal Justice & Mercy Ministries, Hispanic/Latino Ministries, Project Transformation, Skyline Urban Ministries, Board of Higher Education & Campus Ministries, and Saint Paul School of Theology: Your ministry received a letter from the 2014 Ministry Audit team making suggestions for the upcoming year.

2 upcoming year. Please respond to how the ministry has given consideration to these issues since last year. Prevent/Recover ministry was guided to pay attention to the following: "More information about the direction you are heading, more improvement in funds development, and a clearer vision about your future." To address these issues, ministry leadership stepped beyond singular partnerships with Oklahoma City University, and branched to community based, local congregation efforts. These efforts, vision, and future focus are detailed in the following report. Our mission is to make disciples of Jesus Christ. for the transformation of the world. Local churches are the most significant arena where disciple making occurs. (Book of Discipline, 120) Ministries of the Conference will exhibit the following characteristics in support of the three strategic areas within the Oklahoma Annual Conference Strategic Plan: I. Growing Fruitful Congregations/Ministries: a. The mission and vision of the ministry are aligned with the Conference mission statement. b. The ministry can demonstrate effectiveness and fruitfulness c. The ministry demonstrates sound fiscal stewardship II. Recruiting, Assessing, Equipping & Sending Spiritual Leaders a. The ministry is intentional concerning race, age, and gender inclusiveness. b. The ministry is actively engaged in training/preparing new laity & clergy members for assuming more active leadership roles in the ministry.(new) III. Promoting Ministry Partnerships a. The ministry is strongly connected to the local church. b. The ministry has Conference wide impact or represents the Conference ministry priority. Each ministry or program that receives funds from the Annual Conference will be assessed annually. The board of that ministry will be invited to complete a ministry audit on their own behalf. The Annual Conference Council will review each ministry and will fill out an assessment based on the above questions. Respond to the following questions: Section I: Growing Fruitful Congregations/Ministries Section I a The mission and vision of the ministry are aligned with the Conference mission statement. 1) Please include your mission statement (or vision statement) in this field. Our mission is to make disciples of Jesus Christ. for the transformation of the world. Local churches are the most significant arena where disciple making occurs. (Book of Discipline, 120) Ministries of the Conference will exhibit the following characteristics in support of the three strategic areas within the Oklahoma Annual Conference Strategic Plan: I. Growing Fruitful Congregations/Ministries:

3 I. Growing Fruitful Congregations/Ministries: a. The mission and vision of the ministry are aligned with the Conference mission statement. b. The ministry can demonstrate effectiveness and fruitfulness c. The ministry demonstrates sound fiscal stewardship II. Recruiting, Assessing, Equipping & Sending Spiritual Leaders a. The ministry is intentional concerning race, age, and gender inclusiveness. b. The ministry is actively engaged in training/preparing new laity & clergy members for assuming more active leadership roles in the ministry.(new) III. Promoting Ministry Partnerships a. The ministry is strongly connected to the local church. b. The ministry has Conference wide impact or represents the Conference ministry priority. How well does this ministry make disciples of Jesus Christ? This includes an external component (making new disciples) and an internal component (helping those who work with the ministry to grow in discipleship). Section I a 2) What are the external components? External opportunities come in many formats, but include the possibility of the local congregation serving as: a. A referral source to community mental health agencies b. Physical resource space for recovery and prevention groups c. Providing communitywide trainings in the myriad of unique needs each congregation s community faces Section I a 3) What are the internal components? Additionally, many congregational leaders are rife with well meaning proposers of initiatives and programs that, though well intentioned, offer little or no research that support a foundation for congregational success. Internal Activities include: 1. Equipping ministry leaders through certification in addiction prevention studies with learning opportunities that are: a. Both face to face and online b. Culturally, age, and gender sensitive 2. Influencing Change by teaching local congregations to a. Learn how to prepare for, launch and maintain an effective ministry b. Survey the community to determine the need and how best to respond to it (including asset mapping)

4 c. Discern opportunities to cooperate with other churches and organizations to strengthen the ministry d. Explore the opportunities for leaders to be equipped 3. Advocacy from professionals who: a. Speak to churches about the scope and possibilities of this ministry b. Help link to ministry resources and training opportunities c. Guide churches as they develop a ministry 4. Resources provision to the local church, including: a. Print, video, online education resources b. Comprehensive referral guide to assist those in need of help with an addiction issue 5. Guidance from well qualified professionals who provide consultation at every level requested: local churches, area wide, countywide, UM district wide, provides: a. Exploration for future ministry b. Revision/updating/refocusing of an existing ministry c. Goal setting, shaping of a desired ministry d. Coaching of an emerging ministry Section I b 1) Specifically, how are the members in the local churches impacted in their discipleship by this ministry? Our best opportunities to make new disciples comes through equipping the local ministry to meet the needs of their congregations, as well as the community. Prevent/Recover has the unique ability and expertise to equip the local ministry with worldwide expertise. Oklahoma holds distinctive issues in the realm of drug addiction and prevention, competing with major cities in the areas for drug abuse, meth lab seizures, drug trafficking, and other drug related activities. This is why are offerings are intentional and systematic in tirelessly developing, redeveloping, and promoting opportunities for local congregations. The vision for this ministry is vested in these present realities, but looks forward with a vision of creating wrap services through Kingswood partnerships so that the whole person can be addressed: physically, mentally, spiritually, economically. Section I b 2) How many members of the board (or leadership of this ministry) are active members of their local United Methodist Church? Prevent/Recover leadership reflected the collaboration of many experts from the field. However, since the dissolution of the partnership with Oklahoma City University, our de facto board is the MSMT board; twenty two active United Methodists. This area will is being revisited during the 2015 year. Section I b 3) How many United Methodist volunteer(s)/hours are invested annually in this ministry? This ministry prepares the local congregation to begin, or participate in, a local ministry. Many of these individuals have offered leadership on a volunteer basis. The hope of Prevent/Recover is that these doers go forward with expert support form the Conference Office and its partnerships. Section I c The current financial audit must be on file with the Council on Finance and Administration, (CF&A). The current balance sheet or financial statement must be attached to this report. Before submitting, please see attachment instructions following.

5 Section I c 1) List the other sources of funding provided to this ministry. Prevent/Recover, through its partnership with the Prevention Center, LLC is taking its first step in reducing apportionments form the conference. This is evidenced by in kind contributions toward the work of the ministry. Section I c 2) In these days of shifting resources, specifically, what is your ministry doing to reduce its reliance on Conference apportionments? As mentioned, Prevent/Recover, through its partnership with the Prevention Center, LLC is taking its first step in reducing apportionments form the conference. This is evidenced by in kind contributions toward the work of the ministry. It is also clear that if community partnerships/reach are not achieved, reliance on conference funding will continue. By creating such partnerships, Prevent/Recover can grow to be fully funded through external funding resources. Prevent/Recover is excited to have established a partnership with: 1. Global Ministry s Special Program on Substance Abuse and Related Violence (SPSARV) although the ministry focus is local congregation first, this partnership allows for garnering national attention and opens the doors for potential funding. 2. The Prevention Center, LLC, an outpatient behavioral health agency that furthers Prevent/Recover s reach into the community and opens opportunities for state and federal external funding. 3. Local Church building resources through for the church and through the church will lessen Prevent/Recover s dependence on Conference apportionments. Utilizing the Prevention Center, LLC s accreditation, the ministry has the opportunity to provide direct services in the community, serve as a job opportunity within the congregation and in the community, and provide disciple in and through the local church. Section II: Recruiting, Assessing, Equipping & Sending Spiritual Leaders Section II a The ministry should submit a report indicating how its leadership and outreach is intentional in regard to inclusiveness and diversity. Review the makeup of the leadership and those the ministry serves. 1) Cut and paste a list of the Board members and the church to which they belong in this field or attach a file below before submitting your report. The Mission and Service Ministry Team as published in the Conference journal of 2014 Section II a 2) How will you improve age, gender, and racial inclusiveness in the future? The leadership of the ministry is diverse and is contracted with a minority owned outpatient behavioral health agency that boasts a diverse and well qualified staff of clinicians and behavioral health serviceproviders. Diversity, for this ministry, expands beyond race and gender, but includes those in recovery, not in recovery, past users, never used. The ministry is active in including populations form various cultural, ethnic, socioeconomic levels, urban, and rural areas. Not only is the ministry open to these populations, but also through seeking and developing new methodologies of service provision, the ministry is actively breaking down physical barriers to the support provided. These barriers have included:

6 1. Diverse learning opportunities 2. Diverse formats of service delivery 3. Mobilizing leadership statewide These modalities are important, as it cannot be assumed that all constituents are available for face toface opportunities, neither can it be surmised that senior participants are tech savvy, or that all constituents have access to technology or Internet support. In order to reach more constituents, the ministry will seek partnerships with the library system as a means of advertisement, and tech support for constituents who would like to login to online prospects. Additionally, Prevent/Recover opportunities will be: 1. Free form Gender Bias 2. Age inclusive 3. Culturally and Ethnically Sensitive 4. Reflect the Audience These areas will also be directed through the State of Oklahoma as the partnership with the Prevention Center, LLC holds this ministry accountable to state mandated regulations and policies. Section II b 1) How are you engaging new laity/clergy in preparation for their assuming a more active leadership role in this ministry? Prevent/Recover will continue, as it has for the past three years, to offer support and ministry guidance through the clergy licensing workshop offered each June. We will continue to offer advocacy and support services previously detailed. Additionally, the ministry will contribute articles through the OKUMC Newsletter. Section III: Promoting Ministry Partnerships Section III a A new ministry may be a pilot project in a limited geographic area, but the model should have the potential for Conference wide application. Ministries that are geographically specific should represent the Conference s priority. 1) How does this ministry reach across the Conference or represent the Conference priority? This ministry is not based on telling congregations what they should be doing. Rather, it is steeped in the ideology of providing growth opportunities, policy, support, and advocacy in the areas of addiction, recovery, and prevention. We do not believe that it is legal, ethical, or expedient to expect leadership to operate in roles (drug counselor, preventionist, etc.) that they are not formally trained, certified or licensed. It is our hope that we can prepare leadership to act as conduits in the congregation and the community, and the congregation as channels to and from the community to build discipleship, promote the fruit of the spirit, open the hearts and the doors of the church, and broaden the perspective of the community as a whole. In short, it is not the church s onus to know all the answers, but to help find them. Although the attendance boasts a marked increase from previous years, there is much work to be done. It is for this reason that Prevent/Recover will review learning offerings, and make times, and length oftime user friendly. It is the future vision that we will no longer expect he audience to conform to constraints of the learning, but operate under the dynamic that understands: 1. That learners are unique individuals with differentiated learning styles 2. If participant s are respected, they will respect what is being offered to them 3. That this ministry must continue to evolve if it is to remain vibrant, relevant, and significant in the lives of the local church and the communities they serve The ministry has been intentional with developing partnerships within the local church, but also in partnering in the community. The dissolution of the formal teaching partnership with Oklahoma City

7 partnering in the community. The dissolution of the formal teaching partnership with Oklahoma City University is not viewed as a setback. It is an opportunity to expand beyond the constraints of the memorandum of understanding, university policies, and potentially biased partnerships with university programmatic advisory board members. Prevent/Recover is excited to have established a partnership with: 1. Global Ministry s Special Program on Substance Abuse and Related Violence (SPSARV) although the ministry focus is local congregation first, this partnership allows for garnering national attention and opens the doors for potential funding. 2. The Prevention Center, LLC, an outpatient behavioral health agency that furthers Prevent/Recover s reach into the community and opens opportunities for state and federal external funding. 3. Local Church building resources through for the church and through the church will lessen Prevent/Recover s dependence on Conference apportionments. Utilizing the Prevention Center, LLC s accreditation, the ministry has the opportunity to provide direct services in the community, serve as a job opportunity within the congregation and in the community, and provide disciple in and through the local church. 1) What criteria does the ministry use to judge its own effectiveness? Prevent/Recover creates a Memorandum of Understanding and a scope of services as a guide. The ministry uses these goals as measures for success and as metrics for areas of improvement. The scope of services document is attached. 2) Concretely, where can the fruit of this ministry be seen? During the past year, Prevent/Recover offered workshops statewide. Cleora United Methodist Church hosted a community learning opportunity and more than thirty participants attended. Ringling United Methodist Church hosted a workshop with more than sixty present. The New Ministry Licensing Board had better than fifteen in attendance. Prevent/Recover was also represented at spring training at Church of the Servant (eight in attendance), and also provided a grant writing workshop to program leaders for the Office of Mission (ten in attendance) In addition to these opportunities; Prevent/Recover launched online learning opportunities in conjunction with Oklahoma City University. Three OCU students participated, and one United Methodist Church participant video conferenced in from Ringling Oklahoma. Prevent/Recover leadership provided online learning opportunities through Global Ministry s SPSARV (four) with eighty online attendees total. 3) Using the scale below, how does the ministry rate itself for the past 12 months' work? Meeting Expectations Explain your answer Prevent/Recover has met standards, overall. However, as stated in the above summary, much work is still to be achieved. Leadership will not settle for mediocrity. The challenges of the communities the OKUMC local church faces are great this ministry can and will help meet those challenges in a clear, cutting edge style. 4) Productivity? Meeting Expectations Explain your answer The productivity in shifting direction has been great. Creating an online learning environment is a giant step in the right direction. In order to exceed expectations in this area, teaching and reaching local

8 congregations with relevant information and opportunities is this year's goal. 5) Efficiency? Meeting Expectations Explain your answer Since the dissolution of the relationship with Oklahoma City University, in the previous capacity, Prevent/Recover can move forward in a systematic manner that is unbridled by policy other than that of the OKUMC. It is our general belief that this will allow for more partnerships, reduced costs to participants, and less red tape for participation. NOTE: If there are independent assessments of the ministry, such as accreditation's and awards, include with the Ministry Audit. Current balance sheet or financial statement Attach your files here financialreport.xlsx ( Board Members List Attach a list of your board members. Ministry Audit Materials If your group has additional informative materials (flyers, brochures, etc.) to submit, attach the digital file below or mail your materials to OKUMC, Attn: Rebekah Hasty at 1501 N.W. 24th St., Oklahoma City, OK scopeofservices.docx ( brochure.docx (