LUTHER CREST BIBLE CAMP ASSOCIATION

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1 Annual Report LUTHER CREST BIBLE CAMP ASSOCIATION Luther Crest s Mission Statement: To inspire faith, stewardship and community in God s creation Saturday October 14, 2017 at 9:30 am Luther Crest Bible Camp 8231 County Road 11 NE, Alexandria, MN

2 People of the Luther Crest Bible Camp Association, you are a part of a great network of believers, engaged in making certain that Christ is known in our communities and around the world. As we learned in 2017, the Holy Spirit is the LIVING WATER that continues to flow in and through us for the good work we do in the name of Christ! Luther Crest is a mission of Christ in West Central Minnesota. Luther Crest is guided by a Philosophy of being, Passionate, Authentic and Accomodating in all that we do. Luther Crest engages in a vision of for everyone to know the love of Christ. Luther Crest is purposeful in strengthening the faith of all people, equipping the with spiritual armor, and inspiring each person with new courage, and living as stewards in God s creation and community. Luther Crest mission we share with you today is to inspire faith, stewardship and community in God s Creation. Through our shared values including Faith Formation, Community and Acceptance we build relationships for all ages. We are thankful for all of the support through your prayers, gifts, time spent and encouragement! As we move forward into the coming year, be ready and willing as you are invited to build a deeper relationship with Luther Crest. God s Peace to you! David Holtz, Executive Director Greg Tvrdik, Board President Highlights from Guests On Site 1270 Guests Off Site Day Camps 27 Off Site Day Camp Locations New Dining Hall Chapel Cabins Green Space 5407 people worshiped at Calvary at the Lake Summer 2017 Successful Audit for Financials Over 60 summer staff led our summer ministries highest in our history Welcomed 4 new year round staff to Luther Crest Board and Staff engaged in strategy planning and Strength Finders Training Supplied ministry support to Pilgrim Point Camp Closed on two pieces of land adjacent to our Lake Shore, MN property Successful special event planning at the Golf Scramble, Holiday Bake Sale and Marketplace 2

3 Opening Devotions Ministry Meeting Called to Order Adopt Agenda Review & Approve Minutes Review and Approve Mission through Ministry Plan for Reports Highlights including Financials, Operations and Capital Campaign Review and Approve Mission through Ministry Plan for Budget Highlights/Projects/Plans Board of Directors Installation Prepare the Way The Final Call Announcements News from the Board Celebrations Events Adjournment Summer 2017 Staff 3

4 Luther Crest - Annual Meeting Minutes October 8 th, 2016 Minutes from October 11, 2015 Opening Devotions - Maddie Celebration of Summer 2016 (A Year of Celebration) Homecoming the many places we call home (LCBC, What is it that make this place feel like home? Place of Growth, Supportive, Surrounded by caring People, and the Presence of God) John 14:23 Maddie and Video Ministry Meeting President called meeting to order A motion made to adopt the agenda, and a seconded, are there any additional items, no additional items MSC Review & Approve Minutes a motion made to approve the minutes, MSC Review and Approve Mission through Ministry Plan for Reports Highlights Dave Holtz A Celebratory year: Dynamic Program life and expansion/development of Cabins. Continuing to make LCBC a place of retreat and spiritual renewal. LCBC always to be a place of Welcome. (Where we can be family together) New ventures in the development of WITS Summer Wednesday Worship (Live out Love) and continuation of Sundays at the lake with Calvary Lutheran. LCBC has a great team of people (Staff). Dale retiring after 40 year (giving blood, sweat and tears) we give special thanks. We are thankful and blessed by our network of people and developing more opportunities to reach out and serve. Financials located on pg. 5 of 2016 Annual report. Various generous gifts moving to invest in the life of LCBC. A motion to approve this past year s financial report, seconded and discussion. MSC Prepare the Way Campaign recap and shout out with the Capital campaign going well 1.1 Million in pledges in the Prepare the Way. Special thanks (shout out) Calvary Lutheran, First Lutheran, Atonement, Bethesda, and Cavalry in Perham. Capital Campaign resources (flyers, bulletin inserts, etc.) Are being sold off to continue to spread the word in home and community with the money raised goes back to the capital campaign fund. The momentum needed for the Prepare the Way was the Mission Builders, they had heart and skill needed to move forward. Cabin Build explained by Allan Ost of Mission builders, who tracked the hours of labor: 2691 hours, 3 volunteers fulltime summer (volunteers support Hours) Mission Builders came to do the job and get the project off the ground. The mission builders will miss being here at Luther crest. Review and Approve Mission through Ministry Plan for PTW 2.0 The Next Phase Cabin completion looking to what is next. The board of directors is bringing a motion and second, to establish Phase 2 of Prepare the Way, including renovating the Chapel with a budget of $125,000 and to expand the dining hall with a budget of $270,000. Motion on the floor at this point made by the board Motion made onto the floor at Annual Meeting for PTW 2.0 We continue to move mountains and mission builders continue to push us to be the best facilities possible for people. One: the chapel renovation is not changing the structure of chapel but to update. Glacial Ridge Conference is willing to raise the dollars to help revote the chapel. We received a generous gift from an amazing woman; in the 70s she became a person to make sure kids came to camp during confirmation. Around 180,000 leaving about 90,000 to go to still be raised to complete projects. An establishment of a design team for the chapel and dining hall, need to be in place. The hiring of a development director to keep the momentum on going, among the congregations. There were no other questions. Moving on investing now with current buildings and PTW 2.0 MSC Budget - The board of directors is bringing a motion and second, to establish the financial ministry plan for Found on pg. 18 of annual report. Camper fees remain the same Call for vote to establish no discussion. MSC Board of Directors Motion made to recognize board members and approve list of board members for the fiscal year Governance committee pg. 9 of Annual Report Call for vote no discussion MSC and Installation with Dee Peshek Adjournment motion made MSC Announcements Call Up Dave Celebrations of the Mission Builders and Dale Anderson s 40 Years 4

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6 Activity 9,425 6,887 6,540 5,624 5,394 5,607 4,449 7,480 7,199 6,892 6,945 6,052 6,129 5,890 5,696 4,807 4,709 4,722 4,385 4,143 2,490 2,480 2,170 1,784 1,986 1,263 1,505 1,146 1,158 1, Total Retreaters Total Campers Total Participants Linear (Total Participants) 6

7 2.0 The Final Call Pledges (1 & 2) $ 166,400 Contributions (1 & 2) $ 451,000 PG 732,600 G Total Revenues $ 1,350,000 Support $ 45,000 Staff $ 263,000 Consulting $ 128,000 Construction $ 1,350,000 Total Exp $ 1,786,000 7

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9 Fiscal Ministry Plan for Revenues Summer Camp Fees $ 516,185 Annual Fund $ 616,700 Retreats $ 299,500 Other Income $ 146,500 Canteen and Store Sales $ 20,000 Total Income $ 1,598,885 Expenses Cost of Canteen/ Store Purchase $ 14,500 Salaries $ 439,761 Benefits $ 50,521 Seasonal Staff $ 221,040 Payroll Taxes $ 59,548 Food Purchase $ 136,000 Insurance $ 60,000 Utilities $ 86,560 Office Expense $ 70,195 Promotion & Fund Raising Expense $ 57,900 Program Expense $ 158,670 Repairs, Grounds & Laundry $ 44,200 Vehicle & Travel Expenses $ 24,500 Interest Account $ 14,000 Debt Service $ 20,000 Depreciation $ 82,000 Total Expenses $ 1,539,394 Profit / (Loss) $ 59,491 9

10 Board of Directors Information Name/Church/City Board Term Completes Merilee Bergerson, Alexandria, MN October 2018 Justin Fenger, Alexandria, MN October 2018 Mike Carlson, Sauk Centre, MN October 2018 Greg Tvrdik, Alexandria, MN October 2018 Barb Barsness, Farwell, MN October 2019 Natalie Hanson, Elbow Lake, MN October 2019 Katie Christenson, Alexandria, MN October 2019 Dell Sanderson, Morris, MN October 2019 Ali Haugerud, Fergus Falls, MN October 2020 Rich Fitzer, Osakis, MN October 2020 John Smith, Alexandria, MN October 2020 Jana Johnson, Sauk Rapids, MN October 2020 Installation of our Board of Directors P- In Holy Baptism our Lord Jesus Christ liberated you from sin and death and made you members of his Church. Through Word and Sacrament you have been nurtured in faith. I ask you together with all who are here gathered, to confess the faith of the Church, the faith in which we are baptized. P- On behalf of your sisters and brothers in Christ, I ask you: Are you ready to accept and faithfully carry out the duties and responsibilities of being a member of the Luther Crest Bible Camp Association Board of Directors which you have been elected? YES BY THE HELP OF GOD P- People of God, I ask you: Will you support these, your elected leaders, and will you share in the mutual ministry that Christ has given to all who are baptized? Will you accept the duties and responsibilities as Luther Crest Bible Camp Association delegates to your home congregations and communities? YES BY THE HELP OF GOD P- I now declare you installed as the Luther Crest Bible Camp Association Board of Directors. God bless you with his Holy Spirit, that you may prove faithful servants of Christ. AMEN! David Holtz, Executive Director (Since 2008) Jody Johnson, Site Director (Since 1997) Troy Olson, Ministry Associate ( ) - Ottertail Area Churches Renae Rush, Office Manager (Since 2015) Maddie Gray, Program Director (Since 2015) Bonnie Praska, Food Service Manager (Since 1992) Sue Jahnke, Hospitality Manager (Since 2004) Dale Anderson, Property Manager ( ) Josh Anderson, Assistant Property Manager (Since 2012) Kelsey Degerman, Ministry Associate ( ) - Grace, Bandon and Faith, Evansville Luke Monke-Lundberg, Program Associate ( ) Dayna Weltzin, Development Director (Since 2016) Diana Kempenich, Ministry Associate (Since 2017) - First Lutheran in Little Falls Tyler Wright, Ministry Associate (Since 2017) - First Lutheran in Sauk Centre 10

11 Welcome to our Winter Youth Events! It s time to start thinking about Winter Youth Retreats! Mark your calendars because this February we ll be exploring our Foundation Formation in Christ! We ll talk about what it means to be founded and formed in Christ. We can t wait to drink hot cocoa, worship in our renovated (and heated!) chapel, make snow-forts, play broomball, bond in community, and ice-skate into the Word! Register at luthercrest.org! 3-6 Graders! Join us on February 9-11 for the Elementary Youth Retreat. 6-9 Graders! Join us on February for the Middle School Youth Retreat. Cost per person: $105 Mark Your Calendars!!! Quilt Marketplace Extravaganza Saturday, October Summer Registration Opens Wednesday, November 1 Fall Creative Retreat Friday-Sunday, November Advent Family Weekend Friday-Sunday, December 1-3 Christmas Bake Sale Order Deadline Friday, December 1 Christmas Bake Sale Pickup Friday-Saturday, December 8-9 Summer Early Bird Deadline #1 Wednesday, February Grade Elementary Retreat Friday-Sunday, February Grade Middle School Retreat Friday-Sunday, February Spring Creative Retreat Friday-Sunday, March Summer Early Bird Deadline #2 Wednesday, April 25 First Day of 2018 Summer Camp Sunday, June 17 11