Special Regulation No. 13
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1 Special Regulation No. 13 Concerning Admissions Beijing International Horticultural Exhibition Coordination Bureau
2 Article 1 Purpose The purpose of this Special Regulation is, in accordance with Articles 33 and 37 of the General Regulations of the International Horticultural Exhibition 2019, Beijing, China (hereinafter referred to as the Expo ), to specify the requirements concerning the admission of people and vehicles to the Expo site (hereinafter referred to as the Expo Site ). Article 2 Definition Exhibition Areas refers to indoor exhibition spaces and outdoor exhibition sites of the Official Participants. Article 3 Compliance with Laws and Regulations 1. All Official Participants shall comply with the Paris Convention relating to International Exhibitions signed on November 22 nd 1928 as amended and supplemented, the General Regulations and the Special Regulations of the Expo, the relevant laws, regulations and rules of China, and the additional instructions and directives issued by the Organizer pursuant to the General Regulations and the Special Regulations of the Expo (hereinafter jointly referred to as the Laws and Regulations ). 2. The additional instructions and directives are issued by the Organizer to provide more information on related subjects and further 1
3 specify the rights and obligations of the Organizer and the Official Participants and shall be in conformity with the General Regulations and Special Regulations. Article 4 Opening Hours 1. The Expo Site and the Exhibition Areas of Official Participants shall be open to the public during the period of the Expo from April 29, 2019 to October 7, The opening hours of the Expo Site shall be 8:00~23:00 (15 hours); and the opening hours of the Exhibition Areas of Official Participants shall be 9:00~22:00 (13 hours). 3. The opening hours of the commercial facilities in the public areas within the Expo Site shall be 8:00~22:00 (14 hours). 4. As stipulated in Special Regulation No.9 concerning commercial activities by Official Participants, the business hours of the commercial activities by the Official Participants within their exhibition areas shall be the same as those of its exhibition area. However, Official participants may choose to open their restaurants later and close earlier, within the time period of the operation hours of their exhibition areas. 5. If required for operational reasons, the Organizer shall have the right to reschedule the opening hours of the Expo Site and commercial facilities as mentioned in paragraphs 2 and 3 of this Article, provided that 2
4 prior assent has been obtained from the Commissioner General of the Exposition and the Bureau International des Expositions (BIE) and notifications have been delivered to the Official Participants in advance. 6. The Organizer shall have the right to limit admission to the Expo Site on a temporary basis, in exceptional situation to guarantee the safe and sound operation of the Exposition. 7. During the soft opening of the Expo (if applicable), the Organizer shall have the right to reschedule the opening hours. Article 5 Requirements for Admission 1. A valid admission ticket or an accreditation card shall be required for any personnel to enter the Expo Site, and the Organizer shall have the right to require the personnel entering the Expo Site to present the admission ticket or accreditation. 2. The Organizer shall provide Official Participants with necessary convenience for free admission into the Expo Site eitherin in the form of entry tickets or in the form of accreditations, and detailed guidelines in this regard shall be separately formulated. 3. The Organizer shall have the right to prevent anyone who may disturb the normal order of the Expo from being admitted to the Expo Site, and to require anyone who has violated the General Regulations or the Special Regulations to leave the Expo Site. 3
5 4. Articles that are controlled or prohibited under Laws and Regulations shall not be carried into the Expo Site. Without the approval from the Organizer, no animals shall be allowed into the Expo Site. Article 6 Admission Tickets 1. The Organizer shall determine the types of the admission tickets, as well as their prices and rules of use, upon the negotiation and mutual consent with the Commissioner General of the Exposition. 2. No additional admission fees shall be charged within the Expo Site, unless otherwise approved by the BIE. 3. The Organiser shall provide Official Participants with a set number of admission tickets for the visit of official guests during the period of the Beijing Expo, and with a number of admission tickets for the National Day of each respective Official Participant. The basis for determining the number of tickets shall be included in detailed guidelines to be issued separately by the Organizer. 4. The Organizer may set up gates for VIP guests, and detailed guidelines in this regard shall be separately formulated. Article 7 Ticket Sales 1. The sales of admission tickets shall be the responsibility of the Organizer and other institutions designated by the Organizer. 4
6 2. In the event that the Expo is cancelled due to reasons attributable to the Organizer, the Organizer shall refund all the sold tickets based on their actual purchase prices. Otherwise, no refund shall be provided by the Organizer for any sold tickets. Article 8 Accreditation Cards 1. The Organizer shall determine the types of accreditation cards for personnel admission and the rules of use of each type of accreditation cards. 2. Any holder of a valid accreditation card may enter the Expo Site during the preparation, running and the removal period of the Expo within the time and by the methods specified on the accreditation cards. 3. The Organizer shall set up an accreditation card center to be responsible for the application, issuance and management of the cards. Article 9 Issuance and Use of Accreditation Cards 1. The following personnel may apply to the Organizer for an accreditation card for personnel admission: (1) Commissioners General of Section, their Deputies and Garden (Pavilion) Directors; (2) VIP guests and staff members of Official Participants; (3) personnel appointed by Official Participants to be responsible for 5
7 the construction, exhibition and operation in the Expo Site; (4) performing artists and other personnel appointed by Official Participants to be responsible for presenting events and forums in the Expo Site; (5) journalists and media workers of Official Participants. 2. Before the operation of the Expo, the Organizer will adopt different accreditation cards for management. 3. The Organizer shall verify the applicants and quantities of the application before issuing a valid accreditation card of an applicable type, and the card must not be used after its expiration or transferred to any other person. 4. Persons accredited by the Organiser must keep their accreditation cards visible at all times on the Expo site. 5. If accreditation cards are damaged, stolen or lost, relevant Official Participant may apply with the Organizer for reissuance. Article 10 Admission of Vehicles 1. Official Participants and the personnel specified under Paragraph 1 of Article 9 above shall apply to the Organizer for a vehicle accreditation before their vehicles are admitted into the Expo Site at a specific time. 2. Vehicles entering the Expo Site shall be subject to the regulations 6
8 formulated by the Organizer on the management of vehicles within the Expo Site. 3. The Organiser will allow an emergency vehicle into the Expo site without a prior application for a vehicle accreditation. Article 11 Entrances and Exits 1. The Organizer shall set up, in accordance with the preparation and operation progress of Expo, entrances and exits at the boundary of the Expo Site for visitors, as well as staff of Official Participants, VIP guests and vehicles to enter or exit the Expo Site. 2. The entrances and exits shall be open according to the opening hours fixed in Article 4, during the running of the Expo. However, the entrances and exits for the staff of Official Participants will be open in advance appropriately. 3. The Organizer shall have the right to examine and verify the admission tickets or accreditation cards and conduct safety inspection at the entrances. 4. Official Participants staff shall have access to the Expo site outside the opening hours when required for working purposes according to the rules stipulated by the Organizer. The specific times and requirements in this regard shall be specified in the Participation Guide to be issued separately by the Organiser. 7
9 5. Access to Exhibition site by logistic operators of Official Participants at night is allowed subject to the rules stipulated by the Organizer. The specific times and requirements in this regard shall be specified in the Participation Guide to be issued separately by the Organiser. 6. In the event of one or more visiting days being organized before the official opening date for special categories of guests such as media representatives, the dates for these shall be fixed with the consensus of the Steering Committee of the College of Commissioners General. 8
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