University of Lucknow Lucknow, Uttar Pradesh

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1 University of Lucknow Lucknow, Uttar Pradesh (EstablishedunderUP State Universities Act 1973) BadshahBagh, Hasan Ganj, Lucknow, Uttar Pradesh, Pin EoI No.LU/IPPR/01/17 Dated:21/08/.2017 Expressionof Interestfor EmpanelmentofAdvertisingAgencies Last Date for Submission of EOIForm upto PM on 14 September 2017 in the Registrar Office Page 1of9

2 Expressionof Interestfor EmpanelmentofAdvertisingAgencies REFERENCE NO.: LU/IPPR/01/17 DATE OF ISSUE OFEOI: Last Date for Receipt of EOI Documents: TIME AND DATE FOR OPENING OF THEEoI: (03.00 PM) (04.00 PM) PLACE OF OPENING OF THE EoI: ADDRESS FOR COMMUNICATION : Registrar Office, University of Lucknow, Lucknow The Registrar, University of Lucknow, Lucknow Page 2of9

3 EXPRESSION OFINTERESTFOR EMPANELMENTOFADVERTISINGAGENCIES Expression of interest is invited from reputed INS accredited advertising agencies for empanelment with University of Lucknow, Lucknow. Reputed advertising agencies may forward applications on prescribed format for empanelment with the University for release of advertisements/tender notices in different national, regional and local newspapers. The agencies with 10 years of experience, having designing departments and a minimum annual turnover of Rupees Ten Crore are eligible to apply. The application form and detailed terms and conditions can be downloaded from the University web site Interested agencies may submit their offers on the appropriate application forms of the University of Lucknow (Annexure-I) along with a non-refundable processing fees of Rs.1000/- in the shape of Account Payee Bank Demand Draft and an Earnest Money Deposit of Rs.25,000/- (Rupees Twenty Five Thousand only )in the shape of Account Payee Bank Draft in the name of Finance Officer, University of Lucknow, Lucknow in a sealed envelope on or before (3:00PM). The EoI bids will be opened on (4.00PM). The offers received without processing fee and EMD will not be entertained. The selection of agencies will be based on a two-stage process. At the first stage, the Agencies will be shortlisted on the basis of the eligibility criteria given in application form (Annexure-I). The Financial bids of the short-listed agencies shall only be considered. The financial bid on appropriate form of the University of Lucknow (Annexure-II) should be enclosed separately in a sealed envelope. TERMSANDCONDITIONS A. EligibilityCriteria The agencies meeting the following eligibility criteria would be considered for empanelment: 1. The empanelment is initially proposed for three years, extendable for one year at a time but not beyond five years in any case. Page 3of9

4 2. Be in the panel of advertising agencies of at least two public sector organizations or educational institutions during the year (Desirable). Performance letters of the clients should be attached. 3. A minimum of ten years continuous experience as INS accredited agency. 4. An yearly turnover of Rs.10 crore during FY or FY for the all branches taken together. 5. PAN number issued by the IT department in favour of the agency/proprietor. 6. GST Registration number issued by the Central Excise Department in favour of the agency. 7. Creativity in development communication should be of high standard befitting the expectations of the University. B. General Conditions 1. The bidding agency should have notable background in the advertising market and an exposure of working with Govt. institutions. 2. The University will enter into a contract initially for a period of three year, extendable for one year at a time but not beyond five years in any casewith such modifications as may be feltmutually necessary. 3. The Indian Newspaper Society (INS) accredited agencies will only be considered while evaluating the bids. 4. Successful bidder(s) shall have to submit a Performance Security of Rs. 50,000/- in the shape of a Fixed Deposit Receipt (F.D.R.) duly pledged in favour of Finance Officer, University of Lucknow, Lucknow on submission of which, the EMD of the successful bidder will be refunded. The Performance Security without any interest will be refunded to the empanelled agency on successful completion of the contract. 5. The University shall not make any advance payment to the advertising agency for any of thework assigned by the University. The payments shall be released by the University against the bills received from the agency after having completed the job to the satisfaction of the University. 6. The University reserves theright to remove any such agency from the empanelled list along with forfeiture of Performance Security, if the service provided by the Agency is found to be unsatisfactory or if the information provided for empanelment is proved to be false. Page 4of9

5 7. The University may empanel more than one Advertising Agency and shall be free to release advertisements through any one or more of them. However, the act of empanelment shall not prohibit the University of its right to release advertisement directly without routing them through the empanelled advertising agencies. 8. The processing fee of Rs.1000/-in the shape of DD and the EMD amount of Rs25,000/- in the shape of DD should be attached with the application form without which the offer would not be considered. 9. The University reserves the right to reject any application without assigning any reason. 10. The performance security will be forfeited in the event of a breach of contract by the agency in terms of the relevant contract. NOTE: The agencies black listed by other government organizations/autonomous bodies will not be considered for empanelment. Expression of interest not received in the prescribed format will be summarily rejected. Registrar University of Lucknow Readand Accepted Terms and Conditions Authorized Signatory of Agency With seal and date Page 5of9

6 ANNEXURE I University of Lucknow Lucknow, Uttar Pradesh (Established under UP State Universities Act 1973) BadshahBagh, Hasan Ganj, Lucknow, Uttar Pradesh, Pin APPLICATION FORM FOR EMPANELMENT OF ADVERTISING AGENCIES Payment Details DD No. Amount Bank Name/Branch 1. NameoftheAdvertisementAgency: a.whetherproprietorship/sole/partnership/pvt.ltd./ltd.co. b.nameofthedirector/in-charge c.nameofthecontactperson 2. HeadOffice: a. CompleteAddress b. TelephoneNumber(s) c. FaxNumber d. ID e. MobileNo. 3. BranchOffice(s) a. CompleteAddress b. TelephoneNumber(s) c. FaxNumber d. Address (Addseparatesheet,ifrequired) 4. ContactpersonatLucknow/nearbycity a. Name b. Designation _ c. ContactNumber(s) d. FaxNumber e. ID f. MobileNo. Page 6of9

7 5.YearofEstablishment(attachproof) 6. RegistrationNumber(ifany) 7. Staffstrength(fulltime) 8.YearinwhichINSaccreditationwasgiventotheagency 9.ValidityperiodofINSaccreditation(attachproof) 10. GSTRegistrationnumber infavouroftheagency 11.PANNumberissuedbytheITDept.infavouroftheagency 12. AnnualTurnoverofthelastthreeyears(Alongwithdocumentsproof) Areyouonthepanelofanyeducationalorganization,ifyes,givedetail(Attachseparatesheetifrequ ired) 14. Detail ofappreciation(s)award(s)receivedbyyouragency (ifany)inadvertisementcampaign(attachseparatesheet,ifrequired) Note: Documentary evidence may be provided, wherever applicable, in the form of photo copies (AccreditationCertificates,AuditReports, WorkOrders, ReleaseOrders,etc.) Declaration 1. I,(Name of the person), am authorized to declare on behalf ofthe agency (Nameof the Agency)herebydeclare that theagencyhas: a. Full-fledgedoffice establishmentin Uttar Pradesh/Lucknow/nearbycity with neededmanpower. Page 7of9

8 b. Creativity in developmentcommunicationof high standard befitting the expectationsoftheuniversity. 2. Ialsodeclarethatallthestatementsmadeinthisapplicationaretrue,completeandcorrecttothe best of my knowledgeand brief.iunderstandthatifatanystage,itis foundthat any informationgiven inthisapplication isfalse/incorrectorthatouragencydoesnotsatisfytheeligibilitycriteria,our candidature/empanelmentis liabletobecancelled/terminated. 3. I understandthatthedecisiontakenbytheuniversity of Lucknow, Lucknow isfinalinallmatters. 4. I herebyagreetoworkasperthetermsandconditionsrolledoutbyuniversity of Lucknow, Lucknow. 5. IunderstandthattheUniversity of Lucknow, Lucknow reservestherighttoacceptorrejectandtocancelthe empanelmentprocessand rejectall expressionofinterestsatany timepriortotheawardof contract, withoutassigninganyspecifiedreasonswhatsoever. Signature Place_ Name Date Designation OrganizationSeal Page 8of9

9 University of Lucknow ANNEXURE II Lucknow, Uttar Pradesh (EstablishedunderUP State Universities Act 1973) BadshahBagh, Hasan Ganj, Lucknow, Uttar Pradesh, Pin PROFORMAFOR FINANCIALBID forempanelmentof ADVERTISINGAGENCIES 1. Nameoftheorganization PANNo._ 2. CurrentcommercialratecardofthePublication:(Pleaseattachcopiesofratecard-editionwise) S.No. Item/Newspaper Rate(Rs./sq.cm)for Display 1. THETIMESOFINDIA 2. THEHINDUSTANTIMES 3. THEPIONEER 4. THE INDIAN EXPRESS 5. DAINIKJAGRAN 6. AMARUJALA 7. EMPLOYMENTNEWS (HINDI&ENG.) 8. UNIVERSITYNEWS 9. FINANCIAL EXPRESS 10. HINDUSTAN HINDI 11. DAINIK BHASKAR 12. JANSATTA 13. NAVBHARAT TIMES 14. RASTRIYA SAHARA 15. THE ECONOMIC TIMES 16. CHARGES(IFANY)FOR FORMATTINGCONTENT 17. ANYOTHERCHARGESTOBELEVIED (PLEASESPECIFY) 18. DISCOUNT RatesforIssu es (Rs./sq.cm) RatesforEoI (Rs./sq.cm) Note:You may add more newspapers if you feel necessary. TheFinancialbidbeingsubmittedhastheapprovalofthe (NameoftheAgency)andI havebeen authorized tosubmitit. Signature Place: Date Name: Designation Organization Seal Page 9of9