P R O C E E D I N G S AMERICAN LIBRARY ASSOCIATION C O U N C I L

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1 P R O C E E D I N G S AMERICAN LIBRARY ASSOCIATION Sixty-Third Annal Conference C O U N C I L Copley-Plaa Hotel Boston, Massachsetts Jne 19 and 24, 1941 The MASTER REPORTING COMPANY, Inc. La Stenography Conventions General Reporting CHICAGO 54 NORTH MICHIGAN AVENUE Sperior 3255 CLEVELAND STANDARD BUILDING Main 894 NEW YORK 51 MADISON AVENUE AShlond 4-!827 WASHINGTON NATIONAL PRESS BUILDING National 8558

2 i 1- a: J:i < ix..j ou ".; <( " a: oo Ill - ;;; : - <( a...j ffi O... Ill. V) e a: \. O a. "" :: ':' a: ;:; I- "" : 1/) <(... 3:,-. :,:, " l: ::;:.. on ci g a, Ill O.,,... a:.. -..J l: "U) H Thrsday Afternoon Session, Jne 19, 1941 Opening Remarks, Miss Essae M. TABLE OF CONTENTS Clver, President Petition for Affiliation from Msic Library Association, Miriam D. Tompkins, Chairman of Special Committee Committee on Divisional Relations, Harold F. Brigham, Chairman Report of President Report of Exective Committee on Refgee Librarians, Secretary Jennie M. Flexner, Chairman Resoltion re Standard Spelling in the Ne Edition of the Deey Decimal Classification, presented by Division of Cataloging and Classification, Andre D. Osborn, Chairman Federal Relations Committee, Charles H. Compton, Vice-Chairman Book Post Committee, Francis R. St. John, Chairman Statement re Stats of Concil Members P a g e

3 LJ <" a: <11 - ;;; <( a. --' l: ffi O..,. <.!) \!). V) a: ' a. UJ O :: ':' a: ::: UJ... a: 1/) <( :,;: If) UJ :,: <(... --' " :c ::E... LO Tesday Afternoon Session, Jne 24, 1941 TABLE OF CONTENTS Page Appointment of Finance Committee for Committee on Boards and Committees, Charles H. Bron, Chairman 35 Report of Canadian Library Consltants, Charles R. Sanderson, Chairman 36 Committee on Boards and Committees (Contined) Jry on Aards, Book Drives, Franklin F. Hopper, Chairman Mary U. Rothrock,_ Chairman, Committee on National Defense Activities and Libraries Sbstitting College and Research Libraries for A.L.A. Handbook and Proceedings, Robert B. Dons, President, Association of College and Reference Libraries o Committee on Divisional Relations, Harold F. Brigham, Chairman ei :: <11 Vl... (! Cl. - --' :c <(

4 1 '"...: " Ul -..!.:::.a: - e, <( a: a.... i: g O.... l!) \!). Ul i= a:!;: a. UJ O : '-;' a: ;:, UJ I- a: I{) <(,: I.,:..., I :,;:.,. Ul 9 O:,Z V V1 c, a: a. - _, I "<J) THURSDAY AFTERNOON SESSION Jne 19, 1941 The first session of the A.L.A. Concil, held dring the Sixty-Third Annal Conference of the American Library Association,convened in the Ballroom of the Copley-Plaa Hotel, Boston; Massachsetts, at to-thirty o'clock, Miss Essae M. Clver, President of the Association, presiding. PRESIDENT CULVER: We have a good deal of bsiness to transact, and I ill ask the Concil to please come to order This is the last meeting of the old Concil of the American Library Association The first order of bsiness is a Petition for Affiliation from Msic Library Association, presented by Miss Miriam D. Tompkins, Chairman of the Special Committee. Miss Tompkins read the petition MISS TOMPKINS: Mad.am President, I move the adoption of this recommendation. MRS. PATRICIA L. STEWART (Fort Collins, Colo.): I second the motion. The motion as pt to a vote and as carried PRESIDENT CULVER: The next matter of bsiness on the program is the Committee on Divisional Relations. This is one of the very important sbjects that e are going to discss and I ill ask Mr. Brigham to come to the platform, please.

5 2,.; <" Z II ell-. " = a: - I!; < a: a.... l: v <.O I!). Vl a:!. '" a. WO a:: a: ;:;... a: fj)" < j '" < <!) :,: ::,;; ci Ul g co ell O if] t, a: :,: < II) MR. HAROLD F. BRIGHAM: Madam President and Members of the Concil: The Committee on Divisional Relations ill present only one recommendation today. This early in the conference it has not been possible for the Committee to resolve some of the other problems and qestions and even pe titians that have come before it. We are reqesting that e have the opportnity to report again to the Concil at its second meeting, bringing additional recommendations. At this time the Committee is pleased to recommend that divisional stats be granted to the Trstees Section Madam President, I move the adoption of this recommendation. MRS. HOLTEN: I second the motion. The motion as pt to a vote and as carried PRESIDENT CULVER: The next item is the Reports of the President and the Exective Secretary. Mr. Secretary, have yo a report? SECRETARY MILAM: After yo, Madam President. PRESIDENT CULVER: I have no formal report to present to yo, bt becase I felt that I kne so little abot hat the President of the American Library Association has to do dring the term of office, I thoght I old Jst tell yo very briefly some of the activities that have fallen pon the President dring this year. Yo heard a formal report at the Mid-inter Meeting,

6 3 of the activities of the President and Secretary in connec-... i:j :.Ii O - -' : -' o :;; <!).! j::.a: - :!; <( :: Q. -' l: ffi O <!) l!l. Vl - I- ::!, O Q. : ':' ::;:; I- : If)<!) <( :,: <( I-.., <( " r :ii.. ti) <!i '3 co Vl O Vl... LU<!) er.. - -' r <( <I) tion ith the Committee ork. This, then, is a very brief report. No small part of the ork of the President is the job of attending the Exective Board and Committee Meetings hich inclded this year meetings of the Bdget Committee, National Defense Committee, and of the Advisory Committee to the Commissioner of Edcation. Iri addition to to trips to Washington and three to Chicago, I attended to Regional Meetings in the Sothest and the Sotheast, to State Meetings, and I fond it necessary to decline invitations from tenty State Associations. This I regretted very mch, bt, de to conditions in my on home state, I as nable to be aay more than for the meetings I have already reported on. The volme of correspondence has been made as easy as possible for the President by the A.L.A. Headqarters Office, and this as very mch appreciated. It has been a very profitable year in the knoledge gained of the orkings of the National Association and of the library interests and problems over the hole United States. No the Secretary ill present his report. SECRETARY MILAM: The Members of the Concil ill recall that this bsiness of making a verbal report is ne. I find it somehat embarrassing to stand before yo and select

7 j 4... UJ a:... (/) < ii ijj..j LJ <" a: oo <I) -..! a: - <( a:: a...j l: o U <.!) (!). V - I- 2 a: O a.?; o a: a: ;:: I- a: </) <( :i: ;:: :c" I-..J i < :c ::.:... <I).; g co V <I)... a:.. -..J :c "<I) a fe of the things on hich I can comment in five, or ten, or fifteen mintes, ot of the doens hich I might profitably talk abot so far as my on interest is concerned. The difficulty comes from to facts. One is that anything orth recording has already been reported in the Blletin, nless it happened the day before yesterday. The second fact is that I don t kno hat yo old like to hear me talk abot, hat qestions are in yor mind. I have here, therefore, a series of topics. I am going to sbmit myself for the next fe mintes, as long as yo may be interested, and as long as the President permits, to any embarrassing qestions hlch yo old like to thro at me, as the Exective Secretary. I ill read or call yor attention to some of the topics hich occrred to me on hich I thoght yo might like to ask some of these qestions, qestions of fact or even of opinion, bt especially qestions in hich yo think others as ell as yorself might be interested. Federal aid--e spent a lot of time on that this year and haven't got mch to sho for it The Lanham Bill--hich is a little side-shoot of the federal qestion. The.s.o., hich Mr. Joeckel had so mch fn ith yesterday. The reslts of the varios stdies in the defense

8 activities of the libraries hich have been inclded in the LJ <( " : oo <I\ -.;;.! a: - < Cl'. a..j kl v..., \!). V) a: i< O a. UJ O : '-:' a: UJ I- a: If)<!) < 2: V),:: :r <( I-..J <( o! :r ::;:... Ln <O g <DZ Vl O Vl 1- a: " a. -.J :r <( U) last fe months, and conclded since the last meeting. The Army libraries, and the Navy libraries, and book campaigns, defense in democracy, the pblications of the A.L.A., reorganiation--ho is it getting along? What does the membership think abot it? What divisions are being organied? Ho is the money coming in? Resorces, srvey of defense materials, conference on specialiation, stdy of nion catalog, international relations--qite a lot of them in spite of the fact that e are in a difficlt international sitation--and that incldes as a sbhead, a very important sbhead, Latin-American relations; the protection of cltral materials against possible air raids; planning for library service after the emergency. Which one do yo ant to hear abot, if any? No, in all seriosness, I don't ant to make an address--for one reason, I have got to make a report in the next to or three months hich presmably yo ill all look forard to reading ith great eagerness-- MR. C. B. JOECKEL (University of Chicago, Chicago, Ill.): Ho is the ne system of des orking ot--the real lodon SECRETARY MILAM: Is Miss Beatty present to spport me'l Come p here, Miss Beatty. Generally speaking,the report from the Comptroller's

9 7... UJ a: t; < er iti...j ou " < a: oo <I) - <!!.a: - e; < a: a....j l: ffi O v l!) \!). Vl a: l O a. IJ.J O a:':' a:!:: IJ.J I- : 1/) <! < i! :,;: V).. 3: :,:......, <.: J:!:' ::... tn ci g cc <I) <I)... <! a: J J: CJ) 3' mch as as anticipated, and it doesn't mean qite the same thing for direct A.L.A. expenses, even if e got the same thing, becase payments are made to the Divisions. In that connection it may be pertinent to report that many more members of the A.C.R.L. have chosen to receive College and Research Libraries in place of Proceedings and Handbook, than as anticipated. I am sorry I can't remember the figre, bt it is a very siable proportion of the total nmber of sbscribers to College and Research Libraries. If it is five hndred copies; for example, the saving in expense for eliminating five hndred copies of the Handbook and Proceedings, does not compare at all ith the cost of prodcing an extra five hndred copies of College and Research Libraries, hich is issed in a collj)aratively small edition. QUESTION: Mr. Secretary, old yo be illing to repeat the statement yo made yesterday abot the relation of the A.L.A. and the.s,o.? SECRETARY MILAM: The American Library Association as invited to join the Committee several months ago hich later became the United Service Organiations for National Defense, Inc., and declined. A fe months ago e ere invited again, at the sggestion of Charles P. Taft, the Assistant Coordinator, nder Mr. McNtt, of Welfare Activities in the Camp and

10 g 1- IIJ : ti < ii rj G'.i..J o " tj < : oo U') - 3: :,;:Z < <!).!.::.a: - <( a: a...j o U...,, (!). - I-!"! a:!;; O a. WO ::: ':' a: I- : en <( \/J 3: j < <!) r :,;: ' 9 :n to : a.. - -' r < U') ; Defense Areas, and I talked ith Mr. Taft ithin a day or to after that invitation came and explained to him that the A.L.A. is an organiation hich largely represents pblic instittions, hereas the members of that organiation are largely or holly of the other type, that is, the Y.M.C.A., the Y.W.C.A., the National Catholic Welfare Concil, and the corresponding organiation of the Jeish grop, the Travelers Aid, the Salvation Army. He at once agreed ith me that it as inappropriate for the A.L.A. to join ith that organiation nder the circmstances The folloing day I sbmitted that as a recommendation to the Defense Activities Committee of the A.L.A., and the Committee endorsed that position. At the same time I made every effort, and others have done the same, to assre Mr. Taft in the Government, ho ill ork ith the.s.o. very closely and the officials of the.s.o. itself, that the A.L.A. as eager to cooperate ith that grop in the actal operation of services, and e have sent commnications, if I remember correctly, to the state agencies and the State Library Associations, and the librarians in the principal defense areas, giving them sch information as e had, in order that the libraries might make direct contact ith the representatives of the.s.o., and of the Coordinator, Mr. Taft, in order that hen the bildings are opened and service starts, there ill be the desirable collaboration

11 J 9 1- UJ.. a: < CI Gi..J ou " <( " a: Vl - ;;; <O.!.=:.a: - e; <( : Q...J i: ffi O.. <.!) <!J. Vl.= e a:':. o Q. IJ.J O a::':' a: IJ.J I- a:,.,, <O <(!:'. v, 3: j..; < r ::. ci Vl.,; '3 co Vl O Vl 1- UJ <O a: Cl. - -' r < Vl beteen the local library or the state library agency and the reading room or library room of that commnity service bilding nder the spervision of the.s.o., and the bildings are expected to be constrcted ith Government fnds-- three or for hndred of them. QUESTION: Mr. Milam, I old like to ask if yo think it is likely that the A.L.A. ill sponsor a book drive for any prpose. SECRETARY MILAM: The direct anser is yes, bt perhaps that isn't accrate. I think most of the persons in this room old be srprised to kno from ho many different sorces proposals of that sort have come for the A.L.Ao to solicit books for one prpose or another. I might recall to or three or half a doen of those to give yo some indication of the variety. The last one as a reqest from the Astralian Library Institte for the collection of books for Astralian soldiers in connection ith an edcational program abot to be inagrated or being inagrated, and also for recreational prposes. They say that they have been collecting books no for many months and appear to have exhasted the local spply. We have also a similar reqest from Soth Africa, hich is no nearly six months old, and e have a recent reqest from Gibraltar, saying that the spplies from England have been stopped and they don't qite kno here to trn for

12 1 reading matter...; <(" a: oo - ;: ;;;. j::.a: -!!; < : a.... ::E ::! \!). - I- IX O a. IIJ O a::':' IX IIJ I- a: V) < :E,=.5 < <.':) r ::!:.. '3 - a:.. - -' r < Of another type, of corse, is the reqest hich came nearly a year ago, eight months or a year ago, from the National Y.M.C.A. and varios other national organiations,.for books for the British prisoners of ar, and reqests from similar sorces for the German prisoners of ar in Canada. There is, of corse, the big qestion of hat North American librarians can do to help to reestablish the librariee in Great Britain and on the Continent, and in the Far East, hich have been and are being, and ill be destroyed by the military action. There are a good many in England hich have gone pretty completely, others hich have been very sadly damaged. We have a Committee on Aid to Devastated Libraries, hich is giving consideration to this problem and hich may be able, before long, to annonce a generos contribtion from one of the fondations for a very special prpose in connection ith that problem, bt it ill not by any means meet more than a fraction of the total problem. The qestion is, therefore, hether e oght no or, if not no, hen, to make a national campaign for books, for many prposes, inclding the needs of the devastated libraries, perhaps making special efforts to collect from libraries themselves their dplicates hich are sefl, or are likely to be sefl for replenishing the devastated libraries, giving, perhaps, the

13 11,_ UJ a: t; - o _, a: Gj _, o :;, j <( " a: oo <I - in -= j::.a: -,( a: a. _, l: :;! <.!) \!). -,-. 2 a::!,;: o a. WO ::: ':' a::,-. a: IJ) <D <,: :,:: <(,-. --' ci 9 co <I \()... a: "- - _, :c <( U) devastated libraries all books collected, bt ma.king se of the ephemeral material for the innn:erable reqests.hich are pending. Yo ill realie that the officers are not naare of the shipping problems. At the same time it can be said for the International Relations Committee and the Books for Erope Project, that e are managing to ship $15, to $2, orth of books--is that right, Mr. Danton? MR. DANTON: Eighteen thosand dollars' orth this year. SECRETARY VLAM: Eighteen thosand dollars orth to Erope in spite of the difficlties. Not all are going to Erope bt to Canada and foreign contries. Perhaps I might mention that one of the interesting things hich the fondation allos that Committee to do as to make a grant of $2 for the prchase of books for Canadian libraries, and the Canadian Advisory Committee recommended that that money be sed for the prpose of aviation technical books for five important large aviation training centers in Canada. Maybe that isn't books for Erope, bt I as afully glad they ere permitted to do it. This isn't a report. I should be glad to anser another qestion or to, bt I think Miss Clver is getting restless, and I old like to have yo ask the qestions yo don't kno the ansers to, or yo think or ansers are

14 12. -=.a: - f < Q.... l: U lj) <!). - I- 2 a:!;;... Q. UJ O :: '7 a: UJ I- a: V) < :: :c < I < :c ::Ii: 9 co :n t, a: J: < U) ; rong. Bring them ot in the open. QUESTION: I old like yo to tell s ho books can be sent to British prisoners of ar, or other prisoners of the Axis poers. SECRETARY MILAM: I onder if I might ask Mr. Yong. Mr. Yong, old yo anser? Mr. Yong old kno even better than Mr. Danton Mr. Yong as not present MR. DANTON: I ill take a shot at it, bt it probably ill be a little ide We have given $5 to one grop hich is serving German prisoners of ar. We have given abot $5 all together, recently given, I might say, so it is by no means all being spent for books to British and to German prisoners of ar--distribted chiefly throgh agencies in Siterland. I think e have not yet had reports that any of the books hich have been sent have been received, bt e have had letters from the other side saying that the books cold be distribted, and old be definitely elcome, and that is abot all I can say. SECRETARY MILAM: Do yo kno, Mr. Danton, hether there are possibilities of shipping direct from one individal to an individal? Do yo kno hat those reglations are? MR. DANTON: No, I don t.

15 13 1- i!l :.li O o - -' : -' ou :;, - - I-.a: - <( :: a. -' l: U <.!) l!). VJ - I-!e ::!;: o a. o :: ':' ::::: UJ I- a: 1/) <! c(... :c".., " I ::;:...,; 9 VJ O VJ I <! ((.. - -' I o( V) SECRETARY MILAM: Cold this lady send to John 8m1 th, somehere in Germany? MR. DANTON: I think if that ere asked at the second Concil Meeting, here Mr. Yong old be, a satisfactory anser cold be given. He has spent a great deal of time in commnication ith the Post Office, in checking p the varios aspects of distribtion to Erope. SECRETARY MILAM: I old rather trst the Post Office than even Mr. Yong. I think the Post Office is the one to anser that specific qestion. Are there any other qestions yo ant to ask me on any other sbject related to A.L.A.? I am srprised nobody ants to kno hy e didn't get some federal aid. Are there any other qestions yo ant to ask? Thank yo, and presently yo ill ha.ve an Annal Report from the Exective Secretary hich I hope yo ill read ith great enthsiasm. (Applase) PRESIDENT CULVER: Yo ill remember that at the last meeting it as decided that in order that Canadian members might participate more directly in the Association s affairs, a Committee as appointed to make recommendations as to ho this may be done, and Mr. Sanderson is the Chairman of that Committee, and I ill ask him no to make his recommendations to this Concil. Well, I find that this is my error. This ill come p at the next Concil meeting.

16 / i4..!.::: a: - e; <( a.... l: U'" l!) \!). Vl - I- 2 a: '" a. WO a:::':' a: I- a: <I) < VJ :,: <(... / ::;:.. '" ei 9 a, IQ t, a: a :,: <( Vl The Report no is on the Committee on Refgee Librarians, Miss Jennie M. Flexner, Chairman Miss Flexner read the report of the Committee on Refgee Librarians PRESIDENT CULVER: I think this report shos a very onderfl amont of ork performed by this Committee and I onder if any of yo ould like to ask any qestions. I think e might have a seco1 to the motion that Miss Flexner made in the report, first, and then e ill discss it. Is there a second to the motion? I believe there are really to motions in that, Miss Flexner MR. CHARLES H. COMPTON (St. Lois, Mo.): I second both motions. PRESIDENT CULVER: It seems to me it might be better to vote on them separately. The first is--ell, it seems that this is a qestion and not a motion. The qestion is; What is the ish of the Concil for this Committee? Do yo ish it contined ntil the Mid-inter Meeting,as sggested? MISS AGNES CAMILLA HANSEN (Brooklyn, N. Y.): I move that it be contined ntil the Mid-inter Meeting MR. COMPTON: I second the motion. The motion as pt to a vote and as carried MISS FLEXNER: I am sre that I,and most of yo here feel jst as I do, aflly glad that yor ancestors took the right boats.

17 15 I UJ <I ti < ii... ou... i <( " <I -..!.= -. <( a: a.... l: o, LO <.!). -,_. :: '.: O UJ a. s; o : ':' ::;::,_. a: C/) <( 3: :c <(,_.... UJ < <!) :c ::;: '3 co <111- UJ :c < CJ) 1 PRESIDENT CULVER: The Division of Cataloging and Classification have a resoltion to present, and Dr. Andre D. Osborn is the Chairman of that Committee. Is he here? of the Concil: DR. ANDREW D. OSBORN: Madam President and Members The r,rpose of the Division of Cataloging and Classification in presenting this resoltion is tofold. In the first place, e have the desire to express or appreelation of the notable steps that the Lake Placid Edcation Fondation has taken toard making the Deey Decimal Classification more hat the libraries need; so I am anxios to emphasie the note of appreciation The second prpose is to express certain needs, thogh in expressing those needs in very general terms. have had ord from Dr. Godfrey Deey and other members of the Lake Placid Fondation saying that they elcome an expression of opinion on the part of librarians. jst hat it is that e need. They ant s to say In recent months something like eight hndred and sixty librarians, irn.ividally or collectively, have expressed their opinion on this matter. catalog grops have expressed their feeling. In addition, some regional These expressions of opinion ere concerned at this stage simply ith the qestion of spelling to be sed in the forteenth edition of " Deey. Partly as a reslt of those expressions of opinion, I

18 16 <" a: oo I-.a: - < :: Q...., i: 5 O U <.!) <.!). - I- a: o Q. UJ O :: ':' a: UJ I- a: C/) < ti),: :c.,: I-...,.,: ":c o' ::;:.. tn ci '3 co Vl 1- a: , :c.,: H the Lake Placid Fondation has made a decision to se standard spelling at least in the /relative index in the forteenth edition of Deey. That is something that e appreciate very mch. At this time and stage I feel that the time is opportne to introdce several other needs that e feel very strongly. When the thirteenth edition of Deey came ot, Professor Gjelsness, in revieing it, made it clear that hat e ant is a standard, ell ronded edition of Deey. That is something that e mst attain as soon as possible. We probably can't obtain it ith the forthcoming edition. It ill be an edition after the next before that objective can be realied, bt I think if e, as libre.rians make it clear to the Lake Placid Edcation Fondation that that is hat e ant, e ill have an excellent chance of getting it. The Fondation is geninely interested in giving s hat e ant. It remains for s to say ht e ant. I think in the past e have been rather silent. We haven't expressed or opinion in this matter sfficiently. That is the reason the Division feels it is desirable no for the American Library Association to express its feeling. At the same time, since sch a resoltion has to be pt in very general terms, e old like the individal members of the Association to rite to the Fondation in

19 17... : < a:..j ou,._ '" <( " : co Ill - ci j::.o: - :!; < a:: Q...J l: o <.!) Vl -... a:!;; O Q. WO a:':' a:?;; ILi... a: 1/) < :c <(... _, <( J: :le:...,; g cc Ill O Vl... a: :c <( <J) considerable detail, stating exactly hat old be desirable for varios types of library. Sch information ill be elcomed by the Lake Placid Edcation Fondation Committee. In the resoltion that I ant to pit to yo on behalf of the Division of Cataloging and Classification, I ant to raise three separate matters apart from the expression of appreciation. The expression of appreciation, I think, is of very great importance, since the Lake Placid Fondation has shon sch interest in giving s hat e need. The three points that I ant to bring ot in the resoltion concern, first of all, the se of standard spelling. We old like to have standard spelling sed throghot the Deey Decimal Classification. That ill be an advantage to all sers of the Classification. It ould be a great help in teaching the se of the Classification in library schools. It ill be of very great help in foreign contries. The second point is the very general statement that hat e ant is a standard, ell ronded edition of Deey. Yo have all heard the expression that the Deey classification is Procrstean That rather spoils many of its excellen1 featres. The Deey Classification is an excellent scheme. It has first class potentialities. What e old like to see is those potentialities exploited in the interests of American libraries.

20 ... a: < a:..j ou " LJ..,: a: co Ill - ;;;.! j::.a: - <( O'. Q...J l: ffi O l!) (!). j:: 9 a: O Q. e a::':' a: I- a: If)<!) <( 3: :c <(....., :c ::;: Lil '3 co... <!) :: Cl. -..J :c "en i So, speaking very genet ally, then, or desire is for a standard edition, one that on't change as mch as the previos editions have changed from edition to edition, and one that ill be orked ot ith an average amont of detail in all the varios schedles. The third featre that I old l ike to mention is that hile e admire very mch the Brssels Classification, the Universal Decimal Classification, as it is coming to be called, e realie that that is a bibliographic classification that, as sch, ha s never appealed to or very practical minds; therefore, hen e find elements of the Brssels Class1f1cation being introdced increasingly in the Deey Classification, e rather feel that that is an ndesirable tendency, hen yo think in terms of or very practical needs; and so the third part of the resoltion is simply a statement that e old like to see the Deey Decimal Classification developed rather along the practical lines that or libraries need and not along the lines of the Brssels Classification. Madam President, I old like accordingly to move the adoption of the folloing resoltion. Dr. Osborn then read the resoltion hich is in mimeographed form PRESIDENT CULVER: Yo have heard the motion that this resoltion be adopted. Is there a second? MR. RALPH MUNN (Pittsbrgh, Pa.): I second the

21 19... UJ a: <( a: :...J U....; <( " a: oo <fl-. =.a: j:: - [!; <( : a....j l: ti :;: L!) \!). <fl : O a. ::; o :: ':' :... a: IJ) <!) <( IIJ :,: <(... :,: ::i;:.. <fl ei g co <fl O Vl... a:. -...J:,: <( (/) J /' motion, and in doing so, may I say on behalf of the individal members of the Lake Placid Fondation, in abot three sentencee hat Dr. Osborn said in one? He told yo that these recommendations cold not be effected in the forthcoming edition. The members of the Fondation are particlarly anxios that this resoltion, if it is passed this afternoon, be done so ith fll knoledge that yo ill shortly be asked to prchase an edition hich ill not reflect these changes, and the changes ill be effected only in the fifteenth edition DR. HARRIET D. MacPHERSON (Larenceville, N. J. ): Madam President, Dr. Osborn, and Members of the Concil: I happen to be a member of the Lake Placid Fondation Committee, and at or meeting, the last meeting hich e had, hich as on May 16th, in Washington, e voted that e old have standard spelling in the index of the forteenth edition hich is abot to go to press. The reglations have been dran p for this ne edition have gone so far, and the type as so nearly ready, that it as not considered possible to have revised spelling throghot the text and have the edition go to press, bt there is to be the standard spelling in the index. At that meeting e also voted that the next edition old be the standard edition, hich e hope ill be a ell ronded edition and hich e hope ill be in standard spelling,

22 2 j <( " : oo -.;; - - t--.a: - <( a. -' l: ffi O <!) \!). V) i= Q a:!;. O a. IJ.J O : ':' a: IJ.J f- a: If)<!) <( If)... I- :,::.., <.'.) :c ::;:... ei g V1 t-- " <I' ' :i: ; bt probably it ill be some time before it can be prepared becase of the task of ctting don a great many nmbers that are orked ot too far and extending other nmbers that have never been toched so far as expansion is concerned. MR. RALPH R. SHAW (U.S. Department of Agricltre, Washington, D.C.): Might it not be ell, to avoid misnderstanding, that e recommend standard spelling in the fifteenth edition? If that is hat e are asking for, hy not say so? DR. OSBORN: The prpose of this resoltion is simply to express or general desires in the matter. The sooner e can get these ends accomplished, the better. If it is going to be the fifteenth edition, as it seems likely, hy, e are happy to have sch assrance. The resoltion is simply a general statement. I don't ant to have it t hoght that this is bringing pressre in any ay. The ay I am ptting the matter is this, that from Dr. Godfrey Deey I have assrances that the Lake Placid Fondation is anxios to kno hat e ant, to have s speak in general and detailed terms of or needs, so that I am not asking in any ay that the Lake Placid Fondation be inflenced by sch a statement, that e need it in the forteentr or the fifteenth edition. These are the things e do need. When e can get them, e ill be glad to get them. PRESIDENT CULVER: Is there any frther discssion? The motion for adoption of the resoltion as

23 21 pt to a vote and as carried lj <( : - <!).a: - < ::..-' l: ffi O... '-" (!. <fl - I-,: a:!;i:..... i: WO :: ':' a: s:: I- : Ill<!) < ::.: VJ 3: :,: <(......, <( <!) :,: ::,: LO ' '3, - <!) a:. - -':,: <( <J) PRESIDENT Ctrr..iVER: We have come to the end of or docket, bt stnce Mr. Compton has his report here, on the Federal Relations Committee, e have asked him if he on t present it at this time. MR. CHARLES L. COMPTON: Madam President, Membrs of the Concil and of the Association: I regret that Mr. Spalding, the Chairman of the Federal Relations Committee, is not here to make this report. Mr. Spalding has been more active than I have in hat has been done recently I think that the Association oes a great debt of gratitde to Mr. Spalding for the contribtion he has made in the last -six years in hich he has given his time so freely and so generosly in the ork of this Committee. (Applase) No, the report that I am making is to be a report of progress, and I am sing the ord "progress" advisedly. Yo may think, after I have read this statement, that e have lost the battle, and perhaps e have, bt not qite yet, bt e have not lost the ar. Yo ill remember that some five years ago at the Richmond Conference, the Concil of the American Library Association endorsed a program of federal aid after a special committee had orked for a year in draing p a program and making certain definite recommendations. Part of that program hich has been attained is the establishment of a

24 22.; <" a: 1/) - -= a: t== - f <( Ct: Q. -' i: g O. <.!) <.!). 1/) - I- :: O Q. WO :: ":' :: IJJ I- a: 1/) <( :,: I- :c" <!) ":c ::E.. 1/) ei g VJ O VJ 1- a:.. - -' :c "1/) ; Division of Libraries in the Office of Edcation and that, I consider, is one of the most significant things in the history of the American Library Association in the past, at least, tenty-five years. I feel that I ant to emphasie the fact that this qestion of federal aid is a long-time program and there is no reason to be discoraged becase e haven't attained it as yet. I do think that it is a crcial time. It is very easy for s hen e don't get things immediately, to lose or enthsiasm and to lose or ability to ork ith enthsiasm for sch a case Anyone ho has made even a sperficial stdy of federal aid in other projects knos that it took many years to get federal aid for other projects. The American Library Association has made progress. I shall no read this report. Mr. Compton read the report, ith one interpolation to be inserted, before the portion of a sentence beginning, "instead, e have heard µiblic libraries groped ith moving pictre hoses," etc., as follos: I ant to testify to that last statement. I ant yo to realie ho mch time and t hoght have gone into this project to the highest degree, ork ell done and yet e cannot report sccess. Mr. Compton then read the report to its conclsion, and added the folloing:

25 I j <( " a: oo Vl - ;: <( :,;:Z <!).! j:: o: - <( er: a...j :E ;:: o l!) I!)..::: a: O a. :: ';' a: s:: 1- : Ill<!) <( 5; ;: :,:: <(,-. <( <!) :c :,;:... g Ill Vl O Vl I- " : "- -..J:,:: <( V) ;s That completes that part of the report. One point I ant emphasied is the fact that or representatives in Washington make this very definite report. It is not nes to s; e kno it is tre. hich e oght to face ith more reality. It is a fact It is the fact that or representatives in Congress are not ell informed in regard to libraries as a hole. A fe of them are, bt they are not ell informed in regard to libraries, as a hole. That is the spade ork that has to be done. We all have that responsibility We have not been as active in that respect as e shold be The formation of citiens concils in varios states, the organiation of trstees, and so forth, is along the line I think that e shold ork toards that objective. It as mentioned in the Federal Relations Committee meeting last night that ord from interested citiens, from mayors, or city managers, ho ere enthsiastic abot libraries, had mch more eight than the ord from librarians; so e also shold ork along that line. My last note is the one that I sonded in the beginning, that e shold not be discoraged; that this is a report I of progress, and that e shold go ahead on a long-time program for it may be a long-time ar. I have here a telegram hich I shall move that the Concil approve, after I have read it. It is addressed to

26 .! a: - <( Q...J l: ffi O U <!) \!l. Vl -o Q. Ul O a:';' er;:, Ul I- Cl: 1/) <.!) <( 2: t5?: :r <( I-..., <( ":r ::;:.. ti) '3 V1 V1... <!) a: a. -..J :r <( Senator George I. Radcliffe, at the Senate Office Bilding, Washington, D. c. : The Concil of the American Library Association, representing sixteen thosand members, meeting at Boston, voted to endorse the proposed amendment to Federal Secrity Appropriation for Library Service in Defense Program, and appreciates yor nderstanding of the need and yor leadership efforts to meet it. I move, Madam President, that the Concil approve sending this telegram to Senator Radcliffe. the telegram. MR, JOEPKEL: I second the motion. PRESIDENT CULVER: This motion is on the sending of The motion as pt to a vote and as carried SECRETARY MILAM: say jst one thing, Madam President, I shold like to There are to beatifl yong omen at this convention ho stopped over in Washington the other day and spent qite a lot of time ith the Senator from their state. I hope that all of yo ho are going back throgh Washington ill pay a call on yor Congressmen and on yor Senators MR. COMPTON: Do yo have to be beatifl? SECRETARY MILAM: Mr. Compton asks hether yo have to be beatifl--no, bt yo have to be goodl of this Committee? PRE SI DENT CUL VER: (Laghter) What ill yo do ith the report

27 ... a:... V) <( [I ifi...j o :;;,.; <( :< a: Cl) - ;;; a: - <( Q....J l: O U <!) (.!). Cl).:: a:!;; O Q. UJ O a::':' a: UJ I- a: Ill <( V1 3: :c <(......J <( ":,: ::E Cl) ei '3 O'.l Cl) <fl... <!) a: J:,: <( Cl) MR. RALPH MUNN: I move it be accepted ith thanks to Mr. Compton. MR. HAROLD F. BRIGHAM: I second the motion. The motion as pt to a vote and as carried PFESIDENT CULVER: There is one more report that e old like to hear this afternoon, that of Mr. St. John, on the Book Post Committee. Is Mr. st. John here? MR. FRANCIS R. ST. JOHN: Madam President and Members of the Concil: I rote a report for or Committee abot three eeks ago and I as going to be very formal and give it to yo, bt three eeks have elapsed and the Report of the Book Post Committee hich I rote is completely ot of date, so if yo ill bear ith me, I shold like to make my report this afternoon, the report of my Committee I very informal and tell yo a little bit of hat e have been trying to do and hat has been accomplished in the last six months especially. The Committee, as yo kno, Nas appointed abot a year ago to cooperate ith the Committee to Abolish Discrimination Against Books. Morriss. Ernst is the man ho is really rnning it, and he is a very capable man to have on or side, e have fond. We ere asked to cooperate ith this Committee, and e ere asked to do to other specific things, and one as to see if, ith them, e coldn't have the President's

28 I UJ II t; < er..j U... <!).:: II - <( : a...j l: cl o <.O <!l. - I-,! a: O a. ;:; o :: ':' a: I- a: </) <!) <( 3: j /;'.. <!) <!) :i: ei '3 V V UJ <!) a: a. -..J:,:.. Cl) proclamation in regard to the book posts, the one-and-a-halfcent rate irrespective of one, contine. That book post rate, as yo kno, as far as the President's proclamation is concerned, ends on Jne 3 of this year We ere also asked to see hat e cold do to straighten ot the matter of reference books and bibliographiee, abot bch varios rles have arisen sally de to interpretation of the local postmaster--hat e cold do to straighten that ot and cooperate ith the other edcational agencies that ere collaborating in this national association Or Committee has tried to do that We have met ith Mr. Ernst's Committee and e have called pon all of yo, or at least a good many of yo, as many as e cold get in toch ith in a comparatively short time, hen there as an immediate need, and I ant to thank yo no for the response that yo have given. From the Cammi ttee, from Morris Ernst, from the Senators e have been 1n toch ith, from the Post Office Department, I have reports of complete amaement that librarians cold respond so qickly, and not ith Jst telegrams, saying: "I like this and ant yo to like it, too, 11 bt they gave them facts and reasons hy they shold like it; and, to carry that over into hat Mr. Compton has jst been telling yo, I think it is sonething e might carry on in all or federal relations. I kno from or experience it has really

29 27 I <( " Z II oo - ".., I ::,;: " 9 Ill V -- ::.. - I <( V) orked in this Book post Committee. To bills ere introdced, one by Senator Mead in the Senate, 337, abot Christmastime, ith very general ording, almost exactly like the President s proclamation. It as to inclde reading matter ith miscellaneos advertising, lists of books, or something like that, very short, and the Post Office Department as fairly liberal in interpreting that. I ill get to specific cases of that in jst a fe mintes. To back that p, another bill as introdced in the Hose ith exactly the same ording bt, since it as Senator Mead's baby, as the Representative said, they anted Senator Mead to bring it ot in the Senate first, and to see hether hearings old be held by the Senate Committee, and it as referred to the Committee on Post Offices and post Roads, of hich Senator Kenneth McKellar as Chairman. Apparently being Chairman of a Post Office and Post Roads Committee in the Senate or the Hose means immediately yo are taken ill and sent to bed and not available for some time becase from arond Janary ntil arond the present time, Senator McKellar has been sick, and ntil the last eek no action has been taken on any bill by the Senate Committee. In the Hose pretty mch the same. Representative Romje, ho is head of the Hose Cormnittee, as also taken sick, bt that didn't matter so mch to him becase they

30 2$ 1- i:l II I- - <... II UJ... o :;; '" <" II oo 1/) - c ;;; - - I-.a:. - :!; <( ex..... l: ffi O.... \!). i= a: i..::: a::':' a: :::... : <( Vl 3: :,:,,:... _, < :,:... 1/).,; g ID Z 1/) in t. a: :,: < 1/) didn't kno so mch abot him. Mr. Ernst, and the A.L.A., and or Committee tried to find some means of getting arond that obstacle by having another sbcommittee appointed to take over this ork, and finally, last eek, a sbcommittee as appointed, and e ere fortnate enogh in having Senator Mead as Chairman of that sbcommittee and, natrally, he as favorable to it becase he thoght enogh abot it from the beginning to introdce it. The libraries ere asked to be represented at the meeting and I as there to represent the Coittee. Mr. Dnbar as there representing the Office of Edcation, the Division of Library Service, and Dr. Griffin, from the Library of Congress, as over to represent the Library of Congress. All of s had a chance to say or to cents orth. Mr. Ernst had the thing very ell organied as far as making sre that all the varios points ere broght ot. We didn 1 t have mch fear anyhere along the line, bt so far as the bill itself as concerned, the general bill for one-anda-half-cent postage, e felt that as going throgh. There might still have to be a slight compromise as far as the one-and-a-half-cent rate is concerned, bt I even dobt that, jdging from the reactions of the sbcommittee; bt the thing e ere aflly interested to have the Senate Committee say something abot, to back p or ork ith the Post Office

31 29. " i=.a: - <( a:..... l: c1 o t.!) <.!). - I- a:!, O..::;; o : a: I- a: 1/)" <( V),: :c.. I- --'.. ":c :,;:... ei g ID Z V) V) 1- " a: :,:: Department as in regard to these bibliographies ani reference books, and that came ot from three or for different people, so mch so that Senator Mead, before the hearing as over, trned to Roy North, Third Assistant postmaster General, ho as there representing the Post Office Department and said he old like not only the statements, the financial statements shoing ho mch this had cost the Post Office Department, bt also a list of the reglations stating definitely hat they ere inclding and hat they eren't inclding; so that it looked as if the sbcommittee as going to say something abot that, too. That, of corse, isn't ritten into the bill. It probably old be better not to do that. That seemed best to the Committee and Mr. Ernst. e thoght e old get more by having this bill ritten in a general fashion. That as last Thrsday, I believe, and since then I don't believe it has been broght back into the Senate. I had to leave Monday afternoon and I haven't heard anything since abot hether it actally ill be introdced, bt there didn 1 t seem to be any qestion abot that bill passing in the Senate. We are not particlarly orried abot that bt the catch to it is that it can't be introdced into the Hose except by nanimos approval, ntil the 7th of Jly, hich is seven days after Jne 3, bt Miss Jones and Miss Dbell had apparently taken care of that, and they assred

32 3 I- i::: a: I- V) - < _, a: UJ _, ou " < " r ::!': Ill me if it didn't get throgh the Hose and the Senate, that e old have another proclamation, carrying it on from Jne 3, of corse, and, of corse, e can't speak for the President, bt I think there is a pretty fair chance of that being done for say another six months ntil this legislation has a chance to get throgh. From the letters yo have been kind enogh to send in to me, copies of letters yo got from yor Senators and Representatives, I have gathered there is an overhelming feeling in favor of this bill, and largely becase of hat the libraries have done, for the book men are interested in it, the edcation grops are interested, the schools are interested, bt I really think more action has been taken by yo than by anyone else, except to or three book sellers. The thing that the Senators and Representatives are interested in is the benefit to yo, and e felt sre that there oldn't be any qestion at all abot its going throgh. No, there is one other point I old like to bring p in that respect. I have had letters from a good many of yo, sending specific matters, citing specific cases. We have asked for them and old like to have them. We old like specific cases cited here yor postmaster has trned don something hich yo think shold go throgh. A good many of those e have taken over to Mr. Wenell,.ho is Chief

33 31 of the Classifications Department at the Post Office, and,.; < a: oo - <( :,rz..!.::: a: - <( er: a. -' ::E U l! - f-- 2 a: O a. WO :: ':' a: ;;, f-- a: 1/) <( 2:.. :,: < f--.,; g :n t. a:.. - -' :,:: < 1 i talked to him abot them or gotten in toch ith him in some ay and there is no qestion on some of them, and he ill so rle, hen that is the case, bt on a good many of them e are really rong, and yo mst all realie the limitations of the Post Office Department hen yo expect everything to get throgh. They have a chamber of horrors over there hich it old really be interesting for yo to see. Since this Book Post Bill has been in effect there have been many nscrplos people, trying to send throgh playing cards that have a verse on them,. calendars that have a single line of poetry on them, calling those things books. They are making things tenty-for pages long, making a game so that it cold be called tenty-for pages, and ae trying to send that throgh at the Book Post Rate. He has an office fll of those things over there and they have had to make pretty definite rles in regard to some of the things. /1. good many of them are rong, and I think if this Oomnii ttee is contined, a lot can be done abot straightening that ot next year e fond them fairly cooperative hen e talked to them. Mr. Wenel has been trying to stick pretty mah to the ietter ot the ia,

34 31 of the Classifications Department at the Post Office, and 1- UJ a:... V') < -..J a: UJ..J o :;, a: - :!; <( a: a...j l: ;:; <.!) l!). V) er!,. O a. IJ.J O '-: er IJ.J 1-- a: If) <(!ii V),: :,: <... UJ < :c o! ::;:... ei 9 cc V) tat; a:.. -..J:,: < talked to him abot them or gotten in toch ith him in some ay and there is no qestion on some of them, and he ill so rle, hen that is the case, bt on a good many of them e are really rong, and yo mst all realie the limitations of the Post Office Department hen yo expect everything to get throgh. They have a chamber of horrors over there hich it old really be interesting for yo to see. Since this Book Post Bill has been in effect there have been many nscrplos people, trying to send throgh playing cards that have a verse on them,. calendars that have a single line of poetry on them, calling those things books. They are making things tenty-for pages long, making a game so that it cold be called tenty-for pages, and ae trying to send that throgh at the Book Post Rate. He has an office fll of those things over there and they have had to make pretty definite rles in regard to some of the things. A good many of them are rong, and I think if this Oomm1ttee is contined, a lot can be done abot straightening that ot next year. e fond them fairly cooperative hen e talked to them. Mr. Wenel has been trying to stick pretty mch to the letter of the la, bt lots of times e can stretch it a little bit s o it ill go throgh, bt it needs forebearance to do that.

35 ,- 32 Thank yo! LJ a: <fl- ;;; t.i a: - <( Q..., l: ffi O <!) l!). VJ - ;; I- - a:!, O Q. UJ O : ':' a:?;; UJ I- : 1/) <( ::i;: <I),:: :,: <( I- <( r ::;:.. in ci g <fl O <fl... a: Cl. -.., :,: <( V) ;;; PRESIDENT CULVER: Those of s ho have orked ith state legislatres kno hat a tremendos amont of ork has gone into this bill, promoting this bill, and th ose of s ho ere in Washington this year and tried to look p or Senators and Representatives, kno hat a tremendos amont of physical exertion mst have been pt into this effort in Washington jst getting arond to see people and visiting the varios offices. I think this is a report of onderfl activity and I hope somebody ill move to accept it ith thanks to the Committee. MR. COMPTON: I so move. MISS MARY U. ROTHROCK (Knoxville, Tenn.): I move its acceptance ith thanks to the Committee. MR. COMPTON: Then I second the motion. The motion as pt to a vote and as carried PRESIDENT CULVER: We have come to the end of or bsiness docket and yo have been very amiable, and e have had a very pleasant and a mch briefer time transacting bsiness than e had this morning in the Exective Board. There is jst one more thing that shold come before this grop. In the reorganiation, as yo kno, some of yo ill go off the Concil and others ill come in, and I ant Mr. Milam to read ho are the members of the Concil

36 33 folloing the adoption of the ne Constittion. '" <" O'. oo - ;_:; O'. - < : a..., l: ffi O U <.!) \!). V) - I- a:!, O a. UJ O a::':' a: ;;: UJ I- a: 1/) <!) < :,:: v, I:" I- " :t: ::i;:....,; g co Vl... <!) : "- -.., :i: <( V) SECRETARY MILAM: I remember a fe years ago that a member of the Exective Board ho had completed his term, shoed p nexpectedly hen the ne President as presiding for the first time, ith considerable embarrassment to everybody concerned. I sppose one of the prposes of this statement is to avoid embarrassing yo if yor term expires by reason of the reorganiation. This statement has the approval of the Chairman of the Committee on Constittion and By-Las and has been prepared ith the collaboration of the President and others. President Clver read the mimeographed statemsnt referred to PRESIDENT CULVER: Yo have heard the reqest. What ill yo do ith this recommendation? It as reglarly moved and seconded that the recommendation be adopted. The motion as pt to a vote and as carried PRESIDENT CULVER: The meeting is adjorned. The meeting adjorned at for-fifteen o clock

37 ... l!l a: J;o - o _, a: _, ou :;; '" <( :,: a: Vl t-.a: - :;; c( a: Q. _, i: ffi O <.!) <.!l. - f,- a:\;: O a. WO :: ':' a:;;: UJ f,- a: If)<!) c( UJ s: :c.. f,-.. :c cl.. Vl ci g Vl O Vl t <!) a:.. - _, :c <( TUESDAY AFTERNOON SESSION Jne 24, 1941 The meeting convened at to-thirty o'clock, President Clver presiding PRESIDENT CULVER: I kno that all of yo are anxios to complete the bsiness as qickly as e possibly can so ithot delay e ill call for Mr. Bron on the Appointment of the Finance Committee for Mr. Bron is Chairman of the Committee on Committee Appointments. MR. CHARLES H. BROWN: Concilors: Thia is the first meeting and yo are no longer "Members of the Concil"; yo are "Concilors." I ish to apologie for presenting this long report. It is almost impossible to kno ho are the members of the Concil. As far as e kno, e are sre of only abot telve Concilors at this meeting. In behalf of the Committee on Appointments I beg to present the name of Miss Anne Morris Boyd, of the University of Illinois Library School, Urbana, Illinois; and of Miss Rth E. Hammond, of the City Library, Wichita, Kansas; and Mr. Ralph M. Dnbar, of the Office of Edcation, Washington, D. C., as members of the Finance Committee for the coming year. We present these names for several reasons. We anted some members of the Committee near Chicago, on accont

38 35 of expense, and e pt on Mr. Dnbar, and e hope hen he.; <( " Z II oo - <!).!.=:: a: - < a: a.... l: v O..,. <!) \!). Vl a:!.: a. L/J O : '-;' a: L/J I- a: <!) < V) 3: I- :,: _, " ",, :,: ::;:...,; 9 Vl... <!) II Z. - _, J: "V) comes to Chicago, he can come on Government expense. I am not a member of the Concil, so the Committee or Appointments presents these three names to yo as members of the Finance Committee. Upon motion reglarly made and seconded, it as voted to adopt the recommendations of the Committee PRESIDENT CULVER: the Committee on Boards and Committees. MR. BROWN: Mr. Bron ill also report on My next report has to do ith the Jry on Aards As yo kno, the Lippincott Aard has been discontined. It seems desirable to some of s that e reconsider at this time the hole qestion of aards to the A.L.A. We, therefore, recommend, in behalf of the Committee on Boards and Committees that the Jry on Aards be discontined and a ne Committee on Aards be appointed to stdy the hole qestion of aards and to report to the Concil at the December meeting. PRESIDENT CULVER: Yo heard this recommendation. What ill yo do ith it?... It as reglarly moved and seconded that the recommendation be adopted. as carried report on? PRESIDENT CULVER: The motion as pt to a vote and Mr. Bron, hat 1rrill yo next

39 1- UJ a: Ji < a:...j U ".,; <" a: oo <I) - ci;: ::,: <..! a: - :!;, <( Q...,.... t!). - I- 2 a: 1 O Q. WO o:: a: I- a: If) <( ;: :c < I- < <!) :c ::E <I) '3 en 1- <!) a: J :c < V) MR. BROWN: Well 1 this next is really a report of the to committees. I am reporting as Chairman of the Committee on Appointments and also as Chairman of the Committee on Boards and Committees. A ne organiation has been born in the last to or three days, the Canadian Library Concil. There is to be a close tie-p ith the A.L.A. 1 bt that tie-p reqires action by this Concil. I am going to rrake a motion and then I am going to ask Mr. Sanderson to give yo all the details of this 1 and hat this grop expects to accomplish in the next fe years My motion ill be 1 after Mr. Sanderson finishes, that the A.L. A. Concil ins trot the A.L.A. Exective Board to appoint as members of the Board on Canadian Library Consltants 1 the members of the Exective Board of the Canadian Library Concil, recommending also that the present Committee of Canadian Library Consltants be made a board. I shall make this motion after Mr. Sanderson 1 ho is the father of the Canadian Library Concil 1 tells yo the details. MR. CHARLES R. SANDERSON: Madam President, Ladies and Gentlemen: I ill be very, very brief. For some years it has been felt that the A.L.A. cold do something more for librarianship in Canada, and it as felt also that something cold be done to consolidate the library movement in Canada, and this year President Clver appointed a small committee of

40 37 consltants to look into this thing and see hat cold be ij <" Q'. -..! - <( er: a.... l: o.,. l!) - I- 2 a:!;i a. WO a:':' a: 5: I- : <I) <(,:: r I- --'.., <.'.) :,: ::;:.,. Ill ei 9 CD Z Ill O <I)... L Q'. ll :,: done, and that Committee brings forard a report hich I am not going to troble yo ith, a report hich has to main highlights. The first is that Canada is mch less organied than the States as far as libraries are concerned. After all, ith an area as big as the United States, and a poplation of only eleven million, libraries are far apart and commnication is not easy. There is a need for some body 1 some grop, in Canada, to speak ith a nited voice for Canadian librarianship. One example, only; We have at this moment not only to pay 11 per cent exchange dty on every book e by from the Sta tes--e also have to pay an add1 tione.l 1 per cent ar defense tax on every book e by from the States, and there is no body in Canada hich can speak for the nited libraries of Canada, face to face ith the government to try to get relief from that 1 per cent ar defense tax. The same kind of relief has been given in Britain, even thogh everything else is taxed to the hilt there The body that does that, mst be prely Canadian. It mst be free from any sspicion of being tied p ith American pblishing, and therefore it mst be a prely Canadian body; and so it is proposed to bring into existence a Canadian Library Concil, ith representation spreading

41 right across the Dominion, and it is proposed that the... UJ IX.)::; o - -' IX UJ -' ou :;; '" <( " IX oo -..!.a: - <( a:: a. -' o <.!) \!) a: 1 O a. o ::: ':' a:... :: on <( 3: :,: <(.....J <( ":,: ::i;: ei '3 U) U)... :: {l_ - -':,: <( Cl) Exective Committee of that Canadian Library Concil shall act as a liaison beteen Canada and the American Library Association, by being nominated as the Canadian Advisory Board on Librarianship. To do anything, some appeal ill have to be made for a small grant, and the Canadian Library Concil hopes that the American Library Association may see fit, throgh its Concil or Exective Board, to back its appeal to one of the financial fondations, to enable it to do several jobs it has in vie. The money ill not be spent on administration ork bt only on the projects hich are taken p bt some small amont of finance ill be necessary, and therefore this embryonic Canadian Library Concil thros itself on the generosity of this Concil and asks for its spport. MR. BROWN: Thank yo, Mr. Sanderson. Mr. Milam reorded the motion, and I am perfectly illing. If yo adopt this motion, yo also adopt a statement of the fnctions of this ne board hich ill be the Exective Committee of the Canadian Library Concil. Mr. Milam, ill yo read it? SECRETARY MILAM: "That the Exective Board be athoried to appoint the members of the Exective Committee of the Canadian Library Concil as a Canadian Library Advisory Board on matters affecting the American Library Association."

42 Mr. Sanderson, is that the thing e agreed pon 1- IX Ji < a:..j ou... i <( " IX - ;;; - - I-.IX - <( a...j l: U I.!) I!). Vl - I-,? a: O a. WO : ':' a: ljj I- a: <J) <.!) < :E :c <( I-..J <( I :i;:.,. ci 9 co, I- IX Z.. -..J :c <( yesterday? MR. SANDERSON: I think so, sir, if yo ill inclde a phrase yo had here in the original report. There is a phrase hich is slightly better, I thin.. I think if yo inclde the ord "consltant" somehere in that motion, it old be perfect. SECRETARY MILAM: "That the Exective Boa.rd be athoried to appoint the members of the Exective Committee of the Canadian Library Concil as a Canadian Library Advisory Board---" MR. SANDERSON: "---to act as consl tants SECPiETARY MILAM: 11Adv1sory 11 implies that. MR. SANDERSON: All right, I stand corrected--! sit don corrected. SECRETARY MILAM: I have no pride in athorship. MR. BROWN: We ill adopt that, ending "Canadian Library Advisory Board," and t..11.en adopt later the fnctions of the ne toard as defined by the Committee on Boards and Corr.mi t tees SECRETARY MILAM: "---to act as consltants on any matters affecting Canadian library interests and the American Library Association, to see ho the A.L.A. can be made more sefl to Canadian libraries and librarians." MR. BROWN: Is that acceptable to yo?

43 4o... : &) <( ii..j ou... t,j <( : - <.!).!.=:.a: - <( Q...J l: ci :;!..,. <.!) (!. - I- <; c::!,; O Q. UJ O : ':' c:: UJ I- : If)<.!) <(!:' VJ,: :,:: <(... -' '" <( I ::;:.,. Ln '3 cn IU... <.!) a:.. -..J:,: <( <J) J.m. SANDERSON: I think so. MR. BROWN: Then e present a combination of Mr. Milam s motion and this statement as a Joint motion. Appeara.noes may be against s bt I ant to assre yo that e three people ho met yesterday ere perfectly sober, thogh each on3 had a different conception of this motion. PRESIDENT CULVER: Will somebody move that this motion be adopted? MEMBER: I so move. MEMBER: I second the motion PRESIDENT CULVER: It has been moved and seconded that this motion be adopted. Is there any frther discssion? If not, all in favor signify by saying 11 aye 11 ; contrary, 11 no. 11 It is nanimosly carried. MR. BROWN: The balance of the Committee Report of the Committee on Boards and Committees ill be presented by ex-president Fergson, a member of the Committee. MR. FERGUSON: Madam President, it is a foreign body ot here no I am speaking to. Yo see this Blletin? I don't intend to read all of it, and if yo ill conspire ith me, I think e can redce the reading of this paper to a minimm. It might be qestioned bt, after all, Congress does adopt measres ithot reading every ord of them. This Report of the Committee on Boards and Committees is before yo. The report, yo see, carries the very

44 j / 4i-2 significant ords "no change," so that part need not be read. No yo have the rest of it, the changes that have been made. If it can be considered that yo Concilors have read that part of it, it old be necessary for me merely to advise yo here changes have been ritten into this docment. Madam President, has anyone so far any objections to the report of the Committee as set don in the mimeographed sheets before yo? <!).!.::: a: -,( CL Q.... l: ffi O..,. \!). - I-,? a: '".. ljj O : '-:' a: ;:; ljj I- a: 1/) <!),( V)... ;:: j e; g ' Vl... '"<!) a: :,: <( <J) PRESIDENT CULVER: Are there any objections? I hear none MR. FERGUSON: May I trn to those fe committees in hich or Committee has offered a ord or to? For example, on the Federal Relations, on page 6, the Committee no recommends that after the ord "libraries," the third line in the Handbook, these ords be inserted: "---not specifically assigned to other Boards or Committees." There is nothing very significant abot that change, and the changes from beginning to end are in the natre of clarification of the descriptions as set don in the Handbook. I hear no objection to that, Madam President, so I ill trn to the next 3, hich is on page 9, nder Library Architectre and Bilding Planning. The Committee feels that a ord shold be inserted

45 for the ord "assist," as "To gather, and to advise," instead 1- a: cl; o - 5 It.J ou..!.::.a: - l!i < a: Q..J l: o...,.,. l!l. - f,- - a:!,. Q.,:; WO : ':' a: ;:; f,- a: < V1 f,- :,: -' " '3 ti) ti)... a: a.. -.J:,: < V) of "assist, A.L.A. Headqarters" and so forth. PRESIDENT CULVER: Is there any objection to this change? I do not hear any. MR. FERGUSON: Then I ill pass on to the next one. The Committee old like to say that the fll description of the poers and dties of the Board on Salaries, Staff and Tenre is made at the reqest of that Board. That is the longest description yo ill find in this docment. It is mch longer than the salaries yo are receiving I think that is all, Mad.am President, and if I had the poer to do so, I old move that these changes be adopted by the Concil--bt I haven't, so I ill leave it to yo to see ho yo can do it, getting it throgh. MR. BROWN: May I add to the report that on yor mimeographed sheets, on page 2, yo shold cancel the'ards, Jry on"? MR. FERGUSON: Yo said that a hile ago. MR. BROWN: I ant to make sre the sheets are corrected. So yo already have acted on that and that is cancelled. QUESTION: May I ask hat becomes of the White Aard, hich has not been discontined? MR. BROWN: We can tell yo in December hen the ne Concil comes in and then yo can decide hen yo get the

46 44 report of the Committee. the matter. It gives yo six months to stdy '" < " a. ".!.=: a: - e; <( a: a..j... O.... <! (.I). Vl e er! O a. :: ':' er 11.1 I- a: (/)" <( :lei:'. V).. 3: r" I-..J... r :=;: ' g cc V V a: " a. _, r - "(/) PRESIDENT CULVER: Do I hear a motion that the repor1 of this Committee be accepted? Upon motion reglarly made and seconded, it as voted that the report of the Committee be accepted PRESIDENT CULVER: We ill next hear from the Jry on Aards. Mr. Hopper is Chairman of that Committee. MR. FRANKLIN S. HOPPER: I don't kno that there is really anything to add to the jry qestion more than hat yo ha ve already heard Yesterday, yo kno, the White Aard as granted and it as reported that the jry old s.bmi t a report this a fternoon on the Lippincott Aard. That has been mimeographec and is before yo, and yo have already adopted a resoltion abrogating the Jry on Aards and appointing a committee hich is to consider the ftre of these aards, and report at the mid-inter meeting. I think, hoever, for the sake of the information of all of yo, assming that yo may not read every ord here, I might read to or three sentences from this report so yo ill kno hat the sitation in regard to the Lippincott Aard is. Yo ill recall that it has been discontined, bt e ant to call yor attention to this: "Mr. Lippincott has shon keen interest in

47 ... UJ : ti <( er..j ou... j <( :< : <ll -.;;.= j::.a: - <( a: a...j l: ffi O.,. l!) \!). Vl.:::: a: \;: o a. ::: IJ.J O : ':' a: IJ.J I- a: Ill <( VJ UJ 3: :,:,( I-.., <( :r: ::;:... <ll '" g CD Z <ll O <ll... a: UJ. -..J :r:,( librarianship and felt so strongly that an annal aard for special achievement in that field old tend to stimlate pblic interest; moreover, the library orld is so indebted to Mr. Lippincott, that it is ith great regret that the Jry, after carefl consideration, and consltation ith Mr. Lippincott himself, recommends the discontinance of the annal aard." Then e qote from a letter from Mr. Lippincott, and I old like to read a sentence of that, in the middle of the second paragraph of his letter: "I think that the Jry acted isely and ell." (That is in regard to the previos aards, the first one to Miss Rothrock, and the second to Dr. Ptnam, and in 194o no aard. He agreed ith all three of those.) 11 Hoever, I feel that the aard has not done all it as expected to do, that or joint efforts had in a ay been expended ithot appreciable reslt or impression on the library sitation as a hole. Frankly, I have fond very little interest on the part of librarians in the aard, and no general disposition on their part to strive to secre it. In fact, in some qarters, I got the impression that they did not particlarly ant to

48 46 i <( " : <fl -.;; a: - <( a...j l: ffi O U <!) (.!). V) :: a. ;;: IJJ O : ':' :: IJJ... a: </).,, <( v, :c <(.....J " y!... <fl.,; g V) Vl....,, a:.. -..J :c <( U) deal ith. receive something hich might be considered a reard for performing hat they believe to be their ordinary d ties." No, jmping don to the botton of the page, I ill qote part of a paragraph there: 11 I raise the qestion as to hether the aard had not better be indefinitely discontined. 11 No the next is hat I ant s_ to bear in mind: t1if at any time in the ftre the librarians, throgh their Association, sho a fllhearted desire for the reneal of sch an aard, I shall be here to listen. Meanhile, hoever, I admit discoragement regardless of the fact that in my heart I believe that sch an aard is fonded on the right ideals and principles. Perhaps I have failed in some ay as donor, bt yo kno that I have earnestly endeavored to make the pre sen ta tion an Event, and the recipient conscios of the esteem in hich his otstanding ork as held by all. 11 Mr. Lippincott is a sell person, a fine person to - He is keenly interested in hat he visalied, in hat the aard might do. He as very mch disappointed at the ay it had orked ot and I dobt if it cold ork

49 47,.; <( " IX co <I) - ci ;; - - I-.IX - :;; <( a:. Q. -' 1 i U <!) \!). <I) - I- " a:!;; O a. IIJ O :: ':' a: ;:; I- a: <( I:'. 3: :c.,: I-..,.,: :c :,;:.. ci g <I) <I) I- :. - -' :c <I) ot any better nless there ere some shift in the grond basis of the aard. The Jry recommends a vote of thanks to Mr. Lippincott for the generosity and contined interest in or profession that he has shon. Then the last sentence has already been taken care of also, hich is: "Also, althogh no aard is made in 1941, the Jry calls attention to Mr. Lippincott s promise to listen to a sggestion from the Concil of a reneal of the aard, and recommends frther discssion ith him." I do think at this time e shold definitely vote thanks to Mr. Lippincott for his generosity and interest, and I so move. PRESIDENT CULVER: Yo have heard the report and the motion. Is there a second? The motion as reglarly seconded MR. GEORGE B. UTLEY (Neberry Library, Chicago, Ill.): In connection ith giving or thanks to Mr. Lippincott e might cople ith that ord of thanks some expression that no member of the Association feels that Mr. Lippincott has, as his ords imply, failed in any ay as a donor. He certainly has done his share. MR. HOPPER: I ill gladly accept the amendment. PRESIDENT CULVER: All in favor of the motion ith

50 ... UJ a:... <I) - < -' a: -' o :;;,,.; <" a: ;: :,;:Z <....!.a: - <( :: a. -' l: o U t..o <!). Vl -...!? a:! a. WO a:: ':' a:... a:!j).. <( 55,:: :,:: <(... -' <( <!) J: ::E...,; g I- a:.. - -':,:: <( the spplemental s ta.tement please signify by saying "aye"; contr ary, "no." It is nanimosly carried. MR. RALPH UVELING (Detroit, Mich.): I am sorry, I as late getting in and I am trying to find ot hat has been done. Has the aard been dropped enti rely, the Lippincott Aard? MR. HOPPER: It has been discontined temporarily. PRESIDENT CULVER: We have been hearing a good deal at this conference abot Book Drives, and Miss Mary. Rothrock is Chairman of the Committee to hich this matter is referred Miss Rothrock, ill yo please report for the Committee? MISS MARY U. ROTHROCK: Madam President and Concilors: The Exective Board has asked me, as Chairman of the Defense Activities and Libraries Committee to make a statement abot book drives. For more than a year e have been receiving many reqests from many sorces. I shold like to mention six typical grop book needs hich have received the attention of the Committee: Miss Rothrock read her report MISS ROTHROCK: Madam President, I move the adoption of this resoltion. The motion as regiarly seconded PRESIDENT CULVER: Is there any discssion on this? :r.m. BROWN: I don t think that thing oght to go

51 1- UJ a: I- </) - < -' a: -' ou :;, oi <( :,: a: oo <I)- - - I-.a: - <( O'. Q. -' l: ffi O v.,. <!) l!). <I) a:!, Q. :: ':' a: ;:: 1/J I- : </) <(!:'. </)... 3: :,:.,: I-...,.,: <!) :,: ::E... Ln.,; g CD Z <I) lat, a:. - -':,: <( throgh ithot some discssion. I have heard a good many complaints that e have not pt on book drives, and also complaints as to hether e are going to pt them on. There are more complaints that e have not participated. I am in favor of it and I hope some of the people ho feel opposed to any book drives ill talk against them. I don I t think this oght to go throgh ithot any discssion at all. I old rather have yo discss it, right here and no, than rite to the President afterards. PRESIDENT CULVER: We are not in sch a big hrry that e can't stop to discss any one of these motions yo ant to discss. Mr. Bron, old yo like to state some of the objections that have been made? MR. BROWN: I ish someone ho is opposed to the book drive old discss it or else forever after hold his peace. Some object becase of the expense. I am very sre the Exective Board ill not approve ptting into effect any book drive nless e see or ay clear to raise fnds enogh to take care of the cost. I can't speak on the objections becase I think _ they are silly. I ish I cold remember ho rote me some of these objections--aome of the people not here. The reason for it is that book drives are going to take place, and the library is the best nit, the best instittion, to condct a book drive and sort ot the 1:x:oks.

52 I got first editions being dmped into the garbage pail, and I feel if there is going to be a national book drive, it oght to be done by libraries, and e are going to be criticied if e do not do it. Maybe e ant to go into defense activities and this ill give s an excellent opportnity. I am sorry I end p in talking for it, bt I can t talk against a thing I.;...: " Q'. VJ - " ;;;!.=::.a: - e; <( a: Q...J l: ffi O <.!) \!l. V).::: er a., a::':' er, I- : If) <( VJ,:: :c <( I- _, J <( :c ::SC ci.. VJ <!i g VJ O VJ... a:.. -..J :c <( believe in MR. DANTON: I am not one of those opposed to book drives as sch, bt it may be pertinent to mention that the Committee on International Relations last Satrday spent several very arm mintes discssing the problem of book drives in relation specifically to the to reqests from Astralia and Soth Africa, and the Committee as of the opinion at that time, and stated its opinion in a resoltion hich has been or ill be transmitted to the Exective Board, that it felt a book campaign at the present time as at least tactically nise; and if I may interpret the thinking of the Committee, I should say the principal reason behind that opinion as this: that any book campaign old inevitably be associated in the minds of those ho are being looked toard as prospective donors, as having some connection ith the qestion of devastated libraries. It cold not help bt be so associated, yet it seemed to s anyone ho t hoght of this ar and hat is going on no, old think

53 LJ < (I oo V) - ;: ::,:Z <..!.::.a: - e. <( a: a...j i: <.') (!). V) a: i a. UJ O a:'-:' a: ;:, UJ I- a: <( :E ;: :,: <(...,.;;: <( I ::,:: d.,. in <O g v, v,... a:. -..J,: <( V) that to seek books at the present time for devastated librariee as rather silly. We don't kno ho many libraries are going to be devastated or here they are going to be devastated, and people old be relctant to give to libraries hich ere not no devastated bt might be to days after the books got there. The thoght as that the present is not an aspicios time. I can't speak on this for the Committee, bt personally I shold rather hope that the second of the resoltions, or the alternative resoltion, namely, that the A.L.A. is interested in the field of book campaigns, and make an annoncement that hen it felt the time as right, a campaign old be lanched for sch and sch specific prposes. MR. UVELING: Is the resoltion anything more than an empoering resoltion alloing the Exective Board to act at sch time as it sees fit, and probably at that time ill take into consideration all the reports of other committees? It seems to me difficlt to find any strong argment to present against that type of resoltion. Yo may arge against it later, bt--- MISS ROTHROCK (Interposing): It is a little more than an empoering resoltion. It provides for the creation of a committee to stdy the hole qestion and to become the

54 spearhead of the Association for this action hen it has been athoried by the Exective Board. That is my nderstanding of the intention. PRESIDENT CULVER: May I read this resoltion again? I think Mr. Milam can make himself heard better. '" <" : Ill - ;i.=.a: - :!; <( Q.... i: ffi O U <!) Vl - I-,? a: i o Q. WO :: ':' a: f I- a: 1/) <( 2:... ;: I- :c"... CJ ":c :E... 1/l.,; g ro Ill O Vl... 11' :c "U) i SECRETARY MILAM: "Resolved that a Committee on Book Drives be appointed to consider the nmeros reqests for books hich have come and are coming from varios sorces; to make plans for a national book drive; and to inagrate sch a drive hen, in the opinion of the Exective Board, the conditions call for sch action." PRESIDENT CULVER: Is there any frther discssion or qestions? SECRETARY MILAM: I think perhaps it as the intent of the Committee to have these explanatory clases inclded in the formal vote. They are: "Pending the inagration of a drive that the Committee annonce the reqests hich have been received," and "The adoption of this resoltion is not intended to limit the freedom of action by states and cities in meeting immediate local needs. 11 PRESIDENT CULVER: All those in favor of adopting this motion please signify by saying "aye"; contrary, "no." It is nanimosly carried. I ill no call on Mr. Dons to make his report from his Committee on Sbstitting College and Research Libraries

55 53 for A.L.A. Handboolc and Proceedings...a: - :!; <( a:: a. -' l: g I!) a:!;: O a. WO a:';' a:... : en <( :,: <(......, <(.., :,: :::!:.. ci g ID Z 1- a:.. - -':,: <( V) ; MR. ROBERT B. DOWNS: At the Cincinnati meeting last year, those of yo ho ere there ill remember that the Concil adopted for a to-year experimental period a plan permitting members ho so desired, to sbstitte the College and Research Libraries Jornal for the A.L.A. Handbook and Proceedings. Beteen six and seven hndred members have taken advantage of that arrangement dring this first year. The Committee recommendirg the sbstittion as? headed by Mr. Dncan Jones, and the Committee ent into the financial aspect of the sbstittion plan to see hether the Jornal and Handbook and Proceedings ere approximately eqivalent in cost. Dring the past fe months Mr. Dooley, the A.L.A. Comptroller, has orked ot expense figres hich sho the actal cost of the Handbook and Proceedings, and he has fond that there is a saving of approximately fifty cents for each Handbook and Proceedings not printed, and that the cost of a volme of College and Research Libraries is approximately $2; therefore each sbstittion cases a deficit of abot $1.5; and the Board of Directors of the Association of College and Reference Libraries has considered this problem at to sessions dring the Conference, and has conslted ith several members of the original Sbstittion Committee, ho ere present at the Conference.

56 ,.; < :< Z II oo <ll - a ;:..! j::.a: - <( a: a. -' l: l!) (!). </) a:!;; O a. ::; WO a::':' a:... : If) <( V)... :,: <(... -' e:i g ID t, II Z. - -':,: <( V) The Board has agreed that rather than recommend that the sbstittion plan be dropped otright, or that this heavy deficit be alloed to rn on for a second year, a compromise arrangement shold be recommended, and so the Board has agreed to propose to the Concil the folloing motion, and I believe this motion has Mr. Dooley's approval. The motion is that for the second year of the plan for sbstitting College and Research Libraries for the A.L.A. Handbook and Proceedings, members desiring to make sch sbstittion be alloed a credit of fifty cents for the Handbook and Pro9eedings, and be reqired to pay the difference in cost, $1.5, for College and Research Libraries. I move the adoption, Madam President, of that motion. The motion as reglarly seconded QUESTION: Will this affect instittional members as ell as individal members? MR. DOWNS: The srne provision ill apply to individals. QUESTION: What ill be the effect of a sbstittion abot the middle of the year hich has not yet received action? MR. DOWNS: I old like to be corrected on this point by Mr. Dooley, if I am rong, bt I old assme that anyone ho has sbstitted in the corse of the year ill

57 55... UJ a: < it Li..J ou " tj <( a: oo Ill - i..!.::.a: - t < a. a...j l: o U I.!) (!). Ill - f- S' a: Se O a. ;; WO :: ':' a: f- : en < 3: f- :,: --' <!) r ::;:.. ci g Ill O v, 1-., <!) a:. - -' r U) receive it the fll year before they are reqired to pay the additional dollar and a half. The present arrangement, of corse, means that a selected grop of people, that is, those ho have asked for this sbstittion, ill be the other sbscribers to the Jornal. The motion as pt to a vote and as carried, PRESIDENT CULVER: Mr. Brigham brings s a report on Divisional Relations. MR. HAROLD F. BRIGHAM: Madam President and Members of the Concil: The Committee on Divisional Relations has three recommendations to present, bt it ishes first to make a statement concerning some problems ith hich it has been dealing, for prposes of clarification. Or statement is in five parts, as briefly as possibl. The first is concerning the relation of this Committee and Chapters. The revised statement of fnctions of Committees and Boards that has Jst previosly been passed, takes ot of the hands of the Committee on Divisional Relations responsibility for chapters and chapter relationships. That has been in line ith the ish of the Committee on Divisional Relations, in the hope that this Committee might deal ith internal organiational problems entirely, and it thros into the hands of another committee responsibility for state relations, relations beteen the A.L.A. and State Associations,

58 I Regional Associations, and other otside grops that might LJ < a: co Vl -.;; ;;:.. r ::E.. Ln ci :l Vl O Vl I- " <!'. Cl. - r.. become Chapters; therefore, the Committee on Divisional Relations ill offer no recommendations concerning the several petitions for chapter stdies hich have been in its hands. Or second point refers to the general statement that as presented to the General Assembly yesterday, I believe, concerning hole Sections and old Rond Tables, and other Conference grops. The prpose of that statement as to call attention to the fact that Sections nder the old Constittion no atomatically become Rond Tables nder the ne Constittion. It also mentioned that Rond Tables and other Conference grops nder the old Constittion are to be scrtinied ith a vie to determining hat their proper stats shold be nder the ne Constittion. Some Rond Tables may ell become parts of Divisions that have been formed or parts of Divisions hich may yet be formed; other Rond Tables may retain the stats of Rond Tables becase they meet the intent of the ne Constittion; and it is in point to call attention to the fact that nder the ne Constittion, Rond Tables are to be compared ith old Sections. They are more formal bodies than former Rond Tables. They are to be thoght of in terms of organied bodies that have atonomy and continity. Still other Rond Tables, nder the old Constittion

59 57 1- a: t; <( er jj...j ou " LJ <{" a: oo - '.!.=.a: - <( a: Cl....J l: U'" l!) l!l' a: t O Cl. WO o:: a: ;:,... a: fj) <( s:... :,:...J " <( I ::;:.. LO.,; g co... a:. -...JI <( V) ill probably be recommended for the stats of Discssion Grops, as provided in the ne Constittion. They ill be less formal discssion bodies, sally sponsored by other boards, co.mittees, divisions, of the Association, so e, the Committee on Divisional Relations, ill scrtinie tb,e former sections, rond tables, and conference bodies of the Association. The third point has to do ith policy ith regard to the organiation of ne divisions. The Committee on Divisional Relations has discssed ith the General Reorganiation Committee, of hich the President of the Association is Chairman, the proposal that the principle be accepted to form a small nmber of larger divisions, each representing a major field of service, rather than a large nmber of smaller divisions. Among the reasons for that policy are to in par- ' ticlar: One, it can be seen that ith eight or nine large di visions in the American Library As-socia tion, the Association ill be a mch stronger and more ieldy organiation.,,_ It is also to be seen that ith sch a plan, each large division to comprise a large field of service, ill give place for smaller grops to be identified ith the division, and thereby enable these smaller grops to sha re in the benefit of allotment of des. It can be seen that many small grops cannot

60 \ j <( :< a'. <I) - ci..! i=.a'. - <( a: a.... ffi O '" <.! - I- :: '" a. WO : '-! :: UJ I- a: 1/) <( :l:: ;:'. / 3: :c I- --' J CJ :c :,;:.. '6 g <I) Vl... It. "... :c U) qalify for divisional stats; if the grop cannot qalify for sch stats, it cannot qalify for allotment of des. Allotments of des cannot be given to rond tables or discssion grops; therefore this policy makes it possible for smaller grops, as no constitted, to find places in division1 that have been formed, or divisions hich may be formed, and thereby they may share in the benefit of the allotment of des. There have been formed or ill, e hope, be formed by the conclsion of this meeting, five divisions. I find that I am a little previos in indicating hat the divisions are that have been formed. They ill not be formed ntil the Concil acts on or recommendations abot to be presented. I sggest, Madam President, that if there is discssion abot the proposed divisions, eight, or nine, or five, e he.ve in mind that may be broght ot in discssion. Or forth point has to do ith a change in procedre for handling the petitions of grops that ish to become divisions. e have fond, in dealing ith grops, p to the present time, that it is practically impossible for a ne grop being organied to present a Constittion and By Las in final form as the basis for the recommendation of the Committee on Divisional Relations. e have, therefore, discssed again ith the Committee on Reorganiation, and

61 J 59 proposed this ne procedre, the effect of hich is to allo 1- LIJ a: Ji < CI..J o ".; <" a: oo (/) - <,: ::;:... ei 9 (/) 1- a:.. -..J,: < U) r the Committee on Divisional Relations to present to the Concil its recommendations on divisional stats before a final constittion may be adopted. It is or thoght and intention that the Committee reqire any grops hich are petitioning for divisional stats, to meet before these for essential reqirements: First, definition of the field of service--a clear definition of the field of service as called for in the Constittion; second, evidence that the proposed body can mster at least three hndred members of the A.L.A. to form the division, as reqired in the Constittion; third, a commitment that the body hich is petitioning--a commitment to conform to the Constittion and By-Las of the A.L.A. ith reference to several items hich e ill be prepared to indicate--the overlapping terms of board members, that a secretary be elected for three years, and so forth, and the petition, therefore, shold indicate the commitment to conform to the A.L.A. Constittion and By-Las; and, forth, after a Constittion and By-Las is finally formed and adopted by the combined or the ne grop, that Constittion and By-Las ill be revieed to see that it is in conformity ith the Conatittion and By-Las of the A.L.A. Bt or immediate point is that before that No. 4 point is actally realied, that is, a Constittion adopted,

62 - J 6 J }[ a. <(..J l: :;; v..,, l!l..::: a: ' O a. IJ.J O :: '-;' a: IJ.J I- : <( s: :,:: <( I-..J <( <!) J: ::;;: ci 9 ell - IU <!) : a ' I <( CJ) or Committee may present to the Concil its recommendation to grant divisional stats, on the assmption that the essentials are met and committed to, and the body can then proceed to draft and adopt its Constittion and By-Las. The last point in the preliminary statement is simply related to the No. 4, that the Committee on Divisional Relations proposes to draft forms hich any grop ma.y se in applying for divisional or rond table stats. Each form ill ind.icate hat the reqirements are that a grop mst meet in order to present a petition to this Committee for divisional stats or for rond table stats, and the Committee then ill present its recommendation to the Concil. Madam President, on behalf of the Committee on Divisional Relations, I ish to present three recommendations: First, that rond table stats be granted hospital librarians in accordance ith their petition, dly approved by the Committee on Divisional Relations, and that this grop be designated the Hospital Library Rond Table. I believe I am not qalified to present a motion to adopt. MR. UVELING: I move that the recommendation be concrred in. The motion as reglarly seconded, as pt to a vote, and as carried MR. BRIGHAM: Or second recommendation is that

63 61 divisional stats be granted the combined organiation made p of the Section for Library ork ith Children, the School '" < :< O'. 1/l - ;;;.!.=:.o: - :!;,( Q. -' l: ffi O \!). - I- a: "!;; O Q. IJJ O :: ':' a: ;:; IJJ I- a: <!) <!,( <J)... 3: :,: <( I- _, ci 9 co v, <! O' ':,:: <( 1/l Libraries Section, and the Yong People's Reading Rond Table, and that this body be designated the Division of Libraries for Children and Yong People It as reglarly moved and seconded that the recommendation be concrred in. The motion as pt to a vote and as carried MR. BRIGHAM: Madam President, I ish all members of the Concil cold have itnessed the remarkable demonstration of constittional procedre and the soltion of very complicated problems that as demonstra.ted hen that grop of school librarians and librarians interested in the ork for cldren and yong people met in session and acted both separately and in nion on the adoption of a constittion as ell as on other problems relating to that aivision. It as a remarkable event. Or third recommendation, that divisional stats be granted the combined organiation made p of the Leage of Library Commissions and the Conty and Regional Library Section, and that this body be designated the Library Extension Division. Upon motion reglarly made and seconded, it s.s voted that the recommendation of the Committee be concrred in

64 62 1- UJ : t; < er..j ou " '" <( : oo Vl ci;: < :,::Z..! o: - a. <..J l: o U l!) t!). Vl a:!,; O a. WO : a: ;::... If) < 55 ;: :,: <(... --' < r :,::... Vl ei / / 1- " : ' r <( U) PRESIDENT CULVER: Thank yo, Mr. Brigham. This Committee has done a marvelos piece of ork for s, a.nd I think they deserve or hearty commendation and thanks. I believe there is a spplementary statement that shold be made and I ill ask him to give it. SECRETARY MILAM: Most of yo heard the statement and joined in its adoption at the last meeting, hich attempted to anser the qestion: Who are members of the Concil folloing adoption of the ne Constittion? This docment has been mimeographed and is available for distribtion Mr. Brigham has sggested a spplementary statement hich, by the ay, has not been inclded in the mimeographed copy, namely, that temporary or interim Concilors ho are recognied for this meeting of the Concil in accordance ith that statement, ill be nderstood to contine as Concilors ntil their sccessors are elected and qalified. Sch contined recognition may, therefore, extend for a year in some cases. This, hoever, is ith the nderstanding that the grops hich elect Concilors ill act as promptly as possible nder the Clonsti ttion. That, I believe, is the rling of the Chair, made in response to Mr. Brigham's reqest, and it reqires no action. PRESIDENT CULVER: Is there any other bsiness that

65 r 1- UJ a: j; < cc..j ou " shold be broght p before the Ooncil this afternoon? Yo have certainly dispatched the bsiness briefly and that brings to a close this Concil meeting. The meeting adjorned at for o'clock ij,<(,,: a: oo <I) - :: <!).! j::.a: - <( er a...j l: o \!). V1 a: a. i'. UJ O c::: ':' a: f UJ I- a: <fl<!) <( v,... 3: I- :,::..J < J:!:! :E ci.; '3 cc V1 V1... UJ a: a.. -..J:,::

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