THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL

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1 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Martin W. Bates RE: Check Point Security Systems Maintenance and Support 2500 South State Street Requisition No Salt Lake City, Utah $161, The Purchasing Department received a requisition signed by Mr. Dale Roberts and Ms. Linda Mariotti requesting the continued maintenance and support of Check Point computer network appliance and software security management solutions for the district network. An Invitation for Bid, with specifications, was posted by the Purchasing Department to prospective vendors. The bid results are as follows: Company Price DirSec Inc $161, Saitech Inc $175, Netwize $178, Aprisa Technology LLC $180, We respectfully request approval to issue a purchase order to DirSec Inc for $161, Funds for this expenditure will come from the Information Systems, Capital Outlay budget. Sincerely, Approved, Approved, Jared Gardner David F. Garrett Linda Mariotti Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

2 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Martin W. Bates RE: Rental of Pool and Tennis Courts for Kearns High School for School-Year 2500 South State Street Salt Lake City, Utah Requisition No $108, The Purchasing Department has received a requisition requesting the purchase of nine months rental of the Kearns Oquirrh Park Fitness Center pool and tennis courts for the school year This requisition has been signed by Mr. Kieth Bradshaw and Mr. David Garrett. This purchase is a continuation of services under a memorandum of understanding between the Oquirrh Recreation and Parks District and our district. Permission is requested to issue a purchase order to the Kearns Oquirrh Park Fitness Center in the amount of $108, Funds for this expenditure are to come from the Rental of Land and Buildings Budget. Sincerely, Approved, Jared Gardner Director of Purchasing David F. Garrett Business Administrator/Treasurer

3 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Dr. Martin W. Bates RE: Trucks - 22 Cab and Chassis Requisition No South State Street $126, Salt Lake City, Utah The Purchasing Department has received a requisition requesting the purchase of two (2) 22 foot conventional cab and chassis trucks. These trucks will be used for delivery of food to the schools from the central kitchen. This requisition was signed by Mr. Rich Prall and Mr. David Garrett. Invitations to Bid, which included specifications, were sent to prospective vendors. The results are as follows: Rush International Truck $126, Jackson Group Peterbilt 129, Permission is requested to issue a purchase order to Rush International Truck for the amount of $126, Funds for this expenditure are to come from the Food Services fund. Sincerely, Approved, Jared Gardner Director of Purchasing David F. Garrett Business Administrator/Treasurer

4 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Martin W. Bates RE: 22 Dry Freight Van Bodies and Liftgates 2500 South State Street Requisition No Salt Lake City, Utah $53, The Purchasing Department has received a requisition requesting the purchase of two (2) 22 foot dry freight van body with liftgate to be installed on two new conventional cab and chassis trucks. These bodies will be used for delivery of food to the schools from the Central Kitchen. This requisition was signed by Mr. Rich Prall and Mr. David Garrett. Invitations for Bid, which included specifications, were sent to prospective vendors. Four bids were received but one was deemed non-responsive. D & A Truck $ 53, Semi Service Inc. $ 54, Yong T/H Co. $190, Permission is requested to issue a purchase order to D & A Truck for $53, Funds for this expenditure are to come from the Food Services fund. Sincerely, Approved, Jared Gardner Director of Purchasing David F. Garrett Business Administrator/Treasurer

5 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Dr. Martin W. Bates RE: Purchase of Dodge Trucks for Police Fleet 2500 South State Street Requisition Salt Lake City, Utah $151, The Purchasing Department has received a requisition from Police Chief Randy Porter requesting the purchase of four 2018 Dodge Ram 2500 trucks. These trucks are available on four different state contracts. Quotes were obtained from each vendor under their state contract. Below are the quote results: Young Automotive Group $151, Larry H. Miller 153, Salt Lake Valley 155, Ken Garth 171, Permission is requested to issue a purchase order in the amount of $151, to Young Automotive Group. Funds for this expenditure are to come from the Support Services budget. Sincerely, Approved: Jared Gardner Director of Purchasing David F. Garrett Business Administrator/Treasurer

6 THE FOLLOWING PROPOSAL SUBMITTED BY JARED GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL Superintendent Dr. Martin W. Bates RE: Purchase of Toro Mower for Grounds Department 2500 South State Street Requisition No Salt Lake City, Utah $84, Dear Superintendent Bates: The Purchasing Department has received a requisition signed by Mr. Rex Goudy and Mr. Donald L. Adams for the purchase of a Toro Groundsmaster 5900D Mower. The mower is for the Grounds Department. This mower is available from Turf Equipment & Irrigation under State Contract MA2188. Permission is requested to issue a purchase order in the amount of $84, to Turf Equipment & Irrigation. Funds for this expenditure are to come from the Grounds equipment budget. Sincerely, Approved, Approved, Jared Gardner David F. Garrett Donald L. Adams Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

7 THE FOLLOWING PROPOSAL, SUBMITTED BY JARED B. GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL. Superintendent Martin Bates RE: Chiller Replacement Stansbury Elementary School 2500 South State Street Requisition no Salt Lake City, Utah $56, The Purchasing Department received an emergency request from Mr. Donald Adams to replace the chiller at Stansbury Elementary School. Bids for the York brand chiller were requested from vendors who would be able to quickly provide the replacement. Bid results are as follows: US Air Conditioning $56, As directed by Mr. Donald Adams, due to the limited time available to replace this chiller prior to the start of the new school year, a purchase order was issued to US Air Conditioning in the amount of $56, We respectfully request ratification of this action. Funds for this expenditure are to come from the Capital Outlay Budget. Sincerely, Approved: Approved: Jared B. Gardner David F. Garrett Donald L. Adams Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

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9 THE FOLLOWING PROPOSAL, SUBMITTED BY JARED B. GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL. Superintendent Martin Bates RE: A/C Upgrade at Fox Hills Elementary School 2500 South State Street Requisition no Salt Lake City, Utah $339, The above listed requisition was submitted to the Purchasing Department over the signature of Mr. Donald Adams. This request is for an upgrade to the air conditioning system at Fox Hills Elementary School. An Invitation For Bids, including specifications, was posted on the Utah Public Procurement Place. Qualifying bid results are as follows: KHI Mechanical $392, Commercial Mechanical 339, As directed by Mr. Donald Adams, due to the limited time available to complete this project, a purchase order was issued to Commercial Mechanical in the amount of $339, We respectfully request ratification of this action. Funds for this expenditure are to come from the Capital Outlay Budget. Sincerely, Approved: Approved: Jared B. Gardner David F. Garrett Donald L. Adams Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

10 Support Services 2500 S. State Street Salt Lake City, UT Fax August 23, 2017 Superintendent Martin W. Bates 2500 South State Street Salt Lake City, Utah SUBJECT: Upgraded HVAC system for Fox Hills Elementary Ratification of purchase by the Board of Education Dear Dr. Bates, Pursuant to the April 5, 2017 memorandum, discussing ratification of specific purchases required to keep projects on schedule and completed before disruption of school operations, and presented to the Board of Education on April 11, 2017, I would like to request the following acquisition be ratified: The HVAC system s major components failed at the end of the school year at Fox Hills Elementary. Upon completing the design of new components for the system and updating them to modern standards, we encountered excessive lead-time for equipment. We could not complete repairs in a timely manner if we were to wait for calendared board meetings. We apologize for the departure from our traditional purchasing process. The purchasing department conducted the bid process and Commercial Mechanical Service and Sales was the low bid at $339, Respectfully, Donald Adams Assistant Superintendent, Support Services dp

11 THE FOLLOWING PROPOSAL, SUBMITTED BY JARED B. GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL. Superintendent Martin Bates RE: HVAC Upgrade at Hillside Elementary School 2500 South State Street Requisition No Salt Lake City, Utah $294, The above listed requisition was submitted to the Purchasing Department over the signature of Mr. Donald Adams. This request is for an upgrade to the HVAC system at the Hillside Elementary School. An Invitation For Bids, including specifications, was posted on the Utah Public Procurement Place. Qualifying bid results are as follows: Westland Construction $377, Commercial Mechanical Systems 355, Rocky Mountain Mechanical 294, As directed by Mr. Donald Adams, due to the limited time available to complete this project, a purchase order was issued to Rocky Mountain Mechanical for a total expenditure of $294, We respectfully request ratification of this action. Funds for this expenditure are to come from the Capital Outlay Budget. Sincerely, Approved: Approved: Jared B. Gardner David F. Garrett Donald L. Adams Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

12 THE FOLLOWING PROPOSAL, SUBMITTED BY JARED B. GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL. Superintendent Martin Bates RE: HVAC Upgrade at Hillside Elementary School Annex 2500 South State Street Requisition No Salt Lake City, Utah $293, The above listed requisition was submitted to the Purchasing Department over the signature of Mr. Donald Adams. This request is for an upgrade to the HVAC system at the Hillside Elementary School annex building. An Invitation For Bids, including specifications, was posted on the Utah Public Procurement Place. Qualifying bid results are as follows: Commercial Mechanical Systems $561, Westland Construction 439, Rocky Mountain Mechanical 293, As directed by Mr. Donald Adams, due to the limited time available to complete this project, a purchase order was issued to Rocky Mountain Mechanical for a total expenditure of $293, We respectfully request ratification of this action. Funds for this expenditure are to come from the Capital Outlay Budget. Sincerely, Approved: Approved: Jared B. Gardner David F. Garrett Donald L. Adams Director of Purchasing Business Administrator/Treasurer Assistant Superintendent

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14 THE FOLLOWING PROPOSAL, SUBMITTED BY JARED B. GARDNER, DIRECTOR OF PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL. September 05, 2017 Superintendent Martin Bates RE: Adobe Creative Cloud for Teams License Renewal 2500 South State Street Requisition No Salt Lake City, Utah $67, The above listed requisition was submitted to the Purchasing Department over the signatures of Mr. James Taylor and Ms. Linda Mariotti. This request is for individual licenses to access Adobe Creative Cloud for Teams. Adobe has contracted with SHI International Corp as a designated reseller of its licenses. The licenses are available through State of Utah contract MA096 with SHI International Corp. We respectfully request approval to issue a purchase order to SHI International Corp for $67, Funds for this expenditure are to come from the CTE budget and will then be charged to individual schools and departments budgets. Sincerely, Approved: Approved: Jared B. Gardner David F. Garrett Linda Mariotti Director of Purchasing Business Administrator/Treasurer Assistant Superintendent