First Christian Church (Disciples of Christ)

Transcription

1 First Christian Church (Disciples of Christ) Facilities Use Policies & Procedures First Christian Church 2320 Country Club Road Winston-Salem, NC

2 FIRST CHRISTIAN CHURCH FACILITIES USE POLICIES & PROCEDURES Members and non-members of First Christian church are welcome to use church facilities for various functions throughout the year. Please note that First Christian Church is a smoke-free and alcohol-free facility. Smoking and/or consumption of alcohol shall not be allowed or engaged in on any part of the premises or property of the church. TAYLOR HALL Taylor Hall shall be used by members and non-members alike for wedding receptions, musicals, plays, performances, dinners, lectures, worship and other appropriate uses for the space. It shall not be used for rummage sales, garage sales, plant sales, and other sales and activities that would detract from the overall appearance of the Hall or damage the Hall because of the nature of the use or in any manner not in keeping with the Christian Faith. However, the CWF/CMF may use Taylor Hall for their fund raising activities. Alcohol and smoking shall not be allowed or used on any part of the premises or property of First Christian Church. The fee for the use of Taylor Hall and the kitchen for non-members shall be $750.00/day. The fee for the use of Taylor Hall/kitchen and the sanctuary combined for non-members shall be $950.00/day. These fees shall be reduced by one third for nonprofit groups. These fees are based on a daily basis and they shall not be prorated per hour. In other words, if a person uses Taylor Hall from 6:00 p.m. to 10:00 p.m. on Friday evening and has a reception the next morning in Taylor Hall, he/she shall pay a daily use fee for both Friday and Saturday for a total of $1, There is no usage fee for members of First Christian Church for Taylor Hall or the sanctuary. However, members shall pay a cleaning and custodial fee of $100 to the church for the Hall to be cleaned properly.* CATERING In addition to the fee for the use of the kitchen, non-members shall pay a $ catering fee whenever a non-member contracts with a caterer to provide the food and the refreshments for receptions or events in Taylor Hall or other parts of the church. There is no catering fee for members of First Christian Church. However, members shall pay a cleaning and custodial fee of $100 to the church for the kitchen to be cleaned properly.* *Members under this policy are defined as participating members of First Christian Church who have been participating members for one year or more at the time of application for the use of the facilities or the child, grandchild, great-grandchild, parent or grandparent of a participating member of First Christian Church. 1

3 Group Usage Groups who charge a fee for admission to the event will pay the church usage fee. Such fee shall be on a sliding scale, depending on the ability of the group to pay, the admission price of the event, the purpose of the event, the group and its nature and their projected income for the event. The minimum fee will be $100 and the maximum will be $1,000. Depending on the nature of the event and the group, the group may also be charged an insurance fee for the cost of liability insurance. Waiver of the insurance fee will be granted upon proof of insurance. In addition to this usage fee, the group will pay a custodial fee. This amount shall be a base fee of $75 for four hours or less use of the building. Over four hours this amount shall be the overtime rate of the custodian times the hours worked by the custodian during the event and in cleaning up after the event. The group must have a church custodian present during all hours of the event. Groups who do not charge a fee for admission to the event will not be charged a usage fee. However, they will be charged a custodial fee as set forth above in the group policy. They may be charged an insurance fee as set forth above in the group policy. Regular tenants and users such as Al Anon, AA, the Cowtown Chorus, Cub Scouts, Weight Watchers, and the Charles Duke Singers will continue their present arrangement with First Christian; however, this may be changed in the future in accordance with this policy. The purpose of any outside group using the church should further the ecumenical and public church tradition of First Christian and the purpose of First Christian as stated in her constitution and by-laws. The General Board delegates to the executive team, the property team leaders and the senior minister the determination of the usage and the fees in accordance with this policy. This same church team will provide a contract for each outside group to enter into in conformance with this policy. The contract will set forth the name, nature, contact person, telephone and address of the group; the nature and content of the performance; the date and hours of the performance; whether a fee is charged; the fees charged by the church to the outside group; and any other relevant matters regarding the use of the building. Where a usage fee is charged, one-half of that fee is due to the church upon the church booking the date for the outside group. At each Board meeting, a report will be made to the Board of any requests and contracts by outside groups and the decisions pertaining thereto. Non-Member Facilities-Use Fee Schedule The following rates are for calendar day, regardless of actual hours in use; for example, a group using the facility for one evening and the following day will be charged for two (2) full days. One-third (1/3) of the total fee shall be paid as a non-refundable deposit at the time the reservation is made, with the balance to be paid in full no later than three (3) weeks prior to the event. Rooms must be left in the same general condition as upon arrival. 2

4 Location Daily Rate Sanctuary $300** Taylor Hall $750** Sanctuary/Taylor Hall $950** Opportunity Room $200** Parlor/Bride's Room $200 (no food or drink allowed)± Fellowship Classroom $200 (no food or drink allowed) Library $200 (no food or drink allowed) Other classrooms $150** Children's Wing Not available for use by non-member groups **Use of kitchen facilities: Caterer or use of kitchen for food preparation: $250 Food prepared elsewhere, served from kitchen: $150 ±Use of the parlor/bride's room is included in the wedding fee schedule. Please see our Weddings Page for further information. Policy and Use for Taylor Hall, the Kitchen and the Sanctuary The fee for the use of Taylor Hall for non-members shall be $750.00/day. The fee for the use of the sanctuary for non-members shall be $300.00/day. The fee for the use of Taylor Hall and the sanctuary combined for non-members shall be $950.00/day. These fees shall be reduced by one third for non-profit groups. These fees are based on a daily basis and they shall not be prorated per hour. In other words, if a person uses Taylor Hall from 6:00 p.m. to 10:00 p.m. on Friday evening and has a reception the next morning in Taylor Hall, he/she shall pay a daily use fee for both Friday and Saturday for a total of $1, In addition to the fee for the use of the kitchen, non-members shall pay a $ catering fee whenever a non-member contracts with a caterer to provide the food and the refreshments for receptions or events in Taylor Hall or other parts of the church. There is no usage fee for members of First Christian Church for Taylor Hall or the sanctuary. However, members shall pay a cleaning and custodial fee of $100 to the church for the Hall to be cleaned properly. Members under this policy are defined as participating members of First Christian Church who have been participating members for one year or more at the time of application for the use of the facilities or the child, grandchild, great-grandchild, parent or grandparent of a participating member of First Christian Church. 3

5 Taylor Hall shall be used by members and non-members alike for wedding receptions, musicals, plays, performances, dinners, lectures, worship and other appropriate uses for the space. It shall not be used for rummage sales, garage sales, plant sales, and other sales and activities that would detract from the overall appearance of the Hall or damage the Hall because of the nature of the use or in any manner not in keeping with the Christian Faith. However, the CWF/CMF may use Taylor Hall for their fund raising activities. Alcohol and smoking shall not be allowed or used on any part of the premises or property of First Christian Church. GENERAL GUIDELINES for use of First Christian Church Facilities (these guidelines apply to all groups or individuals using First Christian Church facilities, non-members and members). 1. Equipment - equipment shall not be moved from its regular place without authorization of the Executive Committee. You are responsible for returning all equipment to its regular place. Any use of kitchen equipment must be approved by the Executive Committee. All kitchen equipment including dishes and silverware are to be washed, cleaned and returned to storage areas immediately after use. Please understand that YOU are responsible for your own setting up, cleaning up and leaving the facilities as you find them. You are responsible for any broken chairs, tables, windows, etc., or damage to building or furnishings. Reimbursement or replacement must be made with the Executive Committee. 2. Decorations - no tacks, nails, tape or other material that will deface church property shall be used. Only drip less candles may be used. Decorations such as streamers shall not be attached to walls, pews, chancel rails, or ceiling in a manner that will leave permanent marks. 3. Removal of flowers, decorations and trash shall be done immediately following your meeting or event so that facilities are ready for next scheduled activity. 4. Alcohol and Tobacco - no alcoholic beverages are to be served on the premises. First Christian Church is a smoke-free facility. 5. Applications - forms for use of the facilities may be picked up from the church office Monday through Friday 9:00 a.m. to 4:30 p.m. The Facilities Use Committee will review each application and determine the appropriate contribution. Two weeks notice is required. 6. Custodian - if you would like for a custodian to help with setting up or cleaning up, please note on your application. 7. Keys - a key may be picked up from the church office Monday through Friday 9:00 a.m. to 4:30 p.m. no earlier than 24 hours prior to the event. The person responsible for the key must make certain the building is secure, lights are turned off and the key is returned immediately following the event. (Arrangements for picking up a key must be made with the Administrator of First Christian Church.) 8. Fees - a fee is customary to defray actual expense of air conditioning, heating, lighting and the time required by staff to assist with facility use. The Facilities Use Committee will determine the appropriate fees based on the information of your application and according to our Schedule of Fees. 9. First Christian Church reserves the right to restrict the privileges of anyone who violates these policies. 4