CITY OF PITT MEADOWS
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1 CITY OF PITT MEADOWS Minutes of the REGULAR MEETING of Pitt Meadows City Council held on Tuesday, December 12, 2017 at 7:00 p.m. in the Council Chamber of the Pitt Meadows City Hall, Harris Road, Pitt Meadows, British Columbia. PRESENT: Elected Officials: Mayor J. Becker Councillor B. Bell Councillor B. Dingwall Councillor J. Elkerton Councillor T. Miyashita Councillor M. Stark Absent: Staff Guest: Councillor D. Murray (on leave without pay) M. Roberts, Chief Administrative Officer K. Zanon, Director of Community Services F. Smith, Director of Engineering & Operations S. St. Jean, Director of Corporate Services C. Harding, Director of Finanical Services D. Jolley, Fire Chief T. Penney, Corporate Officer K. Elrick, Deputy Clerk L. Grant, Manager of Community Development C. Baldridge, Manager of Communications and Community Services B. Morgan, Emergency Program Coordinator Superintendent J. Hyland, OIC Vince Verlaan, Modus Consulting The meeting was called to order at 7:00 p.m. A. LATE ITEMS
2 2 B. APPROVAL OF AGENDA MOVED by Councillor Bell, SECONDED by Councillor Elkerton, THAT the agenda for the December 12, 2017 Regular Meeting of Council be approved. C. QUESTION AND COMMENT PERIOD Dave Carter, Pitt Meadows Gun Glub representative regarding Pitt Meadows Gun Club Ed Hill, regarding Pitt Meadows Gun Club Mark Sekela regarding Pitt Meadow Gun Club Richard Rollands, Port Coquitlam regarding Pitt Meadows Gun Club Bill Neufeld regarding duplex construction. D. ADOPTION OF MINUTES 1. Minutes of the December 5, 2017 Special (Pre-Closed) Meeting of Council, and the December 5, 2017 Regular Meeting of Council. MOVED by Councillor Bell, SECONDED by Councillor Elkerton, THAT the Minutes of the Special (Pre-Closed) Meeting of Council held on December 5, 2017, and the Minutes of the Regular Meeting of Council held on December 5, 2017, be adopted. With Councillor Dingwall and Councillor Miyashita voting in the negative. E. ANNOUNCEMENTS F. DELEGATIONS G. PRESENTATIONS
3 3 1. Ridge Meadows RCMP Regular Update. Superintendent Jennifer Hyland, Officer In Charge, provided a Powerpoint presentation regarding a RCMP update which is included as Attachment 1 and forms part of the original minutes. Discussion points included: Mental health repeat calls Social media alerts through RCMP 2. Emergency Operations Centre (EOC) Report and Interior Summer Fires. A Powerpoint presentation was provided by Ms. Barbara Morgan, Emergency Program Coordinator and Fire Chief Don Jolley which is included as Attachment 2 and forms part of the original minutes providing information regarding emergency operations and interior summer fires. Art Gallery Video A short video highlighting the new Pitt Meadows Art Gallery was shown. H. PUBLIC HEARING I. CONSENT AGENDA J. NEW/OTHER BUSINESS 1. REPORTS 1.1 Civic Engagement Strategy and Framework. ( /17) Ms. Carolyn Baldridge, Manager of Communications and Community Engagement provided an overview of the process and introduction of Mr. Vince Verlaan, Modus Consulting Inc. Mr. Verlaan provided a Powerpoint presentation which is included as Attachment 3 and forms part of the original minutes. MOVED by Councillor Elkerton, SECONDED by Councillor Dingwall, THAT Council:
4 4 A. Receive, for information, the staff report dated December 12, 2017 from the Director of Corporate Services together with its attachments: the Civic Engagement Framework as prepared by Modus Consulting (attachment A), and the Community Engagement Policy (attachment B); AND B. Endorse the Civic Engagement Strategy and Framework as recommended by Modus Consulting; AND C. Approve the Community Engagement Policy C098. Before the question was called it was: MOVED by Councillor Bell, SECONDED by Councillor Elkerton, THAT Council direct staff to amend the Community Engagement Policy C098 to include the words that no single input, or activity determines the outcome, and Council (as the elected decisionmakers) ultimately reserve the right to decide as they see fit in the table on page 2 of the proposed Community Engagement Policy C098. The question was then called on the motion as amended and it was: Council Meeting Schedule/Calendar. ( /17) MOVED by Councillor Miyashita, SECONDED by Councillor Bell, THAT Council: A. Receive the report from the Manager of Administration Services (Corporate Officer) dated December 6, 2017 titled 2018 Council Meeting Schedule/Calendar ; and B. Adopt the 2018 Council Meeting schedule as identified in Attachment A providing for weekly regular Council meetings held on Tuesdays, with the exception of: B.1 Any month that has a fifth Tuesday, no regular meeting is scheduled; and
5 5 B.2 During the summer month of August, no regular meetings are scheduled. 1.3 South Bonson Road Truck Traffic Working Group Terms of Reference. ( /17) MOVED by Councillor Bell, SECONDED by Councillor Miyashita, THAT Council: A. Receive the report from the Director of Engineering and Operations dated December 5, 2017 regarding the South Bonson Road Truck Traffic Working Group terms of reference; AND B. Approve the South Bonson Road Truck Traffic Working Group terms of reference; AND C. Direct staff to begin recruitment for individuals interested in serving on the South Bonson Road Truck Traffic Working Group. 1.4 Draft Land Use Plan for the Pitt Meadows Regional Airport. ( /17) Ms. Kate Zanon, Director of Community Services provided a Powerpoint presentation which is included as Attachment 4 and forms part of the original minutes. MOVED by Councillor Stark, SECONDED by Councillor Miyashita,THAT Council: A. Direct Staff to refer the Draft Land Use Plan for the Pitt Meadows Regional Airport lands to the Pitt Meadows Airport Society, the Airport Advisory Committee, the Agricultural Advisory Committee and the general public. 1.5 Infill Public Hearing. ( /16)
6 6 MOVED by Councillor Bell, SECONDED by Councillor Stark, THAT Council: A. Direct staff to hold a second public hearing for Zoning Bylaw Amendment Bylaw No. 2782, 2017 on January 16, 2018; AND B. Direct staff to expand the notification area of the mail out to include all owners and occupants of properties zoned RS, R- 1, and R-2. MOVED by Councillor Bell, SECONDED by Councillor Stark, THAT Council reconsider the defeated motion from the December 5, 2017 Regular Council meeting: THAT Council hold all subdivision and duplex building applications in abeyance for 60 days from December 5, 2017 that would be affected by the proposed bylaw amendments. The following motion of reconsideration was put to the floor: MOVED by Councillor Stark, SECONDED by Councillor Bell, THAT Council hold all subdivision and duplex building applications in abeyance for 60 days from December 5, 2017 that would be affected by the proposed bylaw amendments. Before the question was called it was: MOVED by Councillor Stark, SECONDED by Councillor Miyashita, THAT Council amend the date of abeyance to one week after adjournment of the public hearing. Before the question was called on the motion, as amended it was: MOVED by Councillor Elkerton, SECONDED by Councillor Bell, THAT the motion be amended to delete the words subdivision and duplex building applications to building permits and related building applications.
7 7 The question was then called on the main motion, as amended and it was: 2. BYLAWS AND PERMITS BYLAWS FOR ADOPTION 2.1 Heritage Designation Bylaw No. 2781, 2017 for McNeil Rd. MOVED by Councillor Bell, SECONDED by Councillor Miyashita, That Council: A. Adopt the City of Pitt Meadows Heritage Designation Bylaw No. 2781, Heritage Revitalization Agreement Bylaw No. 2780, 2017, for McNeil Rd. MOVED by Councillor Miyashita, SECONDED by Councillor Stark, THAT Council: A. Adopt the City of Pitt Meadows Heritage Revitalization Agreement Bylaw No. 2780, CARRIED K. COUNCIL LIAISON REPORTS Council provided updates on community events and liaison activities. L. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION. M. NOTICE OF CLOSED MEETING There were no items received for this Meeting.
8 8 N. QUESTION AND COMMENT PERIOD Filip Rezler, regarding infill. William Wild regarding transportation infrastructure Maureen Robertson regarding city policies and communication. O. ADJOURNMENT MOVED by Councillor Bell, SECONDED by Councillor Elkerton, THAT this meeting now be adjourned at 9:53 p.m. Signed: Certified Correct: John Becker, Mayor Tina Penney, Corporate Officer
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