Martha Martinez Chairman

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1 Secretary of State Local Records Unit Margaret Cross Norton Bldg. Springfield, Illinois Telephone (217) Local Records Commission Of Cook County, Illinois Application No. 03:035C APPLICATION FOR AUTHORITY TO DISPOSE OF LOCAL RECORDS Page 1 of 42 AGENCY Village of Homewood ADDRESS 2020 Chestnut CITY ZIP Homewood PHONE (708) Approval, Local Records Commission of Cook County, Illinois County Building Room 801 Chicago, Illinois (312) Martha Martinez Chairman John Daly I hereby request authority to dispose of local government records according to the schedule below. I certify that any microfilm or digitized copies will be made in accordance with the standards of the Local Records Commission of Cook County and will be adequate substitutes for the original records. Barbara Otto/Deputy Clerk May 1, 2003 Signature of Agency Head Barbara Otto/Deputy Clerk Date RECORDS LISTED ON THIS APPLICATION MAY BE DISPOSED OF : After their individual retention period is complete, Director, State Archives July 8, 2003 If they are correctly listed on a Records Disposal Certificate submitted to and approved by the Local Records Commission of Cook County sixty (60) days prior to disposal, Providing any local, state, and federal audit requirements have been met, As long as they are not needed for any litigation either pending or anticipate. Date THIS RECORDS RETENTION SCHEDULE DOES NOT RELIEVE LOCAL GOVERNMENT AGENCIES OF RETENTION REQUIREMENTS MANDATED BY OTHER STATE AND FEDERAL STATUTES AND/OR REGULATIONS. WHEN SUCH AN OBLIGATION DOES EXIST, THEN THE LONGER RETENTION PERIOD TAKES PRECEDENCE. ANY RECORD ON THIS APPLICATION MAY BE MICROFILMED OR DIGITIZED AND THE RECORD DISPOSED OF IF THE RECORD IS MICROFILMED OR DIGITIZED IN ACCORDANCE WITH THE STANDARDS OF THE LOCAL RECORDS COMMISSION OF COOK COUNTY AND IF THE FILM OR DIGITIZED RECORD IS RETAINED FOR THE PRESCRIBED RETENTION PERIOD. DISPOSAL OF RECORDS AFTER MICROFILMING OR DIGITIZING MUST BE NOTED ON THE RECORDS DISPOSAL CERTIFICATE. THIS APPLICATION AND ANY RELATED RECORDS DISPOSAL CERTIFICATES ARE TO BE RETAINED PERMANENTLY. This application supersedes applications #85:083C, #85:098C & #85:112C.

2 Subject to statutory provisions, agencies may dispose of records authorized for destruction by the Commission after the agency has received an approved Records Disposal Certificate from the Local Records Commission of Cook County listing the records to be destroyed or disposed of. All records, regardless of physical format or characteristics, that by state or federal statute, agency rule, or policy contain information that is confidential, must be physically destroyed in a manner that such information cannot be identified or retrieved. THIS DOCUMENT ALONG WITH ALL RECORDS DISPOSAL CERTIFICATES ARE TO BE RETAINED PERMANENTLY.

3 (RECORDS RETENTION SCHEDULE) Page 3 of APPLICATION FOR AUTHORITY AND RECORDS DISPOSAL CERTIFICATES Dates: Retain permanently. 2. ACCIDENT/INCIDENT REPORTS Dates: Cubic Feet Retain for seven (7) years, then dispose of. 3. ACCOUNTS PAYABLE AND RECEIVABLE RECORDS Dates: Cubic Feet Annual Accumulation: 5 Cubic Feet Retain monthly reports for two (2) years, then dispose of. Retain annual reports for seven (7) years, then dispose of. 4. ACTIVITY/LABOR REPORTS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain for two (2) years, then dispose of.

4 (RECORDS RETENTION SCHEDULE) Page 4 of ADMINISTRATIVE/CORRESPONDENCE RECORDS Dates: Cubic Feet Annual Accumulation: 10 Cubic Feet and Alphabetical Retain for one (1) year, then dispose of records no longer possessing any further administrative, fiscal, legal, and/or historical value. 6. AGENDAS Dates: Cubic Feet Retain for sixty (60) days, then dispose of. Retain one copy of each permanently. 7. ANIMAL LICENSE RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for one (1) year after expiration, then dispose of. 8. ANNEXATION/DEDICATION/EASEMENT/SUBDIVISION/COVENANT/VACATION/ LAND ACQUISITION Dates: Cubic Feet Retain permanently.

5 (RECORDS RETENTION SCHEDULE) Page 5 of APPOINTMENT BOOKS, DESK CALENDARS AND PHONE MESSAGES Dates: Cubic Feet Retain for two (2) years, then dispose of. 10. APPRAISALS Dates: Retain for three (3) years after superseded, then dispose of. 11. APPROPRIATION RECORDS Dates: Retain for seven (7) years, then dispose of. 12. ASSESSED VALUATION AND RATE REPORTS Dates: Retain for seven (7) years, then dispose of.

6 (RECORDS RETENTION SCHEDULE) Page 6 of AUDITS Dates: Cubic Feet Retain one copy of each audit report permanently. Retain duplicate audits for one (1) year, then dispose of. 14. BICYCLE LICENSE RECORDS Dates: Cubic Feet Retain for one (1) year after expiration, then dispose of. 15. BID RECORDS Dates: Cubic Feet Annual Accumulation: ½ Cubic Feet Retain successful bids for ten (10) years after terms of the related contract are completed, then dispose of. Retain unsuccessful bids for three (3) years after rejection, then dispose of. Retain departmental copies until the bidding process is complete, then dispose of. 16. BILL/CHECK/INVOICE/VOUCHER/WARRANT LISTINGS Dates: Cubic Feet Annual Accumulation: 10 Cubic Feet Retain monthly reports for two (2) years, then dispose of. Retain annual reports for seven (7) years, then dispose of.

7 (RECORDS RETENTION SCHEDULE) Page 7 of BOARD PACKETS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain for one (1) year, then dispose of records no longer possessing any further administrative, fiscal, legal, and/or historical value. 18. BOND RECORDS Dates: Cubic Feet Retain for two (2) years after cancellation or due date, then dispose of. Surety, performance and revenue bonds: Retain for seven (7) years, then dispose of. Bond issue records: Retain permanently. 19. BUDGETS Dates: Cubic Feet Annual Accumulation: ½ Cubic Feet Retain budgets for seven (7) years, then dispose of. Retain budget worksheets for two (2) years following approval of budget, then dispose of. Copies: retain until usefulness of record is complete, then dispose of.

8 (RECORDS RETENTION SCHEDULE) Page 8 of BUILDING PERMITS, PLANS AND INSPECTIONS Dates: Cubic Feet Annual Accumulation: 3 Cubic Feet and Numerical Residential: Retain for five (5) years, then dispose of. Commercial, industrial and multifamily dwelling: Retain permanently. 21. BUILDINGS/GROUNDS MAINTENANCE FILES Dates: Cubic Feet Retain for two (2) years, then dispose of. 22. BUILDINGS/FACILITY/STREET/BLOCK USAGE RECORDS Dates: Cubic Feet Retain for two (2) years after completion of terms of usage, then dispose of. 23. BUILDING PERMIT LOGS AND MONTHLY REPORTS Dates: Retain for five (5) years, then dispose of.

9 (RECORDS RETENTION SCHEDULE) Page 9 of BURIAL PERMIT REGISTERS Dates: Retain for seven (7) years, then dispose of. 25. BUSINESS LICENSE RECORDS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet License: Retain for one (1) year, then dispose of. Miscellaneous records: Retain for five (5) years after closure of business, then dispose of. 26. CABLE TV FRANCHISE APPLICATIONS AND AGREEMENTS Dates: Cubic Feet Franchise agreements: Retain permanently. Applications: Retain for ten (10) years, then dispose of. 27. CANCELLED CHECKS, BANK STATEMENTS AND DEPOSIT SLIPS Dates: Cubic Feet Annual Accumulation: 5 Cubic Feet Retain for seven (7) years, then dispose of. Copies: Retain for two (2) years, then dispose of.

10 (RECORDS RETENTION SCHEDULE) Page 10 of CASH RECEIPTS/CASH REGISTER TAPES Dates: Cubic Feet Annual Accumulation: 6 Cubic Feet Retain for two (2) years, then dispose of. 29. CENSUS RECORDS (GOVERNMENT EMPLOYMENT, BOUNDARY, EEOC, ETC.) Dates: Retain for five (5) years, then dispose of. Special census records: Retain permanently. 30. CERTIFICATES OF INSURANCE Dates: Cubic Feet Retain for three (3) years after expiration, then dispose of. 31. CERTIFICATION OF STATUS OF EXEMPT PROPERTY Dates: Retain for two (2) years, then dispose of.

11 (RECORDS RETENTION SCHEDULE) Page 11 of CHECK STUBS AND COPIES Dates: Cubic Feet Annual Accumulation: 5 Cubic Feet Retain for two (2) years, then dispose of. 33. CITIZEN/RESIDENT COMPLAINTS Dates: Cubic Feet Retain for three (3) years after settlement, then dispose of. 34. CONSTRUCTION/PROJECT FILES Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain construction plans, drawings, and specifications permanently. Retain other records for ten (10) years following completion of project, then dispose of. 35. CONSULTANTS STUDIES, SURVEYS, COMPREHENSIVE AND LONG RANGE PLANS Dates: Cubic Feet Studies and surveys: Retain for ten (10) years, then dispose of. Comprehensive and long range plans: Retain permanently.

12 (RECORDS RETENTION SCHEDULE) Page 12 of CONTRACTOR S LICENSE, BONDS AND CERTIFICATES OF INSURANCE Dates: Cubic Feet Retain for three (3) years after expiration, then dispose of. 37. CONTRACTS, AGREEMENTS, AND LEASES Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain contracts and contract renewals for ten (10) years after termination or completion of the terms of the contract, agreement, or lease, then dispose of. Copies: retain for two (2) years, then dispose of. 38. COOK COUNTY TAX STATEMENTS Dates: Retain for seven (7) years, then dispose of. 39. DAILY CASH REPORTS Dates: Cubic Feet Annual Accumulation: 5 Cubic Feet Retain for two (2) years, then dispose of.

13 (RECORDS RETENTION SCHEDULE) Page 13 of DEPARTMENTAL REPORTS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain monthly reports for two (2) years, then dispose of. Retain annual reports for seven (7) years, then dispose of. 41. ELECTION RECORDS Dates: Cubic Feet Retain for one (1) year, then dispose of. 42. ELEVATOR INSPECTIONS Dates: Cubic Feet Retain for five (5) years, then dispose of. 43. EMPLOYMENT APPLICATIONS (SOLICITED AND UNSOLICITED) AND SUPPORT DOCUMENTS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain solicited applications and supporting documents for two (2) years from date of the application, then dispose of. Retain unsolicited applications and supporting documents for one (1) year from date of the application, then dispose of.

14 (RECORDS RETENTION SCHEDULE) Page 14 of EPA CHEMICAL/MICROBIOLOGICAL REPORTS Dates: Retain chemical sample reports for ten (10) years, then dispose of. Retain bacteriological sample reports for five (5) years, then dispose of. 45. EPA INSPECTIONS Dates: Retain for three (3) years, then dispose of. 46. EPA OPERATING PERMITS Dates: Retain for five (5) years after expiration, then dispose of. 47. EPA OPERATIONAL SURVEY Dates: Retain for ten (10) years, then dispose of.

15 (RECORDS RETENTION SCHEDULE) Page 15 of EPA PCB DISPOSAL AND STORAGE REPORTS Dates: Retain for five (5) years, then dispose of. 49. EPA VIOLATION RECORDS Dates: Retain for three (3) years after settlement, then dispose of. 50. EQUIPMENT MAINTENANCE RECORDS Dates: Cubic Feet Retain until equipment is sold, traded, or junked, then dispose of. 51. EVENT PERMITS (PARADE, FUNDRAISERS, AUCTION, ETC.) Dates: Retain for one (1) year after expiration, then dispose of.

16 (RECORDS RETENTION SCHEDULE) Page 16 of FINANCIAL STATEMENTS Dates: Cubic Feet Retain monthly reports for two (2) years, then dispose of. Retain annual reports for seven (7) years, then dispose of. 53. FIRE INSPECTIONS Dates: Retain for five (5) years, then dispose of. 54. FREEDOM OF INFORMATION ACT REQUESTS AND DENIALS Dates: Retain for two (2) years from date of filing, then dispose of. 55. GAS RECEIPTS/TICKETS/USAGE RECORDS Dates: Cubic Feet Retain for two (2) years, then dispose of.

17 (RECORDS RETENTION SCHEDULE) Page 17 of GRANT RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain grant records for three (3) years following completion of the terms of the grant, then dispose of. 57. GRIEVANCES Dates: Cubic Feet Resolved by arbitration: Retain for fifteen (15) years, then dispose of. Resolved prior to arbitration: Retain for ten (10) years, then dispose of. 58. HYDRANT FLOW TESTS Dates: Cubic Feet Retain for three (3) years, then dispose of. 59. HYDRANT FLUSHING RECORDS Dates: Cubic Feet Retain for two (2) years, then dispose of.

18 (RECORDS RETENTION SCHEDULE) Page 18 of IMRF RECORDS Dates: Cubic Feet Retain designation of beneficiary forms until superseded by new designation or until terminated employee s 78th birthday, whichever occurs first, then dispose of. If employee has not retired by age 78, retain designation of beneficiary for ten (10) years after termination of employee, then dispose of. Retain all other records within this record series for seven (7) years, then dispose of. 61. INSURANCE POLICIES AND CLAIMS Dates: Cubic Feet Retain policies for seven (7) years after expiration or cancellation, then dispose of. Retain claims for seven (7) years after settlement of claim, then dispose of. 62. INVENTORIES Dates: Retain for two (2) years after superseded by new inventory, then dispose of.

19 (RECORDS RETENTION SCHEDULE) Page 19 of INVESTMENT RECORDS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain certificates of deposit, securities, and treasury notes for seven (7) years after date of maturity, then dispose of. Retain other records within this series for seven (7) years, then dispose of. 64. JOB DESCRIPTIONS Dates: Retain for five (5) years after superseded, then dispose of. 65. LAND USE FILES Dates: Cubic Feet Retain for seven (7) years after completion of project, then dispose of.

20 (RECORDS RETENTION SCHEDULE) Page 20 of LEDGERS, JOURNALS AND REGISTERS (GENERAL PAYROLL, ACCOUNTS PAYABLE, RECEIVABLE, ETC.) Dates: Cubic Feet Annual Accumulation: 15 Cubic Feet Monthly, weekly, daily ledgers, journals and registers: Retain for two (2) years, then dispose of. Annual ledgers, journals and registers: Retain for seven (7) years, then dispose of. 67. LEGAL RECORDS Dates: Cubic Feet Retain for three (3) years after closure of case, then dispose of. Retain legal opinions permanently. 68. LEGAL NOTICES, CERTIFICATES OF PUBLICATION, PRESS RELEASES AND MEETING NOTICES Dates: Retain for one (1) year, then dispose of. 69. LIENS Dates: Retain for one (1) year after settlement or dismissal, then dispose of.

21 (RECORDS RETENTION SCHEDULE) Page 21 of LIQUOR LICENSE RECORDS Dates: Cubic Feet Annual Accumulation: ½ Cubic Feet License: Retain for one (1) year after expiration, then dispose of. Other records: Retain for five (5) years after closure of business, then dispose of. 71. MAPS, PLATS, BLUEPRINTS AND SURVEYS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain permanently. 72. MATERIAL SAFETY DATA SHEETS Dates: Retain for ten (10) years after product is no longer stored or used in the workplace, then dispose of. 73. METROPOLITAN WATER RECLAMATION DISTRICT RECORDS Dates: Cubic Feet Permits: Retain for five (5) years, then dispose of. Plans: Retain permanently. Correspondence: Retain for one (1) year, then dispose of records no longer possessing any further administrative, fiscal, legal, and/or historical value.

22 (RECORDS RETENTION SCHEDULE) Page 22 of MINUTES Dates: Cubic Feet Annual Accumulation: ¼ Cubic Feet Retain originals permanently. Retain duplicate minutes for one (1) year, then dispose of. 75. MOTOR FUEL TAX RECORDS Dates: Cubic Feet Retain construction records for ten (10) years following completion of terms of the contract, then dispose of. Retain plans and specifications permanently. Retain other records contained in this record series for seven (7) years, then dispose of. 76. MUNICIPAL CODE BOOKS Dates: Retain permanently. 77. MUNICIPAL TAX RECORDS (SALES, OCCUPATION, HOTEL/MOTEL, UTILITY, REAL ESTATE, PERSONAL PROPERTY, 911, ETC.) Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for seven (7) years, then dispose of.

23 (RECORDS RETENTION SCHEDULE) Page 23 of NEGOTIATION/COLLECTIVE BARGAINING FILES Dates: Cubic Feet Retain one (1) copy of each collective bargaining agreement permanently. Retain support documentation for fifteen (15) years, then dispose of. 79. OCCUPANCY PERMITS Dates: Cubic Feet Retain for five (5) years, then dispose of. 80. OFFICIALS OATHS, BONDS, AND APPOINTMENTS Dates: Retain for two (2) years after expiration of term of office, then dispose of. 81. ORDINANCES AND RESOLUTIONS Dates: Cubic Feet Retain ordinances permanently. Retain resolutions for sixty (60) days, then dispose of provided they ware recorded in the minutes.

24 (RECORDS RETENTION SCHEDULE) Page 24 of PAID BILLS/INVOICES/VOUCHERS/WARRANTS Dates: Cubic Feet Annual Accumulation: 10 Cubic Feet Retain for seven (7) years, then dispose of. Copies: Retain for two (2) years, then dispose of. 83. PARKING PERMIT/TICKET RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for two (2) years, then dispose of. 84. PAYROLL RECORDS Dates: Cubic Feet Annual Accumulation: 8 Cubic Feet and Alphabetical Monthly payrate records: Retain for two (2) years, then dispose of. Annual payrate records: Retain for seven (7) years, then dispose of. Individual earning records: Retain individual work and salary history records for sixty (60) years or until terminated employee s 78th birthday, whichever occurs first, then dispose of. If employee has not retired by age 78, retain individual work and salary history records for ten (10) years after termination of employment, then dispose of.

25 (RECORDS RETENTION SCHEDULE) Page 25 of PENSION RECORDS Dates: Cubic Feet Retain pension application and final payment permanently. Retain other records in this record series for seven (7) years after date of last payment of benefits to the retiree or the beneficiary, then dispose of. 86. PERSONNEL RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain individual work and salary history records for sixty (60) years or until terminated employee s 78th birthday, whichever occurs first, then dispose of. If employee has not retired by age 78, retain individual work and salary history records for ten (10) years after termination of employment, then dispose of. Retain all other records within this record series for five (5) years after termination of employment, then dispose of. 87. PETITIONS Dates: Retain for one (1) year, then dispose of except for those relating to annexations, land dedication, street and alley vacations, which must be retain permanently. Petitions to form a new political party: retain permanently.

26 (RECORDS RETENTION SCHEDULE) Page 26 of PETTY CASH RECORDS Dates: Cubic Feet Retain for seven (7) years, then dispose of. Receipts: Retain for two (2) years, then dispose of. 89. POLICIES AND PROCEDURES Dates: Retain one copy permanently. 90. POSTAGE RECORDS Dates: Retain for two (2) years, then dispose of. 91. PROPERTY RECORD FILE Dates: Cubic Feet Annual Accumulation: 3 Cubic Feet Alphabetical and Numerical Retain for one (1) year, then dispose of records no longer possessing any further administrative, fiscal, legal, and/or historical value.

27 (RECORDS RETENTION SCHEDULE) Page 27 of PUBLIC WORKS/ENGINEER FIELD NOTES Dates: Retain for ten (10) years, then dispose of. 93. PUBLIC WORKS GRADING INSPECTIONS Dates: Retain for ten (10) years, then dispose of. 94. PUBLIC WORKS LIFT STATION PUMP DATA BOOKS Dates: Retain permanently. 95. PUBLIC WORKS SEWER INSPECTIONS Dates: Retain for ten (10) years, then dispose of. Video inspection tapes: retain until superseded by a new inspection, then dispose of.

28 (RECORDS RETENTION SCHEDULE) Page 28 of PUBLIC WORKS SLUDGE ANALYSIS REPORTS Dates: Retain for ten (10) years, then dispose of. 97. PUBLIC WORKS VALUE RECORD CARDS Dates: Retain permanently. 98. PUBLIC WORKS WEATHER/SNOW REPORTS Dates: Retain for two (2) years, then dispose of. 99. PURCHASE ORDERS AND REQUISITIONS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain for two (2) years, then dispose of RECEIPTS Dates: Cubic Feet Annual Accumulation: 4 Cubic Feet Retain for two (2) years, then dispose of.

29 (RECORDS RETENTION SCHEDULE) Page 29 of REIMBURSEMENT CLAIMS Dates: Cubic Feet Annual Accumulation: ¼ Cubic Feet Retain for three (3) years, then dispose of REVENUE SHARING RECORDS Dates: Cubic Feet Retain allocation report for ten (10) years, then dispose of. Retain other records within this record series for seven (7) years, then dispose of SAFETY INSPECTIONS/REPORTS Dates: Retain for two (2) years, then dispose of SALARY SCHEDULES AND SURVEYS Dates: Retain for seven (7) years, then dispose of.

30 (RECORDS RETENTION SCHEDULE) Page 30 of SIGN PERMITS Dates: Retain for five (5) years, then dispose of SOLICITOR/PEDDLER/JUNK DEALER/GARAGE SALE PERMITS/REQUESTS Dates: Cubic Feet Retain for one (1) year after expiration, then dispose of SPECIAL ASSESSMENT RECORDS Dates: Cubic Feet Retain for seven (7) years after expiration of assessment, then dispose of STATE AND FEDERAL TAX RECORDS (W-2 S, W-3 S, W-4 S, IL-941 S, IL- 501 S, IRS 1099 S, ETC.) Dates: Retain W-4 s for five (5) years after termination of employment or until W-4 is superseded by a new W-4, then dispose of. Retain all other tax forms in this record series for seven (7) years, then dispose of.

31 (RECORDS RETENTION SCHEDULE) Page 31 of STATE OF ILLINOIS ANNUAL COMPTROLLER SUPPLEMENTAL REPORT Dates: Retain for seven (7) years, then dispose of STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION ANNUAL WATER USE AUDIT Dates: Retain for seven (7) years, then dispose of STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION WATER RESOURCES MONTHLY PUMPAGE REPORT Dates: Retain for five (5) years, then dispose of STATEMENT OF ECONOMIC INTEREST RECORDS Dates: Retain for three (3) years after date of filing with the County Clerk, then dispose of.

32 (RECORDS RETENTION SCHEDULE) Page 32 of TAPE RECORDINGS OF MINUTES Dates: Cubic Feet Audio: Retain for sixty (60) days provided they have been accepted and recorded in the Minutes, then dispose of. Video: Retain for thirty (30) days after date of last airing, then dispose of TAX EXEMPTION RECORDS Dates: Retain for one (1) year after superseded, then dispose of TAX INCREMENT FINANCING RECORDS Dates: Cubic Feet Nonessential materials: Retain for one (1) year, then dispose of records no longer possessing any further administrative, fiscal, legal, and/or historical value. Financial records: Retain for seven (7) years, then dispose of. Survey Files: Retain for one (1) year, then dispose of. Other records: Retain permanently TAX LEVY RECORDS Dates: Cubic Feet Retain for seven (7) years, then dispose of.

33 (RECORDS RETENTION SCHEDULE) Page 33 of TAXI CAB APPLICATIONS/LICENSE Dates: Cubic Feet License: Retain for one (1) year after expiration, then dispose of. Miscellaneous records: Retain for five (5) years after inactivation or cancellation of business, then dispose of TAXI CAB SENIOR/HANDICAP DISCOUNT RECORDS Dates: Cubic Feet Retain for two (2) years, then dispose of TIME RECORDS (SICK, VACATION, OVERTIME, HOLIDAY, COMPENSATORY, LEAVES, ETC.) Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for two (2) years, then dispose of, provided information has been transferred to the employees work history TRAFFIC STUDIES/ACCIDENT SUMMARIES Dates: Retain for seven (7) years, then dispose of.

34 (RECORDS RETENTION SCHEDULE) Page 34 of TRAVEL/EXPENSE/MILEAGE REPORTS Dates: Cubic Feet Retain for seven (7) years, then dispose of TREASURER S REPORTS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain monthly reports for two (2) years, then dispose of. Retain annual reports for seven (7) years, then dispose of UNEMPLOYMENT COMPENSATION RECORDS Dates: Retain for seven (7) years, then dispose of U.S. DEPARTMENT OF LABOR REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION Dates: Retain for five (5) years, then dispose of.

35 (RECORDS RETENTION SCHEDULE) Page 35 of U.S. IMMIGRATION AND NATURALIZATION SERVICE FORM I-9 EMPLOYMENT ELIGIBILITY VERIFICATION Dates: If person is employed for less than three years, retain for three (3) years after date of hire, then dispose of. If person is employed for three years or longer, then retain for one (1) year after termination of employment, then dispose of UTILITY BILL RECEIPTS AND STUBS Dates: Cubic Feet Annual Accumulation: 4 Cubic Feet Retain for two (2) years, then dispose of UTILITY COMPANY PERMITS Dates: Cubic Feet Retain for five (5) years after expiration, then dispose of UTILITY DELINQUENCY RECORDS Dates: Cubic Feet Annual Accumulation: ¼ Cubic Feet Retain for two (2) years, then dispose of.

36 (RECORDS RETENTION SCHEDULE) Page 36 of UTILITY DEPOSIT/REFUND RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for two (2) years, then dispose of UTILITY FUND LEDGERS Dates: Cubic Feet Annual Accumulation: 4Cubic Feet Daily, monthly, weekly ledgers: Retain for two (2) years, then dispose of. Annual ledgers: Retain for seven (7) years, then dispose of UTILITY MAINTENANCE/INSPECTION RECORDS Dates: Cubic Feet Retain for five (5) years, then dispose of UTILITY METER INSTALLATION/CONVERSIONS/SERVICE AND TESTING Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for one (1) year, then dispose of.

37 (RECORDS RETENTION SCHEDULE) Page 37 of UTILITY METER READINGS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for one (1) year, then dispose of UTILITY SERVICE APPLICATIONS Dates: Cubic Feet Annual Accumulation: 2 Cubic Feet Retain for two (2) years after disconnection, then dispose of UTILITY NOTICES (ON/OFF/DISCONNECT, ETC.) Dates: Cubic Feet Retain for one (1) year, then dispose of VARIANCE RECORDS Dates: Cubic Feet Retain for five (5) years after expiration, then dispose of.

38 (RECORDS RETENTION SCHEDULE) Page 38 of VEHICLE LICENSE RECORDS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for one (1) year after expiration, then dispose of VEHICLE RECORDS (MAINTENANCE, REGISTRATIONS, INSPECTIONS, TITLES, ETC.) Dates: Cubic Feet Retain until equipment is sold, traded, or junked, then dispose of VENDOR LISTINGS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for two (2) years, then dispose of VILLAGE PUBLICATIONS (NEWSLETTERS, BROCHURES, PAMPHLETS, ETC.) Dates: Cubic Feet Retain one copy permanently.

39 (RECORDS RETENTION SCHEDULE) Page 39 of WATER CONSUMPTION RECORDS Dates: Cubic Feet Retain for one (1) year, then dispose of WATER FLOW CHARTS Dates: Cubic Feet Retain for three (3) years, then dispose of WATER MAIN BREAK/LEAKAGE/FAILURE RECORDS Dates: Cubic Feet Retain for two (2) years after completion of repairs, then dispose of WATER METER USAGE REPORTS Dates: Cubic Feet Retain for one (1) year, then dispose of WATER PLANT DAILY OPERATION LOG Dates: Cubic Feet Retain for five (5) years, then dispose of.

40 (RECORDS RETENTION SCHEDULE) Page 40 of WATER PLANT MAINTENANCE/OPERATIONS/TREATMENT RECORDS Dates: Cubic Feet Retain for ten (10) years, then dispose of WATER PUMPAGE REPORTS Dates: Cubic Feet Annual Accumulation: ½ Cubic Feet Retain for ten (10) years, then dispose of WATER SAMPLES ANALYSIS RECORDS Dates: Cubic Feet Retain chemical sample reports for ten (10) years, then dispose of. Retain bacteriological sample reports for five (5) years, then dispose of WATER/SEWER EFFLUENT DISCHARGE MONITORING RECORDS Dates: Retain for five (5) years, then dispose of.

41 (RECORDS RETENTION SCHEDULE) Page 41 of WATER TEMPERATURE/CIRCULATION RECORDS Dates: Retain for three (3) years, then dispose of WATER VALUE INSPECTIONS/RECORDINGS (MAINTENANCE) Dates: Cubic Feet Retain for two (2) years, then dispose of WORK ORDERS/SERVICE REQUESTS Dates: Cubic Feet Annual Accumulation: 1 Cubic Feet Retain for sixty (60) days after completion of work, then dispose of WORKER S COMPENSATION RECORDS Dates: Retain for seven (7) years after settlement, then dispose of.

42 (RECORDS RETENTION SCHEDULE) Page 42 of ZONING/PLANNING/DEVELOPMENT/LOCAL IMPROVEMENT RECORDS Dates: Cubic Feet Annual Accumulation: 5 Cubic Feet Approved requests: Retain permanently. Denied requests: Retain for one (1) year after denial, then dispose of.

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