CONFERENCE GUIDE w rld MISSIONS DIRECTORS

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1 CONFERENCE MISSIONS DIRECTORS GUIDE IPHC w rld

2 TABLE OF CONTENTS Intrductin 2 Rle & Duties f a Cnference Missins Directr 3 Events 4 Missinary Itineratin 7 Financial Reprts & Expenditures 8 Prcedure fr Missinary Candidate Prcessing: Preliminary Applicatin Phase Prcedure fr Missinary Candidate Prcessing: Frmal Applicatin Phase Clumn Giving Reprt 12 CMD Reimbursement Request Frm 13 Vime Vide Dwnlad Instructins 14 WMMD Prmtinal Material Order Frm 16 WMMD Cntact Infrmatin 17 Wrld Missins Ministries Divisin PO Bx 12609, Oklahma City, OK Phne: Fax: wmminf@iphc.rg 1

3 INTRODUCTION Cngratulatins n yur appintment as Cnference Missins Directr (CMD) and welcme t the Wrld Missins Ministries Divisin (WMMD) team. We appreciate yur cmmitment and service t yur cnferences and WMMD. The future hlds many pprtunities fr yur cntributin t missins in IPHC Ministries. Each CMD is vital t the success f his/her cnference and lcal church missins prgram. If the CMD is t develp and direct a truly dynamic cnference missins initiative, his/her visin must cmmunicate Gd s plan fr the wrld: the message f salvatin thrugh Jesus t all peples f the earth, and that every Christian has a respnsibility t participate. This happens thrugh nurturing an Acts 1:8 mentality and strategy. Yur visin and cmmitment t this leadership rle will greatly influence pastrs and lcal churches t be part f a ministry that tuches ver 100 natins and numerus peple grups. One s ultimate plan fr the cnference must encmpass a strategy that includes all lcal churches. Our mtt and gal is t see 100% participatin amng all cnferences and lcal churches. Is this realistic? In the cntext that every church can d smething n matter hw small, it is nt unreasnable t prmte and encurage everyne t find their part in the Great Cmmissin. Participatin and persnal invlvement cincides with Gd s Biblical mandate t the whle Church. The rle f the CMD includes significant duties, and it requires time and energy t accmplish this undertaking. Hwever, it is an extremely rewarding ministry full f blessings and pprtunities that tuch and change lives wrldwide. Yu will experience the jy f being a key part f what Gd is ding thrugh WMMD in ur cmbined effrts f glbal evangelizatin. In yur rle, yu actually becme Wrld Changers by influencing this present age and advancing the kingdm f Gd glbally fr future generatins. The CMD guide is designed t: Prvide basic instructins, tls, and ideas fr develping a structured missins plan within yur cnference Crrelate with the Lcal Church Missins Manual (LCMM) In ver 100 years f missins experience, we have fund that pastrs, lcal churches, and cnferences participate mre when prvided infrmatin and given avenues fr invlvement. Often, there is a lack f participatin simply because peple are unifrmed. Please read this guide, as well as the LCMM, and remember that yu have an pprtunity t challenge yur cnference and lcal leadership t a higher level f invlvement and accmplishment. Thank yu fr accepting this respnsibility and assignment. Enjy the jurney! 2

4 ROLE & DUTIES OF A CONFERENCE MISSIONS DIRECTOR Pints f interest and suggestins t develp a missins emphasis within yur cnference and a strategy fr lcal churches: Develp and maintain a cnference missins bard/cuncil. Appintment f key leaders t facilitate and rganize yur missins emphasis is essential t success and verall cnference participatin. The CMD and the cnference missins bard/cuncil shuld cntact and help each church, and encurage pastrs assign a lcal church missins directr. One persn in a lcal church can make a difference in unifying the cngregatin t be mre missins-minded. Appint district missins directrs. This structure is essential in any cnference, especially in heavily ppulated r large gegraphical areas where travel and driving time may present difficulties. Cllabrate with WMMD t priritize yur cnference s invlvement with WMMD prjects and ministries. CMD Training Attend the annual CMD meeting prvided by WMMD. It is a must t knw and understand the current visin f WMMD. Learn ways t effectively cmmunicate an verall wrking knwledge f WMMD. Understand the American sending base, as well as the peratin f ur field ministries verseas. Attend Passprt t Missins, Missins Fest, and ther training sessins t increase knwledge f IPHC missins pprtunities. Setting Gals Each CMD is respnsible fr carrying the visin f WMMD, which is t develp, encurage, and empwer pastrs, lcal missins directrs, and their cngregatins t fulfill their part f the Great Cmmissin. In ding s, new and fresh perspectives will materialize. Establishing gals allws lcal pastrs and churches d their part in the verall picture. Often, they may nt see hw their bite-size piece may influence the bigger picture. Cnnecting all the smaller pieces makes reaching any larger gal mre achievable! 3

5 EVENTS Events prvide a great way t prmte missins in yur cnference. When rganizing such events, review the fllwing suggestins: T avid lw attendance and/r cancellatin f meetings, cnsider lcal weather patterns when determining dates. Organize and prmte annual missins cnferences and special events weeks in advance. D nt wait until the last minute! Think big and plan fr success. Develp a cnference missins calendar shwing all scheduled events. Pst this nline and publish in newsletters t reach the vast majrity f yur cnference. Als, crdinate it with WMMD. Set up a WMMD bth/display table at the annual Camp Meeting and ther cnference events. Great Cmmissin Meals It is best t schedule Great Cmmissin Meals (GCMs) during the first quarter f the year. GCMs are vital t the verall cmmunicatin f IPHC missins. Setting dates in advance prvides WMMD the pprtunity t schedule speakers and missinaries fr yur events. Submit yur dates fr the fllwing year at the annual CMD Meeting and/r cntact the Office f Itineratin and Glbal Outreach. Glbal Outreach Set gals! Prmte early in the year s each pastr and church has ample time t achieve their gal. Missinaries at Great Cmmissin Meals GCMs prvide missinaries an pprtune time t present their ministries t lcal church leadership. They use this setting t set up bths/displays, hand ut prayer cards, and schedule church services. Allw missinaries 2-3 minutes t speak. The pastrs are given a shrt cmmercial f what the cngregatin will receive. If nly ne r tw missinaries are present, mre time can be allcated. Encurage pastrs t schedule missinaries t visit their church. 4

6 Faith Cmmitment Faith Cmmitment Day is always the first Sunday in March. The purpse is t have a Special Day t renew and/r make new faith cmmitments. Remember t infrm missinaries, as well as WMMD, f any new r cntinued supprt. Nte: If it better serves the lcal church, anther Sunday can be selected fr Faith Cmmitment Sunday. Establish a Missins Sunday each mnth, suggestively the first Sunday. Prmte this as a designated time t receive missins giving. Be practive by cntacting missinaries scheduled fr itineratin r furlugh. If nne are available t attend a service, cnsider using Skype, Face Time, vides and ther digital cmmunicatin t give missinaries time t speak, even if they are nt present in the cngregatin. GO Rallies A GO Rally is a dynamic way t bring the cnference tgether fr a time f celebratin. Usually incrprated with the annual cnference camp meeting, a special evening is dedicated t emphasizing Glbal Outreach and prvide lcal churches a time t bring their ffering. Please d nt let yur GO ffering becme an end f year event. In past years, the fcus fr receiving funds was always in the early summer mnths. In ding s, emphasis was at the beginning f the year and cntinued thrugh the first tw quarters. If mre funds were needed t reach gals, the remaining half f the year prvided sufficient time t cntact key pastrs and churches and receive a fruitful respnse. This is the recmmended mdel. Please cllect GO funds as early as pssible frm the lcal churches. All funds must be received at the Glbal Ministry Center in Oklahma City r pstmarked by December 31 st t be cunted fr the current year. If funds are received after this time, they will be recrded fr the fllwing year. Any check dated after December 31, thugh received befre the 31 st, will be recrded fr the fllwing year. D nt cnfuse the GCM with GO Rallies. They are tw separate events. Prmtin Be familiar with prmtinal material and WMMD ministries. There are a wide variety f ministries fr the CMD and the cnference missins bard t prmte: Faith Cmmitment, Glbal Outreach, Peple t Peple, Cffeehuse Ministries, TEAMS, The Awakening, Natinal Missinaries, and numerus field prjects and ther ministries. Place yur rders fr WMMD prmtinal materials with the Cmmunicatins Crdinatr in advance. Shipping can take 7-10 business days. Any and all prmtinal materials will enhance yur lcal church s understanding f IPHC s Great Cmmissin mandate. 5

7 Each CMD needs t submit his/her cnference rder at the annual CMD Meeting. These will be prcessed and shipped later in the fall. Please help us in this area t make yur event the best and mst cst effective! Check WMMD s website fr mre infrmatin, such as articles, updates, newsletters, and vides. Mst vides are available nline fr dwnlad, but the WMMD can prvide an electrnic file as well. Missins Training fr District & Lcal Missins Directrs Upn request, WMMD staff will prvide training sessins in yur cnference/churches. Fr mre infrmatin r t set up a training event, cntact WMMD. 6

8 MISSIONARY ITINERATION Yur influence in the cnference, lcal churches, and with pastrs is invaluable! Yur rle in helping each missinary and encuraging them in their task f fundraising accelerates their success in raising their budget and departure t the field. Yur knwledge f the cnference and each church prvides infrmatin fr missinaries t knw the ptential in each church and hw t best address the cngregatin. Yur input prvides guidance s they will be relevant t each church and cmmunicate effectively. Send letters f intrductin fr new missinaries itinerating in yur cnference. A letter f endrsement cnfirms t the pastr r lcal missins directr yur cnfidence and apprval f the missinary. This is imprtant fr pastrs when sharing their pulpit with a guest speaker. When necessary, send letters f financial appeal fr missinaries t pastrs and churches. Strategic budget items may need special attentin. A little extra push can ften fulfill the financial need. (Example: airfare t the field r vehicle fr ministry). Cmmunicate with the Office f Itineratin in arranging itineraries fr missinaries. When receiving dnatins fr prjects r missinaries, please remember t include its assigned accunt number. 7

9 FINANCIAL REPORTS & EXPENDITURES Financial Reprts & Data Review yur mnthly and annual cmparisn reprts fr yur fllw up with pastrs and lcal missins directrs. Reviewing these keeps the CMD apprised f current giving trends in each church. Cnference Reprts Explained 4 Clumn Giving Reprt by Cnference. This shws the ttal incme by cnference f Glbal Outreach, Peple t Peple, WMMD Faith Cmmitments (dnatins specifically t the missinary s supprt/gift accunts), and WMMD Field Prjects (dnatins t varius prjects and/r the missinary s ministry accunt). Please refer t the sample reprt n page 12. This reprt is sent t all CMDs. 3 Clumn Giving by Church. This shws the ttal incme f GO, PTP, and WMMD by each church within yur cnference. Nte: Due t the amunt f data prcessed in this reprt, church reprts will still reflect 3 Clumns. YTD Glbal Outreach Giving by Cnference. This reflects mnth-by-mnth GO Giving by cnferences. This reprt is sent t all CMDs. YTD Glbal Outreach Giving by Church. This shws mnth-by-mnth GO Giving by churches within yur cnference. GO Cmparisn. This reprt shws the YTD GO incme cmparisn between the current and previus year. Fr example, the June 2016 cmparisn reprt will shw the cumulative ttal received January-June 2016 cmpared t the amunts received January-June f The last clumn shws the increase ver r amunt needed t match This reprt is sent t all CMDs. Missins Giving by Church. This reprt shws a breakdwn f yur cnference churches giving t missinaries and field prjects. Itineratin Reprt. This reprt identifies missinaries that are currently itinerating r n furlugh, as well as any missinaries planning t return t the States that year. Yu will see their incme fr 3 cnsecutive mnths, an average f thse 3 mnths, their ending balance, and their budget. 8

10 Reimbursements & Expenses Submit all financial reimbursements fr missins expenses within 30 days; this includes persnal missins-related travel. IRS regulatins are very strict and funds beynd this time are nt t be reimbursed. The WMMD may reimburse certain expenses fr cnference prmtin. The Assistant Directr must give prir apprval. Expense frm, receipts, and ther dcumentatin will be required. (A cpy f the expense frm can be fund n page 13). If yur cnference prvides husing fr missinaries, please crdinate bkings with the Office f Itineratin and the missinary. File all reimbursements fr cnference-wned missinary husing as sn as pssible. Please help WMMD keep these expenses and reimbursements current. If a missinary stays in cnference husing and expenses accumulate ver several mnths that are nt submitted fr payment, this may delay their return t the field. Lcal Church Missins Prgrams, Achievement & Recgnitin Awards fr Lcal Churches Fr infrmatin n all WMMD departments, ministries, and mdels f cnference achievement prgrams, please refer t the Lcal Church Missins Manual. Each cnference may desire t recgnize their churches fr utstanding service and participatin. Usually, numerus factrs cntribute t that prgram. Cnsider: In ur stewardship f finances, d these prgrams accmplish its purpse and are they cst effective? 9

11 PROCEDURE FOR MISSIONARY CANDIDATE PROCESSING: PRELIMINARY APPLICATION PHASE 10

12 PROCEDURE FOR MISSIONARY CANDIDATE PROCESSING: FORMAL APPLICATION PHASE 11

13 COLUMN GIVING REPORT 12

14 13

15 VIMEO CHANNELS TO BOOKMARK Subscribe t these channels and receive ntificatins when new vides are added! Wrld Missins Ministries Divisin Channel The Awakening Channel Glbal Outreach Channel Peple t Peple Channel Instructins t Dwnlad: 1. Click n link abve t view the main page f the channel. Shuld lk smething like this: 2. Scrll thrugh vides and select the desired vide. 3. Click n the #vime.cm/ link n the bttm right hand crner f the vide. When yu place yur cursr ver the link, it reads G t Vide. (see pht belw) 14

16 4. Click n Dwnlad at the bttm f the vide. Then select the desired frmat. 15

17 16

18 WMMD CONTACT INFORMATION Bishp Talmadge Gardner, Executive Directr Dr. Harld Daltn, Assistant Directr Directrs Steve Cfer, Directr f GO, Missinary Itineratin, & Cffeehuse Ministries scfer@iphc.rg Debra Lybrand, Financial Specialist dlybrand@iphc.rg Matt Bennett, Directr f Peple t Peple and TEAMS mbennett@iphc.rg Max Barrs, Directr f The Awakening mbarrs@iphc.rg Team Members Michelle Nisbett, Assistant t Bishp Talmadge Gardner mnisbett@iphc.rg Diane Edwards, Assistant t Dr. Harld Daltn dedwards@iphc.rg Kathryn Shepard, Assistant t Steve Cfer kshepard@iphc.rg Taylr Dufrene, Assistant t Debra Lybrand tdufrene@iphc.rg Megan Miller, Cmmunicatins Crdinatr mmiller@iphc.rg Rebekah Lwder, Assistant t Matt Bennett & PTP Crdinatr f Operatins rlwder@iphc.rg Maria Velez, PTP Spnsrship Crdinatr mvelez@iphc.rg Madeline Lafferty, The Awakening Crdinatr f Operatins madeline@gawakening.rg Dreama Bryant, The Awakening Crdinatr f Lgistics dreama@gwakening.rg 17

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