The First Baptist Church, Worcester Annual Congregational Meeting

Transcription

1 The First Baptist Church, Worcester Annual Congregational Meeting Photo%by%Karen%Brockney% February 22, 2015 The First Baptist Church, Worcester 111 Park Avenue Worcester, MA

2 The First Baptist Church, Worcester Annual Congregational Meeting February 22, 2015! AGENDA % Opening Prayer Rev. Brian Dixon, Interim Pastor General Business - Thomas Grisso, Moderator Approval of Minutes of the 2014 Meetings Acceptance of the Annual Reports Contained in this Book Announcement of Continuation of Current Team Members & Officers Treasurer s Message Stephen Loring, Treasurer Proposed Operating Budget for 2015 Richard Wolf, Finance Team Chair Description of the Proposed Budget Vote on the Proposed Budget Review and Discussion of Progress of the Pastoral Search Team New Business from the Congregation Interim Pastor s Remarks Rev. Brian Dixon Matthew 26:30: And when they had sung a hymn, they went out Blest Be the Tie that Binds %

3 Table of Contents Minutes of 2013 Annual Meeting 2 Minutes of June Special Business Meeting 5 Moderator 7 Interim Minister 8 Summer Interim Co-Pastor 9 Interim Minister of Education and Youth 10 Minister of Music and Arts 11 Governing Board/Coordinating Council 12 Building Management / Office Administration 14 Kitchen Administrator 14 Core Teams: Church Life 15 Deacons 16 Christian Education and Youth 17 Outreach 18 Health Cabinet 19 Worship Arts and Music 20 Support Teams: Finance 21 Communications 22 Building and Grounds 23 Human Resources 24 American Baptist Churches of MA 25 First Friends 25 Clerks Report 26 Treasurer s Report 27 Budget Result for 2014 and Proposed All Church Funds 29 Benevolence Contributions 30 Transitory Funds 31 Church Funds 32

4 ! First Baptist Church of Worcester Annual Meeting Sunday, February 9, 2014 Pending Approval A quorum of 50 members was substantially exceeded. The meeting began at 11:15 a.m. Rev. Tom McKibbens led an opening prayer. Moderator Tom Grisso gave a reflection on the past year, noting special services, special music, Catherine Allard's ministry with us, and the activities of the new Communications Team that produces bulletins, the web site, the Annual Report, and more. The women's breakfast was introduced this year along with open mike nights and the Pickleball fellowship. The activities of the Transition Team were the most important highlight of the year. He said that the song "I am the vine and you are the branches" came to mind. Christ is the vine. All our committees are the branches. We are pruning the branches. Our fruit is being God's people in the community. The Clerk called for a vote to accept the minutes of the previous meeting. There were no corrections. The motion to accept the minutes passed unanimously. The Clerk read the names of deceased members, in celebration of their lives, as well as the names of new members and babies who were dedicated. A question was asked about whether the membership number is realistic. A review of members was encouraged. The annual reports compiled in the Annual Report booklet were accepted with the correction that Lyn Stevens is Co-chair of the Health Cabinet. The Moderator made an announcement regarding the continuation of the terms of members of boards and committees. Because it is expected that the structure of boards and committees will change this year, those in place were asked to stay on. Therefore there was no vote on membership of boards and committees at this meeting. The Treasurer, Steve Loring, provided an update. He indicated that receipts that are different than what was budgeted include $9,400 more in pledge income and $5,800 more in plate income. Other Rent ended up $6,500 over budget. The significant disbursement differences from budget were Salaries and Benefits at $42,700 under budget and Buildings and Grounds over budget by $13,200. The church ended the year with a deficit and therefore an overdraw of the endowment of $28,489. This amount is $58,929 less than the budget deficit that was voted. Steve thanked Steve Thibedeau from O Connor, Maloney and he thanked Richard Wolf for working with him and Andrea Letourneau. The church is nearing the end of the project transitioning all of our finances to Quick Books. He also thanked Andrea for her continued good work, continued learning and amazing flexibility with the ongoing changes. There was a question about the process for gaining access to transitory funds, whose purpose is usually designated by the donor. Steve indicated that anyone can make a request that would be considered by the Board of Finance.! 2!

5 A vote on 2014 proposed operating budget was requested by Dusty Miller, Board of Finance chair. FBC does anticipate a rental agreement with WPI, but since nothing is signed yet, no dollars have been included in the budget. Salaries reflect the loss of a full time Education person. The figure budgeted reflects the part time position we currently have. The Maintenance Reserve has been reinstated. The expected deficit is $79,000 but this may change over the course of the year. It was moved to accept the budget as proposed. During discussion on the motion, there was a question about the First Friends renewal lease. It is signed by the church but not yet by them. No increase in rent will occur until August. Concern was expressed about problems with First Friends. The Moderator provided clarification about the relationship with First Friends, their maintenance requests and issues with renewing the lease. He is having monthly meetings with them. He said the Governing Board discussed whether First Friends is a tenant or a mission of FBC. This is unresolved. A desire was expressed for the congregation to be informed of the details of any arrangement with a lease to WPI, prior to signing an agreement. The Moderator sees a process involved in hearing from everyone who might be impacted, even Pickleball. But he does not see a need for a congregational vote on whatever rental arrangement is made with WPI. A comment was made regarding First Friends that if it becomes a mission of the church, we should seek to make the client population diverse. The historical beginning of First Friends was as a ministry of this church. One person asked whether FBC should become more involved in the running of First Friends if it is our mission. It was pointed out that half of their board is FBC members. One FBC member on their board said their new executive committee is not attuned to working with the church. They are more professionally focused. We must be prepared to deal with them professionally. It was suggested that we not accept the budget, defer it for 60 days, and then make a budget when we know what the church structure is going to be. Dusty said the budget can be changed to adjust to circumstances. He asked for approval of it as presented. Lynne Carroll said that when a proposal comes out for staff changes, a new budget can be proposed. A proposal was made in the form of a motion that this be an interim budget to be reviewed in 90 days. The Moderator indicated a need to first address the motion on the floor before considering a new motion. A vote was immediately taken on the motion to approve the budget at presented. The motion was defeated. The new motion was made for an interim budget, to be reviewed 90 days from today. There was discussion about the exact timing of this. The proposed amendment for a review in 90 days was withdrawn by the person who made the motion, because the 90 days would actually be counted from January 1 st, which does not allow enough time. A new motion was made to accept the budget as presented, with the provision for a review in 120 days. This was voted upon and passed by a large majority. Transition Team Proposal for a New Organizational Structure An introduction was provided by Lynne Carroll and Richard Whitten, co-chairs. The material they covered is in the Annual Report. No vote was requested on any proposal today because more discussion is needed. FBC seeks to remain relevant and to live the Way of Christ in this community. It was noted that our operations will be more about consensus and agreement than about following regulations.! 3!

6 Most of the focus of the presentation was on committee structure. Dick touched on staff structure very briefly at the end. Rev. Mike Harvey spoke about dialogue and covenant. He presented the Conversation Covenant used by the Transition Team round table groups. Respect and love were highlighted as having essential roles. An absence of hierarchy was noted. Mike is talking with the Transition Team about defining the role of a pastor in a covenantal model. Pastors need to be facilitators of dialogue and action, and to be able to help the people of the church to define their gifts and find their voices. Conversation and Questions There was concern about the team that would be dedicated to education. That team appears limited. Adult education is excluded. It was noted that we are providing involvement and participation to our children rather than education at the moment. Perhaps it should be a children and youth team. A response from the current chair of the Board of Christian Education noted that our Sunday School has only three classes with a very small number of children, perhaps five children on a regular basis. Teachers are talking to children about values. Some curriculum changes are being considered. Much more can happen. She advocated for a full time Christian Education Director. Lynne welcomes more comments later. There was no new business. Senior Minister's Remarks Tom McKibbens thanked all who prepared reports. His report raised the question, what is the heart of your church? All of us are the heart. He said that everyone should study the Transition Team proposals, and that there will be ample time for dialogue. Do not feel we are on hold until these changes are completed. This time of ferment is a perfect time to begin new initiatives. He noted some. As part of mission action, we have been advertising TABCOM mission trips. Several members have expressed interest and we should support them. Some have a desire for an alternative worship experience. We can plan and implement such an experience. He invited volunteers to form a team to work on such an experience. New member support is another area where we can work immediately. The staff and Deacons cannot do it alone. Fresh ideas are needed to involve new members in the life of the church. People were invited to join a group to address this. Tom McKibbens then led a prayer to close the meeting, asking God to enable us to look beyond our own situation. William Ness led all is the singing of Blest Be the Tie that Binds. Respectfully submitted, Landy C. Johnson, Clerk! 4!

7 FBC Special Business Meeting - June 1, 2014, 11:15 AM This was a special business meeting of the FBC congregation called for two purposes: Presenting for approval a new FBC organizational structure Presenting for approval the 2014 budget that had been tabled in February to allow more time to assess costs related to a transition in minister and staff The Moderator thanked Sharron Lamothe and Katherine Allard for agreeing to co-pastor through this summer. He announced that an active search for an interim pastor has begun with the appointment of a search team. Transition to New Organizational Structure Lynne Carroll, co-chair of the Transition Team, initiated a description of the proposed organizational structure, which had been available for congregational review for several weeks. She noted that the structure, involving a number of Teams, would be more flexible and collaborative than the existing structure. The current description of the new structure is not completed with regard to details, but the Transition Team is asking for approval to move forward in the direction that the current document indicates. If approved, nominations will be made for Team membership during the summer and the Teams would begin to replace the current committees in the fall. Several things would occur once the Teams are functioning. Some changes might be made to the structure based on experience with the Teams in the fall. New Bylaws will be constructed, possibly for approval at the February 2015 Annual Meeting. Approval today would be only for the new Team structure, not for any other transitions pertaining to church staff. The Moderator asked for questions and comments. Q: If the new teams start in Sept will existing committees and boards continue to operate thru September? A: Yes, but some groups may begin planning for September. There being no further questions, a vote was taken by show of hands. The motion to adopt the new structure proposed by the Transition Team was approved unanimously. The Moderator noted that the unanimous approval was likely a reflection of the process we used to allow the congregation several months to learn about and discuss the new organization Budget Dusty Miller, Chair of Finance, offered the February budget with three changes: Senior Pastor's expense will end in June Addition of salaries for co-pastors this summer Salary for an interim pastor to begin in September! 5!

8 He reported that as a result of these changes there will be a small surplus. During the first four months of this year there has been no overdraw. Questions were invited. Q: Richard Wolf: Will there be overlap in salary expenses which will change the status of the surplus, and who owns the oversight of the model? We have had a history of going over the budget in the compensation line and leaving the oversight to those who allowed the overage. A: by Moderator and Mr. Miller: Governing Board, Finance Board, and Human Resources are responsible. Those groups must work within the framework of the budget and are not allowed to go over the budget. Lynne Carroll offered a motion that an up-to-date interim budget based on new developments be brought to vote in September. Seconded by Karl Bjork. Richard Wolf spoke to support the motion. Discussion was held. The motion was approved with one opposing vote. Other Business Q: Has the First Friends lease been signed? A: The Moderator responded that it had been signed. In other First Friends business, the Moderator noted that the Governing Board had voted to allow First Friends to replace the large tree we recently had to remove from the playground, but not to finance the replacement. However, some families in FBC have donated half the cost of a new, smaller tree, which will be planted in the near future. Q: What is the status of the WPI contract to allow its Music Department to rent FBC facilities? A: The Moderator observed that indeed we have been waiting for several months, and the contract is still sitting on the desk of WPI s president. The delay likely is related to the fact that WPI is transitioning to a new president. He noted also that ideas are being explored whereby WPI might compensate FBC partly in rental revenue and partly with in-kind grounds and snow removal maintenance. This idea was well received, and Michael Harvey observed that "They who wait upon WPI shall renew their strength." The meeting adjourned at 11:40. Submitted by Sarah Sams! 6!

9 Moderator 2014 marked FBC s implementation of a Transition to a new governance and staffing structure that we began planning three years ago. A Coordinating Council and Teams have now replaced the Governing Board and our many boards and committees. We celebrated Rev. Tom McKibbens spiritual leadership for the past eleven years, and our prayers are with him in his new ministry. The Human Resources report describes other substantial changes in staff. The Finance report demonstrates how far we have come in meeting our goals set three years ago to protect our financial future. Let me record for history why the Transition occurred. We were structured in all ways our governance, our finances, and our ministerial and staff model to serve a church of the mid-1950s. We recognized that we are no longer that church in size, the needs of our members, and the nature of our missions. We are no less a church we are simply different. The Transition plan sought a new structure to fit the FBC we have become and will be for the foreseeable future. There is much more to this transition, though, than merely changing our teams and staff. It changes our commitment as members of a Christian family. What do I mean by that? We have created a church structure that is less hierarchical and more horizontal. The congregation now serves each other more than it is served by a select group within it. Now we decide together more than we are decided for. When we experience a need or hatch an idea, the Teams have more autonomy to pursue it. We now turn to each other to fix things, rather than going first to the Pastor or Moderator or a governing body. The Pastor is freed to focus on leading us in our spiritual life. Our Moderator can focus on assuring that the structure for getting things done operates effectively. The governing board, now the Coordinating Council, can do just that coordinate and authorize rather than initiate and delegate. This sort of structure works only in a congregation with members who wish to take on the responsibilities associated with it. I know this structure will work, because the congregation created it and, in so doing, demonstrated its desire and willingness to take on those responsibilities. I wonder how many churches could have survived the wide-ranging structural, ministerial, staff and financial changes that we have undertaken without serious discord. To be sure, the process was sometimes tense, involving disagreements and fears. But what I have experienced at those times is a congregation intent on helping each other to follow the Way of Christ with prayer and patience, respect, openness to each other s views, and compassionate creativity in seeking compromise. We have not only survived the change we are reaping the benefits. You will see this in the reports of the various Teams. In addition, I want to make special note about our missions involving outreach. A consultant last year took inventory and informed us that we were already doing more than we realize. This year several people in our FBC family engaged in short-term missions in Haiti and New Orleans. Working beyond the walls of our sanctuary is becoming an increasing part of who we are. Thank you for your commitment as a community of believers who seek to put your belief into action in the Way that Christ counseled. I look forward to playing my role in helping us to do that in Thomas Grisso, Moderator! 7!

10 Interim Minister My tenure as Interim Minister of the church began at the end of September, 2014, so this report is of a limited portion of the year. In the relatively short time I have been serving the church I have gained a strong impression of the significance it holds for the lives its members. I am also impressed with the commitment being made to the life of the church by its members. These realities are quite evident in the buzz of activity that goes on each Sunday morning. This is not to suggest that the activities of the church are limited to Sundays; by no means! The care for the church and the commitment to its ministries is a solid foundation for the future. Fundamental to the life of any church is the quality of the worship service. Worship, to my mind, is a transformative experience. It not only enriches our lives, it also aids our ongoing conversion. It is this transformation that impels us to be agents of what our Lord Jesus referred to as the Kingdom of God. I am pleased that the worship experience is of a high order. In large measure, the tone for worship is set by the excellent music ministry of this church. Clearly, this has continued to be a fundamental characteristic of the church for many years. It is a joy to be part of the worship experience. In addition to participating in the worship service, my duties call for me to provide pastoral care to the church family. I have tried to be faithful to this aspect of my calling over the past months. It is my experience that I often receive more than anything I give in this facet of my calling. So, providing pastoral care is a blessing. As you know, the church has undertaken the pro-active task of restructuring its governance. This was a significant factor in my being attracted to the church. The church is to be commended for taking this step; many churches refuse to face this need. I can say I am much impressed with the leadership of those who are facilitating this process. Of course, the undertaking, even as it is stimulating, can also be threatening. Two matters are vital: firstly, not to be fearful of change: secondly, not to be afraid of making mistakes. I do believe that the future, on this front, promises to be good. A Pastoral Search Committee is at work to discover the needs of the church and, in due course, to present a candidate or candidates to provide pastoral leadership for the years ahead. Be sure to be mindful of this group in your prayers. In closing, I express my gratitude for all the support I am receiving for my ministry. Respectfully submitted, Brian S. Dixon! 8!

11 Summer Interim Co-Pastor I d like to begin this report with a quote from Mother Theresa: You can do what I cannot do. I can do what you cannot do. And together we can do great things. Catherine Allard and I worked together over the summer months as your interim co-pastors filling the gap after Pastor Tom McKibbens retired and before our full-time Interim Pastor Brian Dixon was hired. With God s help and all of your love and support, together, we did great things involving creative and meaningful ministry here at First Baptist Church. When I say great things ---these words are about team effort. A team works well together when there is good communication because without it, all you have is a group of individuals all doing their own thing. We couldn t have done all that we did without everyone s input helping us to move in the same direction. Thank you for your part! And now I would like to communicate to you what was my part and how I fulfilled my role as interim co-pastor in the life of our congregation: participated in worship each Sunday, alternating preaching/leading worship/lector with Catherine; involved in pastoral coverage during the week regarding church needs; had office hours in church office 3 weekday afternoons to allow for congregational accessibility; planned and was involved in two special outdoor worship services with Park Congregational Church(Blessing of Animals and Labor Day Sunday); made 23 home/hospital visits; officiated one wedding service and one child dedication during the worship service; attended/facilitated weekly staff meetings; attended monthly Governing Board meetings and was involved in the interview process for the Buildings and Grounds Manager and full-time Interim Pastor. As we begin a new year in our First Baptist Church family, let s remember first of all that we serve a God who loves us very much. Secondly, that God needs every single one of us working together as we are called in many different ways to go into our communities and the world to make disciples. And thirdly, you can do what I cannot do. I can do what you cannot do. And together we can do great things! Looking forward to more greatness in with gratitude, love and appreciation- Rev. Sharron Lamothe! 9!

12 Interim Minister of Education and Youth Thank you to Yenilda Melendez who continued to assist with High School Youth Group meetings, and Heather Augustus who continued to help with Middle School youth events. And thank you to CE Board members and church school teachers - Courtney Stevens, Bill and Nancy Muszynski, Tom Ward, Patty Hubbard, Jim Pease, Carolyn Ayers - who continued to be committed, thoughtfully prepared, and enthusiastic about Church School and the engagement of children and youth in the life of the church. After looking at the attendance for 9am church school, the committee agreed to offer only one class (for grades 6-12) at 9am; and offer both the preschool and k-5 classes during worship when families with children in these age groups were more likely to attend. In February, four youth, two parents and I served lunch for Worcester fellowship - the outdoors church for Worcester's homeless. The congregation also served the community by donating socks for us to hand out. Also in February youth made valentines for adult members of the congregation. In March Yenilda and I took a group of high school youth to see the movie Son of God. In April the middle and high school youth were invited to meet with Ann Gibbons-Smith from the Central MA Housing Alliance to be educated about the roots and realities of homeless families in Worcester. Ann also baked house-shaped cookies the youth decorated and sold after worship the first Sunday in May to raise funds for the Annual walk/run for the Homeless. A lot of effort went into planning Youth Sunday. The service celebrated the gifts and personalities of the middle and high school youth who participated in it. And we recognized high school graduates, Rose and Ariel. In June, five youth and three adults served dinner at the Mustard Seed. Attendance at the Church picnic was significantly lower than the year before, partially because Park Congregational was having their confirmation banquet and did not join us. Courtney Stevens organized lawn games (in addition to having the bouncy house), which were a highlight and success. In June the CE Board reached out to families with young children to schedule home visits and learn more about the family's hopes and ideas for Christian Education at FBC. Before my contract ended in August, we had the honor of meeting with three families for honest conversation about the reality and potential of CE programming at the church. In July I arranged a presentation meeting with a Grotonwood staff person for parents of potential campers. Four middle school youth attended summer camp at Grotonwood for the first time and had a positive experience! I helped provide safe transportation. Finally in August we planned an FBC family night out to the Worcester Bravehearts game: Two youth and seven adults attended. Throughout my service as Interim Minister of Education and Youth, it was my joy to support youth by showing up to meaningful events in their lives: I attended two high school graduations; one 6th grade graduation; three voice recitals; and one Rainbow Girls Grand Assembly ritual. Respectfully submitted by Catherine Allard! 10

13 Minister of Music & Arts! For a year with many changes our musical organizations have stood firm. All organizations have been presenting on their planned dates with vibrant support. Chancel Choir did a fine first performance of the Eighth Annual Anthem Competition first performance on May 4, 2014 with Sarah Sams playing flute. The Chancel Choir began the fall with Haydn s Te Deum with strings and organ accompaniment. In between the high points of the church year were many inspired anthems both old and new the choir ably sang on their appointed Sundays. Giving the Chancel choir breaks allows for greater depth in score study and rehearsal while also allowing other organizations a place in worship that would be difficult to organize if too many musicians are on call. The First Handbells is the organization that most often takes the service responsibility in much the same as our singing adult choir does. First Handbells prepares two works plus specially arranged hymn accompaniments along with a response for worship. Our musicians in whatever their capacity are there to lead musically in worship by supporting the congregation in singing as the greater choir of the church. While our children s choir is a learning choir seeking to better understand their voices at a young age they also participate with appropriately chosen anthems in worship. Non-Sunday morning experiences that fall in December are the Christmas Choral Evensong of December 14 and the ever-popular Handbell Extravaganza on December 19 with handbell choirs from First Congregational of Shrewsbury, Tewksbury, and West Boylston. I know this appears more like a UCC event but these choirs requested to be included in the Extravaganza so why turn them down. As in any year membership will change and that has happened with every musical organization at First Baptist. I can tally seven new members of our musical groups and only two leaving. Each one of our musical groups makes music because they enjoy the experience and the time to make each presentation a valuable asset to our worship and community life. Salisbury Belles is just such a group that is filled with excitement as we tackle new and sometimes more difficult works for the pleasure of giving our music to those who would not easily find handbell music programs. We played in a school, and two senior communities this year. Many thanks go to all our volunteers who carry the music program at First Baptist. They all give of themselves in a generous and loving manner making music a priority in their weekly worship and also in the greater community. William Ness! 11

14 Governing Board/Coordinating Council In September/October, we transitioned our church governance system, moving from a Governing Board (GB) with various boards and committees to a Coordinating Council (CC) with various Core Teams and Support Teams: Core Teams: Worship-Arts/Music, Church Life (& Deacons), Christian Education, Outreach. Support Teams: Finance, Building and Grounds, Communications and Human Resources. The CC functions according to existing FBC Bylaws as did the GB; that is, it has the same responsibilities and authority. What has changed is the structure. The GB had members who were liaisons to the various boards and committees. In contrast, the CC is composed of the Facilitators (leaders) of the various Core Teams and Support Teams, as well as two members-at-large. In the Moderator s opinion, the CC s structure (having the Team leaders within the main governing body) has been far superior to the GB system in terms of getting our work done effectively. The GB and CC managed a large number of details throughout the year, many of which will not be reported here other than some major issues of finance and property. The most important work of the GB/CC in 2014 involved managing transitions in officers, the total governance structure, pastoral leadership, and church support staff positions. Officers: The Moderator and Treasurer agreed to serve through the transition. The Clerk, Landy Johnson, asked to resign and this was approved. Later in the year, due to difficulties in finding others willing to take the position, Landy Johnson agreed to be clerk of record but without the responsibilities associated with keeping the minutes of board meetings. The Ad Hoc Transition Team for Church Governance Structure: The GB s Transition Team was appointed as an ad hoc committee under the GB in 2013, and had arrived at a new, general model of church governance by February That general model was approved in principle by the congregation at the 2014 Annual Meeting. The Transition Team then engaged the congregation in several forums and discussions of a more detailed model, and the congregation approved the transition in June. The Transition Team then developed a slate of leaders and members for the Core and Support teams. The transition to this new structure of governance was made in September/October 2014, and the Transition Team was dismissed. The CC s first meeting (October) included a complete review of the roles of each Team, as well as assignment of a group to begin developing Bylaws that would reflect the new governance structure. Ministerial Transition: In March the GB accepted the resignation of Rev. Thomas McKibbens and planned a weekend of events for May recognizing his eleven years of spiritual leadership of FBC. Catherine Allard and Rev. Sharron Lamothe were called to serve as interim co-pastors until September, and the GB appointed a team (led by John Minott) to search for an interim pastor. Their recommendation to call Rev. Brian Dixon as interim pastor was approved by the GB in August. Catherine Allard resigned her position at the end of August, and Rev. Lamothe continued to serve until Rev. Dixon began his term as interim pastor in mid-september. In October, the CC began the process of assembling a Pastoral Search Team charged with the search for a permanent pastor, and that Team of seven members was approved in December and began its work. Their process was anticipated to require eight to twelve months.! 12

15 Staff Transition: Early in the year, the Church Administrator, Pat Czerny, offered notice that she would resign her position sometime during Long-range financial considerations, as well as the advice of the ad hoc Transition Team and the Human Resources Committee, led the GB to engage in a restructuring of staff. This restructuring would separate all those employed at FBC into Ministerial Staff and Support Staff. The head pastor would be responsible for all Ministerial Staff (e.g., music minister and others), while Support Staff associated with the maintenance of non-ministerial aspects of the church would be overseen by a Building Manager. The positions of Church Custodian and Church Administrator were removed from this new structure. John Belanger, Chief Custodian, agreed to stay on until August, as did Pat Czerny. (Ceremonies late in August thanked them for their long service to FBC.) In April the GB authorized Human Resources to begin a search for a Building Manager. The GB approved John Carroll to take that position in August. John Carroll, working closely with Human Resources, then hired Mark Dorsey as custodian and Joan Gonyea as part-time office administrator. Management of Financial and Property Assets: At the recommendation of Buildings and Grounds, the GB/CC approved the start of what will be a number of major projects to repair or renovate various parts of the property. Late in 2014 the CC received notice that a grant proposal had been awarded to FBC by the Stoddard Charitable Trust for renovation of restrooms. Throughout the year the GB/CC continued to refine and develop our relationship with partners who rent our facilities. A number of joint activities with Park Congregational Church were approved. GB re-contracted our rental agreement with First Friends and improved everyday operations at FBC that had been creating difficulties for First Friends operations. Discussions began early in the year with Worcester Polytechnic Institute regarding their potential rental of many rooms in our building as weekly rehearsal space for their Music Department. GB approved an agreement in August, which includes rental income and total, year-round maintenance of our grounds by WPI groundskeepers. Looking to 2015: The Coordinating Council anticipates several primary matters for its 2015 agenda. They include: Completion of new Bylaws to reflect the transition changes already made in governance structure Assisting and monitoring the Pastoral Search Team in its search for a future pastor Working with the Christian Education Team to find both an interim and an enduring model for meeting the spiritual needs of our children, youth and parents Working with Outreach to continue to create opportunities for community service Assisting the Church Life Team and the Deacons in ministering to our members and creating opportunities for drawing others into the FBC community of believers, especially families and WPI neighbors! 13

16 Building Management / Office Administration As a result of two staff retirements in 2014, Pat Czerny and John Belanger, the church created the position of Building Manager with responsibility for managing the church s (1) building infrastructure and (2) administration of the office. John Carroll joined FBC in this capacity and his team includes Joan Gonyea, new Office Administrator (part time), the promotion of Mark Dorsey to full time custodian and the existing staff of Andrea Letourneau, Ass t Treasurer, and Emily Smith, part-time Kitchen Administrator. Managing the church s vast building infrastructure includes (1) liaison with third party service vendors (plumbing, electrical, HAVC, maintenance, grounds keeping), (2) upkeep of the inside of the church and (3) providing timely custodial services during the week and on Sunday mornings. John and Mark partner in these areas with John working days and Mark scheduled for afternoon/evening and Sunday. FBC has a hardworking and team oriented custodian in Mark. Thank you Mark for keeping rooms clean and orderly. Office administration goes beyond the traditional receptionist/telephone support, church record keeping and weekly bulletin preparation. Room rentals and calendar management of all the church activities, WPI building use, community meetings (12 step and other groups) and third party events is critical part of the church administration. Joan s experience in event planning and the securing of computer software to track all the room use and details (set up, chairs, tables, equipment, etc.) helps with our effectiveness and efficiency. Joan s enthusiasm is infectious and she has great ideas for FBC s office. Andrea Letourneau is a valued resource and contributor to the daily administration of the church and office in addition to her Finance Team role as Ass t Treasurer. In this transition of new staff members she has been the bridge person whose knowledge of how and where things are done has been a Godsend. Thank you Andrea. Emily Smith s food preparation/serving skills make a difference with catered church events, fellowship and coffee hours, collations, dinners and third party events. Her dedication to the preparation, delivery and serving of meals for the Mustard Seed is a ministry in and of itself. Thank you, Emily, for all you do at FBC. Sincerely John Carroll, Building Manager Kitchen Administrator Every year is different and yet the same. This has been a year of transition, working with new people, learning of new procedures and communications. We have supplied food for coffee hours, breakfasts, funeral collations, Wonderful Wednesdays, Mustard Seed and various receptions. Jim Pease has become a consummate pancake chef! As always, these activities would never have happened without the able and pleasant help of many volunteers. Thank you. I m looking forward to another busy and interesting year. Emily R. Smith! 14

17 Church Life The Church Life Team is a new Team established by the Transition Committee that was voted for approval by the all-church membership meeting in September 2014 and held its first meeting in September Although the Deacons and the Health Cabinet also are related to the Church Life Team, their reports will be submitted separately. The stated purpose of the Church Life Team is to foster fellowship and adult education, and empower people to discern their gifts and find small covenant groups to be involved in. Since September the Church Life Team which includes Tom Ward, Janice Hitzhusen, and James Pease) has been involved in planning and participating in many activities of FBC. Included in these activities are the planning and presentation the fall Series of Wonderful Wednesday (James Pease led a five week discussion of the FBC Values), Martin Luther King recognition (Janice Hitzhusen organized and led a "get to know" group which included Anita Veal and Dorothy Savice), Black History month activities (Janice Hitzhusen), Open Mic (Tom Ward produced on January 30, 2015), Tuesday Lenten series (Rev. Brian Dixon), and the Christmas Luncheon with Brian Dixon's recitation of "A Child's Christmas in Wales) (including many Church Preparers and nutritionist, Emily Smith). Many other activities of the FBC Life but not directly included are Bible and Bagels (Phyllis Whitten and Tom Grisso), Scrogin's Book Review (Sue Ellen Scrogin), Prayer Fellowship (John Minott), Pickleball (Karl Bjork and David Johnson), Volley Ball (Ann Goff, Landy Johnson, and Nancy Muszynski), Women's Fellowship Breakfast (Jan Bjork), Men's Fellowship Breakfast (David Johnson), Pancake Breakfast (Jim Pease). The Church Life Team is dependent on the interest and commitment of the FBC congregation. The present Goal of the Team is to collect the many activities of church life and to encourage others to develop activities that enhance the goals and values of FBC. Jim Pease! 15

18 Deacons In our faith community, The Deacons serve with the pastor seeking to grow in our faith and understanding as we live the Way of Jesus Christ We seek to be a Christ-like presence in the world. Our deacons serve communion the first Sunday of every month and on Maundy Thursday. Deacons Linda Mosier and Elaine Holt assisted the pastor at the baptismal service for Eh Ko Loh and his brother Eh Taw Doh, the children of Paw Wah and Puta Ku, who have come from Myanmar (formerly Burma) where our first American Baptist missionaries Ann and Adoniram Judson shared the story of God s love for all persons. Today the Baptist Churches are strong in that country! En Le Samborski, daughter of Cathleen Samborski and Charles Samborski was baptized. Our church family felt united with these families and sensed God s presence. The Deacons were encouraged to develop a mission statement and a general description of the Deacons: qualifications, duties and various roles. We have written The Deacon s Manual, a summary of policies and procedures, standing rules, and collection of templates. MISSION STATEMENT - The Deacons strive to support and aid the pastor, to care for and to serve the church s members, and to promote the spiritual welfare of the church, i.e., the church s ability to model for its members and the outside world an understanding of how to translate religious practice to a way of life, to promote faith in God, and to transform lives. We have enjoyed our 2014 experiences sharing in the fellowship of The Deacons. Linda Mosier has retired and returned to her family in the South, and we thank her for her years of service. After much discussion, Chet Caswell and Elaine Holt have agreed to co-chair The Deacons for 2015 starting in February. Elaine will continue to serve as secretary, while Chet will also coordinate the ushers. Other tasks managed within The Deacons include Jacalyn Wetton, who will coordinate communion, and Nell Mihaiu, who will manage visitation, flowers, and liaise with the Prayer Group. Also continuing to serve are B.J. Perkins, and Pastor Brian Dixon. In 2015, we are hoping to recruit four to five new persons for the Deacons ministry. I have enjoyed the fellowship with The Deacons, who are creative and caring. I hope to continue serving with The Deacons in our ministry to elders and shut-ins. A friend of mine once said: You never forget the people you pray with. So we continue! Don Crosby! 16

19 The Board of Christian Education The Team: Courtney Stevens, Bill Muszynski, Nancy Muszynski, and Tom Ward. It has been a transition year with the new teams forming and the departure of our interim Christian Education Minister, Catherine Allard, leaving the CE Team to carry out some of the responsibilities of CE Minister and define our role in the church. The team is in continued discussion about how to meet the needs of our youth in Sunday School classrooms with the limited amount of children that attend, in addition to the youth group. Currently, there are eight children that attend the older Sunday School class, and between 1-8 children that attend the Sunday School class during worship. Kristen Landgren is still leading the Nursery, which was open starting at 9:45 for most of the year, but recently became available starting at 9 am to accommodate families who may want to participate in before-service activities, such as Bibles and Bagels. Due to some inconsistencies with Kristen s availability, and to meet safety requirements for Nursery services, we hired another person, Lena Cami, to assist Kristen with her nursery duties. We moved from a grade-level approach to Sunday School to a one-room schoolhouse structure, hosting Sunday School for the Pre-K through 5 th grade students during the worship service, beginning after the Children s Message in the service. Tom Ward and Patty Hubbard have been consistently holding a Sunday School session prior to Worship starting at 9 AM for the older youth. Courtney Stevens continues to head the Pre-School Sunday School class, and Bill and Nancy Muszynski, with Courtney, continue to lead Sunday School in place of Children s Church during the Worship Service. The Youth Group has not assembled since the departure of the Christian Ed Minister. On September 7, Celebration Sunday occurred with many opportunities for the congregation to sign up for the multitude of upcoming events and where new team could be introduced and present to promote their ideas for the future of the church and answer any questions. Due to the poor weather on that date, the sign up tables were kept out for the month of September to provide further opportunities for members to sign up for activities and events. Advent Workshop in December was organized by Courtney Stevens and was successfully carried out thanks to the many volunteers who manned a table. Park Church Congregation was invited to participate with a few Park members manning tables as well. An updated Christian Education/Teacher handbook has been presented to the Coordinating Council for approval, and will be made ready by the end of February We are also currently looking into a Child/Abuse and Neglect Training Program to offer to staff members working with children, along with the congregation, to comply with responsibility and safety practices mandated by the church A multitude of thanks for all the members of the congregation who participated in any and all Christian Education events and activities, especially those who volunteered their time in Sunday School classrooms. The CE Team continues to brainstorm ways to meet the needs of our youth and encourage members of the congregation to take an active part in participating in the Education of Christian values to all our youth here at First Baptist Church. Sincerely, Courtney Stevens! 17

20 Outreach Team The Outreach Team is a new team in the life of First Baptist Church. FBC is in a transition time that has seen the renaming of several committees and the coming together of committees under a new umbrella name. The former Benevolence and Social Action Committees have been combined and renamed Outreach Team. I have served as the facilitator of Outreach since October Helping me with this transition are the members of the team Carl Benander, B.J. Perkins, Anne Puffer, Denise Wolf and Michiko Yamaguchi. The Outreach Team will continue to support a variety of church missions by authorizing funds, within the budget set by the Finance Team, to be sent to various local, national and international charities and programs. Locally, The Outreach Team has supported a Worcester Head Start program with our Christmas Mitten Tree; You, Inc, Florence House, and a Young Mother s Group of the YWCA with our Angel Giving Tree; The Victory Center through the Hope for Housing cards sold each Sunday morning and with collections of toiletries, periodically throughout the year. During the four special Christmas services the collection plate income has been designated for one of the following: Project New Hope, Central MA Housing, Worcester County Food Bank and All Hands In. Some of the other local missions collected for are Worcester Pastoral Counseling, the Mustard Seed, Friendly House and the Refugee Ministry coordinated by Lutheran Social Services. For a more complete listing of charities supported by Outreach and the amounts donated to each, please see the expenditures list in the financial portion of the Annual Report. Mission trips taken by three of FBC members have also received funding through the former Benevolence Committee and the newly formed Outreach Team The Outreach Team will continue to distribute information in support of America for Christ, One Great Hour of Sharing, World Mission and Retired Minister and Missionaries special offerings. The Heifer International Living Gift Market, held at fellowship time during three weeks of November, gave the members of FBC and Park Congregational a chance to support the Heifer Project by purchasing gifts for their family members and friends. We will continue to strive to make a difference in the lives of those in need. Respectfully submitted by D. Lyn Stevens! 18

21 The Health Cabinet The Health Cabinet began its program year with a forum last February presented by the American Red Cross on their various programs and services, which included blood drives, disaster relief, classes and outreach to veterans. A Red Cross van was brought to the FBC parking lot so that as attendees left Gordon Hall, they could tour its facilities and ask questions on their way home from church. In early March, the Health Cabinet arranged for FBC to be the sponsor of a weekly blood drive at the center on Plantation Street, and notice of FBC s sponsorship was prominently displayed to those entering the facility. After much research, and with special thanks to Ruth Lundstrom of the Health Cabinet (and to Kim Woodbury and Don Crosby for their inquiries and input), the Health Cabinet purchased an AED (defibrillator) with memorial funds of the church. This seemed to us a very appropriate use of such funds to have on-site ability to save lives. A forum had been scheduled the end of September to orient parishioners to its purpose and how it works, but since that became the Sunday to welcome our new Interim Minister Brian Dixon, we decided it best to re-schedule. We are working with the Church Life Team to ascertain a new date. At that time there will be a sign-up for those interested in attending a CPR and AED training led by a local firefighter which will be held on a weeknight a couple of weeks after the orientation and which will likely entail a small fee. The Health Cabinet continued to produce the Healthy News newsletter with seasonal topics and to create displays for the bulletin board near the Roy Room and the stairs to Gordon Hall. The most recent bulletin board has focused on What is Your Special-Tea? Tea cups hold words such as diversi-tea, sociabili-tea, and accountabili-tea, and suggestions are made as to how these cup of tea interests of church members could translate into projects any of us could do to benefit church and community life. We are transitioning to the umbrella of Church Life and have recently purchased a stand-alone bulletin board for the Narthex so that FBC events can be displayed for all those visiting the church to readily see. We are grateful to Nancy Siddle for having served on, and now completed, her term on the Health Cabinet. We will sorely miss D.Lyn Stevens co-leadership of the Health Cabinet as of February 2015 since she has moved to chairing FBC s Outreach Team. Ruth Lundstrom, Marilyn Sibley and Anne Goff will continue to explore ways to positively impact the various health dimensions and concerns of our church community as they serve under Church Life. Respectfully submitted, Anne Goff and D. Lyn Stevens, Co-Chairs! 19