Mayor S Pankow, Councillors J Brennan, L Allen, J Gallipeau, C Cummings and D Quinn

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1 MINUTES TOWN OF SMITHS FALLS MEETING OF COUNCIL COUNCIL CHAMBER, TOWN HALL Monday September 5, :00 P.M. Present: Absent: Mayor S Pankow, Councillors J Brennan, L Allen, J Gallipeau, C Cummings and D Quinn Councillor J Maloney, Director of Community Services A Manhire, Fire Chief N Beauchamp, Manager of Economic Development and Tourism, Deputy Clerk N Bennett and Interim Treasurer J Koziel Staff Present: Chief Administrative Officer M Morris, Director of Corporate Services/Clerk K Costello and Director of Public Works and Utilities T Dunlop CALL TO ORDER: Mayor Pankow called the meeting to order at 5:03 p.m. following the Special Committee of the Whole Meeting. MAYOR S ANNOUNCEMENTS: His Worship requested that Resolution 8.5 be removed. Mayor Pankow congratulated Sgt. Jodi Empey and Constable Brent Pellet on their accomplishments at the World Police and Fire Games in Los Angeles. Mayor Pankow proclaimed September 17 th to September 23 rd, 2017 as Royal Canadian Legion Week in the Town of Smiths Falls. DISCLOSURE OF MONETARY INTEREST: pecuniary interest respecting By-laws 7.2 and 7.3. Councillor Cummings declared a DELEGATIONS - None ADOPTION OF MINUTES: - None REPORTS: Council provided reports on their areas of responsibility.

2 Corporation of the Town of Smiths Falls Page 2 of 6 BY-LAWS: By-law Number: By-law to Authorize Execution of a Funding Agreement with Roy Alexander owner of 41 Centre Street respecting the Community Improvement Program, Smiths Falls THAT a By-law to Authorize Execution of a Funding Agreement with Roy Alexander owner of 41 Centre Street respecting the Community Improvement Program, Smiths Falls, be read a first time and taken as read a second time THAT By-law to Authorize Execution of a Funding Agreement with Roy Alexander owner of 41 Centre Street respecting the Community Improvement Program, Smiths Falls, be read a third time and finally passed, signed, sealed and numbered By-law Number: By-law to Amend Bylaw being a By-law to Adopt the Town of Smiths Falls Official Plan respecting the lands located at Elmsley Street and Daniel Street Councillor Cummings declared a pecuniary interest with respect to By-law Councillor Cummings left the room and did not participate in the discussion THAT a By-law to Amend Bylaw being a By-law to Adopt the Town of Smiths Falls Official Plan respecting the lands located at Elmsley Street and Daniel Street, Smiths Falls, be read a first time and taken as read a second time THAT By-law to Amend Bylaw being a By-law to Adopt the Town of Smiths Falls Official Plan respecting the lands located at Elmsley Street and Daniel Street, be read a third time and finally passed, signed, sealed and numbered

3 Corporation of the Town of Smiths Falls Page 3 of 6 By-law Number: By-law to Amend Zoning Bylaw recognizing the lands located at Elmsley Street and Daniel Street as General Commercial (C1-20) Councillor Cummings declared a pecuniary interest with respect to By-law Councillor Cummings left the room and did not participate in the discussion THAT a By-law to Amend Zoning Bylaw recognizing the lands located at Elmsley Street and Daniel Street as General Commercial (C1-20), be read a first time and taken as read a second time THAT By-law to Amend Zoning Bylaw recognizing the lands located at Elmsley Street and Daniel Street as General Commercial (C1-20), be read a third time and finally passed, signed, sealed and numbered By-law Number: By-law to Authorize an Exemption to Procurement By-law respecting the Purchase of Two Trucks for the Public Works and Utilities Department and Community Services Department Moved by: J Gallipeau THAT a By-law to Authorize an Exemption to Procurement By-law respecting the Purchase of Two Trucks for the Public Works and Utilities Department and Community Services Department, be read a first time and taken as read a second time. Moved by: J Gallipeau THAT By-law to Authorize an Exemption to Procurement By-law respecting the Purchase of Two Trucks for the Public Works and Utilities Department and Community

4 Corporation of the Town of Smiths Falls Page 4 of 6 Services Department, be read a third time and finally passed, signed, sealed and numbered By-law Number: By-law to Authorize an Exemption to By-law being a By-law to Regulate the Proceedings of the Municipal Council of the Corporation of the Town of Smiths Falls THAT a By-law to Authorize an Exemption to By-law being a By-law to Regulate the Proceedings of the Municipal Council of the Corporation of the Town of Smiths Falls, be read a first time and taken as read a second time THAT By-law to Authorize an Exemption to By-law being a By-law to Regulate the Proceedings of the Municipal Council of the Corporation of the Town of Smiths Falls, be read a third time and finally passed, signed, sealed and numbered By-law Number: By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings on the 17th and 24th days of July, 2017 and the 8th day of August, 2017 Moved by: J Brennan Seconded by: D Quinn THAT a By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings on the 17th and 24th days of July, 2017 and the 8th day of August, 2017, be read a first time and taken as read a second time. Moved by: J Brennan Seconded by: D Quinn

5 Corporation of the Town of Smiths Falls Page 5 of 6 THAT By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Smiths Falls at its Meetings on the 17th and 24th days of July, 2017 and the 8th day of August, 2017, be read a third time and finally passed, signed, sealed and numbered MISCELLANEOUS MOTIONS/BUISNESS: Community Improvement Plan Grant 41 Center Street (Roy Alexander) Seconded by: Brennan THAT Council of the Corporation of the Town of Smiths Falls provide a Planning Fees and Building Grant (Program 3) in the amount of $ to Roy Alexander for the reduction in the zoning amendment fee respecting the property located at 41 Centre Street as part of the Community Improvement Plan Program; AND FURTHER that the funds be released at the building permit stage of the project. Ontario Municipal Commuter Cycling (OMCC) Program THAT Council of the Corporation of the Town of Smiths Falls approve the Multi Use Trail (Beckwith to Broadview) project as the Town s priority for funding under the Ontario Municipal Commuter Cycling (OMCC) Program for 2017; AND THAT Council authorize staff to submit an application to the Ministry of Transportation for the Multi Use Trail project estimated at $39,375 including HST in 2017 and again in 2018; AND FURTHERMORE THAT Council review the remaining commuter cycling priorities in further detail in 2018; AND FURTHER THAT the Mayor and Clerk be authorized to sign any necessary documentation. Columbarium Contract Hillcrest Cemetery Moved by: J Gallipeau THAT Request for Quotations 17-CS-03 respecting the construction and installation of a Columbarium at Hillcrest Cemetery be awarded to Costello and Company in the amount of $32, plus HST; AND FURTHER THAT the Mayor and Clerk be authorized to execute the necessary documentation.

6 Corporation of the Town of Smiths Falls Page 6 of 6 Municipal Levy Apportionment THAT the Council of the Corporation of the Town of Smiths Falls has reviewed the information provided by the Leeds, Grenville and Lanark District Health Unit regarding the apportionment of the municipal levy amongst obligated municipalities; AND FURTHER THAT Council hereby informs the Board of Health that the Town of Smiths Falls wishes to remain with the current process of using the Ontario Population Report that is produced by the Municipal Property Assessment Corporation to apportion the 2018 and future levies. ENQUIRIES/ANNOUNCEMENTS: None noted. ADJOURNMENT Moved by: J Brennan Seconded by: D Quinn THAT this Council adjourn its proceedings at 5:46 p.m. and stand so adjourned until the next duly called meeting of Council. CONFIRMED Mayor Clerk