BAR/BAT MITZVAH CHARGES AND RULES FOR USE OF FACILITIES

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1 2 BAR/BAT MITZVAH CHARGES AND RULES FOR USE OF FACILITIES MEMORANDUM OF UNDERSTANDING BETWEEN TEMPLE BETH ISRAEL (HEREINAFTER, TBI ) AND BAR/BAT MITZVAH FAMILIES BAR/BAT MITZVAH FINANCIAL CONSIDERATIONS: The fee for a Bar or Bat Mitzvah is $400. This fee covers lessons with the Rabbi, custodial support and additional expenses incurred by the congregation. This fee is due to the TBI office before lessons can begin, approximately six months before the event. It is TBI policy that Bar and Bat Mitzvah families be members in good standing of TBI from the time the date is set through the date of the ceremony. Accounts, including dues and Religious School fees, must be current when lessons begin, and remain current through the date of the service. Any family that finds it difficult to meet these financial obligations can contact our President or Vice President. We believe strongly that no child should be denied a Bar or Bat Mitzvah because of financial challenges. ABOUT A RECEPTION IN OUR SOCIAL HALL: Reception ground rules: All vendors and volunteers, without exception, must complete their setup in the Social Hall by 9:45am for a reception following the service. Under no circumstances will setups be allowed beyond 9:45am. Because of Jewish dietary considerations, no pork products or shellfish may be brought into the TBI building or consumed on the premises. No part of your reception celebration may utilize the sanctuary in any way or for any purpose. That space should be considered entirely off-limits Room setup diagrams are due to the temple office no later than 30 days prior to the service date. Room setups received late may incur a penalty fee charged by maintenance that will be passed along to you for payment. Smoking (including vaping) is NOT permitted anywhere in/on Temple and/or JCC property (including all interior and exterior spaces. Absolutely NO glitter, sparkles, and any other similar products may be used anywhere in the building. If they are used without permission, any costs associated with the professional cleaning of the building to remove residual glitter, sparkles, ect., will be charged to you for payment. Balloons may be utilized to decorate the Social Hall, but all balloons must be removed by you prior to your departure from the building. Any floating balloons that descend and set off the building s security system will result in a Township fine that will be passed along to you for payment. (Note: TBI s maintenance staff is not responsible for retrieving any balloons) No decorations, photos, posters, or displays of any kind may be affixed to the walls of the Social Hall in any way or by any means. Use of any of the classrooms or office spaces is strictly prohibited. No one may use the classrooms or offices for ANY purpose without prior authorization from the Temple Office as a written addendum to your contract. The name, address, and telephone of any caterer shall be provided to the TBI office at the time of pre-payment of charges so that the Office Administrator can notify the caterer of the building rules.

2 3 Reception fees: If a brief reception (less than 2 hours) will follow the service, the rental/usage fee will be $200. This fee includes the use of the Social Hall and kitchen as well as reasonable custodial support. If there will be a catered or family-provided meal, between two (2) and four (4) hours in duration, the rental/usage fee will be $400. Each additional hour beyond four (4) hours will be charged at a rate of $100/additional hour. A security deposit of $300 will be charged for any reception. It will be returned within 30 days of the event if there is no damage and no additional custodial fees are assessed. Any assessment will be made at the discretion of TBI. The security deposit is required to be placed on a credit card in case of additional damages or custodial fees which exceed the $300 security deposit. An invoice with a description of the assessment will be sent to you prior to TBI charging your credit card within 30 days after your event. TBI-owned Tablecloths usage fee will be $75. All reception fees are due no later than 30 days prior to the service date. Room Set-Up request and diagram must be received no later than 30 days prior to the event to guarantee availability of the room and maintenance staff. Requests received after 30 days will be automatically assessed a $100 maintenance overtime fee. BAR/BAT MITZVAH CHARGES AND RULES FOR USE OF FACILITIES (CONT.) Caterers may be required to sign an agreement with TBI for insurance against removal of TBI equipment, utensils, flatware, etc. In the event that such an agreement is required and where such agreement requires an ADDITIONAL security deposit, it shall be the responsibility of the family to see that such additional security deposit is paid at the same time the other advance charges are paid. You will be responsible for contacting the Office Administrator at least four weeks in advance to make all necessary arrangements, including, but not limited to, room setup needs and custodial support. CUSTODIAL SERVICE AND CLEANUP: Custodial Services beyond what is considered reasonable shall be charged at the going rate set by the York JCC, which provides TBI maintenance services. This charge will be deducted from the security deposit. Any additional charges beyond the pre-paid security deposit will be billed directly to the responsible party, signed below, and will be due within 30 days of notice. The caterer is responsible for clean-up and removal of trash at the end of any function. If the caterer is unwilling to clean up you will be responsible for additional maintenance time, billed accordingly, which will be deducted from the security deposit. Clean-up means leaving the kitchen as it was found, including, at the very minimum, sweeping of floors and wiping down all countertops, cooktops and sinks. Finally, all trash is to be removed by the caterer or the host-family. Any special requests for setups or use of TBI tableware must be conveyed to our Office Administrator at least 60 days prior to the function. There may be additional charges incurred for atypical setups or for setup requests received after the deadline. All costs associated with repairs for damage to the facility shall be charged to the person signing this agreement. Costs will be determined by TBI based on an estimate from TBI-approved vendors. The caterer must label any food they store in TBI s refrigerator and/or freezer. Any food left more than 24 hours after the ceremony will be discarded. If there are leftovers, our Office Administrator will gladly provide information on how to deliver them to our local food banks or soup kitchens. These rules shall be given to person renting the facility and an additional copy signed by such individual signifying agreement to such terms. No reception may take place at TBI without timely return of these completed forms and appropriate fees paid-infull as specified in this agreement.

3 4 ADDITIONAL TERMS AND CONDITIONS: Fire rules limit the maximum number of people at a seated meal to 200. More are permitted at a buffet in which some will not be seated. Please contact the TBI office if there is any concern about the number of guests you are expecting. TBI shall not be liable for the disruption of any event as a result of the breakdown of equipment including, but not limited to, heating/cooling, plumbing, or electric. TBI shall not be liable for any losses to personal property or personal injury suffered during any event on TBI property. TBI gives no warranty, implied or expressed, as to the conditions of the equipment or facilities. TBI is first and foremost a religious facility and members and non-members alike using the facilities shall insure that care and respect are given, by themselves and guests, to TBI and its facilities.

4 5 CAMERAS IN THE SANCTUARY The purpose of our service is to worship God through prayerful recitation of our Jewish liturgy. A service is not a performance. To maintain the dignity and solemnity of the occasion and not interfere with the purpose of our gathering, we have these rules about photography: 1. Photographers may take family pictures from 8:00am to 9:30am on the morning of the Bar/Bat Mitzvah with prior arrangement through the Office Administrator who will arrange for access to the building, and the Rabbi who will arrange for appropriate access to the sanctuary. a. The Ark doors must remain closed until Rabbi s arrival. b. Rabbi will arrive for photos by approximately 9:00am and will be available for inclusion in photos until 9:15am. c. ONLY the Rabbi is allowed to remove and handle the Torah during a photo session. 2. No still-picture cameras are to be used during any service. 3. VIDEO CAMERAS are permitted under the following conditions: a. Camera to remain fixed and stationary on a tripod, behind the last row of seating pointing at the podium. No panning is allowed. b. No movement of the lens. c. No artificial lights of any kind will be allowed. d. Only responsible, professional videographers are allowed to operate the video equipment. e. Setup of the camera apparatus in its station must be completed no later than 9:30am. If the photographer/videographer is late, setup will not be permitted. 4. It is the responsibility of the TBI member and the photographer/videographer to contact the Rabbi before signing a contract to be sure these rules are understood, agreed to with appropriate signatures, and any other questions resolved. 5. If, at any time, these rules are not observed, the Rabbi will request that the photographer/videographer cease operations and he or she will not be permitted to photograph/video in the Sanctuary in the future. 6. Any damage caused by the photographer/videographer or their staff will be the responsibility of the photographer/videographer. All unpaid damage claims will be charged to the family signing this agreement. PHOTOGRAPHER* ADDRESS PHONE VIDEOGRAPHER* ADDRESS PHONE *Must provide certificate of insurance to the TBI office no later than 30 days prior to the scheduled event.

5 6 CATERER RESPONSIBILITIES OF CATERERS 1. Leave the kitchen as you found it. 2. Operation of dishwasher by the caterer or host family is not permitted. If the caterer or host family chooses to use TBI s tableware (utensils and plates) TBI will arrange for the custodial staff to have these dishes washed in the dishwasher. Use of TBI tableware needs to be arranged with the Office Administrator at least 30 days prior to the event. Additional cost charges may apply. 3. Caterers are to wash all dishes, except TBI tableware, using the sink. This means cleaning them and putting them away where they were found. Also, no dishes, etc. are to be put away dirty. 4. If dishes are put away dirty, either the caterer will be called back to clean them again, or our custodial service will be used, at a fee charged against the security deposit. 5. Floors are to be swept clean. Any spills or messes are to be wiped up. 6. All countertops, appliances, and sinks are to be wiped clean. 7. Trash, empty bottles, etc. are to be taken out to the dumpster. 8. Used kitchen towels are to be put in a plastic bag provided by TBI. 9. TBI-owned table linens are to be left on the tables. 10. Caterer is to provide a certificate of insurance to the TBI office no later than 30 days prior to the scheduled event.

6 7 OTHER INFORMATION: The following names and addresses are included for your convenience: Rabbi and Shelley Astrachan 460 Penn Blvd. York, PA l7402 Mr. Victor Fields (organist) 7194 Seneca Ridge Drive York, PA Cantor c/o 2090 Hollywood Drive York, PA BAR AND BAT MITZVAH NEWS IN OUR BULLETIN We encourage parents to provide a photograph, and brief biography for the TBI quarterly Bulletin. You will need to get this information to TBI for publication in the Bulletin preceding the event. Deadlines are as follows: Feb. 2 March-May Bulletin May. 2 June-August Bulletin Aug. 2 September-November Bulletin Nov. 2 December-February Bulletin The photograph will not be mandatory, but we encourage all parents to do this. This is a recent sample of what we print. BAT MITZVAH OF (STUDENT) (Date of Service) (Student) is a 7 th grade student at York Suburban Middle School. She is a member of the middle school chorus and plays the bassoon in the orchestra. When she is not in school, (Student) loves to play with her animals, takes piano at York College, is a member of the Skyline Gymnastics team, and is learning Karate. As her mitzvah project, (Student) is working with a nonprofit organization called BPeace, She is looking forward to making a challah to use during her Bat Mitzvah service. (Student) will be called to the Torah to become a Bat Mitzvah at on (Date of Service).

7 3 BAR/BAT MITZVAH SERVICE DATE ACCEPTANCE CONTRACT This page must be returned to the TBI office within 30 days of receiving the contract. I/We have accepted the date of for our child s Bar/Bat Mitzvah. Enclosed is our $ payment for the service. We will return the signed contract, room set-up and additional payments no later. I will be having an affair at the temple. Start Time: End Time: I will not be having an affair at the temple. Room Set-Up request and diagram must be received no later than to the event to guarantee availability of the room and maintenance staff. Requests received after 30 days will be automatically assessed a $100 maintenance overtime fee. (initials) Signature Printed Name Date Signature Printed Name Date

8 4 BAR/BAT MITZVAH RENTAL INVOICE This page must be returned to the TBI office with a filled out room set up form no later than 2/1/2019 Item x Bar/Bat Mitzvah service $ Reception less than 2 hours in TBI Social Hall $ Reception 2-4 hours in TBI Social Hall $ Additional hours of reception in TBI Social Hall ($100/hr) $ Use of TBI-owned table linens $75.00 x Security Deposit * $ Total $ Fee I/We have read the foregoing and understand the same. I/We agree to abide by all the conditions expressed in this document. Our event shall be on and the fees of $ shall be paid on or before (30 days prior to event). Signature Printed Name Date Signature Printed Name Date * A security deposit of $300 will be charged for any reception. It will be returned within 30 days of the event if there is no damage and no additional custodial fees are assessed. Any assessment will be made at the discretion of TBI. The security deposit is required to be placed on a credit card in case of additional damages or custodial fees which exceed the $300 security deposit. An invoice with a description of the assessment will be sent to you prior to TBI charging your credit card within 30 days after your event.

9 5 Room Reservation and Set-Up Requirements Private Event Date Function Start time:_ 9a_ Finish Time: _3p Set-Up Room By: : Friday Contact Person Phone/Ext # of people # of round tables (seats 8) # of rectangle tables (seats 4) # of square table _ Additional items required: Stage Hardwood Floor No Additional Items Coffee/Tea Set-up * Renter must provide coffee/tea, temple only provides pots. Card Table Digital Projector & Screen Door Door Door Coffee/tea Friday night Oneg estimate amount of family members attending Special Instruction/Requests: Bar/Bat Mitzvah family will be bringing a challah for both the Friday Night Shabbat Service and for the Bar/Bat Mitzvah service on Saturday. Family will also be providing the oneg for Friday Night Shabbat Service.