Church of the Holy Spirit Master Plan Update. January 11 th, 2017

Transcription

1 Church of the Holy Spirit Master Plan Update January 11 th, 2017

2 Purpose Church of the Holy Spirit Master Plan Update Review the Journey Share Master Plan Highlights Next Steps January 11th, 2017 Church of the Holy Spirit Master Plan Page 2

3 Church of the Holy Spirit Master Plan The Journey

4 The Journey Creating the Master Plan Assess the Environment Create Vision and Mission Develop Focus Areas and Strategies Create the Plan January 11th, 2017 Church of the Holy Spirit Master Plan Page 4

5 The Journey Assess the Environment (The four C s) Create Survey Subcommittee formed February, 2015 Survey developed by Hartford Institute, customized for Church of the Holy Spirit Survey publicized starting in early March Collect April, 2015 was survey month 14 Topics, 190 questions 574 participants ~26% of Parish population Consolidate pages of survey responses (Questions, Inventory items) 1000 Write-in comments Communicate Summary created and communicated September, 2015 Survey Questions Graphics January 11th, 2017 Church of the Holy Spirit Master Plan Page 5

6 The Journey Vision and Mission Survey Sub-committee met twice a month November, 2015 through end of January, 2016 Created Parish Vision statement Completed Environmental Assessment Strengths, Weaknesses, Opportunities, and Threats Confirmed Mission Statement (developed in late 2014) was aligned to Vision January 11th, 2017 Church of the Holy Spirit Master Plan Page 6

7 The Journey Parish Vision: Survey Says... A place where all feel welcome Adult faith formation Bring back twice a year Catholics A Healed Parish To feel the Holy Spirit Unified, united Parish That those who left will return Grow as a Family A Welcoming Environment Engage Parish Youth More fellowship activities Vibrant Faith Community Re-ignited by the Holy Spirit January 11th, 2017 Church of the Holy Spirit Master Plan Page 7

8 The Journey Parish Vision: The Dream Let the Church always be a place of mercy and hope, where everyone is welcomed, loved and forgiven - Pope Francis Page 8

9 The Journey Parish Vision The Dream The Holy Spirit is here Come Home January 11th, 2017 Church of the Holy Spirit Master Plan Page 9

10 The Journey Parish Mission Why we exist Guided by Christ s words, Love one another as I have loved you, we are called to be a welcoming and ministering community that continues the mission of our Lord, Jesus Christ through worship, faith formation and service January 11th, 2017 Church of the Holy Spirit Master Plan Page 10

11 The Journey Focus Areas and Strategies Survey Sub-committee continued to meet twice a month to develop Focus Areas and Strategies Parish Council approved Focus Areas and Strategies on January, 28 th, 2016 Communicated to Parishioners on February 11, 2016 Assigned Liaisons and Owners to Strategies January 11th, 2017 Church of the Holy Spirit Master Plan Page 11

12 The Journey Focus Areas Evangelization Adult Faith Formation Youth Engagement Facility Improvements Fellowship The Holy Spirit is here Come home Membership/ Attendance Family/ Marriage Community/ Awareness Music Welcome/ Hospitality January 11th, 2017 Church of the Holy Spirit Master Plan Page 12

13 Focus Areas and Strategies: Example - Membership/ Attendance Objective: Grow Parish membership Strategies Provide programs, ministries, music that will attract new members Leverage media, social networking to recruit new members (Marketing specialist) Organize a Parish Open House for the community Evaluate available external resources to help discover ways to increase membership Offer activities / special Masses to bring nonmembers/ lapsed Catholics/ ex- Parishioners Provide and promote more community fundraisers Membership/ Attendance January 11th, 2017 Church of the Holy Spirit Master Plan Page 13

14 Create the Plan Created template to document Action Plans Collected ideas from Strategy Owners (Parish Council, Parish Staff, and Parish Groups) with support from Liaisons Documented existing activities Developed Quick Hit ideas (6 to 12 months), 1 to 3 year plans, 3 to 5+ year plans Reviewed Action Plans in May, 2016 January 11th, 2017 Church of the Holy Spirit Master Plan Page 14

15 The Journey Create the Plan Focus Areas, Objectives and Strategies Action Plans and Ideas Consolidated Master Plan Ideas were collected over four review sessions in May, 2016 and consolidated into one unfiltered document (50 pages!!!) Multiple review sessions with Pastor to refine the plan Final plan (21 pages) reviewed with Parish Staff and approved by Parish Council in late September January 11th, 2017 Church of the Holy Spirit Master Plan Page 15

16 The Journey Example : Membership/ Attendance January 11th, 2017 Church of the Holy Spirit Master Plan Page 16

17 Develop Focus Areas, Strategies and Action Plans Developed Focus areas and Objectives, Created supporting Strategies Solicited ideas from Parish Staff, Council and Groups Consolidated ideas into Master Plan 3 to 5+ Year Master Plan approved by Parish Council in September Create Vision and Mission Adjunct survey sub-committee formed (Parish Council) Completed SWOT (Strength, Weakness, Opportunities and Threat) Assessment Created vision statement Confirmed mission statement Laying the Foundation Parish Mission Statement developed Parish Council discussed need for 3-5 Year Plan 2014 The Journey 2015 Summary Execute the Plan The Holy Spirit is Here Come Home Communicate Highlights of Master Plan to Parishioners and Parish Leaders Create framework to review/ adjust the plan Assess The Environment Survey committee formed Survey developed in March April was survey month! Data collected in May, consolidated in July and communicated to Parishioners in September January 11th, 2017 Church of the Holy Spirit Master Plan Page 17

18 Church of the Holy Spirit Master Plan Highlights

19 Master Plan Highlights Putting it all together Focus Areas, 16 Objectives 56 Strategies 385 Action Plans 162 already in place prior to Survey/ Master plan process! 9 completed prior to Master plan approval 214 planned over the next five years 6 to 12 months 1 to 3 years 3 to 5+ Years 40% 47% 13% Nearly half of the Plans are focused on Youth Engagement, Community/ Awareness, and Membership/ Attendance January 11th, 2017 Church of the Holy Spirit Master Plan Page 19

20 Plan is completed Youth Engagement Already in place... Sunday Morning Children s Liturgy, Children s Bulletins, Children s Offering, Altar Serving, Stations of the Cross Vacation Bible School, Faith Formation Classes, Modified Sacrament Preparation in 2014/2015 Youth Group, Steubenville Trip, Graduation Breakfast Knights Daughters and Squires 80% of Catechists are certified with Archdiocese In 6 to 12 Months... Move Youth Group to Wednesday evenings Train youth to participate in Mass ministries Offer Children s Liturgy of the Word year round Grow/ anchor activities within the Parish; leverage Youth Survey results to develop Plan Spring & Fall cleanup, assist Parish Seniors Strengthen Youth Ministry program Solicit volunteers to help promote Parish activities through digital media In 1 to 3 Years... Shadow Altar Server program, Advent/ Lenten retreat for Middle School students Teen retreat (off location), Teen Timeline as part of N.E.W. Build Youth Ministry on one of the pillars of the Church Partner with Christian Service on Community Outreach efforts Combine strengths of Knights Daughters, Squires into unified Youth Ministry Re-start Pre-school program IF there are sufficient numbers Christmas Play, Summer Movie Night, visible presence at Picnic In 3 to 5+ Years... Journey to the Cross, Stations of Easter Participate in World Youth Day at home Investigate Archdiocese summer program for Teen leadership January 11th, 2017 Church of the Holy Spirit Master Plan Page 20

21 Plan is completed Community/ Awareness Already in place... Parish Website, Facebook, Bulletins, Mass Announcements, messages from the Pulpit Parish Garage sale, Tribute concert Coordination with State and Local agencies and churches, Food Pantry, Giving Tree, Prison ministry Hospital visits, Home visits, Nursing home visits Senior, Disabled, homeless and childcare assistance In 6 to 12 Months... N.E.W. (Adoration) Food & Fellowship Add hymn singing, Evensong, develop sung rosary Set up Information Desk, electronic Sign at main entrance Form Parish Life/ Marketing Committee prayer list Blitz Parish Vision & Mission, develop Parish Welcome Book Increase awareness of community outreach efforts, send baby baskets and long term prison letters In 1 to 3 Years... Video/ Photo/ Digital Media Ministry, Parish Directory (pictorial), Ministry/ Service Fair Add Taize Prayer to N.E.W. Incorporate service Group activities to Christian Service, establish volunteer base for rides to Mass, Doctor visits Participate in more warming shelter events, investigate using CHS as a warming shelter/ cooling center Implement Volunteer Sunday (3 rd Sunday of Easter) In 3 to 5+ Years... Military Outreach and Desert Angels providing to children in/ near war zones Investigate Soup Kitchen at Church of the Holy Spirit Hospitality dinners to the public (i.e. Thanksgiving) Investigate small sign on M-59 Implement Reach out to your Neighbor neighbor to neighbor contact January 11th, 2017 Church of the Holy Spirit Master Plan Page 21

22 Plan is completed Already in place... Holy Week activities, Christmas Holiday programs Cantors sing at Mass, and daily Mass when available Music In 1 to 3 Years... Evaluate additional opportunities to diversify Music offerings (Sunday Experience) In 6 to 12 Months... N.E.W. Adoration service Identify Parishioner that can be mentored to assist Music Minister with additional Music offerings In 3 to 5+ Years... Solicit volunteers with musical talents (vocal or instrument) to establish Young People s Music Group Incorporate Song (Hymns, sung Rosary) into N.E.W. Pursue Youth Choir January 11th, 2017 Church of the Holy Spirit Master Plan Page 22

23 Plan is completed Fellowship Already in place... Men s and Women s Groups, Knights of Columbus Homebound Ministry, Caregiver Ministry, Divorce and Beyond, We Care All Souls Prayer services, Martha/ Mary meals May Crowning event, Prayer Breakfast, Advent by Candlelight Monthly coffee/ donuts, Mother s Day Pancake breakfast, Easter Egg hunt, Parish picnic, Jubilarian dinner, Wild Game dinner, Daddy/ Daughter dance In 6 to 12 Months... Establish program to offer weekly coffee/ donuts, relocate to Narthex Acknowledge active service men and women and include list in bulletin to pray for their safety Identify parishioner with experience/ knowledge of gerontology In 1 to 3 Years... Create Seniors Group; gradually expand activities and offerings Seasonal day retreats, Faith based videos, fitness activities Identify/ offer Men s and Women s Group activities to Youth Maintain contact with college-aged kids Establish relationship with neophytes (RCIA) and a Stephen Minister/ sponsor Leverage N.E.W. to recognize new members, families of newly baptized, including RCIA from previous year Total Family Fellowship add hayrides to Trunk or Treats, develop Wild Game dinner into fundraiser In 3 to 5+ Years... Seniors Group: expand activities to add guest speakers and weekly faith based videos January 11th, 2017 Church of the Holy Spirit Master Plan Page 23

24 Plan is completed Family/ Marriage Already in place... Marriage and Baptism preparation Stephen Ministry, We Care support Group, Divorce and Beyond, Extraordinary Ministers for Homebound Mental Health training Journeying through Grief, Good Grief (St. Mary s) Senior, Disabled, homeless and childcare assistance In 1 to 3 Years... Evaluate Marriage preparation content / program, including off-site retreat Assign sponsors to pre-marriage couples Investigate program offerings for marriage and family enrichment In 6 to 12 Months... Family End of Life Care Planning Advertise/ Offer Retrovaille, Project Rachel Identify and post resources available for domestic violence, suicide prevention In 3 to 5+ Years... January 11th, 2017 Church of the Holy Spirit Master Plan Page 24

25 Plan is completed Membership/ Attendance Already in place... Rosary ahead of all Masses, Holy Week traditions, weekly Parish Prayer Partner, Musical prelude prior to Mass Added handrail at Altar, AED device is available, wheel chair access is provided, seating re-arranged Advertise Adoration chapel in Vicariate newsletters, CHS activities announced at Vicariate meetings Ushers take headcount at Mass In 6 to 12 Months... Add Holy Family shrine with candle rack for prayer intentions Re-purpose narthex to show Mass for parents and children (Cry Room) Add Parish Vision and Mission Statements to bulletin and website Make more well know the way to voice concerns Make Parish Council members more well known (post pictures) Create address, standing agenda item for Parish Council Add monthly Council Corner article to bulletin In 1 to 3 Years... Add Festival of Praise to N.E.W. Provide better coverage at the doors to greet / assist Plan and implement an annual exchange for Medical Equipment Conduct Parish Open House Expand impact of Tribute concert Write articles to local papers to promote unique gifts of CHS Investigate booths at community events In 3 to 5+ Years... Incorporate Twi-lighter concept to broader Adult Ministries Establish Family Life volunteer to acknowledge birthdays, anniversaries, births, deaths, etc. encourage family and caring with existing parishioners Provide resources to assist with estate planning January 11th, 2017 Church of the Holy Spirit Master Plan Page 25

26 Plan is completed Adult Faith Formation Already in place... Catechist retreat and formation Sunday/ Tuesday bible studies Advent study on Mary, Advent by Candlelight Thursday prayer group, morning rosary group Biblical Walk through the Mass study Tri-fold describing Ministries of the Church In 6 to 12 Months... Letter to parishioners encouraging existing members to participate N.E.W. Faith Formation Series BELIEVE - Living the Story of the Bible to Become Like Jesus In 1 to 3 Years... Leverage N.E.W. to offer Guest speakers, Adult Movie night Train more adult volunteer facilitators to offer sessions on numerous nights Add Lunch Bunch In 3 to 5+ Years... Retreats: advertise offerings or hold one at CHS Men s Women s Couples January 11th, 2017 Church of the Holy Spirit Master Plan Page 26

27 Plan is completed Facility Improvements Already in place... Installed more energy efficient internal and parking lot lights Relocated organ; improved sound quality Completed roof study Installed outdoor lighting at the back of the building De-cluttered and assigned designated storage areas Assessed facility to determine routine maintenance needs In 6 to 12 Months... Complete critical roof repairs Consider capital campaign for outdoor electronic sign Develop framework to collect wish list items as donations by Parishioners Develop and communicate the Facility Master Plan In 1 to 3 Years... Complete additional critical repairs: Chapel gas boiler, roof air conditioning unit, insulate Chapel air handlers Renovate Kingsway entrance, boilers, roof Address Kitchen Consider / plan for additional capital improvements: alarm and surveillance system, sprinklers baptismal font, water softener Earmark funds annually for capital improvements Earmark funds for unexpected emergency repairs (rainy day fund) In 3 to 5+ Years... Offertory Enhancements January 11th, 2017 Church of the Holy Spirit Master Plan Page 27

28 Plan is completed Welcome/ Hospitality Already in place... New Parishioners names are published in the bulletin Ushers pass out hymnals and greet those attending Art and Environment committee decorates for all liturgical celebrations In 1 to 3 Years... Solicit volunteer families to sponsor new families Develop a Welcome Packet, Welcome Basket for new Parishioners Recognize new families using photos on electronic sign at entrance Develop a schedule for Parish Members to serve as greeters before Mass (Sunday Experience) Hold semi-annual Parish Clean-up Days In 6 to 12 Months... Clean and de-clutter Parish entrance and hallways Send Christmas cards in the year someone passes/ loses a loved one Write Welcome letters to new Parishioners Enforce the Yellow building usage form In 3 to 5+ Years... Develop a Building Usage manual January 11th, 2017 Church of the Holy Spirit Master Plan Page 28

29 Plan is completed Evangelization Already in place... Adult Faith formation offerings in Scripture and the Mass Parish Library Bulletin articles including Gospel reflections On-line resource links are available on Parish website In 1 to 3 Years... Formalize volunteer Evangelization commission Ensure Parish plans align with output of Amazing Parish Conference and Synod 16 Develop and implement a plan for the Sunday Experience Information Desk manned by a trained volunteer In 6 to 12 Months... Train more Extraordinary Ministers and Lectors Re-institute monthly Apologetics articles Offer Echoes of Faith modules on Theology if there is interest In 3 to 5+ Years... Encourage more Parish Ownership in the RCIA process to support newest members throughout their journey and into their walk as active, practicing Catholics January 11th, 2017 Church of the Holy Spirit Master Plan Page 29

30 Next Steps

31 Next Steps Review working plan with Parish Group Leaders January 18 th Work the plan Periodically review results, adjust as necessary January 11th, 2017 Church of the Holy Spirit Master Plan Page 31

32 Questions? January 11th, 2017 Church of the Holy Spirit Master Plan Page 32

33 Thank You! January 11th, 2017 Church of the Holy Spirit Master Plan 33