SYSTEM EVACUATION PLAN
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1 Ana G. Méndez University System Office of the Vice-President of Administrative Affairs Office of the Assistant Vice-President of Safety and Occupational Health SYSTEM EVACUATION PLAN
2 Introduction The purpose of this System Evacuation Plan is to protect our University Community from serious injuries, loss of life or property, in the event or the risk of an emergency or major disaster. A major disaster may include, but is not limited to, the following: fire, earthquake, bomb or explosion threat, weather phenomena, violence, civil disturbances and chemical substance spills, among others. This Plan describes the initial responsibilities and actions to take to protect our university community in case of an emergency or major disaster occurs or is at risk of occurring. The structure established for the emergency response is developed in harmony with the structure of the Emergency Response Plan for Hurricanes, Storms or Floods. Scope This plan is required by OSHA under Federal Regulations Code number The Plan is extensive to all the Institutions, Off-Campus Centers and Sports Facilities of the Ana G. Méndez University System. It will be revised and published annually and will be available on the AGMUS webpage, under the Office of the Assistant Vice-President of Safety and Occupational Health, part of the Office of the Vice-President of Administrative Affairs. Standard Operating Procedures The procedures described as follows establish the manner of response to different emergency scenarios using as a reference the guides from the Federal Emergency Management Agency (FEMA) and the State Agency for Emergency Management and Disaster Administration (AEMEAD, in Spanish). Nevertheless, it is impossible to guarantee that the Plan provides a perfect response and that all emergency situations are contemplated in it. The purpose of this guide is to facilitate the associates to become familiar with the procedures for planning, response and evaluation of an emergency. Planning Adequate preparation increases the margin of safety during an emergency. In the planning process, preventive measures are established to minimize the risk.
3 Preventive Inspections The Physical Facilities and Operations Division of each Institution will coordinate the preventive inspections to identify the risks present and correct them. The areas to be inspected are as follows: General Cleaning Good cleaning is one of the best ways to prevent emergencies. Fire risks Some examples are: storage of large amounts of flammable and combustible materials, electric wires in poor condition, smoking in the facilities, welding or work that generates high levels of heat. Exit routes Consist of a continuous and unobstructed route from any point of the workplace towards a safe place (including shelter areas). The exit route includes the access to the route, the route and the outlet of the route. The access to the route is the part of the exit route that takes you to the emergency exit. The exit is the part of an exit route that is generally separated from other areas and provides a safe path until the end of the route. The outlet of the route is the part of the exit route that takes you directly to the exterior (exterior hall, shelter, open area). The exit routes for all floors must be correctly identified. It is important to give special attention to the way handicapped persons will evacuate the building. Alarms The alarm systems should be functional to rapidly notify the university community in the event of an emergency. The alarm systems should establish visual and auditory signals. They should also establish effective ways to notify handicapped persons. Fire Detection and Suppression Systems These systems should be inspected and tested annually to ensure they are in proper working order. Meeting Points The meeting points should be identified and their information should provide the specific area or building on campus that will be used in case of evacuation. Logistics for Evacuation Drills Evacuation drills should be done at least twice a year in the day and evening periods. To be able to have a successful evacuation, the following objectives should be achieved at each Institution and Off- Campus Center: Train employees in ways that they can assist their co-workers. Inform the University Community of ways for communication during an emergency. Assign specific tasks according to the areas and risks present. Identify associates with specific needs.
4 Maintain the building evacuation maps updated. Establish at least two routes and include the following on the map: o Emergency exits and accessibility to them (for handicapped persons) o Evacuation routes o Location of fire extinguishers o Location of fire alarm activation stations Identify the meeting points where associates should go, in the event of an emergency evacuation. Training about the Plan There will be annual training for personnel designated by areas, who have responsibilities assigned in this plan. Topics to be discussed include, but are not limited to procedures established in the plan, functions of the groups, familiarization with the evacuation routes and the use of fire extinguishers. Emergency evacuation In the event of an emergency that represents risk to life, the facility or facilities at risk will be evacuated. The emergency may be announced using the fire prevention systems, loudspeakers or using the security personnel at the Institution, among others. When the alarm rings: Remain calm. Verify your surroundings to identify any sign of fire or other emergency. Contact the security personnel. If there is in fact an emergency situation, proceed to evacuate the facilities. During the evacuation: If time permits, take your personal documents with you (purse, wallet, drivers license, etc.) If time permits, close the gas valves or turn off equipment that may pose a high risk (gas cylinders, autoclave, etc.) Close the doors while you evacuate and help your co-workers evacuate. Go to the nearest emergency exit. Once you are out of the building, go to the nearest parking area. Group together by office and verify if all your co-workers are present.
5 Notify the university guards if you have knowledge that one or more of your co-workers are not at the meeting point. Wait calmly at the meeting point until you receive new instructions. After the evacuation When the emergency is over, the personnel gathered at the meeting point will receive instructions to follow, which may be to return to their work area or to suspend work until further notice.
6 Telephone Directory To notify emergencies, please refer to the following telephone directory. AGENCY DIRECTORY AGMUS INSTITUTIONS AND OFF- CAMPUS CENTERS Institution and Off- Campus Centers Civil Defense State Police Municipal Police Fire Department UMET Campus (787) (787) /9866 (787) (787) /1115/1118 (787) (787) Bayamón (787) (787) (787) (787) Aguadilla (787) (787) (787) (787) Jayuya (787) (787) /3600 (787) (787) UNE Campus (787) (787) (787) (787) (787) /0990/0991 (787) /0505 Barceloneta (787) /2960 (787) (787) (787) Utuado (787) (787) (787) (787) Santa Isabel (787) / (787) (787) (787) Yauco (787) (787) (787) (787) /2107 (787) (787) Cabo Rojo (787) (787) (787) (787) (787) (787)
7 UT - Campus Gurabo (787) (787) (787) (737) Caguas (787) (787) (787) (787) Barceloneta (787) (787) (787) (787) /0990 /0991 (787) Naguabo (787) (787) (787) (787) Ponce (787) (787) (787) (787) Cayey (787) (787) (787) (787) Isabela (787) (787) 872/ (787) (787) 872/ Yabucoa (787) (787) (787) (787) (787)
SYSTEMIC EVACUATION PLAN
Ana G. Méndez University System, Inc. Vice Presidency of Administrative Affairs Assistant Vice Presidency of Security and Occupational Health SYSTEMIC EVACUATION PLAN Introduction The purpose of this Systemic
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