Minutes of Nov. 20, 2013

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1 Minutes of Nov. 20, 2013 Attendance: Dale White, Karen Cronk, Sandy Hill, Jim Lowes, Marney Horton, Bob Heron, Al Millett, Floyd Sutherland, Lynda Parker, Ron Horton, Ruth Dwyer, Fred Batley, JoAnne Rorke, Jane Huggins, Leslie Gutsole Floyd, Dianne Hutchison, Rev Julie van Haaften. Chair Leslie welcomed everyone to the meeting and Rev. Julie opened the meeting with prayer. Holy Manners was repeated in unison. Two items were added to the agenda by Rev Julie and Ron Horton The motion to accept the agenda was made by Bob Heron and second by Sandy Hill. Carried. The minutes of the October meeting were approved with the correction in spelling of Lynda Parker s name on a motion by Ron Horton and second by Bob Heron. Carried. There was no business arising from the minutes. Correspondence: A letter from Karin Robinson re her absence due to her daughters illness and treatment in Toronto. Committee Reports: Christian Education: Lynda Parker Three members attended their meeting on Nov 14 th. Kidventure program is growing and the kids have a lot of fun in various activities. They made $ selling their crafts and scarves at the bazaar. The Christmas Pageant will be presented on Dec.15 th and lunch will follow. The next Messy Church is on Dec 5 th and the theme is A Carolly Christmas We hosted the Youth Group on Nov. 3 rd. Grace Church has joined us. We will be hosting again on Dec. 1 st with a Christmas theme. Presbytery: Rev Julie Presbytery met on November 6 th, at George Street United Church. The focus of the meeting was a celebration of our one year anniversary of being an Affirming Presbytery. A guest minister named Reverend Ruth Wood came to speak about her experience of being transgendered - and how that has impacted her life, ministry and family. What she said was extremely moving and she is a very courageous person. Her story was also printed in the February 2013 Observer.

2 U.C.W.: Lynda Parker The UCW has been very busy this past month with a successful Muffin Party and the Tea & Bazaar. 194 attended the Muffin Party and 222 had lunch at the Bazaar. ( attendance was down this year) We had 11 outside vendors and the Youth Group also sold items. Everyone contributes their time and talents to make this event very worthwhile. We also appreciate the men that assist as well. We have asked that the office not book any outside dinners or craft shows for the months of October & November as a lot of people were confused by the Peterborough This Week Vendor Sale which had been booked and cancelled the week before our bazaar. Sandy Hill and myself are in the process of labeling all the cupboards in the Kitchen. The UCW has purchased a new microwave for the kitchen. Betsy Ann Gynane s cousin has again donated white paper for the tables. We are looking forward to our Christmas Potluck celebration with the Celtic Band performing afterwards in the sanctuary on Dec. 11 th. Men s Club: Bob Heron The Turkey Diner at Keith Whiteman School will be held on Wed. Dec 18that 11:30 AM. We are making donations to the following; Sleeping Children Around the World, The Angel Tree, Kawartha Food Share, Foster Child in Haiti. Philippine Relief, and St James Church. Breakfast Club Continues to do well, and Jack Byers is improving and hopes to be back with us soon. Worship, Membership & Missions: Ruth Dwyer Rev Julie provided us with the list of shut ins to be remembered with a gift at Christmas. The children from Messy Church have made cards to go with them again, We will again co-ordinate the Angel Tree, and distribute the gifts to Children s Aid and Safe Haven. We also discussed the upcoming Advent/Christmas Services. Advent 1--Communion, and Jacob Abrahamse will be the guest musician. Advent 2--regular service. Advent 3--Sunday School Pageant. Advent 4-- Cantata Christmas Eve There will a wedding at 2 p.m., Christmas Eve Family Service at 7 p.m. Ruth is going to ask Jim Lowes to arrange to have the greeters dressed as Shepherds again at both doors. December 29--the sharing of a Christmas Story January 5-- Epiphany, with guest speaker Celia Hunter. Ministry & Personnel: Salary proposal to be made during budget discussion. Ministers Report: Rev Julie van Haaften This has been a big year of transition, change and growth for us, and I feel that we have moved through it with a fair amount of grace and care. Many thanks to all of you for the positive work and ministry you have done this past year!

3 I would like to share with you something that the downtown United Church ministers have been doing for the past number of months. We have been meeting monthly to discuss ways that we can continue to grow into being more United, as we live with the reality of ongoing shrinking (generally) and weary congregations. We are looking for ways to support one another as clergy, as well as congregations. We are exploring ways to collaborate more than we currently do (although I feel that St. James works hard at this - as we have enjoyed joint worship services with Donwood, George Street, St. Andrews and Trinity, as well as start a Youth Group that now includes 4 congregations.) We are also exploring ways to celebrate being part of the United Church of Canada in this time and place. to that end, we are planning a big one day United Church Festival of Faith in June of 2015 at an outdoor venue. The day will be set up more like a fair than a series of workshops. There will be one keynote speaker, along with a variety of other venues - each with their own schedule of events (for example: children and youth, music, art, social justice, etc). At the end of the festival we would all gather for a GIANT worship service that we hope our Moderator - The Right Reverend Garry Patterson will officiate. We feel that this event will be a day wonderful celebration for the United Churches in Peterborough, and that it will inspire and encourage us to move on in faith and with great hope for the church of both today and tomorrow. Each congregation has been asked to contribute $500 for 2014 and 2015 to help offset the cost of this event. If you have any questions, or would like to become more involved in helping Peterborough United Churches to become more United, than please let me know. Trustees: No Report Stewards, Property & Finance; Dale White 9 members and 1 guest in attendance. 1) Washroom Painting. The stall dividers in the ladies room on the main floor and the entire men s washroom in the basement have been painted. 2) Fire Evacuation Procedures. Revised by Floyd Sutherland and forwarded to the Committees. 3) Snow Plowing. Glen isle Farms will return this year to handle our snowplowing needs. The rate is unchanged. 4) No Parking sign. Due to insufficient space the Stewards have a No Parking sign installed to the left of the doors off the parking lot. 5) Water Cooler. The Stewards have reversed a previous decision to relocate the water cooler from the 3 rd floor to a location outside the Friendship Room. 6) NCC Holiday Hours. They will be closed from December 23 rd to January 1 st inclusive. 7) Security/Glass Wall/Signage. The Stewards have received complaints/concerns from some members of the Congregation. We are working towards a solution. 8) Draft Budget. The Stewards previewed the budget and await the presentation from M&P for further information about salary proposals. Motion to accept the Committee Reports was made by Karen Cronk and second by

4 Lynda Parker. Carried Treasurers Report: Ron Horton M&S Fund continues to do well with a YTD total of $11, The General Fund is running below budget with $17, YTD vs. a budget of $21, Expenses YTD are $259, against a budget of $210, Ron moved the acceptance of his report. The motion was second by Floyd Sutherland. Carried New Business: Rev Julie asked if we should do the Minute for St James presenting a one minute summary of the role of each Committee. A schedule was set up and will start on Dec. 8 with Worship, Membership and Missions. Ron Horton presented the names of those counting the offering after church each Sunday. They are in teams of two as follows: Dale & Jayne White, Sandy Hill & Karen Cronk, Fred Stanbury & Dianne Hutchison, Wimpy & Marg Borland, & Shirley & Jim Lowes. Spare is Shirley Rolufs. Ron moved acceptance of this list and Al Millett second the motion. Carried Ron also suggested that there should be a back-up person familiar with his job to fill in as treasurer if needed. Several names were suggested. Review of Draft Budget for 2014: Ron Horton presented the proposed budget, taking into account the requests of each committee. Jim Lowes presented and explained the salary proposal prepared by the M&P Committee for 2014 which is attached to these minutes. Marney Horton assisted by sharing an outline of current programs and responsibilities of the Youth Worker position. Lengthy discussion ensued. Jim and Marney will take the concerns back to the M&P Committee for further consideration. At the January meeting, a final decision will be made by the Board about the budget to be presented to the congregation for approval at our annual congregational Meeting The proposed budget presented by M&P is attached to these minutes The meeting was adjourned on a motion by Bob Heron. Closing prayer was repeated in unison. Leslie Gutsole-Floyd Chair Dianne Hutchison Secretary

5 Proposed Budget 2014 Name 2013 hours % increase 2014 Julie 45, ($1000) 46,537 housing 16, ,000 phone books 1,300 1,320 travel 1, ,000 benefits/e.i./cpp 13,524 13,740 totals 78, ,257 Hiscox's(3) 12,960 3($389) 13,349 EI/CPP coverage totals 13, ,134 Shawn 14,590 2($292) 14,882 benefits/e.i./cpp 3,152 3,215 coverage E.I./CPP re coverage totals 18, ,930 Lynda 1, ($52) 1,560 4% pay E.I coverage is 0 0 included in above #'s totals 1, ,657 Robin Office (12 hrs.) 10, ,810 Youth (28 hours) 25, ,670 totals 36, ($2080) 38,480 benefits/e.i./cpp 8, ,628 (in coverage Chantelle's 10 0

6 E.I./CPP re coverage salary) 0 Totals 44, ,588 Chantelle (8 hours) (part year) (avg hrs) 7, ($4403) 12,245 pay (4%) (56.14% overall with increased hours) EI/CPP Totals 8, ,855 Totals 164, ,941 $4875 of increase (53.4%) is for regular $4248 of (46.6%) is increase for increased pay increases; hours (Chantelle)

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