S T. M ATTHEW T E W A R D S H I P. Offertory Program Capital Campaign

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1 S T. M ATTHEW T E W A R D S H I P Offertory Program Capital Campaign As each one has received a gift, use it to serve one another as good stewards of God s varied grace (I Pt 4:10) We are grateful to God for his gift of love and care for our St. Matthew community! We are also grateful for his many blessings bestowed on each one of us as his sons and daughters. It is with great joy that we present to you our St. Matthew Annual Report for the year Every year an abundance of blessings are manifested in the time we spend making our community a place of prayer and faith, sharing our God given talents and living as generous stewards. In beginning my ministry as Pastor in July 2014, I am pleasantly surprised by the effects of generosity shown in the lives of parishioners. To be Christian stewards, as heartened by our U.S. Bishops, we are called to be mature disciples who make a conscious decision to follow Jesus, no matter what the cost, experience conversion, and shape and mold our understanding of our lives and the way in which we live. The varied ministries of our parish unfolds a panoply of a priestly people of God willing to make of our community an extension of Christ s fidelity and compassion. We are a community of believers, evangelizers, collaborators, and servants who strive to live our Catholic faith in the freedom of the sons and daughters of God. While there are things that go unnoticed or that which needs improvement in our community, there are certainly greater things the Lord has blessed us with. My invitation to you as your review our stewardship report is that you take to heart what is reflective of what we have offered with our valuable time, gifts, and talents. Thank you! It is my prayer that we be a people of hope and discerners in the Spirit leading by extraordinary lives in the heart of Jesus. Blessings, Fr. Hugo Maese, MSpS Pastor

2 Fr. Jose Ortega, MSpS As Parochial Vicar, I collaborate with the pastor in the sacramental, catechetical, spiritual, and pastoral ministry of the parish. I am the Staff Representative for the prison Ministry and the Liturgy, Pastoral Care, & Social Justice Coordinator. I am also supervisor for the Music Coordinator, Adult Faith Formation Coordinator, and Youth Ministry Coordinator. Finally, I visit the children at the classrooms to support them in their faith formation and education. Marriage and Family Life Fr. Jose Ugalde, MSpS As Parochial Vicar, I collaborate with the pastor in the sacramental, catechetical, spiritual, and pastoral ministry of the parish. I am responsible for the Marriage and Family Life programs. Tania De Santis is my Administrative Assistant in these programs. In the marriage program, she helps me with all the paperwork and follow ups. We have English and Spanish volunteer couples who help us with the marriage preparation classes. For English couples, we offer seven classes. Couples meet at the volunteer s home. For Hispanic couples, we offer a two day Saturday retreat coordinated by couples from the Spanish Marriage Encounter group. We offer this retreat twice a year. Last year, we had a total of 39 marriages: 31 catholic marriages, 8 interfaith marriages. Fifteen out of the 39 couples married in the Spanish group wedding. For the family life program, I am in the process of organizing events that will benefit families and couples. On November 1 st, Zulma Ramirez from Northwest Family Services is presenting a Spanish workshop for families; it will be in the Parish Hall. In February 2015, we will be working so as to invite Scott Hahn to speak about family life and values, along with other speakers for the summer and fall. I am also collaborating with our Youth Coordinator, Mom s group and the Knights of Columbus. I meet once in a while with the coordinators of these groups to talk about their programs and activities in the parish. I meet regularly with the Religious Ed coordinator and visit the children in the classrooms to support them in their faith formation and education. Liturgy, Pastoral Care and Social Justice - Maggie Stopka These days of fall, the blue sky, the reds, gold and oranges of the leaves on the trees, the harvest of the fields all speak of the glory of our God. As we look around our church community we see the beauty and glory of God in the people as we gather as a faith community at the Eucharist and through the generous sharing of our time, treasure and talent. We see new faces and hear new voices through our Lectors and Eucharistic Ministers, especially the young people who were recently confirmed; new leaders who continue to excellently train our Altar Servers at our Spanish and English Masses, new altar server robes and scapulars, the newly refurbished tabernacle. The beauty of God s creation in another culture is observed in the celebration of Our Lady of Guadalupe and Our Lady of Valaikanni. Through the gentle presence of our Ministers to the Homebound over thirty parishioners are served in their homes, and weekly either Mass or a celebration of the Word and Eucharist is celebrated at Cornell Estates, Rosewood, and Avamere along with visits to the Hospital and Rehabs. Prayer Shawls loving created through the hands of parishioners have brought comfort to many both within our parish and beyond. Parishioners again are working with members of other churches provide a safe shelter for the homeless at the Shelter at Orenco during the winter months with food donations, warm clothing and personal commitment and the opportunity to say to the less fortunate You are a beautiful creation of God. Through our parishioners, along with the children at Vacation Bible School, personal care items, clothing, food, joy, laughter, fun, and friendship were experienced each time we visited our sisters and brothers at Campo Uno this summer. The presence and support of our priests, the Spanish young adults, members of St. Vincent de Paul and parishioners young and a little older, made this one of the best summers! Our Respect for Life group educate and encourage us in our responsibility to be good stewards of all of God s creation especially his people as we learn about the issues of abortion, human trafficking, and immigration. The heavens are telling of the Glory of God and all creation is shouting for joy!

3 Children s Faith Formation - Molly Teeter At St. Matthew Parish we are strong believers in the need each of us have to engage in a lifelong faith formation process. Offering opportunities for our catechists to learn deepens their knowledge and appreciation of our faith, and prepares them to share our Catholic belief. Thanks to your generous stewardship of treasure, we were able to provide half of the registration fee for 12 Catechists to attend the Archdiocesan Catechetical Conference, and full registration fee for four Catechists. Last fiscal year our program was able to buy 20 soft cover Bibles in Spanish since we had none. This was possible through a generous donation from a parishioner and some extra funds from Religious Education. Jesus calls us to help others, and here at St. Matthew we take this calling seriously. We promote two main service projects during the year. Because of the generosity of St. Matthew including the children, teens, and families, we were able to have a successful Thanksgiving Basket experience. Not only were we able to support 50 families in our Hillsboro community, which had a bountiful Thanksgiving dinner, we were also able to give St. Vincent de Paul an additional 350 pounds of food, 15 turkeys, four hams and over $500. It is very humbling to put out a call for help and have such a heartwarming response. The food and turkeys kept coming in! We also had 220 families from RE, School, and YM, One Community Growing in Christ, to have a simple soup and bread dinner before they volunteered to deliver the food baskets. We are truly Blessed Beyond Belief. During Lent we participated in the parish wide fundraiser called Project Linus. At Project Linus, a non-profit organization, St. Matthew school and RE students provided over 200 homemade blankets and an additional $ donation to children in need. Our blankets were lovingly made by adults and students from St. Matthew. These blankets help children ages 0-18 deal with illness and other traumas in life. St. Matthew is fortunate to have a full time Children s Faith Formation Coordinator who coordinates the RE program, Preschool thru 6 th grade and Sacrament Prep program for 2 nd thru 6 th grade. We have a Children s Faith Formation assistant who is available 22 hours a week for 10 months out of the year. She works with RE and Sacrament Preparation with a special focus of supporting our Spanish speaking families. Twenty eight Catechists shared their faith with the children of our community. Music Coordinator Dan Dangca The Choruses and Ensembles of the Music Ministry program play a vital role in the community of St. Matthew. Music Ministry plays a very important part in our Sunday liturgies which is the moral basis of our faith and shapes our groundwork for the mission of our Catholic Community. Although musicians rehearse, sing, play an instrument; the comradery between those who participate highlight our shared faith and bring an elevated awareness of being part of the whole body of Christ. All of music ministry; scriptural based music, brings us forward in our communal vision of the future of St. Matthew: Traditional Choir Folk Choir Contemporary Ensemble Vigil Liturgy Ensemble Spanish Choir (Maria & Cesar) Spanish Choir (Veronica & Ernesto) Spanish Children s Choir The Bell Choir at St. Matthew is a wonderful community builder. Although they do not play every weekend, they play an endearing role in bringing more beauty to the liturgy. More importantly, the summer program emphasizes our mission as one community growing in Christ in that they learn sacred music through bells and encourages those who are too shy to play an instrument or sing in a choir. Young and old members learn how to participate as a musicians, community members and parishioners of St. Matthew.

4 St. Matthew Church in Numbers as June 30, 2014 Parishioners 2600 Deacons 2 Baptisms 146 Adorers 168 First Reconciliation and Eucharist Received into Full Communion 123 Adorers Middle School Youth Group Confirmations 53 High School Youth Group Marriages 39 Parish Staff 20 Diaconate Ordination School Staff 32 Funerals 23 St. Matthew Students 263 S T. M A T T H E W C A T H O L I C S C H O O L The students at St. Matthew Catholic School have embraced change. This fall, as they acclimated to new teachers, classrooms and locker combinations after the summer break, the kids have also been appreciating updates and improvements to the historic school building. The first thing they noticed when they walked in the front door is the new HVAC system that was installed in the school over the summer, thanks to the wonderful generosity of our parishioners, student families and other school supporters who have donated to our capital campaign. This and other facilities improvements, including new interior and exterior paint, will allow students and staff to focus on their work in a clean, well-ventilated environment. But perhaps the most exciting additions to the building s façade are the new, fused-glass windows that adorn the school entrances. Initiated in the spring as part of the school s growing art literacy program, the project features hand-made, glass tiles, each specially created by the alumni, students, staff, faculty and clergy of St. Matthew Catholic Church and School. This amazing enrichment program is dependent on support from members of our St. Matthew community. If you would like to donate your time, talents and treasures to the art literacy program, please contact the school at , or info@stmatthewschoolhillsboro.org. Other changes for the school year include the addition of all-day, five-days-per-week preschool options, and new staff members that include a full-time marketing/development director and a part-time learning specialist/librarian. There have also been strategic shifts among grade-level teachers to inspire excitement and fresh perspectives in students and faculty. St. Matthew Catholic School opened its doors in Now, in its centennial year, St. Matthew continues to provide academic and spiritual development for more than 260 students in preschool through eighth grade, and remains committed to thriving as one community growing in Christ.

5 OFFERTORY CONTRIBUTIONS We calculate that we have about 2,600 catholic families that attend Mass at St. Matthew on any particular weekend. Of these families, 1,042 are giving to our offertory program with a total amount given of $1,096,082. It is great to see how many are able to respond to their responsibility to financially support their faith community. As your shepherd, and therefore your local administrator, I express my gratitude to all who have helped and supported the Catholic Church in Hillsboro. It is very encouraging to see that we still have a lot of potential and that there are still many more who are able to commit to their community and hopefully will do so over the year. Thank you to the many families who give & pledge on a regular basis! Next Sunday you are invited to consider once more the blessings you have received. Then look at your response to God and your return in gratitude for those gifts. It can be helpful to look at the table on the last page before you decide what amount you will commit to for this year representing your family. Please complete the pledge card on the last page. There will be also the possibility to complete a card at Mass on the weekend of November 1 and 2. You may bring the card in this report or use the ones that will be provided at Church. Although you may have submitted a pledge card in the past, it is necessary to submit a new one each year. Without receiving a pledge card from each household, we have no way to predict our annual income. It is our firm belief that through sound planning, we can avoid financial crisis and preserve our parish's well-being now and in the years to come. Online Giving St. Matthew has a new way to donate called Online Giving, through our website. It is safe, secure, and very easy. The new online giving program benefits you and the Church. You won t have to write checks or remember your envelopes. Your gift is electronically transferred daily from your bank account to the Church. There are no fees to you. Please check it out at Click on Give Online with WeShare about half way down the page, click Make a Donation under Offertory or Capital Campaign, and the program will lead you through the rest. You can set up a recurring donation or a one-time donation. It is that simple. Your gift is very important to us as it allows us to continue providing catechetical programs, outreach ministries such as St. Vincent de Paul, support for St. Matthew School, a qualified staff to St. Matthew parishioners and the community. One Community Growing in Christ

6 Stewardship of our Treasure INCOME Offertory Collections $ 1,096, % Fundraising $ 64, % Services & Program Fees $ 47, % Bequests, Gifts & Grants $ 31, % Investment Income $ 28, % TOTAL INCOME $ 1,267, % EXPENSES Personnel $ 593, % Property & equipment $ 230, % School Support $ 208, % Assessment $ 83, % Services & Programs $ 55, % Administrative $ 33, % Fundraising $ 29, % Insurance $ 23, % TOTAL EXPENSE $ 1,257, % NET $ 10,333 Funds held for others such as St. Vincent de Paul, national second collections, Archbishop s Catholic Appeal, Missionaries of the Holy Spirit Formation Fund, etc. are not included. Capital expenditures are not reflected in this report. Other Designated and Restricted Activities are not reflected in this report. FINANCIAL REPORT FOR THE CHURCH Offertory Collections were more than budget. Fundraising income includes Dad s BBQ, International Fall Festival, & Father s, Feast & Fun. Services and Program Fees include fees for Faith Formation Programs. Bequests, Gifts, and Grants includes donations from parishioners, non-parishioners, & companies outside of offertory. Investment Income includes saving account interest & the increase in value of our longterm investments. Personnel expenses include clergy & lay salaries, taxes, & benefits. Property, Plant, & Equipment includes maintenance, utilities, landscaping, janitorial, & depreciation. School Support, includes the subsidy the parish gives to our school. Archdiocesan Assessment is based on the 8% of our fiscal year offertory collections. Fundraising expenses include cost of Dad s BBQ, International Fall Festival, & Father s, Feast & Fun. Services & Program expenses include costs associated with all faith formation programs & activities, including RE, Elementary, Middle & High School Youth Ministry, Adult Faith Formation, RCIA, and Sacramental Preparation. Administrative includes cost of telephone, office supplies, postage, & interest expense on rectory. Insurance is the cost of general liability & property insurance. For fiscal year ending June 30, 2014, our Net Surplus was $10,333, which made this a profit year. However, as you may know, this is not the same as cash. Our cash on hand and in the bank at June 30, 2014 was $197,915, which is between one & two months of parish operations. PARISH SAVINGS In the interest of providing you with a thorough view of the financial condition of our parish, the following is a complete listing of all of St. Matthew Parish savings, as of June 30, 2014: Contingency Fund $248,314 - This savings account was setup as a reserve fund so that St. Matthew Parish would be in a better position to withstand an economic downturn or an emergency. St. Matthew should have three months operations in this account ($315,000). Cemetery Fund $123,460 This is a long-standing fund to ensure the perpetual care of our cemetery. The funds are restricted for the sole purpose of long-term cemetery care. Our cemetery savings, which should be around $200,000. Capital Campaign Funds $396,994 This money will be used to finish the school HVAC system & science lab & continue to pay the Archdiocese of St. Matthew s share of their capital campaign. This savings account is funded by donations by our parishioners & friends. Maintenance Fund $129,259 This is a designated fund for major maintenance projects. This fund is being built up with the donations that parishioners make using the green envelopes in their contribution envelope boxes. Work is being done to determine how much this fund should be to ensure that we have enough maintenance savings to care for all our buildings. Restricted/Designated Funds $11,504 - This savings balance is what the Church has remaining in unspent restricted or designated donations. Altar Society Fund $11,518 This is a fund managed by our sisters of the Altar Society along with the pastor. This past year, the Altar Society paid for the re-plating of our tabernacle & the sanctuary lamp from the original church.

7 FINANCIAL REPORT FOR THE SCHOOL INCOME Tuition $ 1,126, % Parish Subsidy $ 232, % Special Collections & Fundraising $ 230, % Other $ 147, % Bequests, Gifts & Grants $ 119, % Sales Revenue $ 48, % Fees for Services $ 33, % TOTAL INCOME $ 1,938, % EXPENSES Personnel $ 1,227, % Educational Expenses $ 211, % Property & Equipment $ 107, % Other Expenses $ 105, % Services to Students $ 41, % Administrative $ 37, % Insurance $ 26, % TOTAL EXPENSE $ 1,757, % NET $ 181,360 For fiscal year ending June 30, 2014, our Net Surplus was $181,360, which made this a good year. As you know, net surplus is not the same as cash. Our cash on hand and in the bank at June 30, 2014 was $433,174. Of this amount, $24,011 was designated for Parent Club, $11,836 was designated for Scrip, & $18,294 was for student scholarships. That leaves $371,806 for school operations. This is between two & three months of operations. SCHOOL SAVINGS: In the interest of providing you with a thorough view of the financial condition of our school, the following is a complete listing of all of St. Matthew Parish School savings, as of June 30, 2014: Maintenance $79,065 - Designated account for the maintenance of the School. This savings include monies for a new roof, which will be needed in about two years. Contingency $166,160 - This savings account was setup as a reserve fund so that St. Matthew School would better withstand an economic downturn or an emergency. This fund should be three months of operations or $425,000. Restricted/Designated Funds $37,446 - This savings balance is what the school has remaining in various unspent restricted or designated donations. Most of this money is restricted to science & the school kitchen & garden project from our parish auction paddle-raisers. Academic Needs Fund $26,376 - This savings account was set up to take care of current & future academic needs. Catholic Education Endowment Fund-CEEF $905,358 - This account is held through the Parish Funds Trust (PFT) and is held through U.S Bank. Of this $905,358, $648,693 is permanently restricted endowment fund. The difference in earnings of $256,187 can be used for School needs like tuition assistance and scholarships. Also included in this fund is the name scholarship for Robert J. Puncochar set up in honor of his 47 years of service to our church & school. Tuition includes tuition & registration, book, and supply fees. Special Collections includes monies received from the monthly blue envelope that is in the parish offertory envelopes. Fundraising is all school fundraising including Parent Club fundraisers & Parish Auction. Parish Subsidy is parish support of our school. It also includes Out -of-parish school subsidies (subsidy paid by other parishes whose children attend our school). Other Income includes saving accounts interest & the increase in value of our long-term investments. Bequests, Gifts, & Grants includes our Annual Fund Drive, general gifts, matching gifts, & tuition assistance grants from the Weston Foundation. Sales Revenue includes our Hot Lunch Sales including Oregon Department of Nutrition reimbursements for our Lunch Program. Fees for Services are Viking Club Fees, our before & after school program. Personnel expenses include salaries, taxes, & benefits. Educational Expenses include tuition assistance, textbooks, & instructional supplies. Property, Plant, & Equipment includes computer software & licensing, maintenance, utilities, & janitorial. Other Expenses include fundraising & uncollectible tuition. Services to Students include the cost of our Hot Lunch Program, field trips, & retreats. Administrative includes cost of advertising, telephone, printing, copier, office supplies, & postage. Insurance is the cost of general liability & property insurance.

8 FOR THE SCHOOL INCOME Tuition $ 1,182, % Parish Subsidy $ 227, % Special Collections/Fundraising $ 208, % Bequests, Gifts, & Grants $ 99, % Other $ 91, % Sales Revenue $ 49, % Fees for Services $ 31, % Total Income $ 1,888, % Budgets FOR THE CHURCH INCOME Offertory Collections $ 1,104, % Fundraising $ 70, % Services & Program Fees $ 56, % Bequests, Gifts, & Grants $ 2, % Investment Income $ % Total Income $ 1,234, % EXPENSES Personnel $ 1,354, % Educational Expenses $ 158, % Property, Plant, & Equipment $ 113, % Services to Students $ 54, % Other Expenses $ 46, % Administrative $ 37, % Insurance $ 32, % Total Expenses $ 1,797, % NET SURPLUS $ 90,736 Help Build God s Kingdom on Earth EXPENSES Personnel $ 603, % School Support $ 207, % Property, Plant, & Equipment $ 160, % Archdiocesan Assessment $ 83, % Services & Programs $ 70, % Administrative $ 36, % Insurance $ 28, % Fundraising $ 9, % Total Expenses $ 1,198, % NET INCOME $ 35,223

9 What We Accomplished : Parish Hall Addition four new meeting rooms! New School Heating, Ventilation, and Air Conditioning! Science Lab already partially funded! Building infrastructure improvements in preparation for new construction Support of the Archdiocesan Capital Campaign Thanks to the 655+ families who have contributed more than $1,400,000. Capital Campaign Update! Phase 1 Goal We need your help: Our New Phase1.5 Scope: Payoff/Payback Remainder of Phase1 New Sound System for Church School Office Suite Covered Multipurpose Space School Entry Lobby Church Pew/Kneeler Upgrades Continued Archdiocesan Support Strategic Land Purchases The goal is 100% family participation every pledge helps us reach our goal! When you fill out your new 2015 pledge card, use the green table as a guide when you prayerfully consider your new commitment. Thank you for your continued support! These contributions fund the Capital Campaign!

10 As part of our regular annual offertory program to fund the ongoing expenses to keep the lights on and maintain our current ministries, this year we re also asking for your pledge to our Capital Campaign at the same time for a single request to save you time and prevent the need for us to spend extra money hiring another consultant. To make this process easier for you, we ve included a reference table below as a guide for your tithing. In preparation for our upcoming Commitment Sunday, simply bring in this completed page so you don t have to fill out any other cards nice and easy! Our goal is to have 100% participation from all families, and truly every single contribution helps. Thank you for your prayerful consideration as you renew your commitment to St Matthew for both the offertory and capital campaign each one is critical to ensure the continued success of our parish. Remember to use our new online giving system at stmatthewhillsboro.org you can now use your credit card to make your donations! A 2015 Pledge Card B + = My St Matthew Commitment 2015 Weekly Offertory Pledge New 3yr Capital Campaign Monthly Pledge 3% 5% 10% 15% Income/ yr $/ hr 1% 3% 5% 10% $ 12 $ 19 $ 38 $ 58 $ 20,000 $ 10 $ 17 $ 50 $ 83 $ 167 $ 17 $ 29 $ 58 $ 87 $ 30,000 $ 14 $ 25 $ 75 $ 125 $ 250 $ 23 $ 38 $ 77 $ 115 $ 40,000 $ 19 $ 33 $ 100 $ 167 $ 333 $ 29 $ 48 $ 96 $ 144 $ 50,000 $ 24 $ 42 $ 125 $ 208 $ 417 $ 43 $ 72 $ 144 $ 216 $ 75,000 $ 36 $ 63 $ 188 $ 313 $ 625 $ 58 $ 96 $ 192 $ 288 $ 100,000 $ 48 $ 83 $ 250 $ 417 $ 833 $ 87 $ 144 $ 288 $ 433 $ 150,000 $ 72 $ 125 $ 375 $ 625 $ 1,250 $ 144 $ 240 $ 481 $ 721 $ 250,000 $ 120 $ 208 $ 625 $ 1,042 $ 2, Find your income range in orange 2. Look left and select your new weekly offertory commitment for 2015; write that amount in the blue box below 3. Look right and select your monthly pledge for our 3yr capital campaign; write that amount in the green box below 4. Go online to stmatthewhillsboro.org to set up recurring payments. Thank you for your support! Name: Address: City, State, Zip: Phone: Employer (some companies match donations): My new 2015 weekly offertory commitment is: My new monthly pledge to the 3yr Capital Campaign is: Other - Check all that apply: I'm new/would like to register: Please send weekly envelopes: Thanks to all those who already have a Capital Campaign pledge! Check here to renew/ extend your commitment through 2017: + A B Español: Office Use: Entered / / by Registered? Yes / No If no, reg sent on / / Env#