MASS COORDINATOR TRAINING. Janet Cugini April 7 th 2014

Transcription

1 MASS COORDINATOR TRAINING Janet Cugini April 7 th 2014

2 Opening Prayer Blessed are you, God of all creation! I thank you for calling me to serve your holy people in your new house of worship. May I see you in them and May they see you in me. Grant this through Christ our Lord. Amen St. Tarcisius Patron Saint of Extraordinary Ministers 2

3 AGENDA Opening Prayer Evacuation Procedures Tour of Our New Church MC and Greeter Training Closing Prayer 3

4 Fire Evacuation Procedures Side doors and narthex doors have panic bars Emergency Exits Location of fire alarms by all exterior doors and in balcony 4

5 Floor Plan Altar Ambo Baptismal font Communion Paths = Body EM Station Narthex 5

6 TOUR OF OUR NEW CHURCH 6

7 For All Ministries Attire is business casual: (no blue jeans, sneakers, tee shirts, sport logos, flip flops) If at all possible please be business casual anytime you attend in case you are called upon to serve Center aisle will be reserved for processions and Communion only All other ministers (lectors, greeters for collection, Extraordinary Ministers) will approach the altar from the side aisles not in center aisle in front of tabernacle MCs enter the sacristy from the ambo side aisle: When setting up the credence table from the sacristy make sure you bow at the altar and genuflect when at the tabernacle Mass will not be broadcast: the sound system will be on in the narthex 7

8 MC Procedures: What s New Altar servers: Will have 3 altar servers assigned Will vest in coat room (no wooden crosses) One will carry crucifix, others candles Candles get placed by ambo, after Mass cross and candles will be in vesting room for next Mass When fewer than 3 will only carry cross, no candles Altar server with crucifix will lead Offertory procession Will ring bells at elevation Make sure altar servers light candles 8

9 MC Procedures: What s New Lectors: One lector per Mass Will approach from ambo-side aisle Make sure lector arrives in time and seats him/herself by the front ambo-side aisle for easy approach MC will take Gospel book from shrine to Vesting Sacristy before lector procession 9

10 MC Procedures: What s New Greeters: Will continue with 4 greeters per Mass and greeter Mass count Collection will continue to be from side aisles (no bowing in center aisle first) Latecomers: Last 2 back pews will be reserved for latecomers with reserved signs Narthex doors will be closed at start of readings In-between the readings any latecomers can be seated in those back pews; reserve signs will be removed Doors will remain closed during Mass except for Offertory procession. 10

11 MC Procedures: What s New Greeters cont d: CLOW: Lead Greeter will ring doorbell (location TBD) for CLOW during Creed for children to come back to Mass Communion: new: sides will approach as indicated in diagram Will assist with making sure Breaking Bread hymnals are in book racks, pews are neat, and kneelers are up Will continue to hand out bulletins 11

12 MC Procedures: What s New Extraordinary Ministers: Will always approach altar from side aisles, will bow at steps before going on altar Will stand in a row in front of tabernacle in the order of assignment: Ambo Side Body, Ambo Side Blood, Center Left Blood, Center-left Body, Presider-side Blood, Font Side Blood, Font Side Body Will stand in front of tabernacle until clergy receive Will then in unison step forward towards altar Font Side Blood EM will give the Precious Blood to the altar servers If side EMs finish distributing first, will step towards center aisles to assist with Communion 12

13 MC Procedures: What s New Extraordinary Ministers cont d: After Communion Precious Blood EMs will go directly to credence table on his/her side, consume Precious Blood, place purificator over chalice, go down steps, turn toward altar and bow before going back to his/her seat All Precious Blood must be consumed before returning to seats Body EMs will bring patens to altar. After the placement of extra hosts into ciborium EMs will return patens to credence table on his/her side. Center Body EM will remain to place ciborium back in tabernacle: will genuflect at tabernacle before closing door To return to seats EMs will no longer bow in unison in front of altar; will individually go down steps, turn towards altar, bow, and return to seats by side aisles Before cleaning Sacred Vessels EMs will use Sacrarium in Working Sacristy (see procedures after Mass) 13

14 MC Procedures: Before Mass Arrive at least 20 minutes early Unlock Church doors and doors to Parish Center You will receive the new Church keys before the Dedication Turn on sound system, lights, fans Ensure clergy have fresh batteries in mics Check MC/greeter notes for any updates for that Mass Make sure everyone who is serving arrives and knows where they will be serving Make sure procession candles/crucifix are in the narthex stand depending on number of altar servers serving Select gift family Place tabernacle key in tabernacle: remember to genuflect! 14

15 MC Procedures: Before Mass cont d Corporal on altar: Only change between Masses if there is a spill One corporal or two TBD Offertory Table (in Narthex): Carafe with only small amount of wine/grape juice) for presider chalice Large paten with hosts (only new hosts should be counted see next slide) Small paten with low gluten hosts (number per Mass as needed) For count adjustments extra hosts (regular and low gluten) will be in the narthex credenza: make sure to restock as needed 15

16 MC Procedures: Before Mass cont d Counting of hosts for large paten: Consecrated hosts should never be touched or handled for counting! Can guesstimate number of hosts: Large gold ciborium holds about 250 hosts when full Small paten holds about 60 hosts when full Let s start with about 300 hosts in total (in gold ciborium in tabernacle and large paten for Offertory) for each Mass Make sure there are enough lowgluten hosts in tabernacle; if not have Father consecrate more 16

17 MC Procedures: Before Mass cont d Font-Side Credence table: Separate (empty) presider chalice and purificator 4 chalices with wine for parishioners 2 small patens (if Father Frazier presides small paten over his chalice with large host) Cruet with water, lavabo 6 purificators in total: one for presider chalice, 4 for parishioners chalices, one extra Hand towel, one hand sanitizer Ambo-Side Credence Table: Cruet with water One purificator Hand sanitizer 17

18 MC Procedures: Before Mass cont d Credence Table 18

19 MC Procedures: During Mass Make sure the Mass count gets recorded in the red binder found in the credenza Assist the parishioners in bringing up the gifts Oversee the return of the CLOW children so that they don t interfere with the Offertory procession Oversee the collection 19

20 MC Procedures After Mass: Purification All purification gets done in silence at the credence tables: Vessels will be on both credence tables What has passed our lips as food, O Lord, may we possess in purity of heart, that what has been given to us in time may be our healing for eternity. If carafe/additional hosts have not been placed on the altar during consecration, they are not consecrated and don t have to be purified Water gets poured into each paten, swirled, then poured into chalices where it is again swirled and consumed. Wipe lip of chalices. All vessels are wiped dry with purificators. If water is low in cruets they should be refilled in sacristy for next Mass (if any) Patens can remain on font-side credence table until after the last Mass. Chalices will always be brought back to sacristy for cleaning 20

21 MC Procedures After Mass: the Sacrarium What is a Sacrarium? A Sacrarium is a special sink found in the sacristy that drains directly to the earth It is used as a first rinse after purification and for disposing of outdated church oils, dissolved consecrated hosts, ashes, etc. The Precious Blood never gets poured down the Sacrarium. The Precious Blood must always be consumed. 21

22 MC Procedures After Mass: the Sacrarium How to use the Sacrarium: After purification pour water into the Sacred Vessels in the sacrarium for the first rinse before washing with soap and water and drying with paper towels in the double-bowl sink For all used purificators: rinse used purificators in Sacrarium; wring out as most of the water out as best you can If there are any lipstick stains rub in some Shout: do not again rinse Hang up wet purificators on rack to dry: do not put wet purificators in laundry bag Sacrarium does not have faucet: pour water from container and use stopper After first rinse normal washing with soap and water takes place in the regular double bowl sink 22

23 MC Procedures After Mass: Next Mass or Storage If last Mass put away all Sacred Vessels Places will eventually be labeled If there is another Mass prepare the credence table and count hosts for the next Mass Guidelines and pictures for new Church TBD If at the last Mass put away tabernacle key, lock chalice cabinet, and lock Church (Parish Center will be closed by Hospitality) 23

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25 MC Procedures After Mass: Set-up for Daily Mass If it is the last Mass of the day put away all the Sacred Vessels in the sacristy Places will eventually be labeled After the 10:30 if there is a Daily Mass on Monday follow instructions on the web: 25

26 MC Procedures: Miscellaneous Baptismal font: Should be emptied and refilled every 2 weeks before the 4:30 Mass when Deacon Greg is serving. Also should be refilled before all Baptisms. There is a pop-up drain and the bottom of the font to empty the holy water Wipe out/clean baptismal font as needed. Refill with water from double sink in Working Sacristy. For Baptism refill with warm water. Make sure Deacon Greg blesses water before Mass

27 MC Procedures: Miscellaneous Ciborium cleaning (for consuming consecrated crumbs): Ciborium should be taken to sacristy and placed on corporal This should be done silently Consecrated hosts should be picked up carefully and placed in large paten Water should be added to empty ciborium, swirled and then consumed. Ciborium should be wiped dry with purificator After first rinse in Sacrarium wash and dry ciborium with paper towels. Refill ciborium with consecrated hosts Purify large paten, wipe with purificator, do first rinse in Sacrarium, wash and dry with paper towel Put away large paten if not using for next Mass, put Ciborium in tabernacle Always genuflect when closing tabernacle door 27

28 Parish Center Access to Scheduling Software If you need access to the weekend schedule, the computer closest to Janette s office is available. Workstation is behind monitor, power button is on the side; monitor button is on front right bottom User account is Password is Open any browser: scheduling software will appear (is the home page); go to Full Schedules Print out schedule by right clicking on service time 28

29 Scheduling Software Schedule can be downloaded from scheduling system by clicking on icons in My Schedules tab: Make sure you put in your can t serve times and ask for substitutes when needed 29

30 MC/Lector Schedule Week 4:30 8:30 10:30 1 st weekend Al & Monica/Andy Carol and Jeanne Mike and Janet 2 nd weekend Karen Wight/Scott Sherri and Greg Janet and Janice 3 rd weekend Al & Monica/Al Carol and Jeanne Mike and Clare 4 th weekend Clare & Trish/Clare Judy and Dennis Karl and Janice 5 th weekend Al & Monica/Al Carol and Jeanne Mike and Janet 30

31 Future Months Procedures will be refined/changed as we gain more experience in our new Church Shelves will be labeled and instructions posted Guidelines for new church will be created May have another training session after 6 months If you notice any problems/issues please make me aware of them as soon as possible 31

32 QUESTIONS? 32

33 Closing Prayer Jesus, bless these hands you have chosen as your tools. Always keep us aware and in awe of our sacred mission. Make us worthy of this great ministry we have humbly accepted, and send us out into the world to distribute your love. Amen Patron Saint of Sacristans 33