36TH ANNUAL CONFERENCE HOLY TRINITY GREEK ORTHODOX CATHEDRAL CHARLOTTE, NORTH CAROLINA JULY 19-22, 2012

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1 36TH ANNUAL CONFERENCE OF THE SOUTHEASTERN FEDERATION OF GREEK ORTHODOX CHOIRS AND MUSICIANS Venue Information HOSTED BY HOLY TRINITY GREEK ORTHODOX CATHEDRAL Holy Trinity Greek Orthodox Cathedral 600 East Boulevard Charlotte, NC Phone: Fax: Fr. Michael Varvarelis, Dean Fr. Philemon Patitsas, Priest Website: For Information or Questions, Contact: Philip Thevaos, Chairman Phone: (home) (cell) Music & Musicians CHARLOTTE, NORTH CAROLINA JULY 19-22, 2012 A Choral Setting in Greek and English of the Divine Liturgy for the Greek Orthodox Church adapted and arranged by Constantine "Dean" Limberakis, Archon Primikirios To Order Music, Contact: Lucy Zapsas Phone: (home) (cell) lucy_38@hotmail.com OR luczaps@gmail.com Cost: $15.00 each, plus shipping CDs of the music are also available please ask when ordering music books Constantine "Dean" Limberakis, Conference Choir Director dlimberakis@hchc.edu Irina Monzolevskaya, Guest Organist irenepasi5@gmail.com Cali Spyropoulos, Youth Director cspyrop2000@yahoo.com 1

2 Federation Information Executive Board and Committee Chairs President Lucy Zapsas Vice President Marilyn Neyland Secretary Kay Nastopoulos Treasurer and John P. Mitchell Database Manager Immediate Past President Margaret M. Sarafoglu Librarian and Toula Chininis Kevin Lawrence Liturgy Book Athenagoras Award Donna Trakas Music Selection Elia Nicholas Scholarship 100 Dean Johns Keynotes/Notable Notes Editor Leon Karahalis Youth Initiative Chairperson OPEN Webmaster - sfgocm.goarch.org Philip Yamalis yamalisop@yahoo.com Dues According to the By-Laws of the Southeastern Federation of Greek Orthodox Choirs and Musicians, you, as an individual, or your choir, must be in good standing with the Federation in order to participate in the annual conference. Annual Choir dues are $100. Individual dues are $10. Please join now! Make your check payable to SFGOCM and send to: Delegates Marilyn Neyland SFGOCM Vice President 7708 S. Fitzgerald St. Tampa, FL Phone: marilynneyland@aol.com Two delegates from each member choir will have voting privileges at the annual meeting. Everyone is invited and encouraged to attend the meeting during lunch on Friday at 12:00 p.m. Future Conference Host Would your parish like to host an upcoming conference? If so, please submit a letter from your parish asking to be considered as a possible host for a future conference. The request needs to be signed by your Priest, Parish Council President and Choir Director. It is imperative to have their support for a successful conference. Please contact: Lucy Zapsas, SFGOCM President 136 Hickorynut Lane Mount Holly, NC Phone: (home) (cell) lucy_38@hotmail.com OR luczaps@gmail.com 2

3 REGISTRATION, DEADLINES & FEES Registration and Deadlines Conference Registration Deadline to avoid late fee is Friday, June 29, 2012 Hotel Reservation Deadline at negotiated Group Rates is Friday, June 29, 2012 Church Music Institute (CMI) Check-In is Thursday, July 19, 12:00-1:00pm at church Hospitality & Early Conference Check-In is Thursday, July 19, 6:00-9:00pm at hotel Conference Check-In at Holy Trinity Cathedral is Friday, July 20, 8:00-9:00am Fees Adults The 2012 conference registration fee covers all choir refreshment breaks, Friday continental breakfast, Friday lunch, Friday dinner, Friday Special Event, Saturday continental breakfast, Saturday lunch, Saturday Grand Banquet, Sunday Farewell Lunch, and a tote bag. $150 Postmarked no later than June 29, 2012 $175 Postmarked after June 29, 2012 (includes a $25 late fee) Youth (K-7th) The 2012 conference registration fee covers all meals & activities (Friday-Sunday) $65 Postmarked no later than June 29, 2012 $90 Postmarked after June 29, 2012 (includes a $25 late fee) Childcare/Nursery Childcare/Nursery will be available as needed. Services will be provided only for Pre-K children under 5 years old during all the adult choir rehearsals. A nominal fee of $25 will cover all food and snacks. Guest Meal Tickets Meal tickets are available for all adults and children who are not registered participants in the conference. See attached form for meal order pricing information. IMPORTANT - PLEASE NOTE Payment must accompany each registration form. Each attendee must complete the proper forms (Adult, Youth/Teen/Childcare, Guest) Please make check payable to SFGOCM Conference 2012 and mail with forms to: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC Refund Policy: The host city plans appropriately for conference expenses according to the number of preregistered attendees (i.e. meals, entertainment, hotel, etc.). Refunds will be made only in the event of a major illness or death of the registrant or an immediate family member, and only after the completion of the conference. 3

4 Hotel Information Hotel Arrangements have been made with the DoubleTree by Hilton Hotel Charlotte to accommodate conference attendees at negotiated rates. The hotel is conveniently located about a half mile from the heart of Uptown Charlotte and approximately three miles from Holy Trinity Cathedral. Group Rate Reservations DoubleTree by Hilton Hotel Charlotte 895 W. Trade Street Charlotte, NC Phone: Deluxe King, Non-Smoking $95+tax Deluxe Double Double (2 double beds), Non-Smoking $95+tax Please make your reservations early using one of the two methods outlined below: SFGOCM Personalized Group Web Page Click here to be connected to our personalized reservation page HILTONS GROUP NAME: SFGOCM Conference GROUP CODE: GOC General Information In order to receive Group Rates, please register by June 29, 2012 Group Rate will be honored from Sunday, July 15, through Thursday, July 26, based on availability. Hotel will offer discounted parking in its covered garage for $6 per vehicle per night. Garage clearance is 6 9. Hotel will provide guest room internet service on a complimentary basis. Cancellations must be received 24 hours prior to date of arrival to avoid charges. 4

5 Directions Charlotte lies in the south central part of North Carolina at the intersection of Interstate 85 and Interstate 77, making automotive travel to the city very convenient. For those not wishing to drive, Charlotte Douglas International Airport services the city and surrounding area, and train transportation is available via Amtrak. If Northbound or Southbound on I-85 Take Exit 38 to I-77 South, and then follow directions below for Southbound I-77 If Southbound on I-77 To DoubleTree: At Exit 10B, take ramp right and follow signs for Trade St East Bear right onto W Trade St In 0.4 mi, arrive at 895 W Trade St, Charlotte, NC Turn right onto S Clarkson St Continue up driveway to hotel entrance To Holy Trinity: At Exit 9, take ramp right and follow signs for NC-160 Turn left onto NC-160 / West Blvd In 0.7 mi, road name changes to East Blvd In 0.5 mi, arrive at 600 East Blvd, Charlotte, NC 28203, on right After passing Cathedral, turn right on Springdale Ave, then another right into the parking lot. If Northbound on I-77 To DoubleTree: At Exit 10, take ramp right for Trade St toward Fifth St Turn right onto W Trade St In 0.3 mi, arrive at 895 W Trade St, Charlotte, NC Turn right onto S Clarkson St Continue up driveway to hotel entrance To Holy Trinity: At Exit 8, take ramp right and follow signs for Remount Rd Turn right onto Remount Rd In 0.4 mi, turn left onto NC-49 / S Tryon St In 0.8 mi, bear right onto West Blvd In 0.2 mi, road name changes to East Blvd In 0.5 mi, arrive at 600 East Blvd, Charlotte, NC 28203, on right After passing Cathedral, turn right on Springdale Ave, then another right into the parking lot. From DoubleTree to Holy Trinity Turn right out of hotel driveway onto W Trade St. In 0.6 mi, keep straight onto E Trade St. In 0.3 mi, turn right onto S Caldwell St. In 0.5 mi, keep straight onto South Blvd. In 0.9 mi, turn left onto East Blvd. In 0.4 mi, arrive at Holy Trinity Cathedral, 600 East Blvd, on right. After passing Cathedral, turn right on Springdale Ave, then another right into parking lot. From Holy Trinity to DoubleTree Exit parking lot and turn towards the front of the church. Turn left onto East Blvd. In 0.4 mi, turn right onto South Blvd. In 0.9 mi, keep straight onto S Caldwell St. In 0.5 mi, turn left onto E Trade St. In 0.3 mi, keep straight onto W Trade St. In 0.6 mi, turn left onto S Clarkson St. Continue up driveway to hotel entrance. 5

6 Name: Address: City/State/ZIP: Phone: Parish Name and City: Preferred Name on Badge: Adult Registration Form SFGOCM Conference Are you a choir delegate for your parish? Yes No Please circle your singing part: Soprano Alto Tenor Bass Date and Time of Arrival: If arriving on Thursday, July 19, will you be attending the CMI? Yes No Please note: Dinner on Thursday is not included in the registration fee. Food Allergies Vegetarian Option Requested: Yes No Conference Registration: (Please circle applicable registration fee based on mailing date.) Adult Registration Fee postmarked no later than June 29, 2012 $150 Adult Registration Fee postmarked after June 29, 2012 (includes a $25 late fee) $175 Guest Meals: (No charge for Breakfast or Snacks) Meal tickets may be purchased for guests who are not registered participants in the Choir Conference. Please indicate the number of tickets desired in the appropriate boxes. Friday Lunch: x $10 = $ Friday NASCAR Hall of Fame (Adults): x $50 = $ Friday NASCAR Hall of Fame (5-12 yoa): -- x $35 = $ Saturday Lunch: x $10 = $ Saturday Banquet (Adults) x $30 = $ Saturday Banquet (5-12 yoa): x $15 = $ Sunday Farewell Luncheon (Adults): x $15 = $ Sunday Farewell Luncheon (5-12 yoa): x $10 = $ Grand Total (registration and guest meals): = $ Make checks payable to SFGOCM Conference 2012 and mail with form to: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC Early registration would be greatly appreciated in order to plan catered events. 6

7 CHECK ONE: Youth/Teen/Childcare Registration Form 36th Annual Choir Conference of the SFGOCM, July 19-22, 2012 Holy Trinity Greek Orthodox Cathedral, Charlotte, NC Youth/Children s Choir is for K-7th grade ( school year) Children must be 5 years old at conference time in order to participate in Youth Choir. Childcare is for children of participants who are pre-k ( school year) Children must be younger than 5 years old at conference time in order to stay in childcare. Teen registrants may choose to participate with (circle one): Youth or Adult Choir. First Name Last Name Parent (Responsible Party) Parent cell/contact number for this weekend Address City/State/Zip Home Phone Parish Name and City Age Grade in School Do you sing in your church youth choir? Yes No Do you sing in your church teen choir? Yes No Do you have a parent attending the Conference? Yes No Is your parent(s) interested in assisting or chaperoning? Yes No List any food allergies Parent Signature Date Fees for Youth/Teen and Childcare $65 postmarked no later than June 29, 2012 $90 postmarked after June 29, 2012 (includes a $25 late fee) $25 childcare Please See Conference Registration, Deadlines & Fees regarding payment and refund policy. Please See Federation Information: DUES on Page 2. Please complete the Youth/Teen/Childcare Release Form on the following page. 7

8 Youth/Teen/Childcare Release Form 36th Annual Choir Conference of the SFGOCM, July 19-22, 2012 Holy Trinity Greek Orthodox Cathedral, Charlotte, NC I hereby give permission for my child (please print), to participate in the Southeastern Federation of the Greek Orthodox Choirs and Musicians (SFGOCM) Conference to be held at Holy Trinity Greek Orthodox Cathedral of Charlotte, NC on July 19-22, 2012, and hereby release SFGOCM and Holy Trinity Greek Orthodox Cathedral and its agents from any liability for any accident or injury that may occur during the course of said event, including travel to and from activities that are held at locations other than the property of the Holy Trinity Greek Orthodox Cathedral, Charlotte, NC. I hereby authorize any medical treatment for my child in the case of accident or illness. Further, my child understands that he/she must abide by all rules of the event. I also accept full responsibility for charges resulting from any damage caused by my child. Signature of Parent or Guardian Date Parent Name Home Phone Insurance Company Cell Phone Phone Number Insurance Policy Number Home Parish City State Child s Date of Birth Please return this completed form along with your Youth/Teen/Childcare Registration Form. This Form must be received before your child may participate in any activities. Make checks payable to SFGOCM Conference 2012 and mail with form to: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC

9 Adult Choir Schedule (subject to change) Thursday, July 19, :00pm - 9:00pm Hospitality & Registration Hospitality & Conference Registration DoubleTree by Hilton Charlotte Hotel Friday, July 20, 2012 Choir Conference Begins 8:00am - 9:00am Breakfast & Registration Father C Hall 9:00am - 9:15am Welcome & Opening Prayer Cathedral 9:15am - 10:30am Rehearsal Cathedral 10:30am - 10:45am Break Father C Hall 10:45am - 12:00pm Rehearsal Cathedral 12:00pm - 1:00pm Lunch Federation Meeting Father C Hall Small Hall 1:00pm - 2:45pm Rehearsal Cathedral 2:45pm - 3:00pm Break Father C Hall 3:00pm - 4:45pm Rehearsal Cathedral 6:00 pm - 9:00pm Dinner / Singers Night at the Races! NASCAR Hall of Fame Saturday July 21, 2012 Conference Continues 8:00am - 8:30am Breakfast Father C Hall 8:30am - 10:00am Rehearsal Cathedral 10:00am - 10:15am Break Father C Hall 10:15am - 12:00pm Rehearsal Cathedral 12:00pm - 1:00pm Lunch Father C Hall 1:00pm - 2:30pm Rehearsal Cathedral 2:30pm - 2:45pm Break Father C Hall 2:45pm - 4:15pm Rehearsal with Youth Choir Cathedral 4:15pm - 4:45pm Audience with Metropolitan Alexios Cathedral 4:45pm - 5:00pm Group photo Cathedral 5:00pm - 6:00pm Great Vespers Cathedral 7:30pm - 10:00pm Grand Banquet Father C Hall Sunday, July 22, 2012 Divine Liturgy 9:00 am - 9:30am Warm up and line-up Father C Hall 9:30am - 9:40am Proceed to Sanctuary 9:45am - 11:30am Doxology / Hierarchical Liturgy Cathedral 11:45am Farewell Luncheon Father C Hall 9

10 Youth Choir Schedule (subject to change) Thursday, July 19, :00pm - 9:00pm Hospitality & Registration Hospitality & Conference Registration DoubleTree by Hilton Charlotte Hotel Friday, July 20, 2012 Choir Conference Begins 8:00am - 9:00am Breakfast & Registration Father C Hall 9:00am - 10:15am Stretching / Singing Choir Room 10:15am - 10:45am Break Father C Hall 10:45am - 12:00pm Rehearsal Choir Room 12:00pm - 1:00pm Lunch Father C Hall 1:00pm - 2:15pm Rehearsal Choir Room 2:15pm - 2:45pm Break Father C Hall 2:45pm - 4:45pm Crafts / Games Break / Game Room 6:00pm - 9:00pm Dinner / Singers the Races! NASCAR Hall of Fame Saturday, July 21, 2012 Conference Continues 8:00am - 9:00am Breakfast Father C Hall 9:00am - 10:15am Stretching / Singing Choir Room 10:15am - 10:30am Break Father C Hall 10:30am - 11:30am Rehearsal Choir Room 11:30am - 12:15pm Lunch Father C Hall 12:15pm - 3:15pm Outing Sports Connection 3:15pm - 4:15pm Rehearsal with Adult Choir Cathedral 4:15pm - 4:45pm Audience with Metropolitan Alexios Cathedral 4:45pm - 5:00pm Group Photo Cathedral 5:00pm - 6:00pm Great Vespers Cathedral 7:30pm - 10:00pm Grand Banquet Father C Hall Sunday, July 22, 2012 Divine Liturgy 9:00am - 9:30am Warm up and line-up Father C Hall 9:30am - 9:40am Proceed to Sanctuary 9:45am - 11:30am Doxology / Hierarchical Liturgy Cathedral 11:45am Farewell Luncheon Father C Hall 10

11 Commemorative Album Advertising Contract 36th Annual Choir Conference of the SFGOCM July 19-22, 2012 Holy Trinity Greek Orthodox Cathedral, Charlotte, NC Date Name of Business Patron Name of Parish (if this form is being used for Choir photo) Address Phone ( ) - The undersigned agrees to pay the sum of $ for a ad size (see Sponsor Levels and Rate Schedule below) in the 2012 SFGOCM Commemorative Album, subject to the terms of this contract. The undersigned agrees to pay the sum of $50 for each choir page. Please enclose a choir roster with your photo. Signature Printed Name Sponsor Levels: Platinum $1000 or more Special recognition; Full Page ad, if desired Gold $750 to $999 Special recognition; Full Page ad, if desired Silver $500 to $749 Special recognition; Full Page ad, if desired Bronze $200 to $499 Special recognition; Full Page ad, if desired Friend $20 to $199 Special recognition; ad, if desired, corresponding to Rate Schedule below Please print name to be listed on the Sponsors of SFGOCM page: Rate Schedule: Back Cover Outside $500 Full Page $200 Front Cover Inside $350 Half Page $100 Back Cover Inside $300 Quarter Page $ 50 Eighth Page (Business Card) $ 35 11

12 1) If placing a business ad, or personal patron ad, please enclose black and white camera-ready artwork (or a business card). Do not staple. (We prefer camera-ready artwork). Please send by in Word, JPEG or PDF file format to: Angelina Korinis ajkorini@carolina.rr.com 2) If camera-ready artwork cannot be furnished, the ad will be set in type specified by the Album Committee. Please type your information or message on a separate sheet of paper and attach it to this form along with your payment. Make checks payable to SFGOCM Conference 2012 and mail with SIGNED CONTRACT: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC Deadline for all advertisements & choir photos is JUNE 29, 2012 The Commemorative Album for 2012 will be a keepsake album of Choir pictures and supportive friends. We encourage all choirs to participate by sending a picture & roster. Friends & family can send encouragement with a patron ad. Make checks payable to SFGOCM Conference 2012 and mail with form to: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC

13 CD Order Form A professional recording of the Divine Liturgy will be made on Saturday and Sunday of the conference. The cost of the CD will be $15, including shipping. Please provide your mailing information below. Name: Address: City/State/ZIP: Number of CDs: Payment can be made during the conference or you can order CDs in advance by making your check payable to SFGOCM Conference 2012 and mailing it back with this form to: Choir Conference 2012 Holy Trinity Greek Orthodox Cathedral 600 East Blvd. Charlotte, NC

14 Enterprise Rent-A-Car would like to welcome you to Charlotte, NC for your upcoming event. As a low cost rental car provider and a leader in customer service, we hope you will choose us for your rental car needs. We have over 20 offices conveniently located in the Charlotte area and have pick-up and return service available at no extra charge. We also have an office located on site at the Charlotte Douglas International Airport. Making a Reservation You have several options when making a reservation with Enterprise. 1. Visit to make a reservation. In the reservation screen, use customer number 53W2935 to receive an additional discount off the retail rates. The PIN number is HOL. 2. Call RENT-A-CAR and provide the customer service representative with the customer number. 3. Call the local Enterprise branch directly. This is the option that should be used if a free pick up is needed or if you would like to make a special request. 14