March All Churchwardens in the Gloucester Archdeaconry

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1 March 2016 The Venerable Jackie Searle Archdeacon of Gloucester Archdeacons Office 2 College Green, Gloucester, GL1 2LR archdglos@glosdioc.org.uk Mobile: Tel: To: All Churchwardens in the Gloucester Archdeaconry PLEASE SHARE THIS LETTER WITH YOUR FELLOW WARDEN Only one copy is being sent to each parish Dear Churchwardens The Visitation Service I am looking forward very much to seeing you at one of this year s visitation services details of which are on the enclosed notice from the Registrar. There are two copies, one for each Churchwarden. Churchwardens are required to attend so as to be sworn into office for the next year. Ideally it would be best if you can attend the service in your deanery but if this is not possible please come to one of the others in the Gloucester Archdeaconry. It would help in the planning of the service if you could let my office know if you are doing this. I enclose the Attendance Slip which you are asked to bring to this service to register your attendance. During the service I will be asking the incumbents of each benefice (or an associate minister or the Area Dean when the parish is in vacancy) to come and present the churchwardens from their benefice to me immediately after the swearing of the oath. You will be asked to sign in on arrival at the church to ensure all names are read out and presented. Arrangements will be made to include those attending from outside the deanery in which the service is being held. I am expecting the service to last no more than an hour at the most. There will be refreshments at the end. I do hope that those who are retiring as Churchwardens will also be able to attend as there will be an opportunity in the service to express thanks for your ministry. Do please pass on this invitation as appropriate. Cont/d

2 Information Gathering - To be completed and returned by Thursday, 5 May 2016 Enclosed with this letter are the following documents, which I would be grateful if you could now ensure are completed: The Articles of Enquiry which you, the churchwardens should complete. The Vote of the Vestry Meeting to be completed and signed by the chair of the Annual Meeting. The Church Electoral Roll Certificate to be completed and signed by the chair of the Annual Meeting. Confirmation of Parish Officers A copy of the parish information currently held on our database, to be checked, amended and updated as necessary, and signed by the chair of the Annual Meeting. Once the above documents have been completed please ensure they are returned to you, placed in the enclosed envelope and returned to your Deanery by Thursday 5 May Hard copies of the annual report and accounts are no longer required; however an electronic version should be ed to financeteam@glosdioc.org.uk. If you are unable to provide an electronic copy, please include one hard copy in the envelope to your Deanery. Could I remind you that the 2015 Statistics for Mission return, including the details of Sunday attendance in October and Christmas and Easter attendance, was due by the end of January If you have not yet submitted your return, you can do this now on the website The forms are also available to download from the website. If you require any assistance with submitting your return online or to set up a user account please contact Helen Crawford on Please be aware that the parish returns website should also be used by your treasurer to submit the Return for Parish Finance which they should have received details about. Should they need any assistance to log into the system, they should also contact Helen Crawford. Finally there will be the annual Churchwardens workshops in the autumn Archdeacon Robert and I are still finalising details but we are intending to hold them on a weekday afternoon, a weekday evening and a Saturday morning. There was a great response to the last workshops, with very positive feedback. I am of course always available to meet with you if there is any matter you wish to raise with me do please be in touch. I am enormously grateful for all you do in your ministry as Wardens and I look forward to seeing you at the Visitation Service. With my very best wishes. Yours sincerely The Venerable Jackie Searle Archdeacon of Gloucester

3 Diocese of Gloucester ARCHDEACON S VISITATION 2016 To: All Clergy and Churchwardens in the Archdeaconry of Gloucester BY VIRTUE of a Citation under the hand and Seal of The Venerable Jackie Searle, Archdeacon of Gloucester, I HEREBY CITE YOU to appear before The Archdeacon and to attend the Visitation according to ancient custom at one of the locations identified on the Schedule below. THE ARCHDEACON will deliver her Charge within an act of worship and churchwardens will be admitted to their office. Retiring Wardens, Families, Sidesmen and women and other PCC members are also invited. You are asked to return your Record of Attendance at this service Dated this 1st day of March in the year of our Lord 2016 Jos Moule Diocesan Registrar c/o 2 College Green GLOUCESTER GL1 2LR Schedule of Visitations Wednesday, 11 May 2016 at 7.30pm in St George, Church Street, Nailsworth GL6 0BP Thursday, 12 May 2016 at 7.30pm in Christchurch, Abbeydale, Gloucester GL4 5EQ Monday, 16 May 2016 at 7.30pm in St Peter and St Paul, Bell Lane, Westbury-on-Severn GL14 1PD Sunday, 22 May at 4pm in St Bartholomew, Coaley GL11 5EB Tuesday, 24 May at 7.30pm in Christchurch, Ross Road, Christchurch, Coleford GL16 7NE Light refreshments will be served after the service. Area Deans are requested to robe; other clergy attending the Visitation are requested to sit in the congregation with their churchwardens

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5 Diocese of Gloucester ARCHDEACON S VISITATION 2016 To: All Clergy and Churchwardens in the Archdeaconry of Gloucester BY VIRTUE of a Citation under the hand and Seal of The Venerable Jackie Searle, Archdeacon of Gloucester, I HEREBY CITE YOU to appear before The Archdeacon and to attend the Visitation according to ancient custom at one of the locations identified on the Schedule below. THE ARCHDEACON will deliver her Charge within an act of worship and churchwardens will be admitted to their office. Retiring Wardens, Families, Sidesmen and women and other PCC members are also invited. You are asked to return your Record of Attendance at this service Dated this 1st day of March in the year of our Lord 2016 Jos Moule Diocesan Registrar c/o 2 College Green GLOUCESTER GL1 2LR Schedule of Visitations Wednesday, 11 May 2016 at 7.30pm in St George, Church Street, Nailsworth GL6 0BP Thursday, 12 May 2016 at 7.30pm in Christchurch, Abbeydale, Gloucester GL4 5EQ Monday, 16 May 2016 at 7.30pm in St Peter and St Paul, Bell Lane, Westbury-on-Severn GL14 1PD Sunday, 22 May at 4pm in St Bartholomew, Coaley GL11 5EB Tuesday, 24 May at 7.30pm in Christchurch, Ross Road, Christchurch, Coleford GL16 7NE Light refreshments will be served after the service. Area Deans are requested to robe; other clergy attending the Visitation are requested to sit in the congregation with their churchwardens

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7 ARCHDEACON S VISITATION 2016 ARCHDEACONRY OF CHELTENHAM ARCHDEACONRY OF GLOUCESTER RECORD OF ATTENDANCE Deanery Parish..... Churchwarden/Priest... (Please delete as appropriate and sign) Name: (In BLOCK CAPITALS please) To be placed in the box provided at the Visitation and NOT to be returned beforehand ARCHDEACON S VISITATION 2016 ARCHDEACONRY OF CHELTENHAM ARCHDEACONRY OF GLOUCESTER RECORD OF ATTENDANCE Deanery Parish..... Churchwarden/Priest... (Please delete as appropriate and sign) Name: (In BLOCK CAPITALS please) To be placed in the box provided at the Visitation and NOT to be returned beforehand

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9 Archdeacon s Visitation 2016 Articles of Enquiry Parish. Deanery. This form should be completed by the Churchwardens and returned via the Area Dean in the enclosed envelope Thank you for your time. 1. Vision How will your parish be participating in Bishop Rachel s call to prayer as we prepare for the next stage of the Diocesan Vision Journeying Together? Please detail at least one activity you will be undertaking, ideally beyond the usual Sunday Service. 2. Safeguarding In terms of PCC meetings, is Safeguarding a regular reporting item? Have you revisited your parish checklist to check where your Safeguarding priorities are for the coming year? YES/NO YES/NO Do you have a Nominated Person who is linked to the diocesan network of nominated YES/NO people? Who are they?. In terms of confidence in safeguarding issues what else could the diocesan central HR and Safeguarding Department do to help or support you?... 1 Archdeacons Visitation/2016/Articles of Enquiry All the details in these replies will be used for internal purposes only and will not be passed to any external parties

10 3. Website Do you have a parish website? YES/NO If so please give the name Does your parish have a presence on Facebook, Twitter or any other social media? YES/NO If yes, please state which social media:. If yes, what do you use social media for?. 5. Other Issues Are there any other issues you wish to raise with your Archdeacons? (Please note we cannot necessarily respond to every issue raised but it helps us to be aware of matters of concern to you. If you have specific issues relating to your parish or church please do not hesitate to contact us directly). Signed: Warden 1 (Surname in block capitals please) Signed:.... Warden 2. Date... The Articles will be analysed and this analysis shared with diocesan staff and with you. 2 Archdeacons Visitation/2016/Articles of Enquiry All the details in these replies will be used for internal purposes only and will not be passed to any external parties

11 ARCHDEACONRY OF CHELTENHAM ARCHDEACONRY OF GLOUCESTER VOTE OF VESTRY 2016 The Parish of:. Benefice No:.... I certify that the following were elected Churchwardens for the ensuing year at the Easter Vestry Warden 1 Name: (elected/re-elected) Address: Tel No: Warden 2 Name: (elected/re-elected).... Address: Tel No: Signed by the Chair: Note to the Chair of the Meeting: Please will you complete in BLOCK CAPITALS return to your Churchwardens. Note to Churchwardens: Once completed please return this form with the Articles of Enquiry etc in the envelope provided via the Area Dean.

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13 Synodical Government Measure 1969 CHURCH ELECTORAL ROLL CERTIFICATE 2016 Deanery of: Parish of: I hereby certify that the number of electors upon the Church Electoral Roll of the above Parish, as revised in preparation for the Annual Meeting in the year 2016, was Date 2016 Signed Position* To be completed and signed by the chair of the Annual Meeting: Once completed please return this form with the Articles of Enquiry etc in the envelope provided via the Area Dean. Note that under Rule 4 of the Church Representation Rules: (1) *This certificate should be signed by the Chair, Vice Chair, Secretary or Church Electoral Roll Officer of the Parochial Church Council (state which) (2) Certificates must be sent to the Secretary of the Diocesan Synod not later than 31 st May in a year in which certification is due (3) At the time of sending these, a further copy must be affixed, for a period of not less that 14 days, at or near the principal door of every church or building licensed for public worship

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