Worship and Music Committee Minutes Wed. Jan. 15, :00 PM

Transcription

1 Worship and Music Committee Minutes Wed. Jan. 15, 2014 Attendance: Janet Filchner, Karen Koplin, Pastor Paulette, Pastor Jami, Bruce Schnabel, Vicki Steiner, David Ziegler Absent: Linda Mery and Ann Sassaman Visitor: Kathy Ziegler Pastor Paulette opened the meeting with prayer. Dolores Reenock is taking a leave of absence from the committee. In response to congregation requests, the committee will look into progressively decorating the church for Christmas during the Advent season. Pastor Jami will speak to several members to see if they would be willing to coordinate Christmas decorating. The committee agreed that Christmas songs will be reserved for the Christmas season and not sung until the Christmas Eve services. In response to requests from the congregation at the annual congregational meeting, the committee agreed that veterans of U.S. armed forces should be acknowledged during the announcements of the church services on the Sundays before Memorial Day and closest to Veterans Day. A patriotic hymn will also be sung during the announcements at these services. Two weeks before each of these services, an announcement will be placed in the bulletin requesting submission of names of persons currently serving in the military. The submitted names will then be included in the prayer of the church during the services on the two designated Sundays. Table communion will be discussed at the next committee meeting. After lower attendance for the daytime Christmas service this past December, the need for this service was discussed. After discussion the committee decided to hold the service again this year. Setting 6 will be used during services with communion in the season of Epiphany. Boy Scout Sunday will be February 2 during the 10:30 service. Scouts will assist with ushering and other duties during the worship service. Pastor Jami presented a list of possible themes for the evening mid week Lenten services. After review and suggestion by the committee, she will prepare a series on the Seven Deadly Sins or Martin Luther s key aspects of faith. Pastor Jami will also plan a service of Stations of the Cross during Holy Week in April. The service will be in addition to the Maundy Thursday and Good Friday services. Pastor Jami suggested a narrative communion liturgy service for March 30, which is the fifth Sunday of the month with communion at both services. The narratives will explain parts of the service and replace the sermon.

2 Karen Koplin shared that several members complained about worshippers bringing coffee into the sanctuary during Sunday worship services. A notice will be placed in the bulletin asking worshippers to refrain from bringing beverages into the sanctuary during worship services. Calendar: o 1/19 Epiphany 2 Reception of new members o 1/26 Epiphany 3 o 2/2 Presentation of Our Lord, Boy Scout Sunday, Souper Bowl Offering o 2/9 Epiphany 5 o 2/16 Epiphany 6 o 2/23 Epiphany 7 o 3/2 Transfiguration of Our Lord o 3/5 Ash Wednesday o 3/30 Lent 4 Narrative Communion Liturgy Next meeting date is Wednesday, February 19, 2014 at 7PM.

3 Worship and Music Meeting Notes February 19, 2014 Attending: Janet Filchner, Bruce Schnabel, Dave Ziegler, Vicki Steiner, Pastor Jami, Ann Sassaman, Linda Mery Not attending: Karen Koplin, Pastor Paulette Lenten services Pastor Jami s Wednesday night service sermons will revolve around theological teaching of Luther. We will be using the Stay with Us Lord service on Wednesday evenings Deb Gardner has contact Hickory Grove for Easter flowers. There is a slight price increase this year; she has contacted Jane to update the flower order forms Easter There will be a narrative communion service on March 30 th where Pastor Jami will explain the different parts of the service. Good Friday community service will be held at Emmanuelsville this year Hope will participate A Lutheran Stations of the Cross service will be held on April 16 th which is Wednesday of Holy Week. So there will be services on Wednesday, Thursday and Friday of Holy Week this year. First Communion will be held on April 6 th since this is a week where communion would be celebrated at the 8am service, there will be communion at both services that Sunday. We will also try a new system of altar communion at that service to see if works more smoothly with the congregation. Pastor Jami will be approaching certain individuals to see if they will help out with a decorating committee to help things stay in check during the Advent/Christmas Season. Next meeting: Wednesday, April 23, 2014 at 7pm

4 Worship and Music Meeting Notes Wednesday, April 23, 2014 Members Present: Pastor Jami, Bruce Schnabel, Vicki Steiner, Janet Filchner Members Absent: Pastor Paulette, David Ziegler, Linda Mery, Karen Koplin, Ann Sassaman The committee commented on the wonderful work by the Worship Arts committee in making the sanctuary so beautiful on Easter Sunday. There were many positive comments from the congregation on the Easter music as well. Charlie and Elaine Kern and Chip Hunsicker have agreed to head an Advent/Christmas decorating committee. The committee reported hearing varied responses to the Stations of the Cross service. We will discuss responses and options for next year. The committee heard lots of good comments about the Narrative Communion Service on March 30. The committee reviewed the procedures we outlined for recognizing military personnel who died, since Memorial Day is approaching (last weekend in May.) Pentecost is June 8 th. There will be 30 confirmands. Summer worship schedule (8:00 and 9:30) will begin on June 15. Next meeting date is Wed. May 28, 2014 at

5 Worship and Music Committee Minutes Wed. May 28, 2014 Attendance: Janet Filchner, Karen Koplin, Pastor Jami, Ann Sassaman, David Ziegler Absent: Pastor Paulette, Linda Mery, Bruce Schnabel, Vicki Steiner Pastor Jami opened the meeting with prayer. The congregation s response to acknowledgement of veterans of U.S. armed forces on the Sunday of Memorial Day was positive. Charlie and Elaine Kern and Chip Hunsicker will coordinate an Advent/Christmas decorating committee. Janet will contact them along with Vicki Steiner and Gary and Delores Reenock to schedule a meeting before September. Table communion went well on Sunday, April 6. Table communion will be used on the 5 th Sundays in June, August, and November Pentecost Sunday is June 8, Thirty young adults will be confirmed. Summer worship schedule begins on Sunday, June 15 (Trinity Sunday). Worship services are at 8:00 and 9:30 AM with no Sunday school. The hymn sing during the prelude will also begin on that day. Karen shared that 2014 is the 40 th anniversary of Hope Lutheran Church and asked if the church will acknowledge the anniversary. She will gather historical information before the next meeting. Next meeting date is Wednesday, August 6, 2014 at 7PM.

6 Worship and Music Committee Minutes Wed. August 6, 2014 Attendance: Janet Filchner, Karen Koplin, Pastor Jami, Ann Sassaman, Bruce Schnabel, Vicki Steiner David Ziegler Absent: Linda Mery Pastor Jami opened the meeting with prayer. Altar communion will be celebrated two more times in 2014: August 31 and November 30. In July Pastor Jami, Janet Filchner, Dolores Reenock, Vicki Steiner, and Kathy Ziegler met with Charlie and Elaine Kern and Chip Hunsicker who are coordinating the Advent/Christmas Decorating Committee. The committee discussed possibly using artificial wreaths instead of live wreaths so they can be displayed longer. This year Christmas caroling will be on Sunday, December 21. The soup luncheon will be held at 11:45 AM followed by caroling at 12:30 PM. The committee decided to have poinsettias delivered Tuesday, December 23 for the Christmas Eve services. The 40 th anniversary of the dedication of Hope Lutheran Church is November 17. The anniversary will be recognized on Sunday, November 16 at the worship services. Pastor Jami will contact Pastor Fred Fisher and invite him to preach that day. Karen will compose a list of current members who were members in Karen will also contact members to find additional pictures and memorabilia from that time. Choir rehearsals for all choirs resume in September. Junior and youth choirs rehearse on Wednesdays, and senior choir rehearses on Thursdays. Janet Filchner will hold DiscoveRING bells again this fall for interested persons. The bell choir will start weekly rehearsals in mid September. Harvest Home is Sunday, September 28 at both worship services. Set up will be on Saturday, September 27 at 9 AM. Bags for collection of food donations will be handed out in Sunday Church School on September 14. Organist fees for weddings and funerals were reviewed. Organists receive $175 for weddings and $100 for funerals. Reformation Sunday October 26 All Saints Sunday November 2 Veterans Day (recognition of military personnel) November 9 Christ the King Sunday November 23 Thanksgiving Eve November 26 Advent Sundays November 30, December 7, 14, 21 Advent Wednesdays December 3, 10, 17 Next meeting date is Wednesday, October 15, 2014 at 7PM.

7 Worship and Music Committee Meeting Notes October 15, 2014 Attending: Janet Filchner, Pastor Jami, David Ziegler, Karen Koplin, Vicki Steiner, Linda Mery, Ann Sassaman Not Attending: Bruce Schnabel Advent/Christmas o Charlie and Elaine Kern found artificial wreaths online and they have been ordered. o The decorating group will meet to plan the decorating and how to transition from Advent to Christmas o We will be looking for sponsors for the wreaths Hope s 40 th Anniversary o Pastor Jami will send letters to those who served on the council and building committees 40 years ago and invite them to the service they will also be recognized during the service. o Pastor Fred Fisher will preach that day and a sign up sheet for baked goods will be posted for the receptions which will be held after both services Three new hand bells were purchased with memorial funds Shirley Green agreed to purchase the bells with memorial funds that were given in memory of her mother. Calendar review o Reformation the orchestra will be playing and communion will take place at the late service o Veteran s Day will be commemorated on 11/9 we will ask for names of veterans, which will be listed in the bulletin that day; a patriotic hymn will be sung during the announcements o Advent plan is to put the tree and the Advent wreath up on November 30 th ; we will use the Holden Evening Prayer for Wednesday evening Advent services o Choir and orchestra will practice on 12/23 from 7 9pm and poinsettias will be delivered that day we are unsure of the time o Christmas Eve services will be at 4:00, 6:00, 8:30 and 11:00pm and December 28 th will be a service of lessons and carols at both 8 and 10:30am Next Meeting: 11/19/14 at 7pm