Minutes for St Joseph's Parish AGM Sunday 15 th February 2014

Transcription

1 Minutes for St Joseph's Parish AGM Sunday 15 th February 2014 * Present Chris Watts, Bryan Williams, Deanne McCrea, Patrea Clements, Selma Palmer, Sue Williams, Barbara Fowler, Dorothea Henry, Tom Lawn, Gerrard O'Hanlon, Dennis Bourke, Mary Mulligan, Annette Orchard, Margaret & Ron Ingram, Cynthia Collins, Christine Ross, Eileen Martelletti, Margaret & Ron Ingram, Carroll & Janice Walsh, Joan Whittington, Bev Deitchen, Anne Houghton, Annette Orchard, Freda McGurk, Rosemary & Pat Mills, Erin Keoghen, Kevin Hurley, Jude Fevre, Trevor Powell, Hans Konlechner, Libby Whittington. * Opening prayer Bryan (Adsumus; from Bishops prayer at second Vatican Council) * Apologies Hugh & Cynthia Cunningham, Hopkirks, Trish Coleman, Shirley Werder, Krystal Watts, Diane Bourke, Anne Hawken, Maree Roberts, Pauline Annabell, Othmar Hebbler, Kevin Dwyer, Pedro Orcine, Judy Brown. * Minutes from previous AGM Moved that the minutes of the previous were taken as read Chris/Gerard Carried * Matters arising Future of Manaia presbytery to be discussed under financial report. * Finance Committee Report was presented by Gerard O Hanlon (for John McGlinchie) - Question re Manaia, Carrol Walsh suggested the big tree in front of the house should be cut down. - Leaks in Hawera Church roof highlighted as an ongoing problem. Have been doing some maintenance and continue to do so as new leak develops. Had Arthur Brown looking at it, major investigation before they did some repairs. It was suggested we cover the whole thing over. Get someone to look at the bigger picture * Question regarding parish cheque account interest and how much there was Dorithea explained there were other investments; 3 investment accounts in Palmerston North, getting good interest there. Figures were given to those at the meeting.. * Moved financial report be accepted - Carroll Walsh/Rosemary Mills - carried * WRITTEN PARISH ACTIVITY REPORTS * Bryan presented the report on the Parish Council since July 2013 and sub group structure proposed for 2014 as follows. * Liturgy/Education in Faith (Othmar, Pauline, Bryan, Dee)

2 * Community building & Outreach (Chris, Libby, Pedro, Joe) * Parish-School Link & Youth Activities (Jude, Mary, Judy, Hans) Main focus at present is the Lenten programme and a parish mission in early May. And ongoing support for liturgy and lifting the liturgy to something more vibrant * Fr Toms report Well received. Beating heart always needs strengthening... * Trevor Powell Music report. Music group, choir steadily progressing. Support good one night, not so good the next. Desire to continue with a music group that will involve singing instraments, cantors.. Worried about the lack of involvement from younger people, e.g. senior students from St Joseph's take on as a ministry to continue for the rest of their lives. * Report little company of Mary No comments or questions * Tuesday prayer group No comments or questions * Meals on Wheels Scope for more helpers with this. * Church service at Annie Brydon Mrs Ingram asked if anyone else can help out e.g. leading the service, handing out leaflets, reading etc. Only ½hr on 3 rd thursday each month. Trevor mentioned also 'talking with residents' and addedthese elderly need visiting. Fr Tom mentioned Lynn going to be Chaplin there. * Freda Gardens Need more people to step up and help with Church gardens especially younger. The people we do have are starting to get elderly and struggle despite the great job they do. Don't touch Mrs Martilitti's garden though! * Formation ministry/baptism report. No comments or questions. * Prayer circle very strong MOTION: Moved that the Liturgy ministry gather together all the ministers of the eucharist to refresh them on the procedures they should follow when ministering in the church, and be reminded of the roles and responsibilities, and that they be

3 encouraged to use their ministry in service Freda/Bev - carried Question raised how do we know who is sick? People ring up and ask to be put on the list. * Chris - Family mass good to see more families coming along to these masses * Parish Office report by Patrea Rosters - Need more people involved e.g cleaning. Dee mentioned how we used to do it - rotate around families. Dorithea, suggested school parents. Anne Haughton was surprised re the Copyright on music that has to be accounted for, we take the music for granted. Patrea explained how it works. Trevor mentioned he has copyright on some of our music and doesn't get any royalties from the Australian outfit that collects copyright fees. Should be sorted out. Mrs Whittington mention Trinity roster? need more people for communion to the sick. Fr Tom mentioned that Trinity has a weekly mass, so do we need to take it on a Sunday? Dorothea says it's difficult taking communion to Trinity on Sundays as they're all over the place. Fr Tom mentioned the staff at Trinity say those that want communion on Sundays are taken to the Chapel. Need to address issue with communion to the sick, various opinions on this. What is the role of eucharistic ministers Moved that all the written reports be accepted Bryan/Hans carried * VERBAL REPORTS * Bev Dietchen combined christmas function Bev apologised for not preparing a report but thanked the parish for all the support to help organise this time, best it's been in years * Dennis - Passionist family groups started in the 1990's, one group still going, meets 7 times a year. This group has plenty in it. Patrea mentioned there was a cost involved and the people who organised it never visited often * Annette Orchard - St Vincent de Paul read her report. Donations exceeded $50,000 very active society in our community * Bev asked about the Mid winter christmas party for the elderly? Chris said it's on the

4 agenda to discuss * Jude report from school spirit filled boost between he school and parish working in harmony with parish, masses visits to classes, morning teas... everyone welcome in Presbytary pushing things up hill with religious education and commitment. Great spirit filled direction from Fr Tom * GENERAL BUSINESS * Freda and her team, Lena and her team be given special thank you for their work in the gardens at St Joseph's and Sacred Heart Manaia * Fr Tom idea baptism baskets instead of baby baskets to support belonging to the parish. Celebrate Birth into the church. Trevor defined what baptism is. * Bryan mentioned the Parish would like to join with the school re Catholiscim course * Freda subject of readers. Had a tradition dating from Fr O'Sullivans time that the readers had to come on a Saturday and practice their reading. Systems have changed and improved since then, but people aren't practicing. Mary mentioned she was unaware she was required to come in a practice. Once again we need to encourage younger readers. MOTION: Moved that the Liturgy committee bring the readers together and remind them of their role in reading which is to proclaim the good news. Have a refresher course for them tips for reading effectively, talk about practicing (at church or at home) Freda/Trevor carried. * Huge Cunningham has been partitioning the showing of 2 movies at Cinema 2 (Gardening with Soul and Antarctica - a year on the ice). Council is requesting the that The Trustees of Cinema 2 offer a private screening of these films. Need to sell at least 50 tickets (underwriting). * Lent ideas discussed Stations of the Cross e.g. Friday nights (not well received in the past) Special Education Program Open up a horizon of hope Caritas Lenten reflection programme. Special times of prayer & opportunities.

5 * Cynthia Collins suggested that the Gloria hymn is disjointed. Wants to go back to the old one, Music changes recently in general aren't good. Trevor explained the new translation is difficult to fit to music. Liturgy committee will look at this as well. * Freda thanked Dee for typing away minutes during meeting :) * Freda thanked the parish council for taking on the challenge... * Dorothea thanked Fr Tom. * Closing prayer Fr Tom: Glory Be Meeting closed at 12.01pm.