MINUTES OF MEETING CELEBRATION COMMUNITY DEVELOPMENT DISTRICT

Transcription

1 MINUTES OF MEETING CELEBRATION COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Celebration Community Development District was held Tuesday,, at 6:30 p.m. at the District Office, 313 Campus Street, Celebration, Florida. Present and constituting a quorum were: John Gebhardt William Luosey Don McDonald Floyd McCollum Cliff Akey Chairman Vice Chairman Secretary Treasurer Assistant Secretary Also present were: Gary Moyer Jan Carpenter Mark Vincutonis Maria Fuentes Captain Andy Lang Jim Parker Brian Smith Steve Waring Residents and Members of the Public Manager: Moyer Management Group Attorney: Latham, Shuker, Eden & Beaudine Engineer: Hanson Walter & Associates Severn Trent Services Osceola County Sheriff s Department The Celebration Company Severn Trent Services CROA Executive Director This is not a certified or verbatim transcript but rather represents the context and summary of the meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Gebhardt called the meeting to order at 6:30 p.m. SECOND ORDER OF BUSINESS Roll Call Mr. Moyer called the roll and stated a quorum was present for the meeting. THIRD ORDER OF BUSINESS Pledge of Allegiance Mr. Gebhardt led the Pledge of Allegiance. FOURTH ORDER OF BUSINESS Administrative Matters and Announcements There being none, the next order of business followed. FIFTH ORDER OF BUSINESS Approval of the Meeting Agenda Mr. Gebhardt reviewed the meeting agenda and requested any changes or additions.

2 Mr. McDonald made a MOTION to approve the meeting agenda. Mr. McCollum seconded the motion. Mr. Gebhardt stated I would like to hear Mr. Smith s report before public comments so that he can attend a band concert his daughter is performing in. Upon VOICE VOTE, with all in favor, unanimous approval was given to the meeting agenda, as amended. SIXTH ORDER OF BUSINESS Field Staff Report and Public Comment Period A. Field Operations i. Monthly Highlight Report Mr. Smith reviewed the monthly highlight report, which is included in the agenda package and available in the District Office for public review during normal business hours. ii. Communication and Complaint Log Mr. Smith reviewed the communication and complaint log, which is included in the agenda package and available in the District Office for public review during normal business hours. iii. Boardwalk Budget Analysis Mr. Smith reviewed the boardwalk budget analysis, which is included in the agenda package and available in the District Office for public review during normal business hours. Mr. Smith stated Mr. McCollum requested this, so I will ask him to review this and get back with me to see if it will be sufficient. I will try to do something like this every year. Mr. McCollum stated this is great. Mr. Gebhardt asked will these be done over the summer? Mr. Smith stated no, these will be done as part of next year s work program. You can see the replacement dates for the boardwalks at Mirasol, Town Center, and Oak Pond. Mr. Moyer stated this shows the replacement. What percent of the system is that? Mr. Smith stated considering the long boardwalk, these are probably 5%. B. Audience Comments There being none, the next order of business followed. 2

3 SEVENTH ORDER OF BUSINESS Consent Agenda A. Minutes of the April 12, 2016, Workshop, and the April 19, 2016, Regular Meeting B. Invoices and Check Register Mr. McCollum stated one minor correction to the minutes was ed to the Board. Mr. McDonald made a MOTION to approve the consent agenda, minutes as amended. Mr. McCollum seconded the motion. Upon VOICE VOTE, with all in favor, unanimous approval was given to the consent agenda, minutes as amended. EIGHTH ORDER OF BUSINESS Contractor/Third-Party Reports and Presentations A. Safety/Security Captain Lang stated Deputy Jerry Weiland planned on being here, but there was a call that he had to respond to. Summer is coming, kids are getting out of school, and vacations are starting. It is time to set your alarm systems and to be more observant. A lot of kids are going to be on the streets at all hours of the day and night. Mr. Gebhardt stated I noticed that one evening, there was a spurt of car break-ins. What I thought was odd was that the person was seen fleeing into Orange County. Was someone in pursuit after them? Captain Lang stated no. A witness saw these kids drive up in a car, and they all jumped out and started smashing windows, opening unlocked car doors, and taking what they could. They got into their Honda, and the last time they were seen was getting onto I-4 heading east. B. County Issues There being nothing to report, the next item followed. C. Major Contractors: Aquatic Weed Control Ms. Fuentes stated Aquatic Weed Control was notified of the meeting tonight, but I did not receive a phone call that they will be attending. D. The Celebration Company s Representative Mr. Gebhardt asked is there an opening date for Applebee s yet? Mr. Parker stated no, but they did tell me that they should wrap up around the end of May. I am sure they will have a soft opening over several days. Mr. Gebhardt stated so it sounds like sometime in June. 3

4 E. Celebration Marathon: Ken Zambito Mr. Zambito stated I wanted to thank the Board for allowing us to use the facilities this year. Unfortunately Mr. Smith left, but I wanted to tell him that he did a great job with the boardwalks. They were in fantastic shape this year. Some dry weather helped, as well, but I really appreciate that work, as did the other runners. We had another successful year and were able to donate $58,000 to the Osceola Education Foundation for scholarships for seniors and also for the Take Stock in Children program. Of the $58,000, we gave $15,000 to the Celebration Foundation for their Driving in Place program for seniors in Celebration. We gave $22,500 to various groups such as scouts, athletic teams, churches, and so forth who assisted with the marathon for water stops, serving, and other activities. I have a plaque of appreciation that perhaps you can hang up in your new building, which simply says the Celebration CDD is a sponsor and includes the logo from the race. Mr. Gebhardt stated Mr. Zambito modestly failed to mention that a lot of the money given to the Education Foundation for scholarships was matched $.50 to every dollar, so it is almost $90,000 that was created in scholarships for students in Osceola County. The Take Stock money gets matched dollar for dollar by the State of Florida. It is a special program that is income based where students need to keep their grades up, have good attendance, stay out of trouble, and they meet with a mentor once a week while they are in the program, which is typically four to six years. They get two years of college paid for. College might seem like a distant dream for low-income students, but suddenly it becomes a reality and encourages them to pay attention in school and stick with it. There is a very high success rate, where more than 90% go on to college. If they do not go to college, the money can be used for trade school, as well. It is a very successful program, but it can always use extra funding and more mentors. What Mr. Zambito has done with the marathon has been a huge boost for graduating seniors in terms of scholarships and for helping retain some at-risk students through the Take Stock program. Mr. Zambito stated I brought some beach towels for you that I will leave with Ms. Fuentes. Other sponsors handed out items. We plan on a fourth year, so we will be providing you with an application in the near future for next year, the last weekend in January Mr. Gebhardt stated I volunteered for a little while at the Expo and talked with a lot of people, but one gentleman I spoke with from Ohio said that he had run in about 90 4

5 marathons. He said that this one, by far and away, was the best organized that he had ever run in. He has run in various marathons from coast to coast. I thought that was a very nice compliment. Mr. Zambito stated thank you, I appreciate hearing that. We had various States represented and 12 countries. We are keeping the limit on capacity the same as this year. I feel that is the right thing to do for the town and for the runners. We had zero complaints. I admit that I was surprised. We did not hang the door tags, but yet everyone seemed to be aware. It worked out great, and we are planning for next year. I appreciate your support. NINTH ORDER OF BUSINESS Action Items for Approval A. Resolution Approving the Proposed Budget for Fiscal Year 2017 and Setting a Public Hearing Mr. McCollum made a MOTION to approve Resolution approving the budget for fiscal year 2017 and setting a public hearing for July 19, Mr. McDonald seconded the motion. Mr. Moyer read Resolution into the record by title. Mr. Moyer stated the Board members have been through this process with me for any number of years. The language for this Resolution comes straight out of Chapter 190, Florida Statutes. The Resolution approves the budget and sets a public hearing. I will differentiate approve from adopt. You are not adopting the budget tonight. You only adopt the budget after a public hearing. This is the first step in the process. What is proposed is that we will have that public hearing on July 19, We will review this again at the June meeting and discuss it in July, as well. If there are programs that the Board wants to add to the budget that would make us assess properties at a higher level than what we have historically assessed at, which is not proposed in this budget, then that will give us an additional month to send out notices and continue the public hearing. We have ample time to go through this budget, consider it, and have the public hearing and make changes as necessary. This will be the 22 nd year that we have brought to this Board a budget that does not anticipate increasing assessments. It will remain at the same level. It is a work in progress. Staff will continue to look at these numbers and update the budget based upon actuals that we get in the next couple months. This budget, for the most part, is based on six months of income and expenditures. If we get more 5

6 information, we will update the budget. The one item that I think we will follow closely in the next couple month is the operating cost for this building. When I prepared that budget eight or so months ago, we anticipated $36,000 to operate the building, which is what is reflected in this budget. Through the first couple months, we are under on electric. I used the electrical history for 851 Celebration Avenue and scaled off that building. The invoices for the first couple months for electrical use have been less than the budget. Janitorial service is over what I budgeted, as well as a couple other items. Some things we need to include, like security monitoring. All that has to be watched and adjusted, but we have contingency monies. We have been conservative in a couple line items that we can transfer monies out to this building s operating costs, if necessary. I want you to be aware that this will change over time to more accurately reflect our overall cost. When the public hearing takes place in July, you can be comfortable that we scrubbed the budget and know what the costs will be for next year. This Resolution starts the process and does not indicate anything other than starting the process. Mr. Gebhardt stated in regard to the electric bills being relatively low over the past couple months, we are not running heat, and it is not the worst part of summer to run the air conditioning. Mr. Moyer stated I think some of the conservation items that we put into this building will show some benefit from what I budgeted based on a building that does not have this type of conservation. Mr. Luosey stated we seem to have received a lot of complaints about weed control this year. Should we be doing more? Is this the time to look at expanding the contract to do more? Mr. Moyer stated when I first got into this business in 1973, you could treat aquatics with herbicides that had a residual life. As we tightened up environmental rules and regulations and permitting, you cannot do that anymore. The aquatic has to be there before we can treat it, and it does change year to year based on nutrient loadings in the water, which come from fertilizer and runoff, and they are affected by temperature. There is a variety of factors. We have years when things are pretty good. This year, as the Board is aware, has been a very warm year. We did not get much of a winter. All of those factors contribute to the problem. If we need to increase it, we will increase the frequency of the treatment. Unfortunately, we cannot prevent the aquatics. 6

7 Mr. Luosey asked should we build in a bigger buffer in case we have to increase it? Mr. Moyer stated we can look at doing that. Mr. Luosey stated I was glad to see the boardwalk information, but they are getting kind of old. Do we have a true assessment of the condition of all of our boardwalks? Mr. Moyer stated yes, and that is why I asked Mr. Smith that question, of what percent this represents. If you multiply that out, it is about $530,000 or $540,000 to replace all the boardwalks. Because of your good stewardship over this budget, we have in our fund balance a category called boardwalk reserves in the amount of $250,000. We will have to increase that, but we have sufficient revenues in fund balance where we can adjust that over a couple years. I am not saying we should go over a 20-year period to replace the boardwalks; I do not think that is going to work. I think you will replace them at a much faster rate than over 20 years. Mr. McDonald stated $250,000 will get us through several years. Mr. Moyer stated yes. Mr. Luosey stated my question is what Mr. Akey asked two years ago. Should we set up a plan to replace them, one section every four or five years? Do we replace each village in a cycle? Mr. Moyer stated I am not sure that frequency is necessary when you look at the fact that these boardwalks are 20 years old. I do not have any problem increasing the frequency to something more frequent than every 20 years, but 20 years does stretch the envelope of the useful life. Mr. McDonald stated some that are 20 years old are not suffering from a lot of darkness and are still in reasonably good shape. I think it has to be on an as-needed basis. Mr. Luosey stated I do not think we are replacing any large sections. I think we are just replacing individual boards. Mr. McDonald stated this analysis shows larger sections. We can look at this on an as-needed basis; when a section needs replacing, we will replace it. Mr. Moyer stated that is right. If it is routine maintenance where a board or a railing needs to be replaced or something like that, the field staff does that, but it is not a major overhaul of those boardwalks. Given the fact that they have been out there for a long period of time, it probably does warrant that we start looking into that. 7

8 Mr. Luosey stated obviously, every four or five years does not make sense. I was just trying to make a point about a cycle, such as every 10 to 12 years or 12 to 15 years. That seems to be a constant battle, and since I have been on the Board, we have not really had a plan to replace any on a regular basis other than to be reactive. Mr. Gebhardt asked is there any material available that will have comparable aesthetics to wood but is more durable that we could use? Mr. Moyer stated there is a product called trex decking that is very popular. It is more of a concrete/wood combination. Mr. McCollum stated it is a composite, and wood is in that one. There are others that are totally not wood. Mr. Luosey asked are they slippery when wet? Mr. McCollum stated certain ones are, but most of them are not anymore. Mr. Luosey stated I imagine those will last a long time. Mr. McCollum stated yes. Some are plastic and wood. Mr. McDonald stated I did stair treads in trex, and they still showing wear after about 10 years, so nothing lasts forever. Mr. Gebhardt asked can we get some information on what else is available? Mr. Moyer stated yes. Mr. Gebhardt stated I would like to know what is the best thing in terms of expense, aesthetics, and wear. Any time we are looking at a large expense like that, we ought to see what else is available to be sure we are making the right choice. Mr. Luosey stated I have been doing a lot of walking lately, and the sidewalks are a mess. They have a lot of broken pieces. We have ground them down so far that you can see how thin some of them are. The amount included in the budget I do not think is realistic to truly replace the ones that are damaged. I would like to see a sidewalk assessment and see how many we actually need to replace, and then do it. It is a safety issue. We were at Food Truck Fridays the other night, and I saw someone trip over one. Mr. McDonald asked what is the plan for discussing this in a workshop? Mr. Moyer stated we can discuss it prior to your next Board meeting. Mr. McDonald stated I think that is the best venue in which to bring up all these things. All we are doing is approving the budget in order to discuss it at another meeting. 8

9 Mr. Luosey stated I still have a question about the sheriff s contract. The last time we did this, I asked for a very specific breakdown of what was included, and we received it afterwards. I do not want to do that again. Mr. McDonald stated I think we can discuss this in two workshops: June and July. I think that is the wise way to handle it. We can take a preliminary look and give staff a month to bring back those details that we need, like the sidewalks. Mr. Luosey stated I can wait on the rest of my questions. These were the core ones I was interested in: boardwalks, sidewalks, sheriff services. I want to see the breakdown for sheriff services, especially with all the changes that are coming. I am not sure all of that makes sense anymore. Do we need to allocate more money for details? I just do not want to end up in the same position as last year where we voted on the budget without having that information. Mr. Gebhardt stated if any Board member thinks of something before the workshop that you would like more information about, Mr. Moyer or Ms. Fuentes so they can have the information available at the meeting, rather than raising it at the workshop, so we do not have to wait another 30 days. Mr. McCollum stated I had already gone over my comments with Mr. Moyer. Upon VOICE VOTE, with all in favor, unanimous approval was given to Resolution approving the budget for fiscal year 2017 and setting a public hearing for July 19, B. Use Application from CROA for the 4 th of July Parade Mr. Luosey made a MOTION to approve the use application from CROA for the 4 th of July parade. Mr. McDonald seconded the motion. Mr. McCollum stated the safe plan of action was not included with the application. Did we receive the deposit? Mr. Moyer stated if you are of a mind to approve it, I would ask that you approve it subject to receipt of those two items. Mr. Luosey amended the MOTION to approve the use application from CROA for the 4 th of July parade, subject to receipt of the safe plan of action and the deposit. 9

10 p.m. Mr. McDonald seconded the amendment. Upon VOICE VOTE, with all in favor, unanimous approval was given to the use application from CROA for the 4 th of July parade, subject to receipt of the safe plan of action and the deposit. C. Use Application from Celebration Community Services for 4 th of July Celebration and Fireworks Mr. McDonald made a MOTION to approve the use application from Celebration Community Services for 4 th of July celebration and fireworks, subject to receipt of the safe plan of action and the deposit. Mr. Luosey seconded the motion. Mr. Luosey asked what time would the fireworks occur? Mr. Gebhardt stated usually at dark, which is around 9:00 or 9:15 p.m. Mr. Luosey stated if I read this correctly, they are expecting to have them end at 9:45 Mr. Gebhardt stated that is about right, 30 minutes. Mr. Waring stated there are no events after the fireworks. Mr. Luosey asked if fireworks start at 9:15 p.m., how long will they last? Mr. Waring stated about 20 minutes. Mr. Luosey stated so this will not be cleared out by 9:45 p.m. Mr. McDonald stated no, it will not be cleared; the event will conclude by 9:45 p.m. Mr. Waring stated there will be no more acts after the fireworks. The show will be over with the fireworks. Mr. McCollum stated we do not have a safe plan of action with this application. When that is presented, we do have the ability to say they need more deputies. They are supposed to meet with the sheriff s office. They need to provide the number of EMTs, as well, on the safe plan of action. If you are looking at traffic, I would think that would go back to staff to say approval is conditioned on those two things, and staff can say that having one officer downtown is not going to be enough. Last year, we ended up using our own details to direct traffic, which is not what is supposed to happen 10

11 Mr. Luosey stated the reason it caught my attention is the number of people they expect, which is 20,000. Is that realistic? If they are all leaving at roughly the same time, that is a lot of people trying to exit town at the same time. Mr. McDonald stated that has been a part of the event every year. One year, it took me two hours to get home from S.R Mr. Luosey stated I would like to see the plan with an appropriate number of deputies on duty. Mr. Waring stated I spoke with Mr. J.R. Rupp this afternoon, and I have the paperwork for the number of details, which shows 13 deputies and one sergeant. I think there was a misunderstanding of what was needed with the application. Mr. Rupp has been working with Captain Lang and Deputy Weiland, and they have worked out a plan. We will submit that to you. year. Mr. Gebhardt asked do you recall how many deputies we had last year? Mr. Moyer stated around that same number. Mr. McCollum stated that might be an issue because we did not have enough last Captain Lang stated Mr. Mike Nunez with Lexin hired six details for downtown. Mr. Gebhardt asked is that in addition? Captain Lang stated we have doubled and almost tripled what was on staff last year. Mr. McCollum stated so it will be a lot more, which is good. Mr. Waring stated that was a concern of the Celebration Community Services board, to make sure we had enough coverage for that. Mr. McDonald stated at the end of the event, those deputies for the most part will be devoted to getting traffic out. Mr. Waring stated I have the layout showing two deputies at Waterside, one at the library, and all the locations where they will be. Mr. McCollum stated that is great. Mr. Waring stated we heard your comments from previous years. Upon VOICE VOTE, with all in favor, unanimous approval was given to the use application from Celebration Community Services for 4 th of July celebration and fireworks, subject to receipt of the safe plan of action and the deposit. 11

12 D. Use Application from Corpus Christi Conference for a Walk/Run (September 24, 2016) Mr. McDonald made a MOTION to approve the use application from Corpus Christi Conference for a walk/run on September 24, Mr. McCollum seconded the motion. Mr. McCollum stated we need to make sure we get a deposit and the safe plan of action. They are expecting 100 people, so it will not be much of an impact. Upon VOICE VOTE, with all in favor, unanimous approval was given to the use application from Corpus Christi Conference for a walk/run on September 24, TENTH ORDER OF BUSINESS Regular Reports A. District Manager i. Financial Statements Mr. Moyer reviewed the financial statements, which are included in the agenda package and available in the District Office for public review during normal business hours. Mr. Moyer stated through April 30, we are right on schedule in terms of our non-ad valorem assessment collection. Regarding the budget, we are $30,000 under budget. When you are looking at the type of budget we have, that is pretty thin. We expected that and knew we were going to be faced with that type of a situation, but it is still good that we are under budget, given all we have been doing. ii. Arbitrage Rebate Reports Mr. Moyer reviewed the arbitrage rebate reports, which are included in the agenda package and available in the District Office for public review during normal business hours. Mr. Moyer stated these calculations are for the Series 2013A bonds, and the results of that are that we do not have any arbitrage rebate liability. iii. Number of Registered Voters Mr. Moyer stated as of April 11, 2016, we have 5,921 registered voters. You may ask why we need this information. Initially when the District was 10 years old and we had 500 registered voters, the law says that we convert from a landowner vote of electing Supervisors to a qualified elector vote, which is registered voters and residents. We have been well past that for a long period of time. All of you Board members ran as qualified 12

13 electors, but the law does not say that once we reach the threshold and make the transition that we stop requesting this information. Every year we go through this process. It is good information to have as to how many registered voters are in the community. From our perspective, it does not mean anything. Mr. Luosey asked how many were there last year? Mr. Moyer stated I can get that for you. B. Field Operations This item having been discussed previously in the meeting, the next item followed. C. Attorney Ms. Carpenter stated we finished up an easement agreement with AT&T that had a change but nothing out of the ordinary. Mr. Gebhardt asked that is for Celebration Boulevard? Ms. Carpenter stated yes. D. Engineer There being nothing to report, the next item followed. E. Celebration Joint Committee (CJC) Representative (quarterly) There being nothing to report, the next item followed. F. Audit Committee (periodic) There being nothing to report, the next order of business followed. ELEVENTH ORDER OF BUSINESS Updates and Discussion Items A. Traffic Control and Improvements Mr. McCollum stated I sent a comment back to Mr. Jimmy Wells to get a follow up on where they stand on some of the options for striping. Mr. Billy Hattaway is the FDOT District 1 Secretary, and he would like to make a presentation to us. If the Board has no objection, I will provide some date options. I do not know if we want it at a regular meeting or at a workshop. He will be addressing roundabouts and traffic. Drive. Mr. McDonald stated I heard that there was a request for a traffic signal at Waterside Mr. McCollum stated yes. Mr. McDonald stated I also heard that the County is not acting on it until we decide to give them money for roundabouts or something to that effect. Someone sent me a copy of an from the County saying that it will be $1 million for a roundabout. Mr. McCollum stated those are probably some of the things Mr. Hattaway can address. 13

14 Mr. Akey asked the County budgeted that money? Mr. McDonald stated no, the County was going to Disney for the traffic signal, but they did not have the money for a roundabout. They said there was going to be a hold up because we were pushing for a roundabout. Mr. McCollum stated we never really got that far, but it is something we are talking about. I have a call into Mr. Wells and will discuss it with him. One issue is that the costs seem to be higher than what the State thinks they should be. We had some data, and the County is coming back with much higher numbers. That does not mean they are incorrect, but there is a disconnect on where the costs seem to be. Mr. McDonald stated one of my concerns from the was that the CDD Board had stated it wanted roundabouts. Mr. Gebhardt stated we have not taken a position on that. Mr. Akey stated it has been a year and a half, and I thought the original objection was to see if it fit. I wonder if the County will put that money into next year s budget. Has the County actually prepared a budget or a plan? Mr. McCollum stated no, they say they have no money. Mr. McDonald stated they will get the money from Disney for the traffic signal. Mr. McCollum stated that is correct. It is probably $300,000. Mr. McDonald stated that sounds right. Mr. Parker stated it is about $375,000. Mr. Luosey asked what price was Mr. McCollum saying? Mr. McCollum stated it depends on how many lanes, which is anywhere from $500,000 to $750,000, so probably double. The County was saying it is probably triple those numbers. That is a big difference. Then if we do it as a public-private partnership, where does the money come from? I do not think this Board will support giving them $250,000 or $500,000. Mr. Luosey asked would Disney still contribute the $375,000 if a roundabout was the choice? Mr. Gebhardt stated we can cross that bridge when we get to it. Mr. Akey stated that intersection is very dangerous. Mr. McDonald stated yes, we have to move along on this. We are the hold up. 14

15 Mr. Akey stated we need to be careful if we are holding it up because we are creating a safety issue. Mr. McCollum stated we are not holding anything up. Mr. McDonald stated the County said we were holding it up in the that I saw. We need to clear that up. Mr. McCollum asked has there been any communication back to this Board? Mr. McDonald stated no, this was to a resident from the County, and that resident sent it to me. Mr. Luosey stated the last thing we asked was if a roundabout would fit in that location. As far as I know, they never formally responded. Mr. McCollum stated it will fit, but the issue is the money, and they have no money. Mr. Akey asked have they done an engineering study? Mr. McCollum stated no because there is no money. Mr. Akey stated I was told there is no money for an engineering study, and Mr. McCollum agrees. Mr. McCollum stated yes, absolutely; there is no money. Mr. Akey stated I know we have all seen that intersection with cars trying to make a left-hand turn into cars that are coming from 40 mph to 60 mph. it is a very dangerous intersection, and I do not think this Board wants to delay anything pertaining to safety. I do not know what the County is doing, but I believe the County said it was warranted. Mr. McCollum stated yes, and at our last meeting, they said that is what they are proposing. They will look at other options, as well, but it was proceeding. Mr. Luosey asked will you set up a meeting with decision makers from the County? Mr. McCollum stated we have been focusing on Celebration Avenue, but I will bring up this issue. Mr. Gebhardt stated if it is that dangerous now, while they are trying to figure this out, maybe they can resolve the situation with stop signs and make that a three-way stop. Then someone coming out from Waterside will not have to run across three lanes of traffic. Mt. Akey stated that might be a tough one to get a traffic engineer to agree to do. It might be possible, but I do not know if they will agree to it. 15

16 Mr. Gebhardt stated that is effectively what we have in front of the library. I do not know why we have one here and not another one just down the road. Mr. McDonald stated the difference is, that is in the middle of a four-lane road. If it is two lanes or four lanes narrowing down to two lanes, that is different. But you will never get a three-way stop in the middle of a four-lane road. We need to get something in there. Mr. Gebhardt stated I am not saying that is the final solution, but if it is deemed to be that dangerous and we need to do something today, it is an option. Mr. McDonald stated it is actually between the County and Disney. Mr. Akey stated it is solely the County. Mr. Parker stated I heard the County say it was warranted, but I have not seen anything that says it is warranted. Mr. McCollum stated the County said it was warranted. Mr. McDonald stated in the note I saw, they said they were working on a final agreement with Disney. Mr. Parker stated I am not working on that project, but when the traffic signal is warranted, The Celebration Company needs to provide that money to the County or do it. Mr. Gebhardt stated I do not know at this point if it will ever happen, but originally Waterside was designed to go over I-4. Mr. McDonald stated that was pulled out of the plan. Mr. Gebhardt stated there is still an easement through that area. B. Civic Corridor Road Extension Mr. Moyer stated Mr. Waring submitted a letter to the Board that is in your agenda package requesting the extension of the civic corridor road from the terminus in our parking lot at the end of our property past the golf course to the CROA property at the end. They are asking us to do that under the special assessment powers that we have, which is part of our enabling legislation to do. As you are aware, the issue in doing special assessments is that you have to identify the benefits that the improvement will make to the property that abuts the improvement. Then you assess based upon that benefit. I am not saying that we should not proceed because the whole process is driven by notice and a public hearing giving people the opportunity to tell you if they are getting a benefit or not. If we ran it solely past the golf course property and then ended it at the CROA property and assessed the golf course, I am thinking the golf course will come and 16

17 tell us that they do not use that road, they do not need it, and they do not receive any benefit from that road. Mr. McDonald asked do we have an inkling or has anyone ever talked with the golf course to find out what they are going to do with that property? Mr. Waring stated CROA has contracted with Hanson Walter to start the engineering and design of some athletic fields on the CROA property, which would ultimately be the end of this corridor. We are in conversations to select a construction firm which will be discussed next Wednesday at the CROA Board meeting. You can see there is some development moving through the corridor. Alternatively, we would like to work with the CDD Board to talk about a possible trail extension through that last piece of property. We have sidewalks going to where the athletic fields are being built. Is there any way it can be picked up and extended down to the end where the creek is and possibly some sort of boardwalk bridge over the creek with the ultimate goal of connecting to North Village? It will alleviate parking here and give more activity throughout the community. A lot of our residents are going to be out there playing football and soccer, so it would be great to have connectivity from North Village and walking ability to get to this facility. We would like to work with you and see if there is any way strategically we can talk about this that is a win-win situation for the community and have the road continue down. We are similarly looking at CROA s assessment for the road. We came to the public meeting and shared comments. We obviously need the road because we have a dog park going in, but there was some negotiation back and forth about what the ultimate assessment will be. I think that is what we are looking for. To answer the question about the meeting with the golf course, we met with Mr. John Bixler, the general manager. We asked him to talk with the owners if they have an interest in ultimately donating the property, which would be great to give it back to the community. If not, then we asked if they would be willing to sell it. Right now, we have not seen any plans or heard anything from them as far as what they might use it for. It would be great to have another multi-purpose building or something along those lines to benefit the residents of Celebration. Mr. Gebhardt stated I know it is early in your process. In terms of timing if everything goes smoothly, when do you expect to have those ball fields developed? Mr. Waring stated we are about one-quarter of the way through the design process. 17

18 Mr. Vincutonis stated we started working on the athletic field portion of the project. The road that leads up to it is hinged on which direction and how we approach the assessment. Realistically, opening those fields is probably a year out. Mr. McDonald stated hypothetically, if the golf course has no use for that property, no plans for it and are not going to do anything, and they do not know when they are going to do something, we then get to what Mr. Moyer mentioned earlier. We can do it if there is a benefit to the adjacent landowners. They can argue that there is no benefit to them. The other question I have is, if you are successful in getting that land at a reduced price or by donation from the golf course, would that ameliorate the need for the road completely? If it ends here, it is just a parking lot. Mr. Waring stated we run into capacity issues when it comes to parking. Mr. McDonald stated if you are going to start your first field here instead of the next lot over, that may mean that the road is not necessary or could be shorter. factor. Mr. Waring stated it is possible. Mr. McDonald stated the golf course issue is the one that will really be the deciding Mr. Waring stated Mr. David Orosz and I talked with them, and their response was that at this time, they are holding onto it. Mr. McDonald stated the problem we might then have is, if they come to us and object to the assessment on the basis of the law that states there has to be a benefit to the landowner, then it will be a difficult process to make that happen. Mr. Akey stated they have said they have no interest. Mr. Waring stated that is correct, as of right now. Mr. McCollum asked did Mr. Waring float the idea that CROA would pay for the road past the golf course? Maybe they will just accept that if they do not want to sell the land, if you are willing to pay it as opposed to us trying to assess both properties. Then we would just assess CROA. Mr. Waring asked you are asking if CROA will pay for the road all the way through? Mr. McCollum stated yes. Mr. Waring asked would that be in return for a donation of the land? Or we would just pay for the road? 18

19 Mr. McCollum stated if they say they are not going to give you the land and they say there is no reason for them to have the road, then maybe CROA could consider saying that you will put in the road and pay for that portion of the road to run by the golf course. Mr. Waring stated I think CROA is going to want to have some conversations about why they are being assessed. Mr. McDonald stated it is for your benefit. You have the benefit for the road going to your land. Mr. Waring stated ultimately, you had to build a road to get it to your building. That will be the conversation. Mr. McCollum stated but we do not need to build a road to our facility going the other way. Mr. Waring stated if you were to utilize some trail space and possibly have a trail head there, it would be a benefit. Mr. McCollum stated no, the trail would not be a road. It would be a sidewalk or something else. Mr. Waring stated the ability to get to a trail head or be able to park there as additional space to access a trail head would be your benefit. Mr. McCollum stated we do not have land for a trail head. Mr. McDonald stated this is a moot conversation; we need to figure out what the golf course is going to do. Mr. Luosey stated this will have to move fairly quickly. I was surprised to hear it is moving so quickly with the dog park. Does CROA have enough funding for both projects at the same time? Mr. Waring stated yes, we do. We have the working capital assessment. Mr. Luosey asked that is sufficient to carry both projects? Mr. Waring stated yes. It comes from new residents. TWELFTH ORDER OF BUSINESS Other Business and Supervisor Comments Mr. McCollum stated congratulations to property owners in Celebration Village, West Village, Lake Evalyn, Town Center, the presbyterian church, Stetson, the golf course, and portions of North Village because your debt assessment will be paid off this month. The Series 2005 refunding bonds will be paid off this month. 19

20 Mr. Moyer stated those property owners will not see that debt assessment on the real estate tax bill for fiscal year Mr. McCollum stated kudos to Ms. Fuentes, Mr. Smith, and the rest of the staff for everything they did for the open house. It was really nice and very well done. Mr. Gebhardt stated I thought it was professionally done. Mr. McCollum stated it was. THIRTEENTH ORDER OF BUSINESS Adjournment The next workshop is scheduled for Tuesday, June 14, 2016, at 6:30 p.m. The next meeting is scheduled for Tuesday, June 21, 2016, at 6:30 p.m. On MOTION by Mr. McDonald, seconded by Mr. Luosey, with all in favor, the meeting was adjourned at 7:20 p.m. Don McDonald, Secretary John Gebhardt, Chairman 20