KENDRIYA VIDYALAYA BANKA

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1 KENDRIYA VIDYALAYA BANKA Minutes of Vidyalaya Management Committee Meeting Date: 15/11/2017 Time: 12:00 Noon Venue: D.M. Office A meeting of Vidyalaya Management Committee of K.V. was conducted on at 12:00 Noon at D. M.Office. Following members of VMC attended meeting: S.no Name & Designation Capacity 1 District Magistrate -Cum- Chairman, VMC Chairman, VMC, KV 2 Sh. Gyan Prakash Shrivastav, HOD, Physics Deptt. 3 Sh. K.K. Singh, Ex-Prof. HOD, Philosophy Deptt. 4 Sh. Navikant Navin, Member of Zila Hindi Sahitya Sammelan, 5 Smt. Lalita Ranjan, M/O Piyush Ranjan, Class VII, KV 6 Sh. Vijay Kumar Rajak, F/O Beauty Rani,Class IX, KV 7 Md. Jafrul Hoda, Social worker, 8 Sh. Krishna Kumar, Teacher Member TGT(S.St), KV 9 Sh. K.K. Gupta Principal, KV Principal/ Member Secretary Following are the agenda wise minutes of meeting: 1. Welcome of members, introduction & briefing The VMC meeting was held on 15/ at 12:00 noon in the D.M office. Principal Sh. K.K. Gupta presented sapling welcome to District Magistrate -Cum-Chairman, VMC, KV, Sh. Kundan Kumar (I.A.S). He also welcomed the other members of the V.M.C. Thereafter all the member gave their self introduction. 2. Action Taken Report previous meeting conducted on 25/02/2016. (i)land allotment of 5 acres is pending. (ii)computers were not purchased due to lack of funds. (iii)major repair was not done due to lack of funds. 3. Achievements of the Vidyalaya: The principal highlighted the achievements of the Vidyalaya. The Chairman suggested to honour the extra ordinary achievements of the students at National Level and in academic on some special occasion/function arranged at the district level. This is for encouragement & motivation of children. 4. The Revised budget estimates ( ) were presented & approved by the chair. 5. The Chairman assured that process of handing over the land will be done as early as possible.

2 6. Principal put up the formation of local purchase committees for approval.chairman suggested the name of Shri Surendra Roy (Incharge of Establishment) who will monitor the local purchases of Vidyalaya, according to financial rules. At present Principal is empowered to make purchase up to Rs. 25,000/- without Quotation per item. Principal is empowered to spend up to Rs. 50,000/- per item. Local purchase committee can purchase up to Rs. 2,00000/- by making market survey. 7. Principal pointed out that permission may be accorded for the purchase of furniture Rs100000/- and Computers & Peripheral Rs /. Chairman asked for rule position and purchase procedure and Principal assured that it will be submitted. 8. Principal put up the formation of VEC with five members of VMC Chairman approved it with the suggestion that parent member may be changed. 9. Principal explained that the services of security and house keeping are out-sourced as per KVS Guidelines. The contract is renewed in the Vidyalaya for the last three years without the permission of Chairman. So immediately a letter was sent to agency with one month notice for termination of the contract and advertisement was given in the newspaper inviting quotations for both the services. Last date for submission of tenders is 26 th November and will be opened on 27 th Nov Chairman asked for rule position and Principal assured for it submission. 10. Principal pointed out that routine correspondence of Vidyalaya where counter signature of Chairman/ Nominee is required need to be done at the earliest as activities of KVS are time bound. Chairman assured that it will be done. 11. Principal explained that the absence of the Math teacher is covered by arrangement of teacher to take class X during morning assembly and one hour after school. Worthy Chairman is also kind enough to extend smart classes under Unnayan project to the students of class 10 th of the Kendriya Vidyalaya. Detailed information about Unannyan Project was also given to the member of VMC by the chairman. 12. Chairman suggested to take Civil Surgeon/CMO as member of VMC. Principal agreed and accordingly letter will be sent to civil Surgeon. Meeting ended with vote of thanks conveyed by the Principal to Chairman & all other members.

3 Sr.No Designation of VMC Members List of VMC members of KV Name & Designation 1 Chairman Sh. Kundan Kumar (I.A.S). 2 Member(one Member D.D.C Nominated by Chairman) 3 Member (Eminent Sh. Gyan Educationist) Prakash Shrivastav, HOD, Physics Deptt. 4 Member (Eminent Educationist) 5 Member (Eminent person in area known for outstanding work in the field of culture) 6 Member (Lady Parents nominated by Chairman) 7 Member (Gents Parents nominated by Chairman) Sh. K.K. Singh, Ex-Prof. HOD, Philosophy Deptt. Sh. Navikant Navin, Member of Zila Hindi Sahitya Sammelan, Smt. Lalita Ranjan, M/O Piyush Ranjan, Class VII, KV Sh. Vijay Kumar Rajak, F/O Beauty Rani, Class Office Address Collectoiate Office, Collectoiate Office, Dhakamor, Karhariya Telephone No.(Office & Residence & Address , Signature

4 IX, KV 8 Doctor of the area Dr. Sudhir Mahto, CS/CMO, 9 Member (Representative of SC/ST community or minority community belonging to Class I service) Sh. Jaykant Paswan, Principal, Govt. T.T. College 10 Co-opted Member Md. Jafrul Hoda, Social worker, 11 Technical member (Officer not below the rank of Executive/Garrison Engineer from CPWD/SPWD/ MES 12 Member (A senior most teacher with longest stay) 13 Member Secretary (Principal) Sh. Vipin Kumar Singh, Asst. Engineer, Building construction Deptt. Sh. Krishna Kumar, TGT(S.St), KV Sh. K.K. Gupta Principal, KV Govt. T.T. College Mallik Tola, Building construction Deptt. P.B.S College Campus, P.B.S College Campus, Member changed as per the direction of Chairman, VMC in the VMC meeting held on 15/11/ , , Chairman VMC, K.V. (K.K.Gupta) Principal

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